PWS - Summer Equipment Rental (RANS) - RANS.pdf

Performance Work Statement

(PWS)

For

RANS – Summer Equipment Rental

April 2026

RANS – Summer Equipment Rental

PART 1 - GENERAL INFORMATION

1.1. General Scope: This Performance Work Statement (PWS) defines the requirement for a contractor to provide all necessary personnel, equipment, materials, and supervision for the lease of fully functional heavy equipment vehicles in support of the 354th Range Squadron (RANS) mission at Eielson AFB, AK.

1.2. Period of Performance (PoP): The contract PoP shall be for 61 calendar days.

• Start Date: 15 Jun 2026

• End Date: 15 Aug 2026

1.3. Place of Performance & Delivery:

• The contractor shall deliver and pick up all equipment at the location(s) specified for each item in Part 2 of this PWS.

• Primary Location: Building 2721, Central Avenue, Eielson AFB, AK 99702.

• Alternate Location: Yukon Training Area (YTA), Eielson AFB, AK.

• The government will provide base access for the contractor's personnel as required for delivery, pickup, and maintenance.

1.4. Hours of Operation:

• Normal government operating hours for equipment use are Monday-Friday, 0730-1630.

However, the contractor must coordinate all maintenance, delivery, or pickup activities with the Government Point of Contact (POC) to ensure equipment availability.

1.5. Government Point of Contact (POC):

• Name: Mr. Michael Lenze, 354 RANS

• Phone: (907) 460-6023

• Note: The POC is responsible for technical oversight and is not authorized to make changes to the contract. All contract modifications must be made by the Contracting Officer.

1.6. Definitions:

• Contracting Officer (CO): The sole government official authorized to administer, modify, and/or terminate the contract.

• Contractor: The successful offeror awarded the contract.

• Normal Wear and Tear: Minor cosmetic imperfections that do not affect equipment functionality, including minor paint scratches, scuffs, and small dents from normal operation. This does not include cracked/broken glass or mirrors, bent frames, significant body damage from impact or rollovers, or damage from operator negligence.

• Salient Characteristics: The essential physical and functional features of a piece of equipment required by the government.

PART 2 - CONTRACTOR REQUIREMENTS

2.1. Leased Equipment General Requirements: The contractor shall furnish equipment that is fully operational, safe, and ready for immediate use upon delivery. The equipment shall be complete with all components and accessories customarily furnished to the public for the specified model year or newer.

2.2. Equipment Condition and Acceptance:

• All leased equipment shall be manufactured in 2015 or newer and meet or exceed the salient characteristics defined for each item below.

• A joint inspection of each piece of equipment shall be conducted by the contractor and a government representative at the time of delivery, during daylight hours. The condition shall be documented on a Joint Vehicle Inspection and Acceptance Form (e.g., DD Form 1800). Any pre-existing damage, including scratches, dents, and tire condition, must be noted on this form and verified with photographs.

• The government (represented by the CO or designated representative) will accept or reject the equipment based on this inspection. If equipment fails to meet the PWS requirements, the CO will notify the contractor in writing. The contractor shall have 48 hours to provide a compliant replacement at no additional cost.

• A final joint inspection will be conducted upon equipment pickup to document any new damage outside of normal wear and tear.

2.3. Maintenance and Repair:

• The contractor shall be responsible for all scheduled and unscheduled maintenance, including parts, labor, and fluids, at no additional cost to the government.

• Emergency Service: The contractor shall respond to all service calls for malfunctioning equipment within 24 hours.

• Replacement Vehicle: If a piece of equipment cannot be repaired and returned to fully operational status within 24 hours, the contractor shall provide a replacement vehicle with the same or better specifications within 48 hours of the initial service call, at no additional cost to the government. Failure to do so may result in a pro-rated deduction from the contract price for the unavailable time.

2.4. Contractor-Provided Materials: Upon delivery of each piece of equipment, the contractor shall provide the following spare items on-site for minor upkeep by government personnel:

• 2 Gallons of Engine Oil

• 2 Gallons of Antifreeze

• 2 Gallons of Hydraulic Oil

2.5. Specific Equipment Requirements:

2.5.1. Articulated Rock Truck (Cat 730 or Equal)

• Quantity: 3

• Delivery Location: See 1.3.

• Salient Characteristics:

• Minimum Rated Payload: 30 Tons

• Minimum Gross Power: 320 HP

• 6-Wheel Articulated Frame

• Heated, enclosed cab

• Tire Tread Depth: Minimum 28/32 inch with no significant gashes or defects

2.5.2. All-Wheel Drive Motor Grader (Cat 140M AWD or Equal)

• Quantity: 1

• Delivery Location: See 1.3.

• Salient Characteristics:

• Minimum Net Power: 193 HP

• 14-foot blade

• Must have Rippers/Rear Scarifier attachment

• All-Wheel Drive (AWD) capability

• Heated, enclosed cab

2.5.3. Crawler Dozer - Small (Cat D4K or Equal)

• Quantity: 1

• Delivery Location: See 1.3.

• Salient Characteristics:

• Minimum Operating Weight: 17,000 lbs

• Minimum Net Power: 80 HP

• Heated, enclosed cab

• Blade Type: Straight Blade

2.5.4. Crawler Dozer - Large (Cat D9 or Equal)

• Quantity: 1

• Delivery Location: See 1.3.

• Salient Characteristics:

• Minimum Operating Weight: 110,000 lbs

• Minimum Net Power: 452 HP

• Heated, enclosed cab

• Blade Type: Straight Blade

2.5.5. Hydraulic Excavator (CAT 374 or Equal)

• Quantity: 1

• Delivery Location: See 1.3.

• Salient Characteristics:

• Minimum Operating Weight: 150,000 lbs

• Minimum Net Power: 220 HP

• Heated, enclosed cab

• Bucket: General purpose dirt bucket with new teeth, minimum 48-inch width with a thumb attachment.

2.5.6. Vibratory Soil Compactor (Cat CP56 or Equal)

• Quantity: 2

• Delivery Location: See 1.3.

• Salient Characteristics:

• Minimum Operating Weight: 24,000 lbs

• 84-inch padfoot drum

• Must include 108-inch blade

• Heated, enclosed cab

2.5.7. Water Truck

• Quantity: 2

• Delivery Location: See 1.3.

• Salient Characteristics:

• Minimum Capacity: 4,000 gallons

• Street legal

• Spray configuration: Minimum two (2) side, three (3) rear spray nozzles, and one

(1) water cannon, all operable from the cab.

• Must include hose reel

PART 3 - GOVERNMENT-FURNISHED PROPERTY AND SERVICES

3.1. Government-Furnished Materials (GFM): The government will provide all diesel fuel required for the operation of the equipment during the lease period at no cost to the contractor.

3.2. Government-Furnished Services:

• Base Access: The government will provide base access passes for designated contractor personnel.

• Electrical Power: The government will provide access to electrical power at the equipment parking/staging location(s) for engine block heaters.

3.3. Government Responsibilities:

• Damage Reporting: The government is required to immediately report any damage to the leased equipment to the contractor and the CO.

• Liability: The government shall be liable for damage to the equipment or personal injuries determined to be the result of negligence by government personnel during the lease period.

PART 4 - SERVICE DELIVERY SUMMARY

The contractor's performance will be evaluated based on the standards outlined below. The government will monitor performance to ensure services are received. The Contracting Officer may seek consideration (e.g., a contract price reduction) for services that do not meet the Acceptable Quality Level (AQL).

Required Service

(Performance Objective)

Performance Standard (What is required?)

Acceptable Quality Level

(AQL)

Method of Surveillance

Incentive / Remedy

1. Equipment Delivery & Condition

All equipment is delivered on the first day of the PoP, meets all PWS salient characteristics (Part 2.5), and its condition is documented on a joint inspection form.

100% of delivered equipment must meet PWS specifications. No deviation is acceptable.

100% Inspection at delivery by Government POC.

Remedy: Rejection of non-compliant equipment.

Contractor must provide a compliant replacement within 48 hours at no additional cost.

Failure to do so is a breach of contract.

2. Equipment Availability & Uptime

All leased equipment shall be available for government use throughout the Period of Performance, excluding downtime for contractor maintenance.

95% availability per piece of equipment over the 45-day PoP.

Daily operational checks by Government POC and documentation of all downtime incidents.

Remedy: The CO may seek a pro-rated deduction from the monthly invoice for any equipment unavailable for more than 48 hours and not replaced.

3.

Emergency Maintenance Response

Contractor personnel must respond to a government

90% of service calls responded to within 24 hours.

Service Call Log maintained by Government POC.

Remedy: Failure to meet the standard on more than one occasion service call for malfunctioning equipment within 24 hours.

"Response" means contact is made and a technician is dispatched or a repair plan is initiated.

may result in a formal Cure Notice.

4.

Replacement of Non- Repairable Equipment

If equipment cannot be made fully operational within 24 hours of a service call, the contractor must provide a compliant replacement vehicle within 48 hours.

100% compliance.

A replacement must be provided within the 48-hour window every time this situation occurs.

Service Call Log maintained by Government POC.

Remedy: Failure to provide a timely replacement is a material breach.

The CO may seek a price reduction for the downtime and may pursue other remedies up to and including termination.