PWS Shuttle Transportation and Vehicle Rental Services BPA.pdf

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PERFORMANCE WORK STATEMENT (PWS)

Shuttle Transportation and Vehicle Rental Services for

36 Wing, Andersen Air Force Base, Guam

Prepared: 3 Aug 2026

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1. GENERAL:

This is a non-personal services Multiple Award Blanket Purchase Agreement (BPA) to provide Shuttle Transportation and Vehicle Rental Services. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction:

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to perform Shuttle Transportation and Vehicle Rental Services as defined in this PWS except for those items specified as government furnished property and services. The Contractor shall perform to the standards in this agreement.

1.2 Background:

The 36 Wing at Andersen Air Force Base (AFB), Guam, requires this BPA to fulfill its mission requirements for the transportation of personnel across various locations on Guam and Vehicle Rental Services.

1.3 Objective:

The primary objectives of this agreement are to:

1. Provide shuttle transportation services to support personnel traveling to various locations on Guam, sometimes on short notification, to support deployments, exercises, contingency operations and regular shuttle transportation. The Contractor will provide immediate replacement of defective vehicles.

2. Provide a sustainable and economical rental vehicle fleet with flexible rental terms and conditions. These vehicles must be capable of meeting mission requirements, including engine size, ground clearance, passenger seats, and storage space.

2. SCOPE:

This is a Multiple Award BPA that will enable authorized callers to issue individual orders for Shuttle Transportation and Vehicle Rental Services. Individual orders may include, but are not limited to, various buses, fifteen (15) passenger vans, seven (7) to eight (8) passenger vans, sport utility vehicles (SUVs), sedans, and cargo vans/box trucks. Authorized users may issue orders for performance throughout all U.S. Forces operating within Guam, to include but not limited to Camp Blaz, Guam; Navy Base Guam; Andersen AFB, Guam; Guam International Airport; and other various locations. All routes will be determined at the Call Order level.

When BPA Call Orders are required, an Order Request for Offer (ORFO) will be competed amongst all BPA holders. Contractors will receive the specific requirement, which will include

P a g e | 3 details such as address of delivery, address of pick-up, routes in which the vehicles will operate, period of performance, and quantity/type of vehicles. BPA holders will then have the option to provide an offer and the lowest offer that meets the technical specification requirements will be awarded the order. The Government will evaluate offerors for orders using the Lowest Price Technically Acceptable (LPTA) source selection process, as described under FAR Part 15.101-2.

Multiple BPA holders may be selected to fill the requirements stated in the ORFO at the Government’s discretion.

Period of Performance: The ordering period will be for five (5) years in total, beginning on the date the Contracting Officer issues the BPA.

3. MANAGEMENT AND ADMINISTRATION

3.1 Contractor Management: The Contractor shall perform continual management of the functional areas contained in this document and shall provide a Contract Manager who shall be responsible for the requirements. The Contract Manager shall conduct overall management coordination and shall be the central Point of Contact (POC) with the US Government for performance of all work executed under the BPA. An alternate Contractor employee shall be designated to act for the Contract Manager when work is being performed outside of duty hours, or during the Contract Manager’s absence. Both the Contract Manager and alternate shall have full authority to act for the contractor on all BPA matters relating to this requirement. The Contractor shall submit to the Contracting Officer (CO) or Contracting Officer Representative (COR), in writing, the name, title, mobile telephone number and e-mail address of the Contract Manager and alternate, within 72 hours after award of the BPA order (Deliverable 001).

3.2 Contractor Responsiveness: When a Call Order is placed, for the period of performance in the order, the Contract Manager, or designated alternate, shall be available for telephone communication with the Unit POC/COR, 24 hours a day, seven (7) days a week. A personal answering service is permitted at other than what is considered normal workdays (e.g. Monday through Friday) and work hours (e.g. 09:00am to 05:00pm) for receipt of Unit POC emergency response work requirements, provided that the Contract Manager or designee responds to all calls within a time not to exceed two (2) hours after notification of the call by the answering machine and/or service. The Contract Manager and any individuals designated to act in that capacity, shall have full authority to contractually bind the Contractor for prompt action on matters pertaining to execution of requirements under this BPA.

3.3 Hours of Operation: The Contractor is responsible for conducting business as necessary, to meet the requirement outlined in the BPA. The Contractor must always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this BPA. The Contractor shall provide to the Unit POC/COR a contact number with 24-hour availability for emergency maintenance issues, within 72 hours after award of a BPA order. (Deliverable 002).

3.4 Holidays: The Contractor shall be required to be responsive and perform services on all holidays as specified at the Call Order level.

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3.5 Quality Control: The requirement for a Quality Control Plan is for Call Orders at or exceeding the Simplified Acquisition Threshold (SAT), orders with a period of performance consisting of 12-months regardless of dollar value, or orders the Contracting Officer deems necessary. The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with the requirements.

The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s quality control program is how it assures that its work complies with the requirements of the BPA order. The Contractor shall provide a quality control plan to the Contracting Officer and Contract Specialist within 15 business days after award of the Call Order. (Deliverable 003) The plan shall address the Contractor’s plan for quality control of Shuttle Transportation and Vehicle Rental Services requirements, with specific emphasis on the aspects previously detailed.

3.6 Quality Assurance: A Unit POC/COR will be assigned at the Call Order level, who will monitor the Contractor’s performance for orders awarded under this BPA, to ensure that the Contractor has performed in accordance with the performance standards.

3.7 Place of Performance: The work to be performed under this BPA shall be in locations established at the Call Order level. In the instance of vehicle recovery or unscheduled maintenance, Contractor support shall be provided where the vehicle is specifically located. All delivery dates and times for initial vehicle deliveries and replacements shall be coordinated with the Unit POCs/COR.

3.8 Type of Contract: The Government intends to establish a Multiple Award Blanket Purchase Agreement (BPA). The BPA Call Orders resulting from these BPAs will be Firm-Fixed-Price (FFP). All proposed prices and hourly/weekly/monthly rates shall be fully burdened, to include all direct costs, indirect costs, profit, vehicle delivery, insurance, maintenance, vehicle recovery, roadside assistance, and any applicable discounts.

3.9 Antiterrorism/Force Protection: The Contractor and all associated employees will comply with applicable installation, facility, and area commander installation/facility access and local security policy and procedures (provided by US Government representative). The Contractor shall also provide all information to meet installation-access requirements to be accomplished by the installation. The Contractor workforce must comply with all personal identity verification requirements, as directed by the Department of War (DoW) and local policy.

3.10 Physical Security: The US Government will ensure that only authorized and licensed drivers will operate vehicles during performance of any awarded BPA orders.

3.11 Key Control: The US Government will develop key control procedures to ensure that only authorized and licensed drivers have access to vehicle keys for operation.

3.12 Post Award Conference, Briefings, and Periodic Progress Meetings: The Contractor agrees to attend, participate in, and furnish input to any post award conference, briefings, and progress meetings convened by the contracting activity or Unit POC, in accordance

P a g e | 5 with Federal Acquisition Regulation (FAR) Subpart 42.5. These activities shall relate to the functions and services herein, as required by the US Government, to provide effective communication and impart necessary information. The Contracting Officer and other US Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings, the Contracting Officer will apprise the Contractor of how the US Government views the Contractor's performance, and the Contractor will apprise the US Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the US Government.

3.13 Identification of Contractor Employees: All Contractor personnel attending meetings or working in other situations, where their contractor’s status is not obvious to third parties, are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are US Government officials. It is also noted that all documents or reports produced by Contractors are suitably marked as Contractor products, or that Contractor participation is appropriately disclosed.

3.14 Contracting Officer’s Representative (COR): CORs will be required for Call Orders at or exceeding the Simplified Acquisition Threshold (SAT), orders with a period of performance consisting of 12-months regardless of dollar value, and any orders the Contracting Officer deems necessary. A specified COR will have the responsibility to monitor all technical aspects of this requirement. As determined by the Contracting Officer, the COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the Contracting Officer. The designation letter states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the BPA or resulting Call Orders.

The COR monitors all technical aspects of the awarded order and assists in the administration of said order. The COR is not authorized to obligate the US Government.

If the work is not written in the BPA order, the COR is not authorized to request new or additional work. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the BPA order, perform inspections necessary in connection with the Call Order’s performance, maintain written and oral communications with the Contractor concerning technical aspects of the Call Order, issue written interpretations of technical requirements, including US Government drawings, designs, specifications, monitor the Contractor's performance and notify both the Contracting Officer and Contractor of any deficiencies, coordinate availability of US Government property, and coordinate site entry of Contractor personnel, as required.

3.15 Unit POC: Call Orders that do not meet or exceed the Simplified Acquisition Threshold (SAT) will not require an appointed COR. A Unit POC will be assigned at the Call Order level who will monitor all technical aspects of the Call Order and assist in the administration of the Call Order. The Unit POC is authorized to perform COR functions for Call Orders that do not exceed the SAT.

3.16 Individuals Authorized to Execute Call Orders: Personnel authorized to execute Call Orders will be warranted Contracting Officers from the 36th Contracting Squadron (36

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CONS) and the 356th Expeditionary Theater Support Group (356 ETSG). If a Call Order is inadvertently made by an individual lacking such authorization, then the order will be at the sole responsibility of the Contractor. The Government has the right to include additional Authorized Callers. However, any changes or modifications will be completed using the SF30, Amendment of Solicitation/Modification of contract.

4. SHUTTLE TRANSPORTATION SERVICES

4.1 Description of Services: The Contractor shall provide Shuttle Transportation Services to support personnel traveling between various locations on Guam. The Contractor must be prepared to provide passenger buses to support the operational tempo of the 36th Wing.

Contractors offering Shuttle Transportation Services must be prepared to provide a minimum of one (1) and a maximum of six (6) buses at any given time.

4.2 Vehicle & Service Requirements: The Contractor must provide vehicles meeting the following criteria:

• Drivers: Vehicles will be operated by Contractor’s personnel.

• Condition & Safety: Fully operational air conditioning. Functional seatbelts for every seat, working rearview mirrors, working horn, serviceable seats, working windshield wipers, parking brake, and must include luggage storage.

• Fuel: The Contractor will be responsible for the cost of fuel for Shuttle Transportation Services.

• Legal Standards: The vehicles must be fully street-legal and meet all on-base driving standards for Andersen AFB, Guam.

4.3 Pre-Inspection and Vehicle Condition: The Contractor is responsible for ensuring all vehicles meet minimum acceptance criteria prior to delivery. Upon delivery the Contractor and Government will conduct a pre-inspection consisting of a walk around and documentation of bus conditions.

Conditions that will be documented are the interior and exterior of the vehicles and both need to be clean and free of soil, rust, and visible damage. Upholstery must be clean and free of cuts, burns, stains, and odors.

The Government reserves the right to reject any vehicle that does not meet the standards outlined in this PWS. Considerations may be requested if the conditions cannot be met.

4.4 Maintenance, Breakdowns, and Replacement: The Contractor is solely responsible for all vehicle maintenance and repairs. In the event a vehicle breaks down or is deemed non-operational for any reason, the Contractor shall provide alternate transportation for any effected passengers within one (1) hour and provide a replacement vehicle within 24 hours that meets all contract specifications, at no additional cost to the Government.

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4.5 Delivery and Recovery of Vehicles: Vehicle logistics will be determined by the Government in each Call Order.

5. VEHICLE RENTAL SERVICES

5.1 Description of Services: The Contractor shall provide a sustainable and economical rental vehicle fleet with flexible rental terms to be operated by licensed Government personnel. The Contractor must provide vehicle pick-up and delivery services across Guam to support mission execution.

5.2 Pre-Inspection and Vehicle Condition: The Contractor is responsible for ensuring all vehicles meet minimum acceptance criteria prior to delivery. Upon delivery the Contractor and Government will conduct a pre-inspection consisting of a walk around and documentation of vehicle conditions. (Deliverable 004)

Conditions that will be documented are the interior and exterior of the vehicles and both need to be clean and free of soil, rust, and visible damage. Upholstery must be clean and free of cuts, burns, stains, and odors.

The Government reserves the right to reject any vehicle that does not meet the standards outlined in this PWS. Considerations may be requested if the conditions cannot be met.

5.3 Vehicle Details & Condition: Vehicles should be in good working condition and without any condition that could potentially degrade the safety of the passengers.

• Both the interior and exterior shall be free of excessive soil, rust, damage, and excessive wear and tear.

• Tires shall be in serviceable condition with a spare tire or repair kit included in every vehicle.

• Vehicles shall be delivered with a full tank of fuel.

5.4 Vehicle Specifications: The Contractor shall provide the following requested vehicles.

Vehicles must be capable of meeting mission requirements (engine size, ground clearance, etc.):

• 20-35 PAX Bus: 20-35 passenger capacity, automatic transmission, operational climate control, and underbelly/overhead storage.

• 35-50 PAX Bus: 35-50 passenger capacity, automatic transmission, operational climate control, and underbelly/overhead storage.

• 15 PAX Van: 15 passenger capacity, automatic transmission, operational climate control, and adequate storage for passenger gear.

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• 7-8 PAX Van: 7-8 passenger capacity, automatic transmission, operational climate control, and adequate storage.

• 5 PAX SUV: 5 passenger capacity, automatic transmission, operational climate control, all-wheel drive/4-wheel drive capable if off-road or unpaved road conditions are required.

• 5 PAX Sedan: 5 passenger capacity, 4-door, automatic transmission, operational climate control, and standard trunk space for administrative materials, luggage, or basic gear.

• Cargo Van: 2 passenger capacity, automatic transmission, operational climate control, and an enclosed rear cargo area with internal tie-down points.

• Box Truck: 2 to 3 passenger capacity, automatic transmission, operational climate control, enclosed cargo box with internal tie-downs, and a liftgate or pull-out loading ramp.

• Additional vehicle types may be added by the Government as the mission requires.

5.5 Post-Inspection and Vehicle Condition: Upon completion of the rental period and before the vehicle is recovered by the Contractor, a joint post-use inspection will be conducted by Government and Contractor personnel. This inspection will document the vehicle's condition upon return. (Deliverable 005)

• Damage Assessment: The inspection will note any new damage sustained during the Government's operational use, distinguishing it from pre-existing conditions noted in the pre-inspection report. The Government will be responsible for damage incurred due to its negligence or misuse, but not for normal wear and tear or mechanical failures not attributable to Government operation.

• Cleanliness: The vehicle is expected to be returned in a condition of cleanliness comparable to how it was received, allowing for reasonable use.

• Final Report: A final condition report will be signed by Government personnel, sent to the Contractor and used to settle any claims regarding damages. (Deliverable 005)

6. MAINTENANCE:

The Contractor shall perform both scheduled and unscheduled maintenance, as needed, to ensure that vehicles stay 100% operational. It is the Contractor’s responsibility to ensure all maintenance is conducted to avoid warranty issues. It is the Contractor’s responsibility to notify the Contracting Officer when the customer does not comply with the Contractor’s request for maintenance. The Contractor shall provide notification of maintenance appointment 30 days in advance to allow the Unit POC/COR time to confirm availability. The Unit POC/COR shall acknowledge the appointment within 24 hours and provide confirmation to attend the appointment one (1) week prior to the scheduled date. The Contractor shall provide all parts, labor, and expertise necessary to complete the required maintenance tasks. Parts shall include those items that must be

P a g e | 9 replaced due to fair wear and tear, such as (but not limited to): windshield wipers, tires, headlights, filters, fluids, and lubricants. The US Government will not be responsible for any maintenance or expenses associated with the maintenance of any vehicles.

7. GROSS NEGLIGENCE:

Gross negligence is defined by actions taken by the driver that demonstrates a lack of care or recklessness that results in damage to the vehicle that the Contractor’s insurance agency deems as out of scope of the full coverage insurance, due to gross negligence of the driver. In specific cases where the comprehensive insurance is not deemed payable, the Contractor shall obtain a written determination by the insurance provider that such specific incident(s) is outside the scope of coverage. In the event that the damages sustained to the vehicle is not covered under the insurance policy, the Contractor may submit a Request for Equitable Adjustment (“REA”), to the contracting office for review and consideration. Contractors shall provide an initial notice to the Contracting Officer of their intent to issue an REA within three (3) days of notice of the damage(s). The REA, with supporting documentation shall be submitted to the Contracting Officer no later than 45 days after the BPA Call Order’s period of performance has been completed Upon receipt of the REA, the Contracting Officer will review the request and render a determination as to the merits of the REA.

8. SECURITY

8.1 CONTRACTOR ACCESS TO AIR FORCE INSTALLATIONS

The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Department of the Air Force installation(s) cited in the contract. contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver's license, current vehicle registration, valid vehicle insurance certificate, and a Real ID Act compliant ID to obtain a vehicle pass.

During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with all applicable local regulations and policies citing the appropriate paragraphs as applicable.

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Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

The contractor shall provide an after-hours contact number or after-hours email in the Emergency Mass Notification System (EMNS) for each of their personnel, whose normal place of duty is on a DoW installation or within a DoW facility. The contractor shall comply with any additional requirements in DAFMAN 10-206 for emergency operational reporting. Foreign Nationals may participate and may remove themselves from the Emergency Mass Notification System at any time. To update information, personnel can access the globe icon on their system desktop screens and choose the "Access Self- Service" option.

Failure to comply with these requirements may result in withholding of final payment.

8.2 HEALTH AND SAFETY ON GOVERNMENT INSTALLATIONS

In performing work under this contract on a government installation, the contractor shall:

Take all reasonable steps and precautions to prevent accidents and preserve the health and safety of contractor and government personnel performing or in any way coming in contact with the performance of this contract; and

Take such additional immediate precautions as the contracting officer may reasonably require for health and safety purposes.

The contracting officer may, by written order, direct Air Force Occupational Safety and Health (AFOSH) Standards and/or health/safety standards as may be required in the performance of this contract and any adjustments resulting from such direction will be in accordance with the Changes clause of this contract.

Any violation of these health and safety rules and requirements, unless promptly corrected as directed by the contracting officer, shall be grounds for termination of this contract in accordance with the Default clause of this contract.

8.3 TRAFFIC LAWS:

The contractor and its employees shall comply with base traffic regulations. Traffic regulations include, but are not limited to:

• Employees shall wear seatbelts when operating or riding in any vehicle (military, company or private owned) while on installation.

• Speed limits on Andersen AFB are 25 MPH unless otherwise posted. Be aware of reduced speed limits and exercise caution when driving in base housing and school zones.

• All vehicle operators on the installation shall not use cell phones unless the vehicle is safely parked or they are using a 100% hands free device. The wearing of any other

P a g e | 11 portable headphones, earphones or other listening devices while operating a motor vehicle is prohibited.

8.4 WEAPONS, FIREARMS, AND AMMUNITION:

Employees are prohibited from possessing weapons, firearms, or ammunition on themselves or within vehicles (military, contractor-owned, or privately owned) while on Andersen AFB.

DELIVERABLES SCHEDULE

DELIVERABLES

SCHEDULE

Deliverable No.

Deliverable

PWS Section Frequency Quantity Submit To

A.001 The Contractor shall submit, in writing, the name, title, telephone number and e-mail address of the Contract Manager and Alternate.

3.1 Within 72

hours after award of the BPA Order

1 Contracting Officer and Unit

POC/COR

A. 002 The Contractor must provide a contact number within 24-hour availability for emergency maintenance issues.

3.3 Within 72

hours after award of BPA Order

1 Unit

POC/COR

A. 003 Quality Control Plan

3.5 Within 15

business days after award of the Call Order.

1 Contracting Officer

A. 004 Pre-Inspection and Vehicle Condition

5.2 Upon delivery 1 Contracting

Officer and Unit

POC/COR

A. 005 Final Report 5.5 Upon completion

1 Contracting Officer and Unit

POC/COR