PWS - UPS Replacement SWFSC RFQ 1305M325Q0183.pdf

PERFORMANCE WORK STATEMENT (PWS)

Uninterruptible Power Supply (UPS) End of Life Replacement

Southwest Fisheries Science Center

La Jolla Laboratory

1. Background

The National Oceanic and Atmospheric Administration (NOAA) National Marine Fisheries

Service (NMFS) is responsible for the stewardship of the nation’s ocean resources and their habitat. NMFS provides vital services for the nation, all backed by sound science and an ecosystem-based approach to management for productive and sustainable fisheries, safe sources of seafood, recovery and conservation of protected resources, and healthy ecosystems.

As a part of this mission, the Southwest Fisheries Science Center (SWFSC) provides scientific information to support fisheries management and conserve protected species in the California

Current, throughout the Pacific Ocean, and in the Southern Ocean off Antarctica.

2. Scope

The SWFSC has a requirement for the replacement of the end-of-life Uninterruptible Power

Supply (UPS) for the La Jolla Laboratory. For the purpose of this Performance Work Statement

(PWS) “La Jolla Lab” herein refers to the La Jolla Science Laboratory, SWFSC, San Diego, California. This requirement is anticipated to be a Firm-Fixed-Price contract for one (1) base year. The Contractor will report to La Jolla Lab, located at 8901 La Jolla Shores Drive, La Jolla

CA 92037-1508.

3. Applicable Documents and Regulations

3.1 Health and Safety

It is the responsibility of the Contractor to comply with all applicable Local, State, and Federal

Laws governing the Health & Safety of its employees including all regulations under the

Occupational Safety & Health Act (OSHA). Such compliance shall include but is not limited to ensuring that all employees are properly trained for the work to be performed and have been supplied with all necessary protective and safety equipment. Dispose of hazardous waste from service in accordance with California State Law.

3.2 Public Health

Under circumstances when a state or national emergency has been declared regarding public health, the Contractor shall comply with all safe guards and precautions recommended by the

Centers for Disease Control (CDC) and the California State Health Authority and all mandates or Executive Orders and Agency Orders issued nationally or locally by the California

Governor. This may include wearing personal protective equipment (including but not limited to gloves, face coverings, etc.) and ensuring that no contract employees exhibiting symptoms of the current health crisis are permitted to come on site.

PWS Version 1.0

3.3 Observance of Federal Holidays

The Contractor hereby agrees to observe all Federal Holidays, plus any other day off work designated by Federal Statute, Executive Order, or Presidential Proclamation as outlined by the

Office of Personnel Management (OPM). The list of Federal Holidays and observation of those holidays can be found here: https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/#url=Overview.

If any of the holidays outlined by OPM fall on one of the regularly scheduled work days, it is the Technical Point of Contact’s (TPOC) discretion of whether or not an "in-lieu-of" work day will be scheduled. If the work day is not rescheduled, the invoice will be reduced to reflect the day(s) not worked.

4. Performance Requirements

4.1 Objective

The primary objectives of this project are to replace the existing end of life UPS unit and ensure minimal disruptions to critical operations while adhering to regulatory requirements. The

Contractor shall leverage the existing infrastructure and utilize strategic temporary solutions in order to minimize downtime for the critical load and ensure a seamless transition. The existing

UPS unit is an Eaton 9390-80kVA and the required replacement shall meet the minimum specifications (brand name or equal) listed below in section 4.2. In addition to meeting the minimum specifications below, if an equal brand is to be provided, the contractor shall also clearly identify the item by brand, make, and model number.

4.2 Existing System Information

• Manufacturer: EATON

• Model: 9390 – 80kVA unit

• Input Voltage: 480/277

• Output Voltage: 480/277

• Three Phase

• Rated kVA: 80

• Rated kW: 72

• Number of Battery Strings: 1

• Total AMP Hour: 75

• Location: Data Center on the fourth (4th) floor, room 459B.

Source of Power for EATON 9390 – 80kVA

• ATS-2

• Primary Input: 480/277v 3Ø 4w, 200A

Existing Maintenance Bypass Panel (MBP):

• Manufacturer: EATON

• Model: Pow-R-Line PRL4, 480/277v 3Ø 4w, 150 Amps (BIB, MBB, MIB)

• Bypass Input: 480/277v 3Ø 4w, 150 Amps fed from Panel “EHDP” https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/#url=Overview https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/#url=Overview

4.3 Performance Requirements

4.3.1 The Contractor shall perform a post-award site visit with the design team within 14 calendar days after award in order to gather information for developing drawings provide engineered drawings required by the San Diego Planning and Development Department, including architectural, electrical, structural, and plan check/permit drawings. The

Contractor shall provide the drawings within 14 calendar days after the post-award site visit with the design team. The Government will then have 10 calendar days to provide comments and requested changes. The Contractor will then have 7 calendar days to return with comments and/or corrections. Each subsequent review will follow the same calendar day timeline.

4.3.2 The Contractor shall provide all labor, materials, and electrical support to the replacement of the EATON 9390-80 (SN: EE382CAB01). System should remain operational at all times and all required shutdowns shall be approved by the Facility Manager. Temporary bypass connections may be required during the replacement of the UPS.

4.3.3 The Contractor shall replace the existing EATON 9390 UPS System with a like-for-like, Brand Name, or equal alternative.

4.3.4 The replacement unit shall be capable of integration with the “Cell Watch System” with

Integrated Battery Monitoring System (IBMU) or include internal capabilities equivalent to the “Cell Watch” system for battery monitoring and reporting.

4.3.5 If internal capabilities on the new UPS are present, then the Contractor shall adjust and set alarm parameters and reporting for Integrated Battery Monitoring as per the manufacturer’s specifications or shall integrate the existing “Cell Watch” system with the new UPS.

4.3.6 All design and materials shall be submitted to and approved by the Facility Manager/

TPOC prior to the commencement of the project.

4.3.7 The Contractor shall provide operator training and demonstration by manufacturer’s qualified personnel after all work has been completed to the satisfaction of the Facility

Manager/TPOC.

5. Contractor Personnel

5.1 Qualified Personnel

The Contractor must provide to the Facility Manager/TPOC documentation of the level of experience, including any certificates of training for all employees who will be involved in performing the scope of work. The onsite technicians must have sufficient skills to immediately respond to any situations regarding electrical, mechanical, or technical requirements regarding the UPS system and additional associated equipment to include information technology systems. The onsite technicians must provide documentation that they have performed similar work. Personnel must be properly licensed and certified as required by federal, state, or local law, codes, or ordinances.

5.2 Contractor Point of Contact (POC)

The Contractor shall provide a POC who shall be responsible for all contractor work performed under this PWS. The POC shall be a single point of contact for the Contracting Officer (CO) and the Facility Manager/TPOC. The name of the POC, and the name(s) of any alternate(s) who shall act for the contractor in the absence of the POC, shall be provided to the Government as part of the Contractor's proposal. During any absence of the POC, only one alternate shall have full authority to act for the Contractor on all matters relating to work performed under this contract. The POC and all designated alternates shall be able to read, write, speak and understand English. Additionally, the Contractor shall not replace the POC without prior approval from the CO.

5.3 Employee Identification

The Contractor shall ensure that all employees on-site have a SWFSC visitor badge before the employee enters on duty. All contractor employees shall display the SWFSC visitor badge at all times while on site. The Contractor is responsible for ensuring that all badges are returned to the Facility Manager/TPOC when employees are dismissed or terminated and when the contract expires. The Contractor shall notify the Facility Manager/TPOC when employee badges are lost and shall be responsible to pay for replacement badges. A REAL ID set forth by the requirements of the REAL ID Act, may be required for proof of identification before the issuance of a visitor badge.

5.4 Employee Conduct

5.4.1 The Contractor is responsible for satisfactorily managing and performing the requirements as specified herein. Services performed under this contract shall be performed during hours approved by the Facility Manager/TPOC. The contractor will adhere to the sign-in/out process that is identified by the Facility Manager/TPOC (see

PWS section 6.2).

5.4.2 The Contractor must maintain a secure environment in the facility while performing the requirements herein. No one is allowed into the facility other than those individuals responsible for performing the contract requirements and who have been cleared to access the facility by the Facility Manager/TPOC.

5.4.3 The Contractor is to provide all supervisory and general control over all day-to-day operations of their employees, including control over all workers' duties, and these services must be satisfactory to the Government.

5.4.4 The Contractor should bring any noted defect, disease, or insect infestation of the premises to the attention of the office manager or designee.

5.4.5 Contractor employees shall not place personal calls on Government phones. Contractor employees shall not use any government equipment except that equipment furnished to accomplish the work.

5.5 Removing Employees for Misconduct or Security Reasons

The Government may, at its sole discretion (in coordination with the CO where practical), direct the Contractor to remove any contractor employee from NOAA facilities for misconduct or security reasons. Removal does not relieve the Contractor of the responsibility to continue providing the services required under the contract. The CO will provide the Contractor with a written explanation to support any request to remove an employee.

6. Other Applicable Conditions

6.1 Pre-Award Site Visit

All interested vendors are encouraged to participate in a scheduled site visit prior to submitting an offer. There shall be two (2) opportunities for a site visit on Tuesday, July 15, 2025 at 9:00 am PT and Wednesday, July16, 2025 at 9:00 am PT. To RSVP, contact Michael Martinez via email at michael.martinez@noaa.gov or call (858) 334-2897.

Please note a site visit is not required for submission of an offer. Additionally, failure to visit the site and acquire all necessary site information to properly prepare a quote shall not be acceptable grounds for a claim after the contract award.

No questions will be answered on site; if you have any further questions or concerns regarding the solicitation or general contract questions, interested contractors may direct those questions to the CO.

6.2 Contractor Sign-In and Sign-Out Procedures

The Facility Manager/TPOC will be responsible for providing authorized access to the campus and buildings to the Contractor and all employees to accomplish work under this contract. All contractor employees shall sign in and sign out at the Reception Desk when arriving and when leaving the site.

6.3 Period of Performance

The anticipated period of performance (POP) for this requirement is 180 days from the award date. However, the delivery and install dates will be determined after award.

6.4 Place of Performance

La Jolla Laboratory

Southwest Fisheries Science Center

8901 Jolla Shores Drive

La Jolla, CA 92037

6.5 Hours of Operation

Work is to be performed during normal duty hours of Monday – Friday, 6AM - 4PM. Work completed outside normal duty hours shall be approved at least 24 hours in advance by the

Facility Manager/TPOC. The Facility Manager/TPOC is responsible for the overall scheduling of the project activity. The Contractor is responsible for scheduling the work to be done each day, within the work schedule of the SWFSC staff.

The Contractor is not authorized to perform duties under this contract on days when the facility is closed, (i.e., Government Furlough, inclement weather, power outages, legal and federal holidays, etc.) unless otherwise noted. These will be considered non-working (non-pay) days.

In the event of Federal dismissal or facility closure during normal work hours, the Contractor will be notified directly by the NOAA Facility Manager/TPOC to depart from the facility.

6.6 Government Contacts

Contracting Officer (CO)

Jenna Taulman

Email: jenna.taulman@noaa.gov

Contracting Specialist (CS)

Madison Vogeler

Email: madison.vogeler@noaa.gov

Technical Point of Contact (TPOC)

Michael Martinez

Email: michael.martinez@noaa.gov

6.7 Travel

The Contractor is responsible for any travel costs associated to traveling to and from NOAA's facility.

6.8 Project Plan

The Contractor shall provide to the Facility Manager/TPOC a draft Project Plan within seven

(7) days of the award date for review and comment. The Contractor shall provide a final Project

Plan to the Facility Manager/TPOC no later than seven (7) days after the reviewed draft Project

Plan is released back to the Contractor.

6.9 Progress Reports and Meetings

The Contractor shall provide to the Facility Manager/TPOC and the CO a bi-weekly progress report via email during project preparations and a weekly progress report via email during completion of the project once performance begins. This report shall include a summary of all

Contractor work performed, including but not limited to: a breakdown of labor hours by labor category, all direct costs by line item, an assessment of technical progress, schedule status, and any Contractor recommendations or concerns for the reporting period.

The Contractor shall be available to meet with the Facility Manager/TPOC upon request to present deliverables, discuss progress, exchange information and resolve emergent technical problems and issues. These meetings may take place in person or via teleconference/email/phone.

6.10 Operation and Maintenance Records

The Contractor shall provide a Manufacturer’s startup report to the Facility

Manager/TPOC, who is responsible for the equipment. Note and report any discrepancies that would affect equipment operations. Provide operation and maintenance manuals (O&Ms) and any other technical documents to perform preventative maintenance.

mailto:jenna.taulman@noaa.gov mailto:madison.vogeler@noaa.gov mailto:michael.martinez@noaa.gov

6.11 Government Furnished Resources

The Government will furnish to the Contractor and contractor employees visitor badges for facility access. No other resources will be furnished by the Government.

6.12 Contractor Furnished Equipment

The Contractor shall furnish all facilities, materials, equipment and services necessary to fulfill the requirements herein, except for the Government Furnished Resources specified in PWS section 6.0.

6.13 Government Acceptance Period

The Facility Manager/TPOC will review deliverables prior to acceptance and provide the

Contractor with an e-mail that provides documented reasons for non-acceptance. If the deliverable is acceptable, the Facility Manager/TPOC will send an e-mail to the Contractor notifying it that the deliverable has been accepted.

6.12.1 The Facility Manager/TPOC will have the right to reject or require correction of any deficiencies found in the deliverables that are contrary to the information contained in the Contractor’s accepted proposal. In the event of a rejected deliverable, the Contractor will be notified in writing by the Facility Manager/TPOC of the specific reasons for rejection. The Contractor may have an opportunity to correct the rejected deliverable and return it per delivery instructions.

6.12.2 The Facility Manager/TPOC will have five (5) business days to review deliverables and make comments. The Contractor then shall have five (5) business days to make corrections and redeliver.

6.12.3 All other review times and schedules for deliverables shall be agreed upon by the parties. The Contractor shall be responsible for timely delivery to Government personnel. The Contractor shall work with personnel reviewing the deliverables to assure that the established schedule is maintained.

7. Deliverables

ITEM REFERENCE DELIVERABLE / EVENT DUE BY

DISTRIBUTION

1 PWS Section 6.1 Pre-Award Site Visit July 15 and 16, 2025 N/A

PWS Section

4.3.1

Engineered Drawings

(as specified)

Within 14 Calendar Days

After Award

TPOC

PWS Section

4.3.6

Operator Training and

Demonstration/Startup

Assistance

After Completion of UPS

Replacement

TPOC

4 PWS Section 5.1

Required Certifications and/or

Documentations of Contractor

Employees

Prior to Commencement of

Work CO and TPOC

5 PWS Section 6.9 Final Project Plan

Within 7 Days of Returned

Draft Project Plan After

Completion of UPS

Replacement

CO and TPOC

PWS Section

6.10

Manufacturer Startup Report and Operation and Maintenance

Manuals

After Completion of UPS

Replacement

TPOC

PWS Section

6.10 Progress Reports

Bi-weekly During Project

Preparation, Weekly

During Project Completion

CO and TPOC

NAM 1330-

52.222-70

NOAA Sexual Assault and

Sexual Harassment Training

30 Days After Award, then on an annual basis CO and TPOC