PWS Shredding 6-16.pdf

PERFORMANCE WORK

STATEMENT

On-site Shredding Services

1. WORK REQUIREMENTS

The purpose of this requirement is for on-site shredding services to be rendered at the 314th Airlift Wing located on Little Rock Air Force Base, Arkansas. The contract will be for one base year plus four (4) twelve-month (12) options. The Contractor shall shred all documents “ON SITE” and shall not transport documents to another location for shredding purposes. After the shredding is completed the shredding shall be transported off site and disposed of by the Contractor. The Contractor shall implement administrative, physical and technical safeguards that reasonably and appropriately protect the confidentiality and integrity of the documents that are collected and destroyed. The Contractor shall provide all personnel, equipment, vehicles, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Shredding Services as defined in this PWS for 314th Airlift Wing, located on Little Rock Air Force Base, Arkansas.

2. CONTRACTOR REPSONSIBILITIES

a. Provide secure or locked collection containers, per designated location listed in Section 4 of this PWS. The containers must be 64-gallon rolling bins in size as well as 27-inch-tall stationary consoles as identified below (Section 4).

The Contractor shall provide the Government one master key to enter all bins

b. All documents stored in bins shall be shredded on site and the Contractor shall provide the Government Representative with a Certificate of Destruction upon completion of each visit

c. Pick-up containers from the designated locations and return them to their original location once shredding has been completed

d. The Contractor shall provide a system to identify the containers to assist with bin identification when service is required.

• Example: Bin 1 – 714 TRS

• Location 1st Floor

e. The Contractor shall schedule pick-ups for all bins either once a month or every other month depending on the location and size of bin. Frequency of pickup for designated locations is annotated in Section 4.

3. GOVERNMENT RESPONSIBILITIES

a. Collect authorized material (i.e., labels, bond paper, etc.) for their facility and place the provided containers at the designated locations every other month.

b. Separate unauthorized materials, such as trash, cardboard, carbon paper, cd, fax rolls, etc.

c. Paper clips and staples do not have to be removed from documents

d. Additional bulk pick-up may be available but will incur an additional cost. The 314th AW must approve this service before scheduling for pickup. A 314th Airlift Wing Representative will accompany the contractor while gathering documents to be shredded and visually witness bin(s) emptied into the truck and ensure documents are destroyed/shredded via the monitoring system on the shredding vehicle.

4. DESIGNATED LOCATIONS AND NUMBER OF BINS AS OF 25 February 2025

Building 320 – 314th Operations Group – First Floor (Every Other Month)

Section Room# Qty./Type Bin Front Office 113 1 64 gallon bin

Building 350 – Maintenance Building- First Floor (Every Other Month)

1st Floor Main Hallway 1 ea./Stationary Console

Building 284 – 314th Airlift Wing Flight Safety (Every Other Month)

1st Floor Main Hallway 1 ea./Stationary Console

Building 253 – 714th TRS (Every Month)

Loadmaster Instructor Offices 101 1 ea./Stationary Console

Building 318 – 314th Airlift Wing (Every Month)

314th AW Command Section 1st Floor 113 1 64-gallon bin 314th MXG Command Section 2nd Floor 212 1 64-gallon bin 2nd Floor main Hallway 1 ea./Stationary Console

Building 624 – 714th TRS (Every Month)

Beside copier in front lobby --- 1 ea./Stationary Console

Building 234 – 62nd Airlift Squadron (Every Other Month)

62nd Command Section 1st Floor 104 1 64-gallon bin 314th AMXS Command Section 1st Floor 104 1 64-gallon bin 314th AMXS Command Section 1st Floor 104 1 ea./Stationary Console 314th AMXS Command Section 1st Floor 110 1 ea./Stationary Console 314th AMXS Command Section 1st Floor 111 1 64-gallon bin 314th AMXS Command Section 1st Floor 120 1 64-gallon bin 314th AMXS Command Section 1st Floor 122 1 64-gallon bin 314th AMXS Command Section 1st Floor 124 1 64-gallon bin 314th AMXS Command Section 1st Floor 125 1 64-gallon bin 314th AMXS Command Section 1st Floor 137 1 64-gallon bin 314th AMXS Command Section 1st Floor 131 1 64-gallon bin

Building 620 (Every Month)

Student Affairs 113 2 ea./Stationary Console Front Lobby 1 ea./Stationary Console

Building 1228 – 714th TRS (Every Month)

Main Office 130 1 ea./Stationary Console

Building 1231 – JMATS Building (Every Month)

2nd Floor 271 1 ea./Stationary Console

2nd Floor stairwell past Rm 241 1 ea./Stationary Console 2nd Floor reception area 1 ea./Stationary Console

Building 618 – JMATS Building (Every Month)

1st Floor – CBT Room 109 1 ea./Stationary Console

1st Floor – JMAT Maintenance Instructor 141 1 ea./Stationary Console

Building 1230A (Every Month)

Learning Center 101 4 ea./Stationary Console Copier Room 103 2 ea./Stationary Console Mission Planning Room 34 2 ea./Stationary Console

Building 1230B – C-130 Simulators (Every Month)

Top of Stairs on left side of hallway --- 1 ea./Stationary Console

Building 254 – Loadmaster Instructor Area (Every Month)

Main Hallway --- 1 ea./Stationary Console

Type Bin Total Stationary Consoles (27 Inches Tall) 26 64-gal Bin 12

5. GENERAL INFORMATION

5.1 Federal Observed Holidays

Destruction services shall not be scheduled on federal holidays or during the closure of the base and/or facility for emergency situations.

New Year’s Day 1st of January Martin Luther King Day 3rd Monday in January Presidents Day 16th of February Washington’s Birthday 3rd Monday in February Memorial Day Last Monday in May Juneteenth 19th of June Independence Day 4th of July Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veterans Day 11th of November

Thanksgiving Day 4th Thursday in November Christmas Day 25th of December

5.2 Operational Hours

The schedule days and hours are as follows: Monday through Friday from 0730 to 1630 hours.

5.3 Safety Requirements

The Contractor shall develop, maintain and deliver an Environmental Health and Safety Plan. In the event of an accident, the Contractor shall take reasonable and prudent action to establish control of the accident scene, prevent further damage to persons or property, preserve evidence until released by the accident investigative authority, cooperate and assist Government personnel in the investigation of the accident, and submit an Accident/Incident Report.

5.4. The Contractor is subject to all Base fire, safety, security, and traffic regulations.

5.5. The Government contracts on the understanding that the Contractor is complying with applicable laws concerning workplace safety.

5.6. The Contractor is subject to all citations and penalties for violation of applicable workplace safety laws.

The burden of compliance rests with the Contractor. Enforcement of workplace safety laws is the responsibility of the agency specified in the applicable law.

5.7. The Contracting Officer may notify the Contractor of hazards in Contractor operations that endanger Government personnel or property and require appropriate action. This provision does not constitute assumption of liability for Occupational Safety and Health compliance on the part of the Government or negate other agency responsibility for enforcement of applicable laws.

5.8. Accident prevention principles must be thoroughly integrated into all operations. Unsafe conditions and practices, as identified by the designated representative, must be corrected immediately.

5.9. Contractor Employees: While on the installation, the contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the Contracting Officer as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population. Contractor personnel shall present a neat appearance and be easily recognized as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the organization or by wearing appropriate badges containing the organization's name and the employee's name. Contractor personnel must wear issued base identification cards at all times while on the installation.

5.10. Service contracts shall require contractor employees to identify themselves as contractor personnel by introducing themselves or being introduced as contractor personnel and displaying distinguishing badges or other visible identification for meetings with government personnel. In addition, contracts shall require contractor personnel to appropriately identify themselves as contractor employees in telephone conversations and in formal and informal written correspondence.

5.11 Security Requirements

The Contractor shall comply with all federal, state, base, and local security statutes, regulations and requirements. Upon request, submit the name and address of each employee hired for work on this contract and shall fill out questionnaires and other forms as required for security. The Contractor shall become acquainted with and comply with all Government regulations as posted, or as requested by the CO when required to enter a Government site.

5.11.1 The contractor shall not disclose or disseminate information concerning the operations of the activity, which would result in or increase the likelihood of the possibility of a breach of the activities security or interrupt the continuity of its operation. Disclosure of information relating to the services hereunder to any person not entitled to receive it, or failure to safeguard any classified information that may come to the contractor in connection with work under this contract, may subject the contractor to criminal liability under 18 U.S.C., Sections 793 and 798.

5.11.2 Inquiries, comments, or complaints arising from any matter observed, experienced, or learned as a result of, or in connection with the performance of this contract shall be directed to the CO.

5.12 Vehicles

The company name shall be displayed in a manner and size that is clearly visible on each vehicle used to fulfill shedding requirements as stated in this PWS.

5.13 Base Access

The Government will conduct a background check before a pass is issued to the Little Rock AFB. A pass is mandatory before any work may be performed on LRAFB. All personnel employed by the contractor in the performance of this contract, or any representative of this contractor entering the Government installation, shall submit and abide by Standard Form 74/DOD Contract Security Classification specifications, which will be issued by the COR.

6. CONTRACTOR PERSONNEL CONDUCT

Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor shall ensure that personnel present a professional appearance. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. The Contractor is responsible for ensuring that any contractor employees providing services under this contract conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove from the job site any employee for reasons of misconduct or security. In accordance with DOD Directive 5500.7-R, “Joint Ethics Regulation”, Contractor employees must avoid improperly influenced in the execution of their duties under the contract. Particular attention should be paid to acceptance of gifts/ gratuities, and on non-disclosure of sensitive or classified information. The Contractor shall ensure employee conduct complies with 41 U.S. C 423 relative to release of acquisition related information or actions or discussions which may prejudice future competitions. The Contractor shall ensure no contractor employees conducts political related activities or events on the U.S. Air Force Facilities.

7. TECHNICAL

The Contractor must be NAID (National Association of Information Destruction) certified level of certification must be AAA. NAID is the international trade association for companies providing information destruction services. The Contractor must also comply with the Health Insurance Portability and Accountability Act (HIPAA) and Fair and Accurate Credit Transaction Act (FACTA) of 2003 regulations.

According to the HIPAA and FACTA regulations, doctors, pharmacies, hospitals, employers and insurance companies are require to protect the privacy of their customers, clients and patients. The Contractor shall provide their HIPAA business Associate Agreement. Factor added new sections to the Federal Fair credit Reporting Act (FCRA) 15 U.S.C. 1681 et seq., intended primarily to help consumers flight the growing crime of identity theft. Accuracy, privacy, limits on information sharing, and new consumer rights to disclosure are included in FACTA (Pub. L. 108-159, 111 Stat. 1952).