PWS SPRAY FOAM_KO Approved(1) (copy).pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

SPRAY INSULATION FOAM

1. General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, quality control and other items and non-personal services necessary to perform the task of spraying insulation foam as defined in this PWS, except as specified in Paragraph 3.0 as Government Furnished. The contractor shall perform to the standards in this contract.

1.2 Period of Performance (POP): The Period of Performance shall be one Base ordering period of five

(5) years. The Period of Performance reads as follows:

1.2.1 Base Ordering Period: 20 August 2026 to 19 August 2031

1.2.2 52.217-8 Option to Extend Services 20 August 2031 to 19 February 2032

1.4 General Information:

1.4.1 Quality Control (QC): The contractor shall develop and maintain an effective QC program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QC program is how it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary.

1.4.2 Quality Assurance (QA): The Government shall evaluate the contractor’s performance under this contract in accordance with the Performance Requirements Summary (PRS). This is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) defect rate(s).

1.4.3 Recognized Holidays: The observed dates for the following U.S. holidays are identified at the U.S.

Office of Personnel Management Operating Status and Schedules website (http://www.opm.gov/Operating_Status_Schedules/fedhol/2017.asp). The contractor shall not provide services on these days:

1.4.3.1 New Year’s Day

1.4.3.2 Martin Luther King, Jr.’s Birthday

1.4.3.3 President’s Day

1.4.3.4 Memorial Day

1.4.3.5 Juneteenth

1.4.3.6 Independence Day

1.4.3.7 Labor Day

1.4.3.8 Columbus Day

1.4.3.9 Veteran’s Day

1.4.3.10 Thanksgiving Day

1.4.3.11 Christmas Day

1.4.4 Place and Performance of Services: Place and Performance of Services: The contractor shall provide services between the hours of 7:00 a.m. - 3:00 p.m. Monday through Friday on days agreed to in advance with the Technical Point of Contact (TPOC) except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Performance shall be at Letterkenny Army Depot. Letterkenny Army Depot currently operates on an Alternate Work Schedule (AWS), formally known as the 5/4/9 schedule. This schedule includes a closure day over a 2-week period. Current operating schedule is Monday-Friday, week 1 of the pay period, and Monday-Thursday, week 2 of the pay period. The contractor shall always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.4.5 Safety and Environmental: The contractor shall conduct operations in accordance with applicable safety and environmental laws, regulations and standards. The Government shall not be responsible for contractor operations that are not carried out in accordance with applicable safety and environmental laws, regulations and standards. Any surcharges related to safety or environmental compliance requirements must be included in the contractor’s per-item price.

1.4.6 Safety Requirements: Letterkenny Army Depot maintains a Safety Management System (SMS) and is ISO 45001 certified. Letterkenny Army Depot’s safety policy and safety program can be found at the following website https://www.letterkenny.army.mil/visitors.html Any and all on site work at LEAD shall be completed in accordance with applicable OSHA, DoD, Army, and LEAD safety requirements. As a federal installation, additional requirements other than OSHA apply to contractors performing work at LEAD. Examples include full conformance to all applicable NFPA standards, ANSI standards, and other consensus standards for the industry covered by the subject contract. It is the responsibility of the contractor to be familiar with all applicable standards, and documents prior to starting work.

Additionally, the contractor shall make themselves familiar with and comply with LEAD’s local safety regulation LEAD-R 385-1 prior to the start of any work at LEAD.

1.4.6.1 Contractor/Tenant Chemical Use Request: Upon award and prior to performing the first spray foam service, vendor shall complete and return AMLD FORM 4783, Contractor/Tenant Chemical Use Request. (See Attachment A) The form shall be returned to the KO and TPOC prior to any chemicals being brought onto Letterkenny Army Depot.

1.4.6.2 Safety Data Sheets: Upon award and prior to performing the first spray foam service, vendor shall provide the CURRENT Safety Data Sheet for the chemicals they are using that meet the technical requirements identified in section 5.0 of this PWS. The vendor shall provide updated SDS’s when updates occur, or when the chosen chemical changes.

1.4.7 Security Requirements: Access and general protection/security policy and procedures. This standard language is for contractor employees with an area of performance within Army controlled installation, facility, or area. Contractor and all associated sub-contractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office.

Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.4.7.1 For contractors that do not require a CAC but require access to a DoD facility or installation.

Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations. All personnel entering Letterkenny Army Depot are required to possess a Real ID.

1.4.8 Physical Security: The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.9 AT Level I training: This standard language is for contractor employees with an area of performance within as Army controlled installation, facility or area. All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, and controlled-access areas shall complete AT Level I awareness training within 30 calendar days after the contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the TPOC, within 30 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: https://www.letterkenny.army.mil/ctrresources/

1.4.10 iWATCH Training: This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the CM. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the CM NLT 30 calendar days contract award. iWATCH training can be found at: https://www.letterkenny.army.mil/ctrresources/

1.4.11 OPSEC Training: For contracts that require OPSEC Training. Per AR 530-1 Operations Security, the contractor employees must complete Level I OPSEC Awareness training. New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter. Level I OPSEC Awareness training can be found at: https://www.letterkenny.army.mil/ctrresources/

1.4.12 Special Qualifications: Contractor must ensure all employees performing the spray foam application are trained and certified on equipment and materials used, in accordance with manufactures recommendations.

1.4.13 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with Federal Acquisition Regulations Subpart 42.5.

The KO, TPOC, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the Contracting Officer will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced. The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.14 Contract Manager (CM): The contractor shall provide a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

1.4.15 Identification of Contractor Employees: All contact personnel attending meetings, answering Government telephones and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. The contractor shall also ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed. All contractor employees performing work on depot will stop at the CAC/ID Office and obtain visitor badges prior to performing service on CKs.

1.4.16 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.4.17 Reporting Noncompliance: Contractor shall immediately report any nonconformance and/or noncompliance with applicable Federal, State or Local environmental laws, Army and installation environmental regulations or policies to the TPOC and Director of Engineering & Public Works.

1.4.18 Competency Training for Contractor Personnel: Contractor shall not allow personnel to perform any activities and/or tasks on AMC installations without proper and adequate qualifications or job competency training. In the event of any identified noncompliance, the Contractor shall, if requested, provide proof of contract personnel training or qualification (individual name, training/qualification type, training/qualification certificate, and date of training/qualification) to perform those contract activities associated with the identified noncompliance.

1.4.19 Corrective Action for Noncompliance: Contractor shall when given a verbal and/or written notice of environmental noncompliance or nonconformance by the CM, take immediate corrective action.

Failure or refusal to comply promptly may be grounds for the Contracting Officer to invoke the appropriate contractual remedies. This may cause all or part of the work to be stopped immediately until satisfactory corrective action has been taken.

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 CERTIFICATE. Vendor supplied certificate for completion of the course as well as a document provided through TED (Total Employee Development) that demonstrates that the attendees of the course(s) have successfully completed the training requirements.

2.1.2 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.3 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 DELIVERABLE. Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.6 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS.

When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of a product or service shall meet contract requirements.

2.1.10 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.11 TECHNICAL POINT OF CONTACT (TPOC). An employee of the U.S. Government designated by the requiring activity to be the point of contact for the action. Performance will be monitored by this individual. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.12 WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13 WORK WEEK. Monday through Friday, unless specified otherwise.

2.2 ACRONYMS:

AFARS Army Federal Acquisition Regulation Supplement AQL Acceptable Quality Level AR Army Regulation CFR Code of Federal Regulations CM Contract Manager CMR Contractor Manpower Reporting CONUS Continental United States (excludes Alaska and Hawaii) COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense FAR Federal Acquisition Regulation FSC Federal Service Code IAW In Accordance With KO Contracting Officer LEAD Letterkenny Army Depot OCI Organizational Conflict of Interest POC Point of Contact PMT Project Management Training PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QC Quality Control QCP Quality Control Program SOW Statement of Work TPOC Technical Point of Contact TE Technical Exhibit UIC Unit Identification Number

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will provide the facilities, equipment, materials, and/or services listed below:

3.1 Facilities: The Government will furnish the necessary workspace for the contractor staff to provide the support outlined in this PWS. Workspace will be outside.

4.0 Contractor Furnished Property, Materials, Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

5.0 Requirements:

5.1 The contractor shall begin the job within five business days of work request.

5.2 The contractor shall begin and complete all work the same business day.

5.3 The contractor shall coat the underside of the container, estimated to be 160 square feet, where needed.

5.4 The foam applied shall have the following characteristics:

5.4.1 Two-part, closed cell, spray applied rigid polyurethane foam.

5.4.2 Density of 2 lb/ft3 ± 0.1 lb/ft3.

5.4.3 Minimum aged R value of 6 per inch of foam.

5.4.4 Foam must be able to be applied to plywood and steel surfaces.

5.4.5 Foam shall not absorb moisture or deteriorate from contact with moisture.

5.4.6 Foam shall be compatible with an overcoat of rubber spray undercoat protectant.

5.4.7 The contractor shall apply the foam so that it forms a solid and continuous coating with a thickness of 2.5 inches ± ½ inch that covers and seals the specified spaces.

5.4.8 The contractor shall NOT coat the forklift pockets and ISO lock corner fittings.

5.4.9 The contractor shall take action necessary to prevent the foam from contacting the outside painted surfaces of the container.

5.4.10 The contractor shall present the completed work to the onsite work leader or section chief for inspection and correct any deficiencies prior to leaving the worksite.

TECHNICAL EXHIBIT 1

Performance Requirements Summary

This Performance Requirements Summary includes performance standards. The Government will use these standards to determine contractor performance and shall compare the contractor’s performance to the Acceptable Quality Level (AQL).

PWS

Paragraph

Task Performance Standard Acceptable

Quality Levels

(AQL)

Surveillance Method / By

Whom

5.1

The contractor shall begin the job within five business days of work request.

Work shall begin within five business days of work request with 95% compliance.

95% compliance Directorate of Operations, Planning and Support (DOPS) - TPOC quarterly review of recorded response times.

5.2

The contractor shall begin and complete all work the same business day.

All work will be completed between 7:00 AM and 3:00 PM with 95% compliance.

95% compliance Directorate of

Operations, Planning and

Support (DOPS) -

TPOC quarterly review of arrival and departure times.

5.4

Applied Foam Characteristics

The foam shall be in accordance with 5.4.1 -

5.4.10 with 100% compliance.

100% compliance Directorate of Operations, Planning and Support (DOPS) - TPOC quarterly inspection of contractor’s documentation

5.4.7

This foam shall be sprayed in a solid and continuous coat covering and sealing the necessary spaces IAW the drawings that will be provided to the awarded contractor.

The foam shall be 2- 1/2” +/- ½” thick with 95% compliance.

95% compliance Directorate of Operations, Planning and Support (DOPS) - TPOC quarterly inspection of each completed foam application

5.4.8

The forklift pockets and ISO lock corner fittings shall not be sprayed under any circumstance.

No foam shall be applied to the forklift pockets or ISO corner fittings with 99% compliance.

99% compliance Directorate of Operations, Planning and Support (DOPS) - TPOC quarterly inspection of each completed foam application

5.4.9

The foam must be prevented from contacting the outside painted surfaces of the container.

No overspray on the outside of the container.

99% compliance

Directorate of Operations, Planning and Support (DOPS) - TPOC quarterly inspection of each completed foam application

TECHNICAL EXHIBIT 2

Deliverables Schedule

Deliverable Frequency Number of Copies Medium/Format Submit To

1.4.9 – AT Level 1 Training Within 30 calendar days after the contract start date

1 Electronic Submission

TPOC

1.4.10 iWATCH Training Within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance

1 Electronic Submission

TPOC

1.4.11 OPSEC Training Within 30 calendar

days of reporting for duty and annually thereafter

1 Electronic Submission

TPOC

TECHNICAL EXHIBIT 3

Estimated Workload Data

(This information is provided for historical background only.

It is not a guarantee of workload quantities.)

Year Estimated Quantity

Base of 5 years 76

TECHNICAL EXHIBIT 4

OFFEROR'S STATEMENT OF COMPLANCE

Paragraph #

Description

Comply

Non- Comply

Rationale for Non- Compliance / Alternative

5.2 The contractor shall begin the job

within five business days of work request.

5.3

The contractor shall begin and complete all work the same business day.

5.5

Applied foam characteristics

5.5.7 The foam shall be sprayed in

continuous coat in accordance drawings that will be provided to the awarded contractor.

5.5.8 The forklift pockets and ISO corner locks shall not be sprayed.

5.5.9

The foam must be prevented from contacting the outside painted surfaces of the container.