PWS Solid Waste 2 Months.docx

Cardboard, Co-Mingled Paper & Solid Waste Removal VA New Jersey Health Care System

1. Background: The Environmental Management Service at VA New Jersey Healthcare System is requesting a service contract for Cardboard and Co-Mingled Paper and Solid Waste Removal at the New Jersey Healthcare System East Orange and Lyons Campuses.

2. Scope:

a. This is a Firm Fixed Price Indefinite Quantity Indefinite Delivery Services Contract to provide cardboard and co-mingled paper and solid waste removal services in accordance with current federal, state, and local regulations for New Jersey Healthcare System East Orange and Lyons Campuses.

b. Contract performance will be for a period of two (2) months as follows:

Performance Period: April 1, 2026, to May 31, 2026, to include a (2) month extension if needed.

3. Place of Performance/Place of Delivery:

a. VA New Jersey Healthcare System

i. East Orange Campus (385 Tremont Avenue, East Orange, NJ 07018-1023, (973) 676-1000; Medical, Surgical, and Psychiatric facility with 200 operating beds and outpatient clinics. EMS Hours: Monday – Friday 7:00 am – 3:30 pm

ii. Lyons Campus (151 Knollcroft Road, Lyons, NJ 07939-5001, (908) 647-0180; Psychiatric facility with 272 psychosocial and domiciliary program beds, operating beds, and outpatient clinics. The extended Care Center provides long and short-term skilled nursing and rehabilitation with 295 beds; it also offers outpatient primary care services. EMS Hours: Monday –Friday 6 am – 2:30 pm

4. General Conditions:

Licensing

· Contractor must have all permits and licensing as required by NJDEP, which includes the A-901 Solid Waste Transporter License and the Certificate of Public Convenience and Necessity (CPCN).

Security

· Contractor’s employees shall not enter the VA site without an appropriate badge. They may also be subject to inspection of their personal effects when entering or leaving the project site.

· For working outside the "regular hours" as defined in the Contract, the Contractor shall give a reasonable notice to the Contracting Officer so that security arrangements can be provided for the employees. This notice is separate from any notices required for the utility shutdown described later in this section.

· No photography of VA premises is allowed without the written permission of the

Contracting Officer.

Document control

· Contractor shall provide the Material Safety Data Sheet of any and all cleaning agents used during their maintenance activities.

· Contractor shall prepare and submit the proposed maintenance schedule for approval

· Where indicated throughout the SOW, reports are to be submitted to COR’s and/or designees upon completion of work. Failure to provide reports may be cause for delay in payment.

· All work will be subject to inspection by VA EMS personnel.

· Contractor to submit payment schedule of values for approval prior to invoicing. The schedule of values must indicate all provided services monthly, quarterly, semi-annually, or annually as needed to match the frequency of service provided as described in the individual equipment/system’s SOW Scope of Work. Invoices are issued within 30 days of work completion.

· Invoices to include breakdown list with proof of service as validated by the Contractor's on-site manager and each COR

· Payment will be made via online certified invoice following approval by the COR and in accordance with the approved schedule of values.

Final Cleaning

· Upon completion of maintenance activities, or as work progresses, remove all replaced parts/debris.

Set-Aside Funds for Emergency Repairs Outside of SOW and/or As-Needed/On-Call Services:

· Set-aside funding will be used for payment of the on-call / as-needed items identified throughout this document.

· Any work to be performed, which is not covered by this SOW, MUST be approved by the Contracting Officer prior to the work being performed.

5. Cardboard and Co-Mingled Paper:

COR: Upon arrival to perform service, Contractor to report to:

Supervisor – EO, Bldg. 1, Ext. 1205 Supervisor – LY – Bldg. 8, Ext. 4550

PWS: Contractor shall provide labor, materials, and equipment as follows:

· Two (2) 30 cubic yard self-contained compactor containers, one (1) 35 cubic yard self- contained compactor container, and one (1) 8 yard container to be placed at designated locations at the Lyons Campus of the VA New Jersey Health Care System located at 151 Knollcroft Road, Lyons, NJ; and

· One (1) 30 cubic yard self-contained compactor container to be placed at a designated location at the East Orange Campus of the VA New Jersey Health Care System, located at 385 Tremont Avenue, East Orange, NJ.

All containers will be conspicuously marked to indicate their exclusive use for the recycling of corrugated cardboard / comingled paper only.

a) The Contractor shall empty the containers according to the following schedule between the hours of 7:00am and 3:30pm:

b) The containers shall be rinsed, cleaned, and sanitized by the Contractor as necessary to prevent odor problems.

c) The Contractor shall provide mechanical repairs to the compactor as required, as soon as possible, but not to exceed 24 hours after a reported mechanical failure of the equipment.

d) If, during the contract period, the VANJHCS determines that the condition of any equipment supplied by the contractor constitutes a hazard to the health, safety or well-being of VA employees, patients, or the general community, the Contractor shall immediately, upon receiving notice of the determination, remove the equipment from the installation and immediately replace it with equipment which is approved by the VANJHCS.

e) The Contractor will provide all operators and the vehicles required to disconnect, remove, transport, replace, and reconnect all containers.

f) Contractor’s employees shall remove all containers from the established collection points, and at no time will medical center employees load the contractor’s vehicle, assist contractor’s employees in loading the contractor’s vehicle, or provide assistance or guidance to contractor’s employees in the positioning, backing, or parking of the contractor’s vehicle.

g) Any damage caused by the contractor or the contractor’s vehicle will be repaired to the original condition by the contractor. Repairs shall be arranged for, paid for, and supervised by the contractor and shall meet VA specifications. All work must be performed at a time agreeable to the VA and in a fashion acceptable to the VA.

h) Material removed from the facilities as part of this agreement will become the responsibility of the contractor. Any spills, damage to containers, environmental contamination, or damage caused by the material collected shall be cleaned, repaired, or corrected by the contractor at their expense.

i) Monthly service provided by the Contractor will include the following:

a. Eliminate any oil leaks.

b. Fill the system to the proper level with oil.

c. Supply appropriate absorbent material to clean up any oil spillage and remove the material from the VA property.

d. Make any adjustments required for proper operation of the system.

e. Ensure that all key-operated safety switches comply with OSHA standards.

f.

g. Supply a service report for all work performed, along with the monthly invoice.

j) Electric service disconnect will be provided for the connection of the compactor power unit by contractor personnel. Equipment connection schedules will be coordinated at the time of the award between the VA and the Contractor. All equipment will be installed in accordance with OSHA safety requirements. All key switches installed will be standardized so that they match the existing keys in use at the individual VA campus.

Frequency: See SOW above. Invoices are billed monthly. The Contractor will be required to submit monthly invoices that include the Volume and Weight of the corrugated material that is removed.

Hours of Work: Work to be performed during the hours of 7:00 AM to 3:30 PM.

Reports: Service reports must be signed by both the service provider and COR at completion of work. An electronic version of the same shall be sent to the COR.

PM Procedures: N/A

Repair Procedures: N/A Equipment Listing: N/A

6. Solid Waste Removal:

COR: Upon arrival to perform service, Contractor to report to:

Foreman – EO, Bldg. 1, Ext. 1205 Foreman– LY – Bldg. 8, Ext. 4550

Scope: Provide all labor, materials, equipment, and supervision for trash removal services at the East Orange and Lyons Campuses of the VANJHCS. Contractor to provide all equipment identified in the Equipment List below for the entire contract period for each campus. Placement of equipment and pick-up of containers shall also be in accordance with the Schedule of Services below.

Contractor shall rinse, clean, and sanitize containers as necessary to prevent odor problems at either campus.

Contractor shall provide repair services to any Contractor-owned defective unit, upon notification by either COR of mechanical problems, within 24 hours.

Compactor equipment will be inspected monthly. This inspection shall include:

· Elimination of any oil leaks

· Filling of systems to the proper level with required oil

· Cleaning up of any oil spillage

· Making any adjustments required for the proper operation of the system

· Ensuring all key-operated safety switches comply with current OSHA standards Frequency: See Schedule of Services below. Invoices are billed monthly; East Orange and Lyons campus performances will be billed separately.

Hours of Work: Not applicable

Reports: A copy of the monthly inspection service report will be forwarded to each COR. Additionally, Contractor shall submit a monthly report indicating the volume and weight of each type of waste removed from each facility. This report will be submitted to the COR at each facility for their areas of responsibility. Service reports must be signed by both the service provider and the COR at the completion of work. An electronic version of the same shall be sent to the COR.

PM Procedures: N/A Repair Procedures: N/A

Equipment List and Schedule of Services:

RUBBISH REMOVAL:

COLLECTION AND DISPOSAL RUBBISH REMOVAL (CONTRACTOR PROVIDED CONTAINERS)

6AM

BLDG. 15

6AM

BLDG. 11

WASTEWATER PLANT

10AM

APARTMENT BUILDING 18

SOLID WASTE:

COLLECTION AND DISPOSAL OF SOLID WASTE FROM COMPACTOR CONTAINERS (CONTRACTOR OWNED)

30 CY CLOSED

CONTAINER

SOLID WASTE:

COLLECTION AND DISPOSAL OF NON-COMPACTED SOLID WASTE (CONTRACTOR PROVIDED CONTAINER)

DUMP

DUMP

DUMP

WASTEWATER PLANT

APARTMENT BUILDING 18

RECYCLING:

COLLECTION AND DISPOSAL (CONTRACTOR PROVIDED CONTAINER)

30 CY

SC-COMP

Bldg #1

35 CY

SC-COMP

Bldg #2

30 CY

SC-COMP

Bldg #13

8 CY

R/L

Bldg #135

30 CY

SC-COMP

Bldg #143

ON-CALL COLLECTION AND DISPOSAL FOR RUBBISH

30 CY

CONTAINER

TO BE DETERMINED AT TIME OF

CALL.

30 CY

CONTAINER

TO BE DETERMINED AT TIME OF

CALL.

30 CY

CONTAINER

TO BE DETERMINED AT TIME OF

CALL.

30 CY

CONTAINER

TO BE DETERMINED AT TIME OF

CALL.

ON CALL COLLECTION AND DISPOSAL FOR SOLID WASTE

30 CY

CONTAINER

TO BE DETERMINED AT TIME OF

CALL

TO BE DETERMINED AT TIME OF

CALL

MONTH

WASTEWATER PLANT

10AM

APARTMENTS

Reports: Contractor will provide a copy of the service report to the COR. The report will include a list of all completed areas, any identified problems and/or deficiencies, and the amount of debris removed in cubic yards to meet NJDEP stormwater management requirements. Service reports must be signed by both the service provider and the COR upon completion of the work. An electronic version of the same shall be sent to the COR.

PM Procedures: NA Repair Procedures: NA

Equipment List: NA