PWS TF UFC - DRAFT.docx

Task Force UFC Unified Facilities Criteria Inspections in the USCENTCOM Area of Responsibility

PERFORMANCE WORK STATEMENT (PWS)

DRAFT

Program Overview

The objective of this service contract is for the Contractor to provide facility inspection teams that identify engineering deficiencies for new and existing construction in accordance with (IAW) various Unified Facilities Criteria (UFC) standards. Target services include:

· Perform Preliminary and Detailed Evaluations IAW UFC 1-201-02 in order to establish compliance with minimum life safety and habitability requirements.

· Perform rough and final inspections on in-progress construction efforts IAW applicable UFC standards.

· Review plans for military construction projects, facility modernization, rehabilitation programs, or self-help projects for compliance with the appropriate UFC standards.

· Provide the necessary management, supervision, labor, tools, equipment and administrative materials for all services provided, to include safety equipment.

The United States Central Command (USCENTCOM) area of responsibility (AOR) includes Bahrain, Egypt, Iran, Iraq, Jordan, Kazakhstan, Kuwait, Kyrgyzstan, Lebanon, Oman, Pakistan, Qatar, Saudi Arabia, Syria, Tajikistan, Turkey, Turkmenistan, United Arab Emirates (UAE), Uzbekistan, and Yemen and specifically excludes Afghanistan. All services will be performed at existing and future US Military and coalition occupied facilities within the USCENTCOM AOR. Given that fact, only bids from US based companies will be considered.

Performance metrics are listed in the Performance Requirements Summary (Attachment 1) and in the Quality Assurance Surveillance Plan (QASP). The Contractor’s performance on all Tasks within the PWS will be rated using the Contractor Performance Assessment Reporting System (CPARS). Generally, the Government will measure the Contractor’s performance by the adherence to the staffing level requirement, and on the quantity, quality, and completeness of evaluations submitted.

The Period of Performance shall begin on the day of contract award and consist of the following periods.

· Base Period: Mobilization – 30 days

· Base Period: Performance – 320 days

· Option Period 1 – 365 days

· Demobilization Period – 30 days

(FAR Clause 52.217-8 will be applicable to this task order. This option may be exercised for up to 6 months, at the rates specified in the resulting contract.)

The following chart summarizes the Tasks for this Contract:

Any costs incurred by the Contractor not covered in the proposal for each Task are the sole responsibilities of the Contractor.

Task 1: Phase-In and Mobilization (Firm Fixed Price)

1.1 General Requirements

1.1.1 The Contractor shall execute the overall strategy and approach for ensuring a smooth and seamless transition of personnel and equipment for effective and efficient operations and without any disruption in services. The timeline for Phase-In is not to exceed 30 calendar days from the time of award. During the Phase-In, the Contractor shall complete all required and associated tasks to be Fully Mission Capable (FMC):

· Complete hiring, personnel mobilization, and associated actions, for all awarded tasks

· Obtain appropriate visas and base badging for all mobilized personnel

· Complete the contract Work Plan with all associated sub-plans, appendices and addendum, and obtain Government approval

· Complete mobilization of Contractor provided materials and equipment associated with awarded tasks

· Install and function check the Contractor provided internet and communications package

· Procure Defense Base Act (DBA) insurance for US personnel to be mobilized prior to said mobilization

· Any additional and justifiable phase-in tasks required for the Contractor’s successful execution of the PWS requirements.

Meeting of the requirements listed above to the satisfaction of the Contracting Officer (KO) or the Contracting Officer Representative (COR) and receiving the COR approval in writing, constitutes Notice to Proceed (NTP).

1.1.2 The proposed firm fixed price should include all of the Contractor’s Phase-In costs to include mobilization, as recovery of costs will be limited to only those proposed. It is understood that the Government may award follow-on Tasks in sufficient time to prevent demobilization and the need for a subsequent remobilization of staff.

1.1.3 Prior to mobilizing any personnel, all required documentation to include but not limited to certificates, licenses, security clearances, and “fit for duties”, shall be filed with the COR. These documents shall provide sufficient confirmation that the minimum standards are met for each individual proposed to assigned to the project and sent forward to the USCENTCOM AOR.

1.1.4 Contractor personnel newly deploying shall be required to report to an authorized DOD deployment center for in processing at date(s) and location to be determined by the COR prior to deployment. Permanent U.S. employee departure, whether from completion of work or otherwise, shall require out-processing through same. Employees should be made available to the COR for inbound and outbound (off contract) interviews. The Contractor’s proposal shall be inclusive of all costs associated with movement of personnel from their Home of Record (HOR) to the deployment center and onward movement to USCENTCOM AOR locations. Method of mobilization shall be approved by the COR.

1.2 Work Plan

1.2.1 The Contractor shall develop Work Plans to assure sufficient detail to indicate successful completion of all tasks within the Period of Performance. As a minimum, the Work Plan will include:

· Mobilization/demobilization plan

· Personnel qualifications/training/experience

· Quality control plan

· Accident Prevention Plan

· Environmental Protection Plan

· Organizational chart

1.2.2 The Contractor shall update the Work Plan utilizing Field Change Request (FCR), as required throughout the Period of Performance as needed in order to be successful in fulfilling the obligations of the Contract. The Work Plan shall also be made available for review by the COR throughout the Period of Performance.

Task 2: Facility Inspection Program (Firm Fixed Price)

2.1 General Requirements

2.1.1 Included in Task 2 are the facility inspection personnel and administrative support personnel, material, and equipment required to accomplish the work indicated in this PWS and as defined in Section 2.2. Key personnel are specifically defined and required within the Contract, but for the avoidance of doubt, the Contractor shall provide, as the Contractor deems necessary to fulfill the obligations of this Contract, additional support personnel at no additional cost to the Government under this task. The Contractor shall provide an Organization Chart identifying, at a minimum, the personnel identified within this PWS, subcontractors, and the corresponding responsibilities, structure, and lines of authority. The Contractor shall also provide all necessary labor, workman’s tools, safety equipment, and inspection, testing and repair equipment necessary to fulfill the obligations of this Contract, including all equipment outlined in Section 4-2 of UFC 1-201-02.

2.1.2 Task 2 generally includes:

· Facility evaluations IAW UFC 1-201-02 (the Preliminary and Detailed Evaluations are the primary standard used for determining safety and habitability requirements of facilities in the USCENTCOM AOR, but the Contractor should be prepared and capable of performing inspections to any UFC standard as required by the customer.)

· Conducting in- and out-briefs to base commanders, BOS-I, etc. as appropriate in order to describe the scope of work, deficiencies found, and suggestions to correct life, health and safety (LHS) hazards

· Creating personnel, inspection, and evaluation reports for Government review

· Review plans for military construction projects, facility modernization, rehabilitation programs, or self-help projects for compliance with the appropriate codes/standards.

· Facilitating the movement of personnel throughout the USCENTCOM AOR

2.1.3 The Operations Center for services provided is based on Camp Arifjan, Kuwait, and the 10% uplift for Kuwait shall be included in Task 2. The Task Force UFC KO/COR shall direct the Contractors on the distribution of personnel based on the customer operational priorities. Upon completion of assessments, updates and/or repairs on any base, personnel may be shifted at the direction of the COR based on Government priorities. If services are required in a country within the USCENTCOM AOR subject to additional uplifts, those uplifts will be accounted for under Task 4A.

2.1.4 While there is not a design element in this contract, the Contractor shall serve as subject matter expert to review and inspect electrical installations to ensure code compliance for new construction that is in progress or completed. The Contractor shall review plans for military construction projects, facility modernization, rehabilitation programs, or self-help projects for compliance with the appropriate codes/standards. The Contractor shall participate in project charrettes and design reviews to ensure electrical safety standards and criteria are adequately incorporated in project designs and cost estimates from the initiation of the project until completion. Project and plan reviews shall be performed by qualified personnel.

2.2 Field One (1) Inspection Team

2.2.1 The Contractor shall field one (1) Inspection Team defined as:

· one (1) Civil/Structural Engineer

· one (1) Fire Protection Specialist

· one (1) Mechanical/Plumbing Specialist

· one (1) Electrical Engineer

· one (1) US Electrician

· one (1) UK Electrician

· one (1) Administrative Specialist

2.2.2 All personnel fielded under any Task shall fulfill the obligations and requirements of the Contract and as described specifically in Section 2.3. All personnel must be capable of implementing the requirements of this task throughout USCENTCOM for a period of twelve (12) months. In addition to the requirements for security clearances described herein, all personnel shall be eligible for a Secret Clearance.

2.3 Inspection Team Qualifications

2.3.1 The requirements for the personnel defined in the Inspection Team in Task 2 are described further in this Section. Inspection Team personnel must be forward-deployed and the individuals that fill these positions shall not be assigned to more than one position (“dual-hatted”). Personnel may be required to badge into secure facilities as part of their daily duties.

2.3.2 Civil/Structural Engineer – Shall possess a degree in Civil or Structural Engineering from an accredited institution and at least two (2) years’ experience demonstrating the ability to apply the standards of UFC 1-200-01, UFC 1-201-02, UFC Series 3-200 and UFC Series 3-300.

2.3.3 Fire Protection Specialist – Shall be trained within the trades of fire protection and possess at least two (2) years’ experience demonstrating the ability to apply the standards of UFC 1-200-01, UFC 1-201-02 and the UFC Series 3-600. Shall be considered a qualified person in his respective field (i.e. the Fire Protection Specialist shall be qualified to test automatic sprinkler and fire suppression systems). Not necessarily required to be a degreed engineer.

2.3.4 Mechanical/Plumbing Specialist – Shall be trained within the trades of mechanical engineering and plumbing and possess at least two (2) years’ experience demonstrating the ability to apply the standards of UFC 1-200-01, UFC 1-201-02, and UFC Series 3-400. Shall be considered qualified persons in his respective field. Not necessarily required to be a degreed engineer.

2.3.5 Electrical Engineer – Shall possess a degree in Electrical Engineering from an accredited institution and at least two (2) years’ experience demonstrating the ability to apply the standards of UFC 1-200-01, UFC 1-201-02 and UFC Series 3-500.

2.3.6 US Electrician – Shall hold an active "Journeyman Electrician" license, "Master Electrician" license issued by a U.S. Governmental body, including a license issued by a city, county, State, territory or possession (or "General Electrician" license for California only, or equivalent qualifications/certifications for states that do not issue licenses) with at least two (2) years of experience in one of the electricians' trade occupations directly applicable to the electrical systems related to commercial and industrial buildings. Must be considered a Qualified Person IAW NFPA 70, 2020 edition.

2.3.7 UK Electrician – Shall have successfully completed the "Level Three (3) National Vocational Qualification (NVQ), or recognized approved apprenticeship (4 years), or Scottish Vocational Qualification (SVQ) Diploma in Installing Electro technical Systems and Equipment (Buildings, Structures and Environment)" from an accredited organization registered with the Office of Qualifications and Examinations Regulation in the United Kingdom with at least two (2) years of experience in one of the electricians' trade occupations directly applicable to the electrical systems related to commercial and industrial buildings. Must be considered a Skilled Person IAW British Standard 7671, 18th edition.

2.3.8 Administrative Specialist – Shall have at least two (2) years’ experience demonstrating the ability to provide overall daily support and general office support, including the ability to edit/format/organize reports and conduct routine correspondence.

2.4 Reporting

2.4.1 Reporting will be tailored to the information requirements of the KO, COR and the Officer In Charge (OIC) or Non-Commissioned Officer in Charge (NCOIC) of Task Force UFC and may change based on operational needs. Reporting requirements and changes will be vetted and approved by COR prior to execution. Reasonable requests for changes to the timing, formatting or content of reports shall not be considered an additional burden by the Contractor. The Contractor shall access to and maintain the database of facility evaluation reports located on the USACE REDi website (https://uroc-redi.usace.army.mil/sites/uroc/TADARCENT). Reports shall include, but are not limited to:

2.4.2 Daily Personnel Status (PERSTAT) Reports – for theater reporting requirements

2.4.3 Weekly Status Reports – Provide consolidated, comprehensive weekly status reports consisting of full identification of the personnel performing work under this Contract, their location, the number of facilities inspected and repaired, and any impacts to the effective performance of the assigned tasks encountered by the crew. This will include any health issues, enemy contact, transportation delays, and indirect fire warning system responses, injuries, improper encounters with US Military or civilian Contractor personnel, or other items that are of importance to the staff. Significant events will be reported with an initial report, followed up as soon as possible with a detailed report

2.4.4 Evaluation Reports – Provide a summary of activities performed during the inspection or reinspection process, deficiencies noted, photographs, and any immediate protective measures taken to isolate personnel from any identified LHS hazards within their locations. Attachment 2 is the standard template for Preliminary and Detailed Evaluations IAW UFC 1-201-02.

Task 3: Communications (Firm Fixed Price)

3.1 Cell Phone and Internet Services

The Contractor shall have a reliable cell phone and internet subscriptions to support each Inspection Team fielded under Task 2. The internet subscription shall be completely independent from and not interfere with, violate, interconnect with or otherwise be associated with any other internet or other communications systems present (i.e. NIPR, SIPR, or others). The use of these internet and cell phone subscriptions at several different locations is intended solely for the purpose of supporting the work outlined in Task 2 within USCENTCOM AOR. On extremely remote sites with limited wireless internet access, specific files will be transferred via US Government computer access, on a case- by-case basis. Some sites may have open Internet service available for Contractor use. For the avoidance of doubt, the Contractor is expected to perform all maintenance, repair, updates and upgrades to the Contractor’s communications systems.

3.2 Satellite Communications

In order to insure full capability of communicating throughout the USCENTCOM AOR, the Contractor shall have satellite phone capabilities for each Inspection Team. The KO, at their discretion has the authority to limit the number of satellite phone capabilities for use based on recommendation by the COR. The KO shall approve all satellite communication capabilities prior to costs being incurred. The Contractor shall provide satellite phone capabilities for the Government CORs and/or PM Forwards, as required based on the operation priorities provided by the COR. Satellite phone capabilities will be used in emergency scenarios when no other method of communication is available. For the avoidance of doubt, the Contractor is expected to perform all maintenance, repair, updates and upgrades to the Contractor’s satellite communications systems.

Task 4: Other Directed Costs and Travel (Firm Fixed Price)

4.1 General Requirements

If authorized by the KO, the Contractor will submit a purchase order request (POR), outlining the costs for services in support of the facilities inspection program, which will be reviewed by the PM, the Government Property Administrator, and approved by the KO. After the KO has approved the POR, the Contractor shall execute the POR as approved. All work shall be performed in accordance with the PWS and the approved WP/APP. Costs for this CLIN are initially estimated at the not to exceed (NTE) amount of $500,000 (NTE $400,000 for ODC and NTE $100,000 for Travel). This task will only be funded as the requirement is identified. No costs are to be incurred by the Contractor under this task without recommendation from the COR and by approval of the KO. This estimated amount will be tracked by the Contractor, COR, and KO. If the Contractor’s requests reach 75% of this estimated amount, a written notification shall be sent to the COR, Government Project and Program Managers, and the KO.

4.2 Task 4A – Other Directed Costs

The Government expects the following ODC to support the facility inspection program:

4.2.1 Any open market item that exceeds $3,500.00 requires at least three competitive quotes for each item in order to determine price reasonableness. The information shall be provided to the KO for evaluation, fair and reasonableness determination, and approval prior to it being provided via this CLIN. If there is no competition available, other information such as historical pricing, published catalog pricing, etc. must be provided to support the quoted price(s) unless it is considered sole source at which time sole source documentation will be required.

4.2.2 Uplifts – The contractor may be paid uplifted rates in accordance with State Department uplift rates to compensate for the difference between the uplifts paid in the initial country where work is to be performed (Kuwait) and the uplifts paid in a different country in the event that performance is required outside of the initial country.

4.3 Task 4B – Travel

The Contractor shall provide management and operation of intra-theater transportation operations; however, the travel requirements cannot be forecasted at this time. The Contractor must receive approval from the COR prior to any travel and all travel must be in accordance with the items and rates allowable under the Federal Travel Regulations (FTR). The Contractor shall prepare and submit a trip report for each trip, to be included in the monthly status report. Profit is not allowable on travel costs. For the avoidance of doubt, no costs are to be incurred by the Contractor under this task without recommendation from the COR and approval of the KO.

Task 5: Contractor Manpower Reporting (Firm Fixed Price)

5.1 General Requirements

The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor will report Contractor manpower information (including subcontractor manpower information) required for performance of this contract. The Contractor shall submit all the information required in the format specified at the following web address: https://cmra.army.mil/default.aspx

5.2 Required Information

The Contractors shall fill in the required information on the website, fields are shown below:

1) Contract Number

2) Delivery Order Number (if applicable)

3) Task Order Number (if applicable)

4) Requiring Activity Unit Identification Code (UIC)

5) Command

6) Contractor Contact Information

7) Federal Service Code (FSC)

8) Direct Labor Hours

9) Direct Labor Dollars

10) Location Information (where Contractor and subcontractors performed the services)

5.3 Reporting Period

Reporting period will be the period of performance not to exceed twelve (12) months ending 30 September of each government fiscal year and must be reported by 15 October of each calendar year. If this Contract crosses fiscal years, two (2) entries must be made to capture the data for the contract period; for example if the contract start date is 01JAN2007 and ends 31DEC2007, the data for the period from 01JAN2007 through 30SEP2007 shall be entered not later than 15OCT2007 and the period 01OCT2007 through 31DEC2007 shall be entered not later than 15JAN2008.

Task 6: Phase-Out and Demobilization (Firm Fixed Price)

6.1 General Requirements

The Contractor shall execute the overall strategy and approach for demobilization to ensure a smooth and seamless transition of personnel and equipment for orders. The timeline for phase- out is 30 days after the contract end date. During the phase-out, the Contractor shall complete all required and associated tasks to completely demobilize and/or transition personnel and assets. The proposed FFP should include all of the Contractor’s phase-out to include demobilization costs as recovery of costs will be limited to only those proposed.

6.2 Method of Demobilization

The method of demobilization shall be approved by the KO. At a minimum this task should include:

· Demobilization of personnel and any associated actions

· Turn-in badging for all project personnel

· This includes DOD Common Access Cards (CACs), and all applicable Base, Flight line, Escort, ECP, Meal Card, etc. badging documents and/or cards project personnel were issued for this project

· The Contractor shall ensure that base specific badging is turned into the appropriate base POC.

· 100% accountability audit and transfer of Government Property

· Demobilization of Contractor provided equipment and materials

· Submission and acceptance of a Site Specific Final Report, in accordance with the standards outlined in Attachment C.

Section 7 - Other Requirements The following requirements apply to all or various Tasks within this PWS:

7.1 Contractor Direction

Contractor shall only take direction from the KO/COR. Contractor personnel shall never take direction regarding any aspect of the project from escorts or other unit personnel. Only a warranted contracting officer is authorized to make any changes to the Contract that affect cost or price, delivery schedules, or other terms and conditions. The Contractor shall contact the KO/COR immediately for further instructions or clarifications if the Contractor believes that they have been instructed or directed to perform any action by someone other than the KO/COR.

7.2 Work Schedule

Work schedules for this Contract are anticipated to be six (6) days per week, twelve (12) hours per day totaling seventy-two (72) working hours per week.

7.3 Safety Requirements

The Contractor will comply with requirements of EM 385-1-1. Contractor shall ensure that employees are supplied with and use proper safety equipment (PPE) such as proper gloves, safety glasses, boots, etc. while on the jobsite and follow safety procedures in accordance with the approved Safety Plan, which protects the contractor personnel, the Military and other personnel in close proximity to the job site. Contractor shall establish a safety work zone around the assessment areas and maintain that to prevent injury to contractor and other personnel in the vicinity. Contractor shall also ensure all personnel have protective “combat” gear (IBA, ACH, JLIST, ballistic glasses, gloves, etc.) readily available IAW the current Force Posture of the base or region.

7.4 Passports and Licenses

All personnel will be required to have a valid passport and valid driver’s license (or international equivalent) for the entire period of performance of the individual’s presence in USCENTCOM AOR. The Contractor is responsible for ensuring that all personnel have all appropriate documentation and meet requirements to enter and work in each country

7.5 US/Allied Forces Camp Access Procedures

7.5.1 All Contractor and all associated sub-Contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures. The Contractor shall also provide all information required for background checks or background investigation and to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in Contractor security matters or processes. All non-local contracting personnel will comply with theater clearance requirements and allow the combatant commander to exercise oversight to ensure the Contractor's compliance with combatant commander and subordinate task force commander policies and directives.

7.5.2 The Contractor shall obtain temporary installation access passes through the KO or the COR. The Contractor shall allow a minimum of five (5) working days to process passes through the Pass and ID section. To obtain temporary passes; the Contractor must submit a copy of the individuals resume or company certification letter for the position they will be filling, driver’s license or international equivalent, Civil ID with a level 18 working code for each worker, a copy of the workers’ passport showing the country’s visa, and a completed Pass Request Form. The above-mentioned form can be obtained at the Pass and ID Section. Additionally, the Contractor must identify all the workers’ sponsors and have an individual letter for each applicant from their sponsor authorizing their employees to work for the Contractor and accepting responsibility. It is the responsibility of the Contractor to screen employees for countries of concern. Citizens of the following countries Cuba, Iran, Iraq, Libya, Democratic People’s Republic of Korea, Sudan and Syria are prohibited access to the installation. Citizens of the following countries Russia, People’s Republic of China, and Socialist Republic of Vietnam are permitted to apply for installation access; however, a name-check with the U.S. Embassy must be conducted. The Contractor shall obtain CACs for all US Citizen employees. For those personnel using the CRC or IRDO, personnel should make every attempt to get issued their CAC before coming to the CRC at a local RAPIDS site (http://www.dmdc.osd.mil/rsl/owa/home). The CAC Card will provide an acceptable form of identification for Meals at many locations and specific access to base facilities and support functions. The Contractor shall carry a Letter of Authorization (LOA) issued by the KO through Synchronized Pre-deployment Operational Tracker (SPOT) along with the CAC.

7.6 Contractor Lodging and Meals

Government lodging and meals will be provided at no cost, unless otherwise provided for in this Contract. Government lodging will likely be exigent field conditions (same as the equivalent US Military and civilian personnel), environmentally controlled tents or RLBs, with gang showers and heads or porta-potties, as available at each camp. If Government lodging is not available, or at the KO’s discretion, Contractor-provided lodging within the AOR shall be approved by the KO utilizing the POR process and prior to the lodging being obtained. The Contractor is authorized to maintain off-post housing in Kuwait for all personnel and shall include that cost in Task 4A.

7.7 Contractor Office Space

The Government shall provide office space for the Operations Center on Camp Arifjan, Kuwait for each Inspection Team fielded under this Contract. This shall be the primary place of duty for all personnel fielded under this Contract. The Contractor shall provide the Operations Center with communications uplink, phone, internet service, and a working office environment including computers and office equipment, as required to fulfill the obligations of the Contract and as specifically required in Task 3. If Government office space is not available, then Contractor provided office space within the AOR should be approved by the KO, through the POR process, prior to being obtained. Office space shall include a work station with internet service to support one Government COR and/or PM Forward.

7.8 Contractor Vehicles

Contractor is authorized Non-Tactical Vehicles (NTVs) in accordance with USCENTCOM registration policies, not to exceed three (3) vehicles per Inspection Team. Contractor shall lease or purchase (based on a lease vs purchase analysis) vehicles for use on specified FOBs, as required, for their in country teams and the Project Manager and Quality Control personnel, as authorized by the KO. Contractor personnel shall only move between locations when in US approved convoys or aircraft as directed by the Government for security reasons.

7.9 Security

Security for Contractors shall be provided by the Government, unless otherwise provided for in this Contract. The Government will provide escorts at each site so that the work will not be inhibited. Some restricted areas will be involved. Escorts must accompany the teams in these areas with a minimum 24 hours advance request. Contractor personnel shall remain flexible with the security areas in the event of mission change that preempts the inspection process.

7.10 Escorts

Contractor personnel shall comply with the existing Contractor escort policies. Violations of these policies may result in terminating the contract. Contractor personnel found outside of the prescribed work area will be detained and then removed from the site and/or country. All contract employees, including subcontractor employees who are not in possession of the appropriate security clearance or access privileges, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

7.11 Kick-Off Meeting

A one-day meeting will be held to brief key personnel on background information relevant to the assessments and to coordinate contract efforts. To save travel efforts, this will be done via VTC at key locations, prior to personnel pushing out from hubs to the work areas.

7.12 Rest and Relaxation (R&R)

The contractor shall include costs associated with R&R within the overall price for Task 2. R&R is only authorized twice a year for a period not to exceed 15 days each. It is preferred that a “block leave” system is used in order to minimize disruptions in facility evaluations.

7.13 Deliverables and Other Miscellaneous Information

The following chart summarizes the deliverables required by this contract:

7.14 OPSEC Requirements

7.14.1 All Contractor employees shall ensure the following AT/OPSEC requirements are met prior to deploying personnel authorized to accompany U.S. Armed Forces outside the United States; to include compliance with laws, regulations, pre-deployment requirements, and required training in accordance with combatant command guidance.

7.14.2 The Contractor shall develop an OPSEC SOP/Plan within 90 days of contract award. The OPSEC SOP/Plan must be reviewed and approved by the RA OPSEC Officer. The SOP/Plan will include the government's critical information, why it needs to be protected, where it is located, who is responsible for it and how to protect it. In addition, the Contractor shall identify an individual who will be an OPSEC Coordinator.

7.14.3 OPSEC Training – All new Contractor employees will complete Level 1 OPSEC Training within 30 calendar days of their reporting for duty. Additionally, all Contractor employees must complete annual OPSEC awareness training. The Contractor shall submit certificates of completion for each affected Contractor and subcontractor employee, to the COR or to the KO (if a COR is not assigned), within five (5) calendar days after completion of training. OPSEC awareness training is available at the following websites: https://www.iad.gov/ioss/ or http://www.cdse.edu/catalog/operations-security.html; or it can be provided by the RA OPSEC Officer in presentation form which will be documented via memorandum.

7.14.4 Antiterrorism (AT) Level 1 Training – All Contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, controlled access areas, or require network access, shall complete AT Level 1 awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The Contractor shall submit certificates of completion for each affected Contractor employee and subcontractor employee, to the COR or KO within five (5) calendar days after completion of training by all employees and subcontractor personnel. AT Level l awareness training is available at the following website: https://atlevel1.dtic.mil/at/; or it can be provided by the requiring activity (RA) Antiterrorism Officer (ATO) in presentation form which will be documented via memorandum.

7.14.5 AT Awareness Training for Contractor Personnel Traveling Overseas – All US based Contractor employees and associated sub-Contractor employees traveling overseas will receive the government provided AOR specific AT awareness training. The documentation of training completion must be provided to the COR prior to departure

7.14.6 iWatch and/or CorpsWatch Training – The Contractor and all associated sub-Contractors shall receive a brief/training provided by the requiring activity (RA) on the local iWatch, CorpsWatch, or See Something/Say Something program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative, or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT five (5) calendar days after the completion of the training.

7.15 Pre-screening Candidates

The Contractor must pre-screen candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible candidates must be provided to the COR no later than three (3) business days after the initial contract award.

7.16 Invoice Procedures

7.16.1 All invoices must be submitted to the U.S. Army Engineering Corps of Engineers, Huntsville Center (CEHNC) for technical review and payment. All invoices shall be submitted electronically via e-mail. All correspondence and data submitted by the Contractor under this contract shall reference the Contract Number. Contractor shall submit payment request using the following method(s) as mutually agreed to by the Contractor, the KO, the contract administration office, and the payment office:

7.16.2 Submit invoices electronically to the following (subject to change):

· CEHNC-OEG-invoices@usace.army.mil

· earl.r.oberholtzer@usace.army.mil (Ryan Oberholtzer, Contracting Officer)

· chase.g.hamley@usace.army.mil (Chase Hamley, Contracting Officer Representative)

7.16.4 For purposes of documenting the receipt date of invoices processed by the CEHNC all hard copy invoices will be dated stamped with the date they are physically received in CEHNC mailroom. Invoices received via e-mail or electronically posted to the above website will be considered received the date of posting or by the time and date the e-mail was received. All invoices received after 5:00 p.m. Central Standard Time (CST), Monday through Friday will be considered received the following business day. Invoices received on Saturday or Sunday will be considered received on the following business day.

7.16.5 In order for submitted invoices to be acceptable, they shall have the following information:

· Contract Number

· Invoice Number (Invoice number shall be numbered sequentially, i.e., Invoice 1, Invoice 2, etc. Duplicate numbers will not be accepted.)

· Description - The description shall be based upon the title provided on the Statement of Work. (New titles are subject to rejection)

· Invoice Date

7.16.6 Electronic invoice submissions must be created in black and white in Adobe’s Portable Document Format (PDF) and comply with the requirement specified at the above website. Invoices larger than 10 megabytes in size will not be accepted through the e-mail process. Additional guidance for the preparation of both interim and final invoices can be found at www.dcaa.mil under the pamphlet “Guidance for New Contractors.”

7.16.7 Questions concerning payments should be directed to the USACE Finance Office listed below. Payment disbursement will be made by:

US Army Engineering & Support Center – Finance Office C/O USACE Finance Center OFC: CEFC-AO-P 5722 Integrity Drive Millington, TN 38054-5005

7.16.8 The Payment Office shall not make payments based on sequential Accounting Classification Reference Number (ACRN) order, cancellation date, proration, or by fiscal year. Payments to the Contractor will only be made against the ACRN (alpha/alpha code) associated with the specific Task (to include Fiscal Year in which the work was performed) for which the Contractor is requesting payment. The Payment Office will only make payment to the Contractor within the CLIN based on the ACRN(s) associated with the CLIN.

7.16.9 If there is only one source of funding for the Contract Line Item Number (CLIN), the payment office shall make payments to the Contractor using the ACRN associated with the CLIN being billed. The Contractor however is required to clearly identify the CLIN, the ACRN (alpha/alpha code), and the amount billed against the Task within the contract on the payment request (invoice). If the ACRN is not identified, or is incorrectly identified, payment will not be made and the entire payment request (invoice) will be rejected. If there are multiple ACRNs within the CLIN, the Contractor shall clearly identify the CLIN, the ACRNs (alpha/alpha codes), and the amounts associated with the Tasks being billed for on the payment request (invoice). If the ACRNs are not identified, or are incorrectly identified, payment will not be made and the entire payment request (invoice) will be rejected.