PWS TF SAFE - DRAFT.docx

PERFORMANCE WORK STATEMENT (PWS)

Task Force Safety Assessments of Fire and Electricity (TF SAFE) within USA Central Command (CENTCOM) Area of Responsibility (AOR)

DRAFT

Program Objective

The objective of this service contract is for the Contractor to provide technical services including, but not limited to inspections, assessments, repairs, testing, reports, training for facilities, and operations-related projects. Target services include:

· Inspecting, updating, testing and repairing electrical LIFE / HEALTH / SAFETY (LHS) hazards and on-going electrical distribution issues for low voltage electrical power systems within the CENTCOM AOR and Combined/Joint Operations Area (CJOA). Low Voltage refers to the definition of “Low Voltage System” in UFC 3-520-01 appendix D-2: Definition of Terms and generally means any electrically system less than 1000 VAC RMS.

· Provide logistical storage, inventory, management, distribution and accountability of Government Property / Contractor Acquired Property (GP/CAP), for all TF Safe equipment and materials throughout the CENTCOM AOR.

· Provide the necessary management, supervision, labor, tools, equipment and administrative materials for all services provided, to include safety equipment.

The CENTCOM AOR includes, but is not limited to, Bahrain, Egypt, Iran, Iraq, Jordan, Kazakhstan, Kuwait, Kyrgyzstan, Lebanon, Oman, Pakistan, Qatar, Saudi Arabia, Syria, Tajikistan, Turkey, Turkmenistan, United Arab Emirates (UAE), Uzbekistan, and Yemen and specifically excludes Afghanistan. All services will be performed at existing and future US Military and/or coalition occupied facilities within the CENTCOM AOR. Given that fact, only bids from US based companies will be considered. If services are required in a country within the CENTCOM AOR subject to additional uplifts, those uplifts will be accounted for under Task 4A. Minimum uplift is 10% in AOR, this will be built into proposal.

The Contractor’s performance on all Tasks and Sub Tasks within the PWS will be rated using the Contractor Performance Assessment Reporting System (CPARS). For electrical services the Government will measure the Contractor’s performance by the adherence to the staffing level requirement, the numbers of a) facilities inspected, b) LHS items identified, c) repairs completed, and by the reports submitted. For logistical and property services the Government will measure the Contractor’s performance of inventory accomplishment, documentation maintained, management of property and timely distribution of materials.

For the purpose of evaluating Contractor performance, staffing will be divided into two groups of personnel: Management, and Electrical Teams. The Contractor is required to maintain a 90% staffing level for the duration of the contract for the Management group. The Contractor is required to maintain a 100% staffing level for the duration of the contract for the Electrical Teams. Management will consist of all personnel collectively comprising the Key Personnel Package each is further defined within this PWS. The specific definitions of Electrical Teams are also defined further within this PWS. The Contractor will maintain sufficient personnel to ensure no impact to operations or staffing shortage due to Rest and Recuperation (R&R) Leave, Emergency Leave and Attrition. For the avoidance of doubt, this means that the Contractor may need to retain additional employees in excess of the minimum amounts required herein in order to meet the staffing level requirement at all times during the Period of Performance.

Performance metrics are listed in the PWS and in the Quality Assurance Surveillance Plan (QASP).

Task 1 - Phase-in and Mobilization

(FIRM FIXED PRICE)

General Requirements The Contractor will execute the overall strategy and approach for ensuring a smooth and seamless transition of personnel and equipment for effective and efficient operations and without any disruption in services. The timeline for Phase-In is not to exceed 45 calendar days from the time of award. During the Phase-In, the Contractor will complete all required and associated tasks to be Fully Mission Capable (FMC):

· Complete hiring, personnel mobilization, and associated actions, for all awarded tasks

· Obtain appropriate visas and base badging for all mobilized personnel

· Complete the contract Work Plan with all associated sub-plans, appendices and addendum, and obtain Government approval

· Complete 100% accountability audit and transfer of Government property

· Complete mobilization of Contractor provided materials and equipment associated with awarded tasks

· Install and function check the Contractor provided internet and communications package

· Procure Defense Base Act (DBA) insurance for US personnel to be mobilized prior to said mobilization

· Procure/provide applicable UK or country specific insurance for personnel to be mobilized prior to said mobilization

· Any additional and justifiable phase-in tasks required for the Contractor’s successful execution of the PWS requirements.

Meeting of the requirements listed above to the satisfaction of the Contracting Officer (KO) or the Contracting Officer Representative (COR) and receiving the COR approval in writing, constitutes Notice to Proceed (NTP).

The proposed firm fixed price should include all of the Contractor’s Phase-In costs to include mobilization, as recovery of costs will be limited to only those proposed. It is understood that the Government intends to award follow-on Subtasks in sufficient time to prevent demobilization and the need for a subsequent remobilization of staff. Any costs incurred by the Contractor not covered in the proposal of this task are the sole responsibilities of the Contractor; therefore, the Contractor will consider personnel turnover that may occur throughout the contract when pricing this task.

Prior to mobilizing any personnel, all required documentation to include but not limited to certificates, licenses, security clearances, and “fit for duties,” will be filed with the COR. These documents will provide sufficient confirmation that the minimum standards are met for each individual proposed to assigned to the project and sent forward from the Continental United States (CONUS).

Contractor U.S. personnel newly deploying will be required to report to an authorized DOD deployment center for in processing at date(s) and location to be determined by the COR prior to deployment. Permanent U.S. employee departure, whether from completion of work or otherwise, will require out-processing through same. Employees should be made available to the COR for inbound and outbound (off contract) interviews.

Contractor U.K. personnel newly deploying are required to adhere to all DOD deployment requirements prior to deployment. Employees should be made available to the COR for inbound and outbound (off contract) interviews at the request of the CORwill.

The Contractor’s proposal will be inclusive of all costs associated with movement of personnel from their Home of Record (HOR) to the deployment center and onward movement to CENTCOM AOR locations. Method of mobilization will be approved by the COR.

Work Plan The Contractor will develop Work Plans to assure sufficient detail to indicate successful completion of all tasks within the Period of Performance. As a minimum, the Work Plan will include:

Mobilization/demobilization plan Property Management System – to be approved by the Government Property Administrator Personnel qualifications/training/experience Quality control plan Technical approach with timeline Accident Prevention Plan Environmental Protection Plan Organizational chart Personnel Management System

The Contractor will update the Work Plan utilizing Field Change Request (FCR), as required throughout the Period of Performance as needed in order to be successful in fulfilling the obligations of the Contract. The Work Plan will also be made available for review by the COR throughout the Period of Performance.

Option Subtask 1A: Mobilization and Demobilization for Optional Teams- The Contractor will account for mobilization and demobilization of personnel performing under Tasks 2B – 2E. All requirements outlined in Section 1.1 of this PWS are germane. The contractor is required to propose a Firm Fixed Price for the mobilization and demobilization of one team which will be extrapolated as required to cover the mobilization and demobilization costs up to the amount of teams required to execute the stipulations of Tasks 2B – 2E.

Task 2 - Electrical Assessment, Inspection and Repair Program

(FIRM FIXED PRICE)

General Requirements Included in this Task and all Subtasks are the electrical inspection and repair personnel and the management, technical, logistical, and administrative support required to accomplish the work indicated herein. Key Personnel are specifically defined and required within the Contract, but for the avoidance of doubt, the Contractor will provide, as the Contractor deems necessary to fulfill the obligations of this Contract, additional support personnel at no additional cost to the Government under this task. The Contractor will provide an Organization Chart identifying, at a minimum, the Key Personnel identified within this PWS, subcontractors, and the corresponding responsibilities, structure, and lines of authority. The Contractor will also provide all necessary labor, workman’s tools and safety equipment, and inspection, testing and repair equipment necessary to fulfill the obligations of this Contract. Each subtask will contain project management support costs to support the Electrical Teams.

Task 2 generally includes, but is not limited to:

· Electrical safety inspections

· Immediate corrective actions/repairs for imminent LHS hazards and/or on-going electrical distribution issues repaired to the Code(s) described in Section 2.4

· Conducting in- and out-briefs to base commanders, BOS-I, etc. as appropriate in order to describe the scope of work, deficiencies found, and plan to correct LHS hazards

· Creating personnel, inspection, and repair reports for Government review

· Submitting work orders to density providers for deficiencies found during inspections, as well as monitoring, conducting sample re-inspections, and reporting the progress of such work orders

· Preparing and submitting to the COR an Electrical Bill of Material (EBOM) considered necessary to affect corrective actions and repairs

· Manage, inventory, and distribute the Government-provided EBOM, as well as determining and reporting usage rates for such supplies

· Facilitating the movement of personnel and EBOM throughout the CENTCOM AOR

The Operations Center for services provided is based Camp Arifjan, Kuwait. The distribution of personnel to support the program will be directed by the Task Force SAFE KO to the Contractors based on the customer operational priorities. Upon completion of assessments, updates and/or repairs on any base, personnel may be shifted at the direction of the COR based on Government priorities. The Operations Center is intended to function as a major hub for movement of Electrical Teams and EBOM for services provided on other bases within CENTCOM AOR. The Contractor will maintain existing office facilities and storage facilities for operations at the Operations Center. The Contractor will provide the Operations Center with communications uplink, phone, internet service, and a working office environment including computers and office equipment, as required to fulfill the obligations of the Contract and as specifically required in Task 4. In order to fulfill the obligations of this Contract, the Contractor may find it necessary to maintain and support additional hubs in other locations with the CENTCOM AOR.

The electrical services rendered will be on current or pending US or coalition buildings, structures, and facilities, typically beginning at service entrance conductor termination point originating from the nearest low voltage system power source (or separately derived system) providing the electrical service to the facility and ending at the connection/termination point for each branch circuit load within the system. The work will include, but is not limited to, electrical distribution equipment, switch boards, distribution boards, panel boards, load centers, motor control centers, disconnect switches, transfer switches, transformers, other electrical equipment, and premise wiring as defined in in the most current National Electrical Code (NEC) standard for 60 Hz systems . The work will also include all commercial and tactical low voltage power systems for both temporary and permanent structures.

While there is not a design element in this contract, the Contractor will serve as subject matter expert to review and inspect electrical installations to ensure code compliance for new construction that is in progress or completed. The Contractor will review plans for military construction projects, facility modernization, rehabilitation programs, or self-help projects for compliance with the appropriate codes/standards. The Contractor will participate in project charrettes and design reviews to ensure electrical safety standards and criteria are adequately incorporated in project designs and cost estimates from the initiation of the project till completion. Project and plan reviews will be performed by qualified personnel.

Subtask 2A: The Contractor will field one (1) Key Personnel Package and any additional management, technical, logistical, or administrative support personnel the Contractor deems necessary to fulfill the obligations of this Contract. A Key Personnel Package is defined as, at a minimum, one (1) Project Manager, one (1) Quality Control Manager, one (1) Property Manager, one (1) Site Safety and Health Officer, one (1) Electrical Engineer, one (1) Materials Control Supervisor, one (1) Project Coordinator, one (1) Field Office Administrator (FOA), and one (1) Area of Operations (AO) Electrical lead each fulfilling the obligations and requirements of the Contract herein and also described specifically in Section 2.2. The Contractor will also field twelve (12) Electrical Teams capable of, at a minimum, performing electrical assessments and updates on facilities and electrical distribution systems less than 1000VAC as well as inspecting for and repairing LHS hazards, and electrical infrastructure. Nine (9) of the Electrical Teams under Subtask 2A will be specifically assigned to Iraq and/or Syria and all associated labor uplifts for those countries will be included in proposal. An Electrical Team is defined herein as an independently-operating, 2-person team consisting of one (1) master electrician and (1) journeyman electrician, each individually referred to as an Electrical Inspector and fulfilling the obligations and requirements of the Contract herein and as described specifically in Section 2.3. An Electrical Team consisting of 2 master electricians is also considered acceptable. All personnel must be capable of implementing the requirements of this task throughout CENTCOM for a period of twelve (12) months. In addition to the requirements for security clearances described herein, all personnel will be eligible for a Secret Clearance, or Limited Access Authorization (LAA) for UK citizens.

Option Subtask 2B: The Contractor will supplement Subtask 2A by fielding three (3) additional Electrical Teams along with any additional management, technical, logistical, or administrative support personnel the Contractor deems necessary to fulfill the obligations of this Contract. All personnel must be capable of implementing the requirements of this task throughout CENTCOM for a period of twelve (12) months. If this task is not exercised at award, then the duration may be reduced to end at the conclusion of the current base or option year.

Option Subtask 2C: The Contractor will supplement Subtask 2A by fielding three (3) additional Electrical Teams along with any additional management, technical, logistical, or administrative support personnel the Contractor deems necessary to fulfill the obligations of this Contract. All personnel must be capable of implementing the requirements of this task throughout CENTCOM for a period of twelve (12) months. If this task is not exercised at award, then the duration may be reduced to end at the conclusion of the current base or option year. Pricing for this task will include additional QC specialist support as required.

Option Subtask 2D: The Contractor will supplement Subtask 2A by fielding three (3) additional Electrical Teams along with any additional management, technical, logistical, or administrative support personnel the Contractor deems necessary to fulfill the obligations of this Contract. All personnel must be capable of implementing the requirements of this task throughout CENTCOM for a period of twelve (12) months. If this task is not exercised at award, then the duration may be reduced to end at the conclusion of the current base or option year.

Option Subtask 2E: The Contractor will supplement Subtask 2A by fielding one (1) additional Electrical Team along with any additional management, technical, logistical, or administrative support personnel the Contractor deems necessary to fulfill the obligations of this Contract. All personnel must be capable of implementing the requirements of this task throughout CENTCOM for a period of twelve (12) months. If this task is not exercised at award, then the duration may be reduced to end at the conclusion of the current base or option year. Pricing for this task will include additional QC specialist support as required.

Key Personnel Qualifications The requirements for the personnel defined in the Key Personnel Package in Subtask 2A are described further in this Section. Key Personnel must be forward-deployed and the individuals that fill these positions will not be assigned to more than one Key Personnel position (dual-hatted). Project Manager must have a Secret Security Clearance prior to deployment and be able to maintain a Secret Security Clearance throughout the Period of Performance. Other Key Personnel will be eligible for Secret Security Clearance or LAA. Key Personnel may be required to badge into secure facilities as part of their daily duties. They will have a minimum of one (1)-year experience managing multiple teams working in remote locations. Any changes in Key Personnel must be approved by the KO.

Project Manager: The Project Manager for the overall contract provides a single Point of Contact (POC) for the KO, provides Programmatic Reporting to USACE, and can address overall management and contracting issues. This individual will have at least three (3) years of experience in electrical contract project management on programs similar in size and complexity to the effort described in this PWS. Programmatic Reporting includes but is not limited to executive summary “dashboard” information showing trend analysis and projections for each location where TF SAFE personnel are operating. Additional information on reporting requirements is found in Section 2.7 of this PWS. Any subsequent change in Project Manager must be approved by the KO.

Quality Control Manager: The Quality Control Manager with documented training and licensure as an electrician in directly-related work, will address overall quality management, quality control/assurance, quality auditing, and process improvement of the program. The Quality Control Manager assures overall standardization and quality of contract deliverables and general contract compliance. Contractor will propose one QC manager and one QC Specialist per four (4) fielded electrical inspection teams. One QC Manager or Specialist (UK) will have COMPEX 01-04 certification. One QC Manager or Specialist (UK) will have COMPEX 07-08.

Property Manager: The Property Manager will, in coordination with designated Government representatives, be required to maintain up-to-date Government property records and inventory of property for all GP/CAP. The Contractor’s Property Manager will maintain accounting documentation regarding the issuance of GP/CAP to all Contractor employees or subcontractors in accordance with FAR Clause 52.245-1 and 52.245-9. The Contractor’s Property Manager will coordinate with other Contractor property personnel and designated Government representatives, as applicable, regarding the management and accounting of GP/CAP. The Contractor’s Property Manager will at a minimum be a Certified Professional Property Administrator (CPPA); however, a Certified Professional Property Manager (CPPM) is preferred. The Property Manager will be primarily assigned in Kuwait but will be forward-deployable to mission requirement in CENTCOM AO as determined by the COR based on the needs of the customer and program.

Site Safety and Health Officer: The full time, dedicated Site Safety and Health Officer (SSHO) will implement and manage a program safety plan in accordance with EM 385-1-1 Safety and Health Requirements Manual. The SSHO will qualified IAW EM 385-1-1, Section 01.A.17 and be a licensed electrician. The SSHO will be primarily assigned in Kuwait but will be forward-deployable to mission requirement in CENTCOM AO as determined by the COR based on the needs of the customer and program.

Electrical Engineer: The Electrical Engineer will meet the following minimum requirements: be either 1) A registered professional engineer (P.E.) who has passed the electrical engineering written examination administered by the National Council of Examiners for Engineering and Surveys (NCEES) or 2) A registered P.E. in a related engineering discipline with a minimum of five (5) years of experience, dedicated to electrical engineering that can be verified with documentation. The Electrical Engineer is responsible for developing inspection criteria, performing electrical design and technical reviews of electrical designs developed by architectural-engineering firms (A-E) or government organizations and resolving electrical design related problems arising during construction and inspection by TF SAFE inspection team. The Electrical Engineer may be located with a local base/installation Department of Public Works (DPW) or forward-deployed to mission requirement in CENTCOM AO as determined by the COR as in the best interest of the program.

Materials Control Supervisor: The Materials Control Supervisor will perform management and operation of the EBOM containers. Materials Control Supervisor, at a minimum, will have three years of warehousing/logistics related knowledge and/or training, experience in an OCONUS Army environment is required, be a licensed/certified Material Handling Equipment (MHE) operator, experience with 10,000 lbs. capacity Telehandlers and forklifts, Additionally, if the Contractor determines the level of effort to fulfill the obligations of the Contract requires the employment of Materials Control Specialists, they, at a minimum, will have one year of warehousing/logistics related knowledge and/or training, be licensed/certified Material Handling Equipment (MHE) operator, be licensed/certification with 10,000 lbs capacity Telehandlers and forklifts, and preferably have experience in an OCONUS Army environment.

Project Coordinator: The Project Coordinator (PC) will assist with analyzing project planning, budgeting, and identification of resources. PC will analyze data for all activities and provide trend analysis to customers as required. PC will coordinate movement of activities and personnel throughout theater utilizing military centric systems as well as commercial options as directed by KO/COR. PC may be required to complete other duties as assigned for project success. Project Coordinator will have a Secret Clearance. Project Coordinator will have minimum 3 years’ experience as a project coordinator or office manager in a forward environment. The Project Coordinator will be primarily assigned in Kuwait but will be forward-deployable to mission requirement in CENTCOM AO as determined by the COR based on the needs of the customer and program

Field Office Administrator (FOA): FOA will provide overall daily support and general office support to the Operations Center, Project Manager and PMO staff. FAO will perform standard administrative functions that require handling highly important and confidential and/ or classified nature. FOA will assist in employee onboarding, mobilization and demobilization, conduct exit interviews and coordinate personnel movement within the AOR; to include mobilization, R&R, and Emergency Leave. FOA will edit and format reports, and update and distribute meeting notes and conduct routine correspondence. FOA may be required to complete other duties as assigned for project success. The FOA will be primarily assigned in Kuwait but will be forward-deployable to mission requirement in CENTCOM AO as determined by the COR based on the needs of the customer and program

AO Lead (Electrical): Serve as SME for electrical operations assisting Project Manager throughout AO. AO Lead will be a master electrician with experience in 50 Hz and 60 Hz electrical systems. AO Lead will represent TF SAFE as SME in customer meetings accompanying PM and/or COR. AO Lead will have a minimum 4yrs experience in a forward environment performing electrical inspection, repair, reporting, and be able to articulate contractual obligations in a professional setting. The AO Lead may be required to complete other duties as assigned for project success. The AO Lead will be primarily assigned in Kuwait but will be forward-deployable to mission requirement in CENTCOM AO as determined by the COR based on the needs of the customer and program.

Electrical Inspector Qualifications The mandatory qualifications for the Electrical Inspectors that comprise the Electrical Teams as defined in Subtask 2A are described in this section. The maximum ratio U.S. / UK allowed on this contract will be 70%/30% UK to US Electricians All US Electrical Inspectors will be eligible for a Secret clearance. All UK Electrical Inspectors will be eligible for Limited Access Authorization (LAA).

UK Master Electrician/Skilled Person (Electrically): The UK, does not specifically call out title(s) of Journeymen or Master Electricians. The following will apply. Qualifications and Credit Framework (QCF): Has successfully completed the "Level Three (3) National Vocational Qualification (NVQ), or recognized approved apprenticeship (4 years), or Scottish Vocational Qualification (SVQ) Diploma in Installing Electro technical Systems and Equipment (Buildings, Structures and Environment)" from an accredited organization registered with the Office of Qualifications and Examinations Regulation in the United Kingdom. Minimum 5 years electrical working experience (not including apprenticeship).

US Master Electrician/ Skilled Person (Electrically): Licensed Master Electrician by U.S. state, municipality, or territory or equivalent qualifications/certifications and at least five (5) years of experience. For states that do not issue licenses, equivalent qualifications and at least five (5) years of experience in one of the electricians' trade occupations directly applicable to the electrical systems related to commercial and industrial buildings.

UK Journeyman Electrician/ Instructed Person (Electrically): The UK does not specifically call out title(s) of Journeymen or Master Electricians. Qualifications and Credit Framework (QCF): Has successfully completed the "Level Three (3) National Vocational Qualification (NVQ), or recognized approved apprenticeship (4 years), or Scottish Vocational Qualification (SVQ) Diploma in Installing Electro technical Systems and Equipment (Buildings, Structures and Environment)" from an accredited organization registered with the Office of Qualifications and Examinations Regulation in the United Kingdom.

US Journeyman Electrician/ Instructed Person (Electrically): Holds an active "Journeyman Electrician" license, "Master Electrician" license, or "General Electrician" license (for California only) and equivalent qualifications/certifications for states that do not issue licenses with at least five (5) years of experience in one of the electricians' trade occupations directly applicable to the electrical systems related to commercial and industrial buildings issued by a U.S. Governmental body, including a license issued by a city, county, State, territory or possession.

Standards All inspections, repair, and work performed in order to fulfill the obligations of this Contract will be done to the appropriate standard listed below, dependent on the nature of the electrical system:

· Unified Facilities Criteria (UFC) 3-520-01, 2010 “Interior Electrical Systems”

· National Fire Protection Association (NFPA) 70-2008,

· National Electrical Code (NEC) 2020 standard for 60 Hz systems

· British Standard 7671, 18th edition (BS7671, 18th Ed) for 50 Hz systems

Reporting Reporting will be tailored to the information requirements of the COR and the Officer In Charge (OIC) or Non-Commissioned Officer in Charge (NCOIC) of Task Force SAFE and may change based on operational needs. Reporting requirements and changes will be vetted and approved by COR prior to execution. Reasonable requests for changes to the timing, formatting or content of reports will not be considered an additional burden by the Contractor. Reports will include, but are not limited to:

Daily Personnel Status Reports for theater reporting requirements

Weekly Status Reports: Provide consolidated, comprehensive weekly status reports consisting of full identification of the personnel performing work under this Contract, their location, the number of facilities inspected and repaired, quality control checklists/reports, and any impacts to the effective performance of the assigned tasks encountered by the crew. This will include any health issues, enemy contact, transportation delays, and indirect fire warning system responses, injuries, improper encounters with US Military or civilian Contractor personnel, or other items that are of importance to the staff. Significant events will be reported with an initial report, followed up as soon as possible with a detailed report.

Inspection and Repair Reports: Provide a summary of activities performed during the inspection or repair process, deficiencies noted, photographs, and any immediate protective measures taken to isolate personnel from any identified LHS hazards within their locations. The Contractor will establish and maintain a database of facilities inspected, deficiencies identified, and repairs made that is easily searchable by country, base, and facility.

Work Order and Re-inspection Reports: Provide a summary and analysis of repairs made by the Electrical Teams and the resolution of work orders submitted to density providers, including results of representative sample re-inspections or full re-inspections as directed by the Government via the COR.

Additional Costs As previously stated, any costs incurred by the Contractor not specifically covered in the proposal of this task are the sole responsibilities of the Contractor, with the following exceptions:

The Contractor will include costs associated with R&R within the overall price for this task. R&R is only authorized twice a year for a period not to exceed 15 days each. To reiterate the requirement stated in the Objective, the Contractor must meet the staffing level requirement despite the need for personnel to take on R&R.

Defense Base Act (DBA) insurance costs will be included in the team costs. Please note that The Continental Insurance Company (CNA) single-provider, DBA requirements contract, that supported USACE, the U.S. Central Command Joint Theater Support Contracting Command (C-JTSCC), and the 408th Contracting Command, expired on 30 September 2013. No additional options or extensions are available. USACE did not replace its requirement contract; therefore, Contractors will obtain DBA insurance from either a Department of Labor (DOL) authorized insurance carrier or utilize a self-insurance program. The DOL has approved multiple insurance carriers which promote a competitive market environment. Therefore, USACE/DMEA Contractors will obtain commercially available DBA insurance, from a DOL authorized insurance carrier unless the Contractor is under a self-insurance program approved by the DOL or subject to a waiver. The DOL approved carriers and self-insured employers are available at http://www.dol.gov/owcp/dlhwc/lscarrier.htm.

Government Property (GP) The ongoing contracts for this service include a listing of previously procured Government Property (GP) that the Contractor will have access to and hold stewardship responsibility for. Attachment A provides the list of GP available at the time that the Request for Proposal is issued. Additional GP may be procured under Task 5 – Other Direct Costs (ODCs) that will be deemed as CAP but will be managed the same as GP until such time as the Government takes title. The Contractor will control all GP/CAP in accordance with FAR 52.245-1, 52.245-9, DFARS 252.211-7003, 252.211-7007, 252.242-7005, 252.245-7001, 7002, 7003, 7004 and the Contractor’s Property Management System. Generally, the Contractor will be responsible for the following, as well as the additional requirements outline in this section:

· Perform a physical inventory on 10% of all lay down containers monthly. Provide the physical inventory to TF SAFE in spreadsheet form. These inventories will be sent to the USACE PM, KO, and Government Property Administrator (GPA).

· Manage the receipt, storage, issue, and transportation of materials to include posting received and issued materials to the web-based system within 24 hours of receiving or issuing at each storage yard and receive, fill, backorder as necessary, close out, and provide status to user on user requisitions within 48 hour of receipt of order.

· Update material inventory with items issued from storage yards. Include date of issue and destination of material.

· Manage system access by adding new user accounts, removing accounts no longer required, and assigning appropriate user access levels.

· Maintain system catalog item descriptions, category, images and adding or deleting products as needed and track all orders with expected delivery dates.

· Submit orders through TF SAFE management for review and forward for approval by the Government for items which are not in stock at any storage yard. If substitute items are not acceptable or if requested items are not included in the contract award, the Contractor will notify TF SAFE management and Government representatives.

· Monitor feedback from users and administrators on website. Report errors or issues to TF SAFE immediately upon discovery and report all errors to the Government.

· Breakdown of shipment into mission configured loads

· Store materials to ensure protection from weather, degradation, and theft

· Loading materials to fill user needs and requests with an assortment of parts - the Contractor will manage what gets loaded, where it will be shipped to, and the way it is shipped filling the repair needs and requests as directed by TF SAFE via the COR. For example, in the past, 20x8 ft. ISO shipping containers were loaded based on repair team configurations and expected needs with materials.

· Track and report usage of EBOM daily, monthly, and quarterly.

· Maintain 90 day stock level - the Contractor will maintain an average monthly usage and then ensure at least a 90 day supply of EBOM is available at all times for all TF SAFE electrical repair and inspection teams. Additionally, the EBOM property management system will specify a process of inventorying current stock and turning in excess material to Defense Logistics Agency (DLA) and/or Retro-Sort Facility.

· Provide a monthly ordering list to the Government to fulfill team orders and to maintain the 90 day stock level. The Contractor will, on occasion, be required to support urgent requests. The Contractor will provide urgent order requests within 24 hours of receipt of the order.

The Contractor will provide for the maintenance and repair of all GP/CAP in their possession.

The Contractor will maintain a purchasing and distribution system at the Administrative Office to provide the GP/CAP to the sites and associated housing areas.

The Contractor will establish and implement property management plans, systems, and procedures at the contract, program, site or entity level to enable the outcomes outlined in FAR 52.245-1(f). Failure to maintain an acceptable property management system, as defined in DFARS 252.245-7003, may result in disapproval of the system by the KO and/or withholding of payments.

The Contractor will process expendable/durable and non-expendable property item requisitions as needed. The Contractor will review and verify that the requisitions are completed with required information. The Contractor will have the KO and the designated representatives sign all property requisitions. The Contractor will establish a hard-copy supporting document file for each document register entry. The Contractor will process the requisition in accordance with their established Property Management System.

The Contractor will process receipts of complete and partial shipments and prepare material receiving reports to be provided to the Property Manager and forwarded to the Government Property Administrator and the KO.

The Contractor will provide property accounting and material management services to include providing accounting for and controlling personal property (Contractor owned property); providing inspection and inventory support; providing special program management as required, and maintenance and repair for GP/CAP.

The Contractor will maintain up-to-date Government property records for all GP/CAP. All maintenance parts are accountable on the property listing. The Contractor will maintain a receipt and issue listing, in accordance with FAR Clause 52.245-1. Additionally, CRC issued equipment does not become a part of the Contractor’s property accountability report, as they are accountable by the individual that they are issued to. The Contractor however, will track these items on a separate listing.

The Contractor will process lateral transfers and change document lateral transfers as directed and approved by the KO and/or GPA by the use of an SF 30 (Amendment of Solicitation/Modification of Contract).

The Contractor will process turn-ins of GP/CAP, to include any excess during the life of this contract through the use of the Plant Clearance Automated Reutilization Screening System (PCARSS) IAW DFARS 252.245-7004.

The Contractor will conduct inventories/inspections of GP/CAP as directed by the KO and GPA. The Contractor will conduct inventories/inspections in accordance with FAR Clause 52.245-1.

The Contractor will perform annual and periodic inventories in accordance with FAR Clause 52.245-1, and the Contractor’s Property Management Plan. The Contractor will post current inventory data to the master property database. Inventory results will be prepared per FAR Clause 52.245-1. The Contractor will adjust data elements provided as directed by the KO/GPA.

The Contractor will report any loss of Government Property through DCMA E-Tools IAW DFARS 252.211-7002.

The Contractor will prepare all reports and necessary documents on contract closeout IAW FAR Clause 52.245-1.

Task 3 - Internet Services and Satellite Communications

(FIRM FIXED PRICE)

Internet Services The Contractor will have a reliable internet subscription to support each regional operations center identified in the PWS under Task 2 and several other locations that the Inspect/Repair Mission will have a major presence for an extended duration. This internet subscription will be completely independent from and not interfere with, violate, interconnect with or otherwise be associated with any other internet or other communications systems present (i.e. NIPR, SIPR, or others). The use of this internet subscription at several different locations is intended solely for the purpose of supporting the work outlined in Task 2 within CENTCOM AOR. The Contractor will provide office facilities with internet service to support two Government CORs and/or PM Forwards. For the avoidance of doubt, the Contractor is expected to perform all maintenance, repair, updates and upgrades to the Contractor’s IT system.

Satellite Communications In order to insure full capability of communicating throughout the CENTCOM AOR, the Contractor will have satellite phone capabilities for key personnel identified on each team. The KO, at their discretion has the authority to limit the number of satellite phone capabilities for use based on recommendation by the COR. The KO will approve all satellite communication capabilities prior to costs being incurred. The Contractor will provide satellite phone capabilities for the Government CORs and/or PM Forwards, as required based on the operation priorities provided by the COR. Satellite phone capabilities will be used in emergency scenarios when no other method of communication is available. For the avoidance of doubt, the Contractor is expected to perform all maintenance, repair, updates and upgrades to the Contractor’s IT system.

Task 4 –Other Direct Costs (ODC) and Travel

(FIRM FIXED PRICE – OVER AND ABOVE TASKS)

General Requirements If authorized by the KO, the Contractor will submit a purchase order request (POR), outlining the costs for support of the electrical and repairs program services, which will be reviewed by the PM, the Government Property Administrator, and approved by the KO. After the KO has approved the POR, the Contractor will execute the POR as approved. All work will be performed in accordance with the PWS and the approved WP/APP. Costs for this CLIN are initially estimated at the not to exceed (NTE) amount of $1,000,000 (NTE $800,000 for ODC and NTE $200,000 for Travel). This task will only be funded as the requirement is identified. No costs are to be incurred by the Contractor under this task without recommendation from the COR and by approval of the KO. This estimated amount will be tracked by the Contractor, COR, and KO. If the Contractor’s requests reach 75% of this estimated amount, a written notification will be sent to the COR, Government Project and Program Managers, and the KO.

Subtask 4A (ODC): The Government expects the following ODC to support the Electrical and Repairs Program:

· Any open market item that exceeds $3,500.00 requires at least three competitive quotes for each item in order to determine price reasonableness. The information will be provided to the KO for evaluation, fair and reasonableness determination, and approval prior to it being provided via this CLIN. If there is no competition available, other information such as historical pricing, published catalog pricing, etc. must be provided to support the quoted price(s) unless it is considered sole source at which time sole source documentation will be required.

· Minor Construction, individual projects not to exceed $750,000.00, which are incidental to the service contract may be authorized by the KO, as required to facilitate the TF SAFE mission. No minor construction is to be performed without prior KO authorization.

· Intra-Theater Transportation - The Contractor will provide management and operation of intra-theater transportation operations. The Contractor will be responsible for managing the intra-theater transportation program (including multiple Contractors and/or customers) of GFP EBOM for all TF SAFE inspection/repair teams. Transportation Movement Requests (TMRs) through the regional Movement Control Team (MCT) will be the primary source for intra-theater transportation. However, the Contractor will provide transportation using host nation trucking companies when necessary for time sensitive delivery as approved by TF SAFE, the COR and the KO. No costs are to be incurred by the Contractor under this task without recommendation from the COR and approval of the KO. Responsibilities under this task include but are not limited to:

· Submitting Air Movement Requests (AMR), TMR, and other movement requests through regional MCTs.

· Submitting remission, rerouting, and cancellation requests through the MCTs, as necessary.

· Submitting Host Nation Trucking HNT information requests and complaints, as necessary.

· Establish transportation support with host nation trucking companies for delivery of time sensitive material when approved by the government. Coordination with the host nation trucking company will be the sole responsibility of the Contractor.

Subtask 4B (Travel): Travel requirements cannot be forecasted at this time. The Contractor must receive approval from the COR prior to any travel and all travel must be in accordance with the items and rates allowable under the Federal Travel Regulations (FTR). The Contractor will prepare and submit a trip report for each trip, to be included in the monthly status report. Profit is not allowable on travel costs.

Task 5 - Phase-Out and Demobilization

(FIRM FIXED PRICE)

The Contractor will execute the overall strategy and approach for demobilization to ensure a smooth and seamless transition of personnel and equipment for orders. The timeline for phase-out is 30 days after the contract end date. During the phase-out, the Contractor will complete all required and associated tasks to completely demobilize and/or transition personnel and assets. Method of demobilization will be approved by the KO. At a minimum this task should include:

· Demobilization of personnel and any associated actions

· Turn-in badging for all project personnel

· This includes DOD Common Access Cards (CACs), and all applicable Base, Flight line, Escort, ECP, Meal Card, etc. badging documents and/or cards project personnel were issued for this project

· The Contractor will ensure that base specific badging is turned into the appropriate base POC.

· 100% accountability audit and transfer of Government Property

· Demobilization of Contractor provided equipment and materials

· Submission and acceptance of a Site Specific Final Report, in accordance with the standards outlined in Attachment B.

The proposed FFP should include all of the Contractor’s phase-out to include demobilization costs as recovery of costs will be limited to only those proposed.

Task 6 - Contractor Manpower Reporting

(FIRM FIXED PRICE)

The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor will report Contractor manpower information (including subcontractor manpower information) required for performance of this contract. The Contractor will submit all the information required in the format specified at the following web address: https://cmra.army.mil/default.aspx

The Contractors will fill in the required information on the website, fields are shown below:

1) Contract Number

2) Delivery Order Number (if applicable)

3) Task Order Number (if applicable)

4) Requiring Activity Unit Identification Code (UIC)

5) Command

6) Contractor Contact Information

7) Federal Service Code (FSC)

8) Direct Labor Hours

9) Direct Labor Dollars

10) Location Information (where Contractor and subcontractors (if applicable) performed the services.

Reporting period will be the period of performance not to exceed twelve (12) months ending 30 September of each government fiscal year and must be reported by 15 October of each calendar year.

If this Contract crosses fiscal years, two (2) entries must be made to capture the data for the contract period; for example if the contract start date is 1 January 2007 and ends 31 December 2007, the data for the period from 1 January 2007 through 30 September 2007 will be entered not later than 15 October 2007 and the period 1October 2007 through 31 December 2007 will be entered not later than 15 January 2008.

Other Requirements (The following requirements are applicable to all Tasks)

Deliverables and Other Misc. Information

(calendar days and work weeks)

All personnel will be required to have a valid passport for the entire period of performance of the individual’s presence in CENTCOM AOR. The Contractor is responsible for ensuring that all personnel have all appropriate documentation and meet requirements to enter and work in each country.

All personnel will be required to have a valid driver’s license or international equivalent prior to deployment into the CENTCOM AOR.

Kick-off meeting: One day meeting will be held to brief key personnel on background information relevant to the assessments and to coordinate contract efforts. To save travel efforts, this will be done via VTC at key locations, prior to personnel pushing out from hubs to the work areas.

US/Allied Forces Camp Access Procedures: The Contractor will obtain temporary installation access passes through the KO or the COR. The Contractor will allow a minimum of five (5) working days to process passes through the Pass and ID section. To obtain temporary passes; the Contractor must submit a copy of the individuals resume or company certification letter for the position they will be filling, drivers license or international equivalent, Civil ID with a level 18 working code for each worker, a copy of the workers’ passport showing the country’s visa, and a completed Pass Request Form. The above-mentioned form can be obtained at the Pass and ID Section.