PWS Tinian HAZMAT Waste (Draft).pdf

PERFORMANCE WORK STATEMENT (PWS)

HAZARDOUS WASTE COLLECTION AND DISPOSAL

NORTH FIELD, TINIAN, CNMI

MARCH 2025

1. PROJECT INFORMATION

1.1. Purpose: The 513th Expeditionary RED HORSE Squadron (513 ERHS) is conducting an adaptive rehabilitation of Tinian North Field. Due to the use of heavy equipment and machinery, hazardous waste (HW) collection and disposal services are required.

1.2. General Scope: The Contractor shall provide all personnel, labor, vehicles, supervision, training, tools, equipment (including drums), and other necessary items (e.g., labels) to conduct hazardous waste collection and disposal services at North Field, Tinian, Commonwealth of the Northern Mariana Islands (CNMI).

1.3. Definitions: In this contract, hazardous waste (HW) is defined as any discarded solid waste (liquid, semi-solid, solid, or gaseous) that meets the definition of HW as defined by the U.S.

Environmental Protection Agency (USEPA), CNMI authorities, or the Department of Defense (DoD). Per the Resource Conservation and Recovery Act (RCRA), a solid waste is a listed HW if it appears on one of the hazardous waste lists or is a characteristic HW if it exhibits ignitability, corrosivity, reactivity, or toxicity. Discarded hazardous materials (HM), HW, and/or Other Regulated Waste (ORW) referenced in this contract include RCRA HW, state-regulated waste, universal waste, Toxic Substance Control Act (TSCA)-regulated waste, and non-hazardous waste.

1.4. Location: The project site is located at Tinian North Field within the Military Lease Area (MLA), approximately 9 miles north of San Jose Village. The site is open to the public. Exact HW storage locations are shown in Appendix A.

1.5. Applicable Codes: The Contractor shall comply with all applicable U.S. and CNMI laws and regulations.

2. DESCRIPTION OF EQUIPMENT AND SERVICE REQUIREMENTS

2.1. Period of Performance: The Period of Performance (PoP) for this contract shall be one (1) year, with two optional three (3) month extension periods. Each CLIN listed in Appendix B:

Estimated Hazardous Waste Schedule shall be quoted with a price per line item and total per

CLIN.

CLIN 0001: Hazardous Waste Disposal CLIN 0002: Unscheduled Pickups and Additional Pickups

2.2. Service Requirements: The Contractor shall provide the following services:

2.2.1. Permitting: The Contractor shall be responsible for obtaining all permits and licenses as

Draf t required by federal and local laws related to the movement, shipment, storage, and disposal of HW materials.

2.2.2. Mobilization: The Contractor shall mobilize containers to the locations shown in Appendix A. The Contractor may be required to relocate units to other designated areas within 24 hours of a request by the Government.

2.2.3. Storage: The Contractor shall store hazardous waste designated for collection in 55-gallon drums. Solid hazardous waste that cannot be stored in drums (e.g., automotive batteries) shall be contained in accordance with applicable laws and regulations. The Contractor shall provide any additional equipment and supplies necessary for the disposal of such waste. All HW generated on-site must be properly packaged and labeled prior to shipment to a certified HW facility. For each drum collected for disposal, the Contractor shall provide a clean, serviceable replacement drum. The Contractor shall maintain Safety Data Sheets (SDS) and the required authorization form (AF 3952) for hazardous chemicals used or stored on-site.

2.2.4. Prohibition on Mixing of Incompatible Materials: The Contractor shall not mix incompatible hazardous materials, HW, used oil, or other regulated wastes unless specifically authorized in writing by the Contracting Officer (CO) and in accordance with applicable laws and DoD regulations. Waste shall be segregated by type and hazard class to prevent chemical reactions, ensure safety, and allow for proper disposal.

2.2.5. Collection: The Contractor shall empty containers and dispose of HW at least once per week. The Contractor shall optimize the collection schedule to prevent container overflow and submit the optimized schedule to the 513 ERHS Officer-in-Charge (OIC).

Any schedule deviations must be approved by the CO.

2.2.6. Hazardous Waste Disposal: The Contractor shall transport and dispose of all waste at a permitted disposal location. All transportation, shipment, storage, and disposal must comply with all applicable federal and local laws and regulations. A copy of the operating permit for the receiving facility shall be submitted to the CO. The Contractor shall be responsible for all permits and associated fees. See Appendix B for the estimated HW schedule.

2.2.7. Unscheduled Pickups and Additional Pick-ups: In addition to scheduled collections, the CO may request unscheduled collections. The Contractor shall respond within four

(4) hours of notification and shall provide or reposition HW containers as directed.

2.2.8. Discrepancies: The Contractor shall acknowledge any discrepancies and/or valid complaints within 24 hours and resolve them within 48 hours. Complaints include any notice of violation or warning issued by an official entity.

2.2.9. Recordkeeping: The Contractor shall submit a final copy of all disposal records to the CO after each disposal event. The report shall include the following information:

a. Contractor’s name

b. Date of service

c. Contract number

d. Disposition materials & quantities

e. Disposal location

f. Technician’s name

2.2.10. Oil and Hazardous Substance (OHS) Spill Response and Cleanup: In the event of a spill, the Contractor shall provide comprehensive oil and hazardous substance spill response and cleanup services, ensuring that all actions minimize damage to property, reduce human health risks, and ensure full compliance with applicable local, federal, and DoD requirements.

2.2.10.1. Spill Containment: The Contractor shall respond to spills 24 hours a day, seven days a week. For spills of petroleum, oil, and lubricants (POL) equal to or exceeding one gallon, or for spills of other substances that meet or exceed the threshold limits identified in 49 CFR 172.101 or applicable standards, the Contractor shall verbally notify both the 513 ERHS OIC and the CO within 30 minutes of discovery.

2.2.10.2. Spill Response: The Contractor shall arrive on-site within one hour of notification, begin containment within one hour of arrival, and continue operations until the spill is fully contained. A spill assessment must be provided to the OIC within two hours of arrival on-site.

2.2.10.3. Spill Cleanup and Disposal: The Contractor shall clean up all spilled materials in a manner that minimizes environmental impact and complies with all applicable laws and regulations. Spilled materials shall be recycled when economically feasible;

otherwise, proper disposal is required. Cleanup must ensure that contamination does not spread beyond the containment area. All removed materials shall be disposed of within seven calendar days after cleanup completion.

2.2.10.4. Spill Reporting and Documentation: The Contractor shall prepare and submit comprehensive documentation for all spill responses. Reports shall include, at a minimum: spill location, volume, time of occurrence, source, type and severity of the spill, response actions taken, and any applicable testing or analytical results. This documentation shall be submitted to the CO within five working days after cleanup is completed, to support required reporting to local agencies.

3. SERVICE SUMMARY

The following Service Summary Table outlines the key performance objectives, corresponding PWS references, performance thresholds, and methods of surveillance for services required under this contract. This summary is intended to support performance monitoring and ensure contractor compliance with all technical and regulatory requirements. Re-performance of unacceptable services will be performed at no additional cost to the government. The absence of any contract requirement from the Service Summary shall not detract from its enforceability nor limit the rights or remedies of the Government under any other provision of the contract. The below Performance Thresholds identify the satisfactory level of performance:

ID Performance Objective

PWS

Paragraph Performance Threshold Method of Surveillance

PO-01

Maintain required permits and licenses

2.2.1 All required permits and licenses are current and valid at all times

Review of documentation and regulatory compliance

PO-02

Mobilize and relocate containers as needed

2.2.2

Containers placed per Appendix A and relocated within 24 hours upon request

COR observation and mobilization records

PO-03

Proper storage and replacement of HAZWASTE drums

2.2.3

Waste stored per regulations;

replacement drums provided for each drum collected

Inspection and review of storage and replacement logs

PO-04

Segregate and prevent mixing of incompatible waste

2.2.4

No unauthorized mixing;

segregation by hazard class maintained

Periodic inspections and records review

PO-05

Weekly

HAZWASTE

collection and optimized schedule

2.2.5

Containers emptied at least weekly; optimized schedule provided and followed

Review of collection logs and COR oversight

PO-06

Proper off-site disposal of HW 2.2.6

Waste disposed at permitted site; permit provided; all activities compliant with regulations

Documentation review and compliance verification

PO-07

Timely response to unscheduled pickups

2.2.7 Contractor responds within 4 hours of notification

COR logs, incident records, and pickup verification

PO-08

Acknowledge and resolve discrepancies or complaints

2.2.8

Acknowledge within 24 hours, resolve within 48 hours

Customer feedback, complaint tracking

PO-09

Submit complete disposal records 2.2.9

Disposal record submitted after each event, includes all required details

Record review and document checklist

PO-10

Provide 24/7 spill response and cleanup services

2.2.10 Continuous availability to respond to OHS spills

Incident logs and COR validation

PO-11

Notify appropriate personnel for qualifying spills

2.2.10.1

Notify OIC and CO within 30 minutes of qualifying spill discovery

Time-stamped communication review

PO-12

Timely spill containment and assessment 2.2.10.2

On-site within 1 hour;

containment begins within 1 hour; assessment within 2 hours

Response logs and spill assessment reports

PO-13

Complete spill cleanup and proper disposal

2.2.10.3 Cleanup completed; no spread beyond containment;

disposal within 7 days

On-site inspection, disposal verification

PO-14

Submit complete spill documentation

2.2.10.4 Spill report submitted within 5 working days post-cleanup

Report audit and format compliance check

4. GENERAL REQUIREMENTS

4.1. Traffic Safety: The Contractor shall follow traffic and safety procedures applicable to the site at all times. In the event of necessary traffic pattern coordination, the Contractor shall contact the onsite 513 ERHS OIC and/or Project Manager.

4.2. Employee Listing: The Contractor shall maintain a current listing of employees. The list will include employee names, social security numbers and driver’s license numbers. This list shall be provided to the CO and an updated listing shall be provided upon change of employees. The Contractor must provide all names, social security numbers and duty hours of all personnel who will be on site at start or anytime during this project.

4.3. Accident Reporting: The Contractor shall immediately report accidents to the 513 ERHS

Officer-in-Charge, and the CO. The Contractor personnel shall support and comply with all safety and accident investigations. The Contractor shall initiate corporate internal investigations as required. The Contractor shall follow prevailing Department of Defense (DoD) regulations and procedures for contacting U.S. Government personnel in conjunction with obtaining investigation statements or any documents.

4.4. Site Safety: The Contractor shall perform work in a safe manner as required by OSHA Safety and Health Requirements. The Contractor shall provide a verbal report to the CO as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. Provide a completed copy of required Accident Investigation Reports to the CO within five calendar days of each occurrence.

4.5. Hours Of Operation: Services shall typically be performed Monday through Saturday from

8:00 am to 5:00pm local time in coordination with the Government, unless otherwise specified.

4.6. Holidays: Due to mission requirements, work performance may be required during U.S.

Federal holidays or during local holidays. During U.S. and local holidays, the Contractor shall provide stand-by personnel when coordination with the CO indicates performance of service will not be required. One week prior to the holiday, the Contractor shall provide written notification to The CO for approval. The notification shall identify by name which personnel will be on stand-by and a contact number. Stand-by personnel shall be available on holidays during normal hours of operation and shall arrive at the installation within one

(1) hour after being contacted.

5. APPENDICES

5.1. Appendix A – Maps and/or Site Plans

5.2. Appendix B - Estimated Hazardous Waste Schedule

APPENDIX A

Maps and/or Site Plans

APPENDIX B

Estimated Hazardous Waste Schedule

Description Estimated Qty HW and other used fluids (diesel fuel and diesel fuel mixed with oil, used rags, used oils, grease, lubricants, Oil Soaked Absorbent Pads, Coolant soaked Absorbent pads, empty Aerosols, Batteries, Coolant, gasoline, Refrigerant, oil/fuel filters, Coolant Filters)

175 gals / monthly

Unscheduled Pickups and Additional Pickups Up to eight (8) additional 55 gallon drums in a 30-day period