PWS - Sports Official Services FY27.pdf

DEPARTMENT OF THE AIR FORCE

19TH FORCE SUPPORT SQUADRON

LITTLE ROCK AIR FORCE BASE, ARKANSAS

DRAFT_PERFORMANCE WORK STATEMENT (PWS)_DRAFT

Sports Official Services

19th Force Support Squadron, Little Rock Air Force Base, Arkansas

01 April 2026

1.0 DESCRIPTION OF SERVICES

The contractor shall provide all personnel, equipment, and supervision necessary to furnish qualified sports officiating and scorekeeping services for the 19th Force Support

Squadron intramural and varsity sports programs at Little Rock Air Force Base, Arkansas.

Services shall cover intramural and varsity softball, flag football, basketball, and volleyball

(varsity volleyball shall be co-ed) for regular season, playoff, and varsity competitions.

Scorekeepers shall be provided for all sports. This is a non-personal services contract; no employer-employee relationship shall exist between the Government and contractor personnel.

2.0 BACKGROUND

The 19 FSS Fitness Center operates a year-round intramural and varsity sports program supporting active-duty military personnel, dependents, retirees, and authorized civilian employees at Little Rock Air Force Base. This Performance Work Statement supports a recompete of the expiring Contract FA446022P0003 (T D Support Services Corp), which has provided sports officiating services from FY22 through FY26 (Base Year plus four

Option Years). This recompete expands the scope of the predecessor contract to include scorekeeping services for all sports and varsity-level competition programs. Continued officiating and scorekeeping services are essential to maintain safe, fair, and organized intramural and varsity competition in support of installation morale, welfare, and readiness objectives in accordance with DAFI 34-114, Fitness, Sports, and World Class

Athlete Program, and AFI 34-101, Air Force Morale, Welfare, and Recreation Programs.

3.0 SCOPE

The contractor shall provide certified sports officials and scorekeepers for intramural and varsity sporting events held at Little Rock AFB fitness and athletic facilities. Scorekeeping services are required for all sports. Services are required on a per-contest basis as scheduled by the 19 FSS Sports Director. The contractor shall independently manage the assignment, scheduling, and supervision of officials and scorekeepers to fulfill the requirements of this PWS.

4.0 APPLICABLE DOCUMENTS

The following documents are applicable to this PWS:

● FAR 52.212-4 — Contract Terms and Conditions — Commercial Products and

Commercial Services

● DFARS 252.232-7003 — Electronic Submission of Payment Requests

● AFI 34-101 — Air Force Morale, Welfare, and Recreation Programs

● DAFI 34-114 — Fitness, Sports, and World Class Athlete Program

● Current rulebooks published by the applicable governing bodies for each sport (e.g., USA Softball, NFL Flag Football, USA Volleyball, NCAA/NBA basketball rules adapted for intramural play)

5.0 PERSONNEL QUALIFICATIONS

5.1 All officials provided under this contract shall be current members of the National

Association of Sports Officials (NASO) or a state-registered sports officials association for the sport being officiated.

5.2 The contractor shall provide copies of each official's certification or membership documentation to the LRAFB Sports Director a minimum of one (1) week prior to the individual's first scheduled contest. Documentation shall include the official's name, certification/membership number, issuing organization, and expiration date.

5.3 Officials shall demonstrate competent knowledge of current rules and regulations for each sport officiated.

5.4 Officials shall maintain professional conduct and exercise fair and impartial judgment at all times during contests.

5.5 The contractor shall ensure all officials are physically capable of performing the duties required for each sport, including sustained movement, visual acuity, and audible whistle commands.

6.0 SPECIFIC REQUIREMENTS

6.1 Sports Coverage

The contractor shall provide officiating and scorekeeping services for the following intramural and varsity sports:

Sport Program Approximate Season

Officials per Game

Scorekeepers per Game

Softball Intramural — Regular Season

Jun – Aug 1 Official 1 Scorekeeper

Softball Intramural — Playoffs Jun – Aug 2 Officials 1 Scorekeeper

Softball Varsity Mar – Aug 2 Officials 1 Scorekeeper

Flag Football Intramural — Regular Season

Sep – Dec 2 Officials 1 Scorekeeper

Flag Football Intramural — Playoffs Sep – Dec 3 Officials 1 Scorekeeper

Flag Football Varsity Sep – Dec 2 Officials 1 Scorekeeper

Basketball Intramural — Regular Season

Jan – Mar 2 Officials 1 Scorekeeper

Basketball Intramural — Playoffs Jan – Mar 3 Officials 1 Scorekeeper

Basketball Varsity Oct – Mar 2 Officials 1 Scorekeeper

Sport Program Approximate Season

Officials per Game

Scorekeepers per Game

Volleyball Intramural — Regular Season

Apr – Jun 1 Official 1 Scorekeeper

Volleyball Intramural — Playoffs Apr – Jun 2 Officials 1 Scorekeeper

Co-Ed Volleyball

Varsity Apr – Jun 2 Officials 1 Scorekeeper

Note: Seasons are approximate and may shift based on weather, participation levels, and scheduling. Varsity seasons may extend beyond the intramural schedule to accommodate inter-installation and regional competition. The Sports Director will provide official schedules for all programs.

6.2 Estimated Annual Game Volume

The following table represents estimated annual game volumes. Actual volumes may vary based on participation, weather, and scheduling. The Government does not guarantee a minimum or maximum number of contests.

Sport / Program / Phase Estimated Contests per Year

INTRAMURAL PROGRAM

Softball — Regular Season (Officials) 150

Softball — Playoffs (Officials) 50

Softball — Scorekeeping (All Games) 200

Flag Football — Regular Season (Officials) 100

Flag Football — Playoffs (Officials) 25

Flag Football — Scorekeeping (All Games) 125

Basketball — Regular Season (Officials) 125

Basketball — Playoffs (Officials) 30

Basketball — Scorekeeping (All Games) 155

Sport / Program / Phase Estimated Contests per Year

Volleyball — Regular Season (Officials) 50

Volleyball — Playoffs (Officials) 20

Volleyball — Scorekeeping (All Games) 70

Intramural Subtotal 1,100

VARSITY PROGRAM

Varsity Softball (Officials) 15

Varsity Softball (Scorekeeping) 15

Varsity Flag Football (Officials) 10

Varsity Flag Football (Scorekeeping) 10

Varsity Basketball (Officials) 15

Varsity Basketball (Scorekeeping) 15

Varsity Co-Ed Volleyball (Officials) 10

Varsity Co-Ed Volleyball (Scorekeeping) 10

Varsity Subtotal 100

TOTAL ESTIMATED CONTEST ASSIGNMENTS 1,200

Note: Game volumes are estimates. Actual volumes may vary based on participation, weather, scheduling, and varsity competition calendars. The Government does not guarantee a minimum or maximum number of contests.

6.3 Officiating Standards

6.3.1 Officials shall enforce current rules and regulations for each sport as published by the applicable governing body.

6.3.2 Officials shall arrive at the designated venue a minimum of fifteen (15) minutes prior to the scheduled game time to prepare the playing area and conduct any necessary pre-game coordination.

6.3.3 Officials shall conduct a pre-game briefing with team captains covering ground rules, safety considerations, and sportsmanship expectations.

6.3.4 Scorekeepers shall maintain accurate game scores, individual statistics (as applicable), and official game records for each contest.

6.3.5 Officials shall submit completed game score sheets to the Sports Director or designated representative within 24 hours following each contest.

6.4 Scheduling and Coordination

6.4.1 The contractor shall coordinate all official assignments and scheduling with the 19

FSS Sports Director.

6.4.2 Game schedules will be provided to the contractor a minimum of two (2) weeks prior to the start of each sport season.

6.4.3 The contractor shall confirm official assignments a minimum of 48 hours prior to each scheduled contest.

6.4.4 In the event of an official absence, the contractor shall provide a qualified replacement within one (1) hour of notification, when possible. If a replacement cannot be provided, the contractor shall notify the Sports Director immediately.

6.4.5 Game cancellations due to weather or other circumstances will be communicated to the contractor by the Sports Director as soon as practicable. No payment is due for cancelled contests.

6.5 Equipment and Uniforms

6.5.1 Officials shall provide their own whistles, penalty flags, timing devices, scorekeeping materials, and any sport-specific officiating equipment required for each contest.

6.5.2 Officials shall present in appropriate officiating attire for each sport, including referee jersey or shirt, black pants or shorts, and appropriate athletic footwear.

6.5.3 The Government will provide the playing venue, field/court equipment (goals, nets, bases, etc.), game balls, and scoreboard operation (if applicable).

6.6 Conduct and Professionalism

6.6.1 Officials shall treat all players, coaches, spectators, and Government personnel with respect and professionalism at all times.

6.6.2 Officials shall not consume alcohol or controlled substances within eight (8) hours of performing officiating duties.

6.6.3 The contractor shall remove and replace any official who is determined by the

Sports Director to be unqualified, whose conduct is deemed unprofessional, or who fails to enforce rules consistently and fairly.

6.6.4 The contractor shall address any performance complaints received from the Sports

Director within 48 hours and provide a written response documenting corrective action taken.

7.0 PERIOD OF PERFORMANCE

Period Start Date End Date

Base Year 01 October 2026 30 September 2027

Option Year 1 01 October 2027 30 September 2028

Option Year 2 01 October 2028 30 September 2029

Option Year 3 01 October 2029 30 September 2030

Option Year 4 01 October 2030 30 September 2031

The Government reserves the right to exercise option years in accordance with FAR

52.217-9, Option to Extend the Term of the Contract.

8.0 PLACE OF PERFORMANCE

Little Rock Air Force Base, Arkansas, 72099. Specific venues include:

● Fitness Center Gymnasium (Building 827) — Basketball, Volleyball

● Outdoor Softball Fields — Softball

● Outdoor Flag Football Fields — Flag Football

Game locations may change based on facility availability, weather, or scheduling. The

Sports Director will communicate any venue changes to the contractor in advance.

9.0 PAYMENT AND INVOICING

9.1 Payment shall be made on a per-contest basis in accordance with the contract rate schedule. No payment is due for cancelled contests where officials were not required to report.

9.2 The contractor shall submit invoices monthly for all contests officiated during the preceding calendar month.

9.3 Each invoice shall include: date of contest, sport, type of contest (regular season or playoff), number of officials or scorekeepers provided per game, and the applicable per-contest rate.

9.4 Invoices shall be submitted electronically in accordance with DFARS 252.232-7003, Electronic Submission of Payment Requests.

10.0 GOVERNMENT-FURNISHED INFORMATION AND PROPERTY

The Government will provide:

● Intramural sports schedules (provided at least two weeks prior to each season)

● Access to athletic facilities and playing venues for scheduled contests

● Playing fields, courts, goals, nets, bases, game balls, and scoreboards

● Coordination with the 19 FSS Sports Director for scheduling, feedback, and performance issues

No other government-furnished equipment, materials, or property will be provided to the contractor.

11.0 CONTRACTOR-FURNISHED ITEMS

The contractor shall furnish:

● All certified sports officials and scorekeepers

● Personal officiating equipment (whistles, flags, timing devices, scorekeeping materials)

● Appropriate officiating uniforms and attire

● Transportation of officials to and from the installation

● Supervision, management, and quality control of contractor personnel

12.0 SECURITY REQUIREMENTS

12.1 Contractor personnel shall comply with all Little Rock AFB installation access requirements. The contractor shall submit base access requests for all officials to the

Contracting Officer's Representative (COR) a minimum of five (5) business days prior to the start of each sport season.

12.2 All contractor personnel must present valid government-issued photo identification upon entry to the installation.

12.3 Contractor personnel shall comply with all installation safety, security, and environmental regulations while on Little Rock AFB.

13.0 QUALITY CONTROL

13.1 The contractor shall establish and maintain a quality control program to ensure services meet the requirements of this PWS.

13.2 The Sports Director will provide feedback on official performance after each sport season. The contractor shall address any identified deficiencies and document corrective actions taken.

13.3 The COR will monitor contractor performance and document any performance issues in accordance with applicable contract administration procedures.

14.0 CONTRACTING OFFICER'S REPRESENTATIVE (COR)

The COR for this contract will be designated by the Contracting Officer at the time of award.

The COR will serve as the primary point of contact for technical performance issues, scheduling coordination, and day-to-day contract administration. The COR does not have authority to modify the terms or conditions of the contract.

15.0 POINT OF CONTACT

Requiring Activity POC:

SHANGO A. SHEFFIELD

Fitness Director, Fitness and Sports Programs

19th Force Support Squadron (19 FSS/FSVS)

Little Rock Air Force Base, AR 72099

Phone: (501) 987-5831