PWS_W9123826QA024 - KO Approved.pdf

PERFORMANCE WORK STATEMENT JANITORIAL

SERVICES for Livermore Resident Office (LRO) FRENCH CAMP, CA 20 June 2026

1 . GENERAL:

This is a non-personnel services purchase order to provide for firm fixed price Janitorial Services at the Livermore Resident Office (LRO), located at 6505 South Manthey Rd. French Camp, CA 95231. Janitorial services shall be performed between the hours of 8:00 a.m. and 11:00 a.m. and/or 1:00 p.m. and 3:00 p.m., excluding Federal holidays. Work shall be performed in accordance with attached Performance Work Statement (PWS) and wage rates.

1 .1 DESCRIPTION OF SERVICES:

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, necessary permits, and other items and non-personal services necessary to perform the Janitorial Services as defined in this PWS.

The Livermore Resident Office modular office requiring janitorial services holds about 30 occupants and is approximately 5,000 sq. ft.

Contractor shall furnish all supplies, tools and equipment; including, but not limited to, vacuums and attachments, waxing machines, soap, toilet paper, paper towels, cleaners, brooms, mops, cloths, brushes, waxes, spray and wipe disinfectants, solid and/or aerosol deodorizers, etc., necessary for the performance of the contract. Limited storage space is available for these items. Contractors are not allowed to store any equipment or materials unrelated to work at this site. Contractor shall request approval for storing any flammable chemicals or bulk storage of any supplies beyond a six month supply and on-site storage of any products requiring a Material Safety Data Sheet (MSDS).

1 .2 PERIOD OF PERFORMANCE:

The Contractor shall provide janitorial services for one (1) year from date of award of this requirement. At the discretion of the Contracting Officer, up to four (4) option years may be exercised for providing continued janitorial services, contingent upon continued need, continual satisfactory performance by the contractor, continued contractor responsibility, and availability of funds.

The price for each performance period shall be per the Contract Line Item Numbers (CLINs).

1 .3 SCOPE:

1 .3.1 OBJECTIVE 1 – TUESDAY & FRIDAY SERVICE: Tuesday work falling on a Federal Holiday shall be rescheduled for the Wednesday following. Friday work falling on a Federal Holiday shall be rescheduled for the Thursday prior. In accordance with the standards below, the Contractor shall empty trash; dust horizontal work surfaces and window sills, clean/disinfect surfaces, maintain contractor-furnished general cleaning, and restroom supplies; Sweep and damp mop tile and vinyl floors; and vacuum all accessible carpeted surfaces.

1 .3.2 OBJECTIVE 2 - MONTHLY SERVICE: In accordance with the standards below, damp mop, remove marks and apply wax or polish to tile and vinyl floor areas. Remove all cleanable spots/stains from all visible wall, carpet, cabinet and baseboard areas. Vacuum and wipe dust from all accessible and harder to reach dust-gathering areas and surfaces, including, but not limited to, both sides of venetian blinds, window tracks, and accessible areas (with or without vacuum extension tools) beside, below, and behind file cabinets, desks, tables, shelves, and chairs. Clean and disinfectant wipe all common area cabinet handles. Clean and remove all interior spider webs from walls, ceilings, etc.

1 .3.3 OBJECTIVE 3 - BI-ANNUAL SERVICE: In accordance with the standards outlined below, the Contractor shall strip, clean, then re-wax or polish tile and vinyl floors; and shall shampoo all carpeted offices & high traffic areas by any effective and pre-approved standard of the industry methods. It’s the Government’s preference to eliminate or minimize the use of harsh or hazardous chemicals and chemical residues on surfaces or in the generation of hazardous waste. Clean all interior and exterior window surfaces. Contractor damaged screens shall be repaired or replaced at Contractor expense.

1 .4 PERFORMANCE STANDARDS:

For the above objectives, reference Quality Assurance Surveillance Plan for performance standards, acceptable quality levels, and methods of inspection.

1 .5 JANITORIAL LOG:

The Janitorial Cleaning Log Checklist of the weekly, monthly, and bi-annual requirements shall be posted in the Janitor’s closet on a clipboard. This checklist will be provided to the contactor after award. Inspection will be made every day after janitorial service is performed. The COR will utilize the checklist to document any work or results that are improperly or unsatisfactorily performed.

The Contractor agrees to correct immediately any unsatisfactory service rendered under this contract upon notification by the Contracting Officer’s Representative (COR) that service performed is improper or unsatisfactory.

2 . TASKS:

The Prime contractor shall attend the Pre-work meeting in person (not via phone or video), which will be scheduled by the COR post Award. Subcontractors may attend as well, but the Prime Contractor must attend.

2 .1 REMOVE TRASH. All waste receptacles including waste baskets, trash containers and any boxes, cans, or papers marked “TRASH” shall be emptied and trash or debris removed from the building. Removed trash shall be placed in Contractor furnished plastic bags, their tops tightly closed and secured and all removed & disposed of by the contractor. All trash and debris falling in the facility or on the grounds during the removal process shall be cleaned up and removed. Contractor-furnished liners shall be placed in each waste receptacle. The exterior surfaces of waste receptacles shall be cleaned as necessary.

2 .2 VACUUMING. Vacuuming shall be accomplished using equipment meeting or exceeding the high-efficiency particulate arresting (HEPA) standard of capturing 99.97% of dust particles 0.3 microns and larger and quiet operations meeting or below the maximum sound attenuation of 65 dB at 6'6" (2012 mm) from the unit. Weekly vacuuming shall cover easily accessible areas throughout the building and under desks. Monthly vacuuming shall, in addition, include a more detailed focus on constricted and harder to reach, but accessible areas (utilizing vacuum hose extensions with protective brush ends, as necessary) for both sides of blinds, window tracks, and edges under and behind desks, tables and other furniture and equipment, except under objects (50 pounds or greater) which are flat on the floor. Vacuuming shall prevent dust build-up around furniture legs and in corners and crevices. Areas underneath easily tilted or movable furniture, trash containers or other items, except office equipment or machines, shall be vacuumed and the items replaced to their original locations. Vacuumed areas shall have a uniform clean surface free of dirt, dust, lint, hair, or other debris.

2 .3 DUSTING. Dusting is defined as dusting all dust collecting surfaces up to a height of eight (8) feet. Dust shall be removed from all surfaces to be dusted by using a vacuum cleaner or a treated duster of yarn or cloth. At Contractors option, and except where damage to items could occur from its use, a dusting solution may be used to saturate dust mops or rags to facilitate removal of dust. Dust attractant chemicals or products shall only be applied to the dusters and shall not be sprayed or applied directly onto equipment or surfaces. Feather dusters, dusting brushes and methods that cause dust to relocate or become airborne shall not be used. After dusting, all dust, spider webs, lint or soil shall have been removed from all surfaces including all file cabinets, blinds, desks, tables, shelves, chairs, and window ledges. A surface is properly dusted when no residue is picked up on a clean cloth wiped across it, and when all corners, edges and crevices yield no dust when wiped.

2 .4 SPOT CLEANING. After spot cleaning, all washable surfaces shall be free of smudges, fingerprints, marks, streaks, etc. Proposed chemicals and methods for spot removal from carpeting shall be submitted for acceptance and shall not result in potential mold or mildew or toxic or noxious residues or aromas.

2 .5 SWEEPING. Floors shall be swept. After sweeping, the entire floor area shall be free of litter, dust streaks, debris or marks showing where a dust pan was used.

2 .6 FLOOR WAXING AND POLISHING. After floors have been stripped, then waxed and/or polished, the entire floor shall have a uniform, glossy appearance. The floor shall be free of removable scuff marks; heel marks, stains and discoloration, and have a non-slippery surface. Build-up of wax or polish is not allowed. All floor maintenance products, stains and marks shall be removed from baseboards. Floors shall be stripped, then waxed or polished two times a year during the months of October and April.

2 .7 RESTROOMS. The Contractor shall clean and disinfect sinks and toilets, with specific and highest detail in cleaning and disinfecting human contact surfaces. Sweep and damp mop floors, including underneath easily tilted or movable furniture, trash containers or other items, then replace items to their original locations. Mopped areas, when completed, shall have a uniform clean surface free of mop strands, litter, dust, streaks, swirl marks on furniture, walls including baseboards, or other items. Remove trash (the contractor shall supply all trash bags);

maintain restroom supplies; clean light fixtures and doors. After cleaning, all sinks, mirrors and surfaces shall be free of film, soap scum, mold, mildew, dirt smudges, water, streaks, or foreign matter.

2 .8 RESTROOM/KITCHENETTE SUPPLIES. The Contractor shall stock required supplies at point of use in restrooms and at sinks in quantities that will preclude depletion prior to the next scheduled cleaning. The contractor shall supply restrooms with toilet paper, paper towels, liquid hand soap, urinal screens/ deodorants, solid and/or aerosol room deodorizers at each bathroom toilet (subject to Government product acceptance), toilet seat covers, and trash liners. Contractor shall supply kitchenette sink with paper towels and liquid hand soap.

2 .9 WINDOWS. After cleaning the glass, frames and sills, surfaces shall be free of all traces of film, dirt, smudges, water, streaks or any foreign matter.

2 .10 CLEAN/DISINFECT. Under weekday cleaning routines, the contractor shall clean and disinfect all interior and exterior door handles, light switches and refrigerator and microwave handles. Disinfectant solutions or sprays shall never be poured or spray applied directly to switches, surfaces or equipment, but only to cleaning wipes or cloths then thoroughly wrung out, if necessary, to preclude dripping prior to wiping/cleaning. Monthly cleaning requirements include disinfection wiping/cleaning of common area, centralized file cabinet handles.

3 . SECURITY:

3 .1 Janitorial services must be performed during the working hours mentioned above in order to gain access to the office. No keys will be issued.

3 .2 General security requirements and guidance: The security requirements described below apply to all contract personnel (including employees of the prime Contractor (“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements. Questions regarding security matters shall be addressed to the designated Government representative (e.g., Contracting Officer Representative (COR), or Contracting Officer (if a COR is not appointed)). Contract personnel are critical to the overall security and safety of US Army Corps of Engineers (USACE) installations, facilities and activities, and security awareness training contributes to those efforts. The Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract. Within five business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the Government representative. The documentation shall include the names of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative. Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as “RAMs”), and Health Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures --this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures.

3 .3 Physical security and access control requirements: All contract personnel requiring physical access to a federal installation or facility shall comply with the access control procedures of that location. Contract personnel requiring unescorted access to meet contract performance requirements on a DoD installation in the US shall be vetted by the installation/facility Provost Marshal/Directorate of Emergency Services/Security Office using the National Crime Information Center-Interstate Identification Index (commonly referred to as “NCIC-III”) and Terrorist Screening Database (commonly referred to as “TSDB”). Contract personnel shall comply with all personal identity verification requirements specified in installation/facility policies and procedures. Contract personnel who do not meet requirements for unescorted access to USACE facilities shall coordinate escorted access with the Government COR, as needed. Contract personnel who receive keys, access cards, or lock combinations that provide access to Government-owned property shall comply with key and lock control procedures of the COR.

3 .4 E-Verify. Pre-screen candidates using E-Verify Program: Contractors shall comply with the requirements set forth in RFO FAR clause 52.222-54 Employment Eligibility Verification and RFO FAR Subpart 22.1802-2 in using the E-Verify Program at (https://www.e-verify.gov/) (website subject to change) to meet the contract employment eligibility requirements. Contractors are encouraged to cooperate with Federal and State agencies responsible for enforcing labor requirements to include eligibility for employment under United States immigration laws.. An initial list of verified/eligible candidates shall be provided to the COR no later than three business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, and submit it to the Contracting Officer to become part of the official contract file.

3 .5 Suspicious Activity Reporting training (e.g. iWATCH, CorpsWatch, or See Something, Say Something): All contract personnel shall receive initial and annual refresher training from the RA representative on the local suspicious activity reporting program. This locally developed training provides contract personnel with general information on suspicious behavior, and guidance on reporting suspicious activity to the project manager, security representative or law enforcement entity.

3.6 Antiterrorism (AT) Level I training: All contract personnel requiring routine access to Army installations, facilities, and controlled access areas, or requiring network access shall complete initial and annual refresher AT Level I awareness training. Online AT Level I awareness training is available at https://jko.jten.mil/ (website subject to change).

3 .7 Identification of Contractor Employees. All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

4 . SAFETY:

Contractor shall provide and post in the Janitorial product storage area, Material Safety Data Sheets (MSDS) for all chemical products used in the performance of this contract. Contractor equipment and activities shall comply with Engineering Manual 385-1-1, Safety and Health Requirements Manual.

5 . SUSTAINABILITY:

5 .1 EPA Designated: Under the Comprehensive Procurement Guidelines (CPG) program, the Environmental Protection Agency (EPA) designates products that are or can be made with recovered materials, and recommends practices for buying these products. Any designated product that is being offered or supplied under this contract shall meet the minimum recommended content levels as identified under the CPG program. Visit http://www.epa.gov/epawaste/conserve/tools/cpg/products for a complete list of designated products and the associated recommended content levels. Offerors shall be able to demonstrate that each offered product meets minimum content levels upon request from the Contracting Officer.

5 .2 Bio-Based: The United States Department of Agriculture (USDA) designates certain bio-based products for federal procurement and specifies minimum bio-based content levels for those products. Any designated product that is being offered or supplied under this contract shall meet USDA BioPreferred’s minimum bio-based content level. Visit the BioPreferred web site for the complete list of designated products and the associated minimum bio- based content level requirements.

6. . TRAVEL:

Contractor Travel is non-reimbursable. Any associated travel costs are Not Separately Priced.

7. . AUTHORITIES:

Only a warranted Contracting Officer acting within their delegated limits has the authority to issue modifications or otherwise change the terms and conditions of this contract. If an individual other than the Contracting Officer attempts to make changes to the terms and conditions of this contract you shall not proceed with the change and shall immediately notify the Contracting Officer, per the Changes Clause.

8 . CONTRACTING OFFICER REPRESENTATIVE (COR):

The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

9 . QUALITY ASSURANCE:

The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

Inspection will be made every day after janitorial service is performed. The COR will initial the checklist provided by the Contractor verifying that the proper work has been satisfactorily performed.

The Contractor agrees to correct immediately any unsatisfactory service rendered under this contract upon notification by the COR that service performed is unsatisfactory.

1 0. Reserved

1 1. PAYMENTS AND INVOICES:

Invoices for payment shall be submitted upon completion of all tasks as outlined in the schedule.

Invoices shall include all necessary information, including the contract number and any necessary supporting documentation. Invoices shall be submitted to the following agencies and individuals. Email is the recommended method for submission.

Original invoice WITHOUT additional information or supporting documentation: USAED, Finance Center Attn: CEFC-FP 5722 Integrity Dr.

Millington, TN 38054-5005 Fax: 901-874-8731 Email: CEFC-Payments@usace.army.mil

One copy of the Invoice WITH all required information including any necessary supporting documentation:

The COR must receive a copy of the invoice:

U.S. Army Corps of Engineers, Livermore Resident Office Attn: TBD at time of award 6505 South Manthey Rd.

French Camp, CA 95231 Phone: TBD at time of award Email: TBD at time of award

NOTE: All invoices must reflect the contract number (Block 2 of the SF-1449) and the final invoice must be marked “FINAL,” otherwise your invoice may be rejected.

Contract Payments: Payment is NET 30 unless the Contractor specifies prompt payment discount terms in the quote/proposal. The Government shall pay the Contractor upon submission of proper invoices for the supply/service delivered and accepted for the portion of the work actually performed under the contract. Payment shall be made as indicated in the contract’s schedule; payment is not based on percentage of completion. Deliverables as defined in the schedule of the contract must be accepted by the Government before payment will be made. For any payment questions contact the COR.

1. AT Level I Training. This provision/contract text is for contractor employees with an area of performance within an Army controlled installation, facility or area. Proposed language: "All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, controlled access areas, or require network access, shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Upon request, the contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: http://jko.jten.mil/courses/atl1/launch.html; or it can be provided by the RA ATO in presentation form which will be documented via memorandum.

2. AT Awareness Training for Contractor Personnel Traveling Overseas. This standard language text required US based contractor employees and associated sub-contractor employees to make available and to receive government provided area of responsibility (AOR) specific AT awareness training as directed by AR 525-13 (Antiterrorism). Specific AOR training content is directed by the combatant commander with the unit ATO being the local point of contact. Proposed language: "All US based contractor employees and associated sub-contractor employees traveling overseas will receive the government provided AOR specific AT awareness training. The documentation of training completion must be provided to the COR prior to departure.

For Contracts that Require an OPSEC Standing Operating Procedure/Plan. This standard language text is for contractor employees with an area of performance for classified contracts or if the contract employee has access or responsibility to protect critical information. The Contractor, in collaboration with RA OPSEC Officer, shall develop an OPSEC Standard Operating Procedure (SOP)/Plan within 90 calendar days of contract award per AR 530-1 (Operations Security). Proposed language: "The Contractor shall develop an OPSEC SOP/Plan within 90 days of contract award. The OPSEC SOP/Plan must be reviewed and approved by the RA OPSEC Officer. The SOP/Plan will include the government's critical information, why it needs to be protected, where it is located, who is responsible for it and how to protect it. In addition, the contractor shall identify an individual who will be an OPSEC Coordinator.

12. QUALITY ASSURANCE SURVEILLANCE PLAN Livermore Resident Office Janitorial Services

(1) OBJECTIVE: Tuesday & Friday Service Livermore Resident Office (LRO) Performance Standard Acceptable

Quality Level

(AQL)

Method and Frequency of Inspection

Remedy

Restrooms, Shower and Kitchen Area.

Clean mirrors and sinks.

Paper, soap and deodorizer supplies replenished.

Wastebaskets empty and re-lined.

85% completion of all tasks, each service day

Inspection by COR twice weekly

Remedy: The CONTRACTOR shall develop a plan for completion of all inspection items. The CONTRACTOR shall re-perform services at no additional cost to the Government until the AQL is met.

Toilet bowl and urinals clean.

Plumbing fixtures free of stains & deposits.

Restroom floors clean and mopped.

Office Areas, Lobby/Common Areas and Conference Room.

Wastebaskets and any recycling containers empty and re-lined.

Front counter and common area work surfaces clean and disinfected

85% completion of all tasks, each service day

Inspection by COR twice weekly

Remedy: The CONTRACTOR shall re-perform services at no additional cost to the Government until the AQL is met.

Vacuum easily accessible carpet areas.

Interior entrance areas clean and mopped.

Sweep/clean exterior entrance areas.

Spot clean washable surfaces

(2) OBJECTIVE: Monthly Service

Quality Level

(AQL)

Method and Frequency of Inspection

Remedy

Tile and vinyl floor areas mopped, free of scuff marks, and wax or polish applied.

All cleanable spots/stains removed from all visible wall, carpet, cabinet and baseboard areas.

All accessible and harder to reach dust-gathering areas and surfaces, vacuumed and wiped.

All common area cabinet handles clean and wiped.

85% completion of all tasks

Monthly record inspection by the COR

Remedy: The CONTRACTOR shall re-perform services at no additional cost to the Government until the AQL is met.

Clean and remove all interior spider webs

Monthly vacuuming completed

(3) OBJECTIVE: Bi-Annual Service (October & April)

Quality Level

(AQL)

Method and Frequency of Inspection

Remedy

Floors have a uniform, glossy appearance, free of scuff marks, stains and discoloration.

A non-slippery surface, with no buildup of wax or polish.

Carpet is deep cleaned of all spotted, stained or soil-ingrained traffic areas.

All interior and exterior window surfaces are clean.

85% completion of all tasks

Semi Annual by the COR

Remedy: The CONTRACTOR shall re-perform services at no additional cost to the Government until the AQL is met.