PWS Shredding Hanscom 4.12.22.pdf

PERFORMANCE WORK STATEMENT (PWS)

HANSCOM AIR FORCE BASE (AFB)

UNCLASSIFIED DOCUMENT SHREDDING

PERFORMANCE WORK STATEMENT (PWS)

Hanscom Unclassified Document Shredding

12 April 2022

1. DESCRIPTION OF SERVICES. The Contractor shall provide all personnel, tools, equipment, labor, and travel necessary for the shredding and destruction of unclassified documents for Hanscom Air Force Base (AFB) and tenants affiliated with Hanscom AFB within a 25 mile radius of the base, in accordance with applicable laws, regulations, and authorities.

1.1. This requirement is to establish a single Blanket Purchase Agreements (BPA). The

BPA will have a 12-month ordering period. The Ordering Period/Period of Performance (PoP) will be 09 May 2022 to 08 May 2023. Four one year options exist from:

Year 1 - 09 May 2023 – 08 May 2024 Year 2 - 09 May 2024 – 08 May 2025 Year 3 - 09 May 2025 – 08 May 2026 Year 4 - 09 May 2026 – 08 May 2027

1.2. The Contractor shall maintain current National Association for Information

Destruction, Inc. (NAID) AAA certification. Additionally, the Contractor shall abide by the laws, regulations, and instructions listed below for disposal.

1.2.1. Air Force Instruction (AFI) 16-1401, Operations Support – Information

Protection

1.2.2. Air Force Instruction (AFI) 10-701, Operations – Operations Security

(OPSEC)

1.3. In order to ensure the proper level of security for shredding and destruction, the Contractor shall shred by means that meet or exceed NAID AAA certification industry standard, i.e. prevents/precludes reconstruction. The Contractor shall not have access to classified and/or Controlled Unclassified Information (CUI).

1.4. The act of shredding and destruction shall take place ONLY within the physical confines of Hanscom AFB or within the physical confines of the tenants affiliated with Hanscom AFB.

1.5. The contractor’s facilities must be located within a 150 mile radius of Hanscom

AFB.

1.6. The Contractor shall furnish Hanscom AFB and tenants with 64 -Gallon or 96-gallon (Or Approx. Size) document containers. The number of 64/96-Gallon document containers will be provided to the Contractor by each organization’s Authorized Caller. The Contractor shall be responsible for maintain each of the document containers. With regard to the maintenance of the document containers the Contractor shall:

1.6.1. Clean document containers as appropriate or as requested by the Authorized

Caller;

1.6.2. Equip each document container with a hinged, lockable, and unbroken (no cracks) lid;

1.6.3. Provide a lock and key, one set (lock/key) for each document container;

1.6.4. Each document container shall contain one (1) set of fully functional (not obstructed) wheels;

1.6.5. Each document container to be clearly labeled with a UNIQUE serial number;

1.6.6. The document containers to be used by shall be a UNIFORM color;

1.6.7. The lid and each of the four (4) sides of each document container shall be clearly labeled as follows: “DEPOSIT of UNCLASSIFIED INFORMATION ONLY, FOR DESTRUCTION”;

1.6.8. The Contractor shall submit to the Authorized Caller a complete description of the material type, sized, color, signage, and other features of the 64/96-Gallon document containers, which shall be approved by the Authorized Caller prior to being placed into service.

1.6.9. The Government will furnish facility space for the shredding containers to be stored.

1.7. The Contractor, upon placing the document containers into service within a central locked location, shall familiarize the Organizational Monitor with the process for collecting, storing, accessing, shredding, and destruction of information stored in the document containers. During this familiarization process, the Contractor shall also provide the Organizational Monitor with the locks and keys for the 64/96-Gallon document containers.

1.8. The Contractor will receive an Authorized Call List from the Contracting Officer.

An Authorized Caller may be appointed for different organizations. Only Authorized Callers are permitted to schedule shredding services for their organization.

1.9. The Contractor shall only open and remove information from the locked document container in the presence of the Organizational Monitor and/or unit OPSEC Coordinator/Program Manager. The locked document container may only be opened just prior to the actual shredding process commencing or during regularly scheduled OPSEC Inspections/Program Reviews.

1.10. The Contractor shall permit the Organizational Monitor to witness and jointly determine how full the document container is, as well as attest to the shredding of the information.

1.11. The Contractor shall provide a Certificate of Destruction at the end of each shredding and destruction operation. The certificate shall document that all documents have been destroyed and recycled and NOT SOLD to outside parties. Third Party recycling sites shall not be owned or controlled by a foreign entity. All final disposition, via pulping or other measures must be performed domestically. Proper management of waste and recyclables is required at all times. Hanscom AFB is required to report the quantity of waste landfilled and the quantity of waste recycled on a quarterly basis. All waste must be managed in accordance with Massachusetts Waste Ban regulations requiring recycling of certain wastes. All weight tickets and Bills of Lading must be provided to the Organization Monitor or Authorized Caller who will provide to CE Installation Management Flight, Environmental Element Chief.

1.12. The Contractor shall provide a Delivery Ticket/Sales Slip at the end of each shredding and destruction operation to the Organizational Monitor. The Delivery Ticket/Sales Slip will be used to create the Contractor monthly invoices. The Delivery Ticket/Sales Slip shall contain at a minimum:

1.12.1. Name of supplier/servicer

1.12.2. BPA Number

1.12.3. Hanscom Organizational Name

1.12.4. Date of purchase

1.12.5. Purchase Number

1.12.6. Itemized list of supplies or services furnished

1.12.7. Quantity, unit price, and extension of each item, less applicable discounts (unit prices and extensions need not be shown when incompatible with the use of automated systems, provided that the invoice is itemized to show this information)

1.12.8. Date of delivery or shipment or services completed

1.13. The Contractor’s Site Manager (and Alternate) shall be available to meet the Organizational Monitor at Hanscom AFB to discuss operational service and the resolutions of any potential issues.

1.14. The Contractor shall provide a price list, which can be modified per agreement between CO and the Contractor, as outlined in the BPA Pricelist Request Letter.

1.15. Administrator. The BPA Administrator will be the AFMC/PZIB office.

1.15.1. By the tenth of each month, the Organizational Monitor will submit a spending spreadsheet detailing the charges for that month to the Contracting Officer (CO) and Contracts Specialist administering the BPA.

1.16. Payment. Payment methods for orders placed against the BPA will be Government

Purchase Card (GPC) only. Only appointed GPC cardholder Designee’s are authorized to make payment on orders.

1.17. Call and Accept/Receive Lists; Authorized Caller. Only individuals on the

Authorized Call List are permitted to place orders (calls) against the BPA.

Additionally, only individuals on the official Accept/Receive List are permitted to accept and receive the delivered order.

1.17.1. Calls received by the Contractor from personnel not on the Authorized Call List shall not be honored. The Contractor shall notify the CO any time an unauthorized individual attempts to place a call against the BPA.

1.18. Organizational Monitors. An Organizational Monitor is an individual selected by the Authorized Caller and CO to act as a monitor of the BPA. The individual performs administrative duties necessary to administer the agreement. The Organizational Monitor is NOT permitted to place orders (calls) against the BPA, unless the Organizational Monitor is also an Authorized Caller.

1.19. Invoices. An invoice shall be submitted by the Contractor to the Organizational

Monitor and/or Authorized Caller for each organization’s services provided against the BPA on a monthly basis. At a minimum, the invoice shall include the following information:

1.19.1. Company name and address

1.19.2. Invoice date and number

1.19.3. BPA number

1.19.4. Itemized description of services provided to include:

• Organization receiving services

• Cost of services

• Quantity of shredding completed

1.20. Call Limit/BPA Limit. No individual call under this agreement shall exceed

$2,500.00.

1.21. Security Incident or Violation. The Contractor shall immediately notify the Government Point of Contact’s (GPOC) of any potential or actual security incidents or violations including potential or actual unauthorized disclosure or compromise of

1.21.1. Mishap Notification. The Contractor shall follow-up (written or e-mail) of the mishap/incident notification within three calendar days to the GPOC and the Organizational Monitor. The information that is not available at the time of the initial notification shall be provided within 20 calendar days after the mishap. Mishap notification shall contain, at a minimum, the following information.

a. BPA Number, Name, and Title of Person(s) Reporting

b. Date, Time and exact location of accident/incident

c. Brief Narrative of accident/incident (Events leading to accident/incident)

d. Cause of accident/incident, if known

e. Estimated cost of accident/incident (material and labor to repair/replace)

f. Equipment and personnel involved in accident/incident

g. Corrective actions (taken or proposed)

h. Other pertinent information

1.22. Essential Services During Crisis. The contractor will not provide on-site services during a crisis situation (such as, natural disaster or state of national emergency).

2. GENERAL INFORMATION.

2.1. Government Points of Contact.

Primary GPOC:

Alexandra Rada, Contracting Officer

AFLCMC/PZIB

(781) 225 - 0148 alexandra.rada@us.af.mil Alternate GPOC:

Elizabeth Flynn

AFLCMC/PZIB

(781) 225 - 0794 elizabeth.flynn.2@us.af.mil Alternate GPOC:

David Krieger

AFLCMC/PZIB

(781) 225 - 0186 david.krieger.5@us.af.mil

2.2. Place of Performance. Shredding services shall occur within several different buildings at Hanscom AFB and tenants outside of Hanscom AFB within a 25 mile radius. Each organization’s Appointed Organizational Authorized Caller will be responsible for contacting the Contractor to arrange for services and bin placement.

2.3. Hours of Operation. The Contractor shall work with each organization’s Appointed

Organizational Authorized Caller to determine shredding schedule/frequency.

Shredding and destruction of information shall be conducted between the hours of 7:00AM EST and 2:00PM EST, Monday-Friday.

2.4. Holidays and other Non-Work Periods. Contractor personnel shall observe Federal holidays and base closings. If the holiday falls on a Saturday, it is observed on the prior Friday. Holidays that fall on Sundays are observed the following Monday.

2.5. Environmental Protection & Safety. The Contractor shall be knowledgeable of and comply with all applicable federal, state, and local laws, regulations and requirements regarding environmental protection and occupational safety and health and any changes to said laws or regulations during the period-of-performance of this BPA.

The Contractor shall follow guidelines for control of cleanliness and materials-handling (including hazardous waste). The contractor shall keep their work area clean and neat in accordance with Occupational Safety and Health Administration (OSHA) industry standards, fire and safety standards.

2.6. Emergency Procedures. The Contractor shall follow the direction of Hanscom AFB

Government employees with regard to Emergency Procedures, i.e. fire, active shooter, bomb threat. It is the Contractor’s responsibility to account for their mailto:alexandra.rada@us.af.mil mailto:elizabeth.flynn.2@us.af.mil mailto:david.krieger.5@us.af.mil employees during an emergency.

3. CONTRACTOR PERSONNEL. In accordance with Federal Acquisition Regulation (FAR)

37.101 this requirement is for non-personal services, meaning that the personnel rendering the service(s) under this agreement (BPA) are not subject, either by the agreement’s (BPA) terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

3.1. The selection, assignment, re-assignment, transfer, supervision, management, and control of contractor employees in performance of this BPA shall be the responsibility of the contractor. However, the Contractor shall comply with the requirements set forth in this performance work statement (PWS) and Hanscom AFB regulations concerning conduct of employees.

3.2. The Contractor shall comply with all applicable federal, state, interstate, local, and

Occupational Health Services Administration (OSHA) regulations.

3.3. The Contractor shall designate, in writing, the name and point of contact information of their Site (Hanscom AFB) Manager and an Alternate who shall act on behalf of the Contractor that can be reached anytime (please include cell phone). The Site Manager and Alternate shall have full authority to act on behalf of the Contractor on all matters relating to the operation of this BPA and the PWS.

3.4. The Contractor shall not employ person or persons, to perform the requirements of this

BPA and PWS if such employee are identified to the Contractor as a potential threat to health, safety, security, wellbeing or operational mission of Hanscom AFB and its tenants. In accordance with NAID requirements and Hanscom AFB access requirements, employees will be subject to a background investigation.

3.5. The Contractor shall not employ any person who is an employee of the Department of the

Air Force if such employment would be contrary to the policies set forth in Air Force Instruction (AFI) 64-106: Contractor Labor Relations Activities.

3.6. Contractor personnel shall wear contractor-provided uniforms that are clearly distinguishable from all US military uniforms and shall wear visible identification designating them as Contractors at all times while on Hanscom AFB and tenants affiliated with Hanscom AFB.

4. ACCESS TO GOVERNMENT FACILITIES/CONTRACTOR ID. The Contractor shall ensure Contractor personnel who require access to Hanscom AFB or its tenants comply with the security procedures of the facility.

4.1. Hanscom Air Force Base Access and Gate Procedures All commercial trucks must enter through the Sartain Gate (Commercial/Truck), for inspection.

4.2. Visitor Pass. The contractor shall comply with requirements and procedures set forth in Federal Acquisition Regulation (FAR) 5352.242-9000: Contractor Access to Air Force Installations. Prior to coming to Hanscom AFB or its tenant to perform any work, the

Contractor shall make arrangements with the Organizational Monitor to coordinate access to Hanscom AFB. The Contractor shall comply with all entry requirements. Typically, to gain access to Hanscom AFB, the Contractor in coordination with their Organizational Monitor will be required to provide:

4.2.1. A complete list of Contactor employee names and complete contact

4.2.2. A complete list of Hanscom AFB building numbers and addresses where the vendor will perform the shredding and destruction.

4.3. Visitor Center. The Visitor Control Center Hours are 0600 to 1600, Monday through Friday. Once at the Gate, be prepared to exit the vehicle and allow for vehicle inspection. The driver must be able to show:

4.3.1. A current Vehicle Registration

4.3.2. A current Proof of Insurance

4.3.3. A valid and current Driver’s License for the driver

4.3.4. A valid and current Driver’s License or other State Identification for any passenger(s) in the vehicle

4.3.5. Contractor personnel shall comply with the policies set forth in the Air Force Instruction (AFI): Motor Vehicle Traffic Supervision while driving on Hanscom AFB.

5. APPENDICES.

Publication Reference Date

AFI 10-701, Operations – Operations Security (OPSEC) In entirety 24 July 2019

AFI 16-1401, Operations Support – Information Protection In entirety 29 July 2019

AFI 64-106, Contractor Labor Relations Activities In entirety 4 October 2019

AFI for Motor Vehicle Traffic Supervision Available per request