PWS Soft Wall Containment Enclosures.docx

United States Department of Agriculture Agricultural Research Service

Performance Work Statement

Design, Manufacture, and Installation of BSL-3Ag Soft Wall Containment Enclosures

National Bio and Agro-Defense Facility (NBAF) USDA-ARS, Manhattan, KS

Contents

Project Design, Manufacture, and Installation of BSL-3Ag Soft Wall Containment Enclosures.

Scope of Work

The objective of this contract is to provide manufacture and installation of custom-designed, semi-permanent soft wall enclosures and doorways to provide enhanced containment within non-active ABSL-3Ag environments at NBAF.

Background

The National Bio and Agro-Defense Facility (NBAF) is the nation’s first integrated Agricultural and Zoonotic Disease, research, diagnostics, training, and evaluation (RDT&E) facility with the capability to address threats from High-Consequence Zoonotic Disease agents and Foreign Animal Disease (FAD) agents. As a result, the facility is designed to contain BSL-2 through BSL-4 research studies. Due to the nature of this facility, NBAF is seeking a company with extensive knowledge and expertise providing custom-designed soft wall enclosures suitable for use in high containment large animal spaces.

Contractor Requirements

Work Restrictions & Conditions

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3.1.

Site Security Access: Access to the site is controlled by a security fence and a contractor check-in/check-out system. A current Real ID compliant, government issued photo identification is required for entry. All subcontractor and prime contractor personnel working on site must pass a Fitness suitability. Contractor/subcontractor vehicles will be checked at the main entrance gate. Badge issuance will occur once fitness determination and internal processes have been completed. The contractor identification badge must always be worn while on the site. See section 8 for additional security information.

All persons accessing the site must sign a Non-Disclosure Agreement (NDA) and must complete the approximate two hour, NBAF Site Security and Safety Orientation. Site specific biosafety and select agent training may be required for all persons accessing the site.

Limited contractor vehicles will be allowed access adjacent to the work; contractor employee’s personal vehicles shall be parked in the facilities main parking lot unless approved otherwise.

Work shall be confined to the areas where the work is specified. Unless accompanied by a USDA employee, the Contractor, subcontractors, and their employees shall not enter buildings or facility spaces not specifically part of this project. Reasons included, but are not limited to, disease control and health requirements.

Failure to comply with access requirements shall be adequate grounds for removal of the Contractor/subcontractor employees from the site and barring further site access to individuals.

Work Hours: Regular work hours for the site are 6:00 am to 6:00 pm, Monday through Friday, excluding Government holidays.

Federal Holidays are listed below:

Work Outside Regular Work Hours: Make application through the COR at least 5 calendar days prior to such work to allow arrangements to be made by the Government for access to the work area and inspection and monitoring arrangements. Requests shall include the exact dates, hours, location, and purpose of the exception. If approved, the COR will coordinate access with the site security office.

General Requirements/Tasks

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3. CLIN 1: Site Visit Prior to Manufacturing

3.3.0.1. Contractor shall coordinate with Government a time to visit the site to evaluate the spaces and take measurements to determine final manufacturing specifications.

CLIN 2: Soft Wall Containment Enclosure/Doorway Design and Manufacturing

3.3.0.2. Contractor shall submit drawings and specifications documents for each of the line items listed in technical exhibit-1 (TE-1) to the Government for review and acceptance.

3.3.0.3. Design shall include the following salient characteristics:

· Vinyl skin with Velcro-type connections

· Anodized aluminum, non-corrosive frame to support enclosure

· Overlapping plastic strip doorways

· Anchorage compatible with substrates consisting of concrete and masonry and avoid penetrations

· Anchorage compatible with stainless steel doorframes

· Easy to clean and maintain and tolerate standard sterilants and disinfectants

3.3.0.4. Contractor shall manufacture the items listed in TE-1 according to the final design drawings and specifications accepted by the Government and outlined in Section 3.2.2.

CLIN 3: Soft Wall Containment Enclosure/Doorway Delivery and Installation

3.3.0.5. Materials will need to be delivered to the National Bio and Agro-Defense Facility, Manhattan, KS. Contractor will need to schedule the delivery with Government prior to shipping.

3.3.0.6. Contractor shall package all materials to prevent damage during shipment, handling, and storage.

3.3.0.7. Soft Wall Containment Enclosures and Doorways will need to be installed according to final design drawings and specifications accepted by the Government and outlined in Section 3.2.2.

3.3.0.8. Any penetration made to the ceiling, wall or floor needs to be sealed using a method appropriate for ABSL-3Ag facilities. Penetrations and sealing methods should be outlined in Section 3.2.2.

3.3.0.9. The Contractor’s work shall adhere to the criteria stated within these project requirements, drawings, and specifications. All services shall comply with applicable federal, state, and local code requirements as well as current industry standards, (i.e.: UBC, NFPA, UL, ACI, ANSI, FCC, ASTM, NEC, NEMA, etc.) and health and safety codes, in effect at the time of Task order award, or as determined by the authority having jurisdiction.

3.3.0.10. All work must meet ARS 242.1M P&P titled “ARS Facilities Design Standards” found at https://www.afm.ars.usda.gov/ppweb/pdf/242-01m.pdf, in addition to meeting all Local, State and Federal codes, and latest IBC codes.

3.3.0.11. Prevailing Wage Rates may apply. If applicable employee payroll logs for the project will be required to verify wage rates are being adhered to.

3.3.0.12. The Contractor shall work with Facility personnel to ensure project is accomplished in a timely manner.

3.3.0.13. All disturbances of existing systems shall be thoroughly coordinated with the Government to prevent disconnecting equipment that might jeopardize on-going research.

3.3.0.14. Building will be occupied while service is ongoing. Contractor shall schedule work with location to allow location to meet current construction and/or research needs.

3.3.0.15. The Contractor shall protect the work, the site, and all existing property and structures within the limits of the service activities or that may be affected thereby until acceptance of the work. Any damage to property shall be repaired at the Contractor’s expense, to pre-damaged condition to the satisfaction of the COR.

3.3.0.16. The work performed under this contract shall be subject to continuous audit by the CO/COR. Escorting subcontractors is exclusively the contractor’s responsibility’s, Quality control is the exclusive responsibility of the Contractor.

3.3.0.17. Safety and health matters, as they relate to the work, are the exclusive responsibility of the Contractor. The Contractor shall furnish, erect, and maintain barricades, warning lights, signs, guards, confined space entry plan, safety plan or take other precautions as may be required by law or local authorities of the protection and security.

3.3.0.18. Contractor shall provide continuous monitoring for noise, dust, chemical vapor generation, volatile organic compounds, and vibration. At no time shall noise exposure to any ARS staff exceed 75 DB.

3.3.0.19. The material and equipment to be furnished under project shall be the standard products of manufacturers regularly engaged in the production of such materials and equipment and shall be the manufacturer’s latest standard design.

3.3.0.20. All materials and equipment to be incorporated in the work shall be handled and stored by the manufacturer, fabricator, supplies, and contractor before during and after shipment in a manner to prevent warping, twisting, breaking, chipping, rusting and any injury, theft, or damage of any kind to the materials and equipment. All materials and equipment furnished by the Contractor shall be new and subject to inspection and approval by the CO/COR.

3.3.0.21. Submit to the CO/COR documentation of hazardous materials/waste disposed or recycled.

3.3.0.22. The work site shall always be kept clean and free of debris. Disposal of the old material or equipment is required. Restore disturbed areas to original like appearance and conditions. Upon completion of the project, and prior to final inspection, the Contractor shall remove from the premises all unused material, trash, and debris resulting from the work to the satisfaction of the COR.

3.3.0.23. Contractor to provide standard warranty from deficiencies and defects. Warranty information shall include the warranty period (dates), and warranty contacts with names, addresses and telephone numbers.

3.3.0.24. The Contractor shall furnish a detailed cost proposal, including all labor cost for services specified in the scope of work. Proposal shall indicate any associated travel costs. Proposal must be in whole dollars, no cents. Otherwise, bids will be rounded to the nearest dollar.

Government Furnished The Government shall be afforded 14 calendar day review periods for submittals requiring approval and 7 calendar days for information only submittals.

Please follow FAR 52.247-5 when using government furnished equipment with or without operators.

The Government will furnish a reasonable amount of electricity and water if requested. Access to a toilet facility will be provided by the Government. The Government can provide minimal craft labor assistance when needed.

Deliverables / Schedule The Contract duration for this project is 365 days from Notice to Proceed issued by Contracting Officer.

Key Deliverables

Travel Travel requirements are anticipated for the individual(s) providing the onsite support. Travel costs, flights and per diem, shall be reflected on a separate cost line.

Contractor’s Key Personnel The contractor’s key personnel need to be a qualified engineer/technician with knowledge of high containment laboratory facility design standards and Federal Select Agent Program regulations.

Security Requirements Personnel Fitness and Access Authorization: All contractor personnel requiring access, not in a visitor status, at National Bio and Agro-Defense Facility (NBAF), NBAF leased spaces, or access to NBAF digital systems, must successfully complete a Tier 2 background investigation, as defined by the Federal Investigative Standards. Physical site or digital access will not be granted until the investigation is adjudicated and approved by the USDA Personnel Security Office. The contractor shall ensure all personnel requiring routine site and any digital access meet suitability requirements prior to assignment at NBAF. The Prime Contractor is required to provide onsite escorts of contractor employees or any representative of, or agent of the contractor entering this facility. Contractor personnel will be provided with a two (2) week window to provide all documentation requested by USDA to complete their fitness determination.

Contractor employees must be US citizens. If contractor personnel do not pass fitness determination checks, they will not be allowed to perform work on this contract.

Contractor personnel shall comply with all personal identity verification requirements as directed by USDA. Each person accessing NBAF, or NBAF leased spaces, whether escorted or unescorted, will be required to provide personal details (i.e. full name, date of birth, social security number, driver’s license number). Contractor personnel must have a REAL ID compliant identification before site access is permitted. An unexpired, active federal employee or military PIV/CAC card is also an acceptable form of identification.

Site-Specific Training Requirements: Prior to receiving access at NBAF in a capacity other than a visitor or authorization to access digital systems, contractor personnel shall complete a minimum of two (2) hours of site-specific training provided by USDA personnel. This training includes but is not limited to facility protocols, biosafety procedures, digital media control policies, and operational security. Additional or refresher training may be required based on mission needs, changes in facility operations, or updates to USDA or NBAF policy. Additional training may also be required if contractor personnel must enter any biocontainment space.

Contractors unable to access USDA training systems will be provided with alternative formats for training delivery and documentation.

Visitor training is also required for contractor personnel that will be in visitor status. This training is approximately 15 minutes in length and requires an acknowledgement form to be signed after viewing. Examples of potential visitors: Contractors performing site visits, external meeting attendees, mail, package, delivery persons, waste pickup, nitrogen deliveries, etc.

Digital Media Control, Permitting, and Storage Requirements: Contractor personnel are prohibited from using personal devices (e.g., smartphones, tablets, cameras) for any photography or videography on NBAF property. All digital media must be captured using Government-Furnished Equipment (GFE) and only with prior written authorization.

Contractors must obtain a Photography/Videography Permit through their Contracting Officer’s Representative (COR) after completing all training requirements.

Media collection in Federal Select Agent Program (FSAP)-registered spaces additionally requires prior approval from the Responsible Official (RO) for each event. Any media intended for external release, or taken off NBAF property or system, must be reviewed and approved by both the NBAF Security and Communications Units.

Contractors must provide a secure, COR-approved method of storing digital media collected during contract performance. All media must be treated as Controlled Unclassified Information (CUI) where applicable.

Upon completion of contract, contractors must sanitize or destroy all digital media collected, with written verification submitted to the COR.

Compliance and Enforcement: Failure to comply with the provisions of this section may result in suspension or revocation of access privileges, removal of contractor personnel from NBAF, contract remedies as determined by the Contracting Officer, and referral to USDA Security and Counterintelligence for further action.

Contractors are expected to uphold NBAF’s High-Reliability Organization (HRO) standards, including strict adherence to SOPs, immediate reporting of incidents, and maintaining situational awareness.

Contractors will follow Title 41, Code of Federal Regulations, Part 102-74, Subpart C Rules, and Regulation Governing Conduct on Federal Property while on NBAF, or NBAF leased spaces. Additional security requirements may be imposed by NBAF Security through general updates or when the Federal Government raises the Homeland Security Alert Level. Additional directions will be provided if the situation occurs.

All personnel entering the NBAF main campus are subject to personnel and vehicle inspections. Contractor personnel should expect up to 30 minutes of processing time every time they enter NBAF property. Any contraband, as defined in Title 41, Code of Federal Regulations, Part 102-74, Subpart C Rules, and Regulation Governing Conduct on Federal Property, found during processing may result in immediate personnel, and vehicle removal from the facility and removal from the contract.

Data Rights Not Applicable

Section 508 – Electronic and Information Technology Standards Not Applicable

Attachment Technical Exhibit 1 (TE-1) image1.png image2.jpeg