PWS Shaft and Hub Rebuilds.pdf

PERFORMANCE WORK STATEMENT (PWS)

Main Propulsion – Shaft and CRPP Overhaul

1.0 General

The Contractor shall furnish all management, supervision, labor, subcontracting services of manufacturer’s representatives and all facilities, utilities, equipment, and tools necessary to fully execute the overhaul and repair of the USAV Yaquina main propulsion shafts and hubs. The Contractor shall perform to the standards in the contract and comply with all local, state, and federal regulations during the services performed. This is a firm fixed priced contract. The Contractor shall ensure that all work performed is in accordance with the most current rules and regulations.

1.1 Vendor Capability and Capacity

Vendor shall possess the organization and facilities to perform the work satisfactorily. The facilities shall be subject to inspection at any time by the Contracting Officer (KO), Contracting Officer’s Representative (COR), or designated-in-writing by the KO as a Government Representative (e.g., Quality Assurance Evaluator (QAE).

1.2 Period of Performance

The anticipated period of performance (POP) shall start after the notice to proceed has been issued by the KO. The Contractor shall deliver the overhaul shaft and hubs no later than 28 November 2025.

2.0 Definitions

Throughout this contract, terms are defined as follows:

Acceptable Quality Level (AQL): Acceptable Quality Level equals the performance standards listed in paragraph 5. The contractor must re-perform all unsatisfactory work unless excused by the COR.

Condition Found Report (CFR): A document that contractors typically prepare and submit. The CFR is used to transmit specific information concerning inspections or deficiencies or to propose additional work which requires a government response.

Contracting Officer (KO): Government employee who is authorized to enter into, administer and / or terminate contracts and make related determinations and findings.

Contracting Officer’s Representative (COR): Government employee who has been authorized in writing as the COR by the KO, acting within the limits of their authority.

Contract Discrepancy Report (CDR): Written record of unsatisfactory performance by the Contractor as observed by the COR / QAE (Refer to 9.0– Contract Discrepancy Report).

Performance Requirements Summary (PRS): Identifies critical success factors for the contract. It identifies both the performance objectives for those factors and the performance threshold required for each performance objective. The Government reserves the right to survey all services called for in the contract to determine whether or not the performance objectives and goals were met.

Quality Assurance (QA): A method used by the Government to provide some measures of control over the quality of services received.

Quality Assurance Surveillance Plan (QASP): A systematic method to evaluate the services the contractor is required to furnish in accordance with the PWS and PRS.

Quality Control (QC): A method implemented by the contractor to control the quality of goods and services provided.

Regulatory Bodies – Include American Bureau of Shipping (ABS), United States Coast Guard (USCG) and other agencies having jurisdictions on certain matters, such as United States Public Health Service (USPHS).

3.0 Government Furnished Equipment/Material List

Contractor shall provide transportation for GFP from Government Mooring’s Warehouse located at 8010 NW St. Helens Road – Portland, Oregon to Contractor facility for services and back to Government Moorings Warehouse. GFP/GFM loading and unloading at the Government Mooring’s Warehouse shall be supplied by the Government. GFP/GFM loading and unloading at the Contractor’s facility shall be supplied by the Contractor. GFM shall include two (2) CRPP shafts and two (2) hubs. Transfers of accountability of property provided to the Contractor shall be documented as required.

4.0 Contractor Requirements

4.1 American Bureau of Shipping (ABS) / United States Coast Guard (USCG) Approved Material / Equipment Contractor shall ensure all furnished materials and equipment used for repairs to, replacement of, or installation of new items, shall comply with all applicable ABS/USCG requirements.

4.2 Quality Control (QC) Program / Plan

Contractor shall provide and maintain a QC Program/Plan acceptable to the Government. At a minimum, it shall include the following:

• Identify and call out all testing and inspection requirements.

• Sign off procedure for testing and inspection requirements.

• Sign off procedure by the COR for item completion

Contractor shall assign a QC inspector to inspect/test and approve all work prior to notifying the COR and/or Regulatory Bodies (when applicable) for an inspection of work. Minimum notification to the COR shall be 48 hours.

4.3 Standards

All design, engineering, modifications, and repairs shall be performed in accordance with the criteria set forth in the latest issues of the following standards or regulations:

U.S. Army Corps of Engineers, Engineer Manual (EM) 385-1-1, “Safety and Health Requirements Manual.”

USCG, Navigation Rules - Inland/International.

Title 29 Code of Federal Regulations (C.F.R.) part 1915, Occupational Safety and Health Standards for Shipyard Employment. (Also found in Occupational Safety and Health Administration publication no. 2268, Shipyard Industry Standards.)

American Bureau of Shipping, “ABS Rules for Building and Classing Steel Vessels”

4.4 Workmanship

All work shall be completed in accordance with DFARS 252.217-7005, Inspection and Manner of Doing Work, to the satisfaction of the COR and representatives of USCG and/or ABS and meet all requirements and regulations of the ABS, USCG, and the Institute of Electrical and Electronic Engineers.

4.5 Welders

Welders shall be qualified to the standards established by ABS and / or USCG and shall perform all welding accomplished aboard the vessel or any components that shall be installed onboard the vessel.

Contractor shall bear the expense of certifying welding proficiency in the prescribed welding method for all welders assigned to the vessel and shall provide documentation of completed tests to the COR. Where the workmanship of any individual welder indicates a reasonable doubt of the welder’s proficiency, the Contractor shall be required to recertify or reassign the welder prior to that individual conducting additional welding on the vessel. Contractor shall provide welding certifications to the COR.

4.6 Inspection Reports / Conditions Found Report (CFR)

Any work item which requires a CFR must follow the format described below:

The Contractor shall submit inspection reports, identify needed repairs, and recommend corrective action during contract performance for those deficiencies discovered which are not covered by the work specifications. The Contractor shall submit information regarding needed repairs and corrective action to the Government in the form of a Condition Found Report (CFR). The Contractor shall submit a CFR supporting data via email within 24 hours of discovery. As a minimum, the Contractor shall include the following information in each CFR:

a. Identify contract number, job order number, and ship

b. Serialized by CFR number

c. Identification of the applicable Work Item number

d. Date requirement was discovered

e. Description of work requirement

f. Specific location of the work

g. Recommendation for corrective action

h. Recommendation for the appropriate/best time to accomplish the work (with or without schedule change). Provide supporting rational for the recommendation, such as price efficiencies, availability of the work force, availability of material, premium expenditures etc.

i. Identification of related changes, if any, to the internal milestones and production and contract completion dates. If none, so state.

5.0 Specification

Repair quantity two (2) main propulsion shafts and quantity two (2) hubs as specified below. NOTE: ABS Surveyor may request to be present at other progress points not mentioned or require documentation that ABS recommendations are being met. Contractor shall include reasonable costs for ABS inspections in their price for this work task. Contractor shall ensure USCG and ABS are present for all inspections.

5.1 Rebuild Services

Repairs shall be performed at an ABS-approved Tailshaft Cladding Facility. The Contractor shall retain the services of a Hundested Technical Representative. All repairs shall be completed to the tech reps specifications.

The local tech rep for USAV Yaquina’s homeport is Pacific Marine Equipment, LLC (Todd Terry). Contractor shall provide transportation for the GFP shafts and tooling to the approved repair facility. Shafts and tooling shall be transported in Government-provided containers. Shipping weight for each shaft / hub / container is approximately 13,650 lbs with an overall length (LOA) of 42’. Upon completion of work, return the shaft, hub, and CRPP shaft tooling to the U.S. Moorings Logistics Warehouse at 8010 NW. St. Helens Rd., Portland, OR 97210.

5.1.1 Hub Repairs:

The OEM Service Technician shall inspect and provide CFR with repair plan for hub repairs/overhauls. The OEM shall be on-site performing inspection within one (1) week of propulsion shaft arrival at Contractor facility. The CFR shall be submitted to the COR no later than one (1) week after hub inspection is complete.

5.1.2 Shaft Repairs:

Remove and scrap existing shaft sleeves and fiberglass cladding. Remove all paint, rust or other surface coatings to bare metal. Provide magnetic particle or dye penetrant inspection of shafts to ABS standards. ABS and USCG shall be given 48-hour notice of this inspection to witness testing. Verify existing shaft dimensions including OD / total indicated run out (TIR) and provide a CFR.

Skim cut liner surfaces to remove existing run outs and achieve required surface finish in accordance with CFR.

Fabricate and install new bearing shaft sleeves IAW measured shaft dimensions and dimensions as shown on Drawings 0-002-020932-2 (Port) and 0-002-020933-2 (Starboard).

NOTE: Forward bearing liner location has been modified from original print with new location, 40 mm forward of original with no change to LOA.

The Contractor shall procure and install new NCB liners on both port and starboard main propulsion shafts from an OEM authorized seller/dealer. The liners shall have all required USCG approvals. The bearing shaft sleeves shall be constructed and machined to match the dimensions shown on the drawings Hundested drawings MP700/CPG120 Installation Unit 6330-G1177 (port shaft) and Hundested drawings MP700/CPG120i Installation Unit 6331/G1178 (stbd) and verified by shaft measurements. The shaft sleeves shall be constructed of stainless steel with a Nickel Chrome Boron liners (NCB) surface coating meeting CID A-A-59315/15. Final surface hardness of coating shall be 57-63 Rockwell “C”. The NCB liner shall be installed per manufacturers specifications. Installation plan shall be provided to the COR one (1) week before installation of liners. COR shall be present for the installation of the liners.

All sleeves shall be turned down on the O.D. to give a clean concentric mating surface. The outer surface of each sleeve shall be sprayed with NCB powder coating and fused into the base metal at minimum temperature of 1925 degrees Fahrenheit. The NCB coating shall completely encapsulate the outer surface of each liner. The O.D. of the sleeve shall be machine ground to RMS finish of 12-16. In addition, the finished NCB sleeves shall have a coating thickness of 0.060 inches to 0.070 inches.

Interference fit of sleeves shall not exceed 0.003inch. Machine sleeves for fiberglass seal areas on liners

Prepare shaft surface, as necessary, and install new Glass Reinforced Plastic (GRP) coating on shafts with a minimum of 4 wraps. GRP shall be spark tested as required by ABS.

Upon final acceptance of shaft assembly, all sleeve areas and hub shall be coated with a preservative coating meeting MIL-C-11796C Class.

5.2 Inspection Requirements

Notify the COR at least 48 hours in advance of all ABS and USCG scheduled inspections. Contractor shall be responsible for arranging and scheduling ABS and USCG inspections as work progresses to include but not be limited to magnetic particle testing, weld repairs, liner installation and spark testing.

5.2.1 ABS Inspections

Contractor shall obtain services of ABS surveyors for all necessary inspections related to tasks in Section 5 of this PWS. The cost of ABS surveyors shall be included in the cost of the respective task. Contractor shall submit CFR, and findings will be addressed using procedures in Section 4.6.

5.2.2 USCG Inspections

The vessel has an USCG Certificate of Inspection. Contractor shall schedule and coordinate all USCG inspections and/or tests on work performed as specified and shall provide a QC representative to accompany the USCG during the inspection(s) and/or test(s).

5.3 Submittals

Submit ABS-approved certification / statement for proposed Tailshaft Cladding Facility. Facility shall be certified by ABS to perform welding repairs, bearing sleeve replacement, and fiberglass work on shipboard propulsion tailshafts.

Provide a CFR on recommended repairs outside of the work task’s scope.

Provide one (1) electronic copies of all written ABS and USCG inspection and approval documents.

Provide electronic copy of written report from factory-authorized Technical Representatives.

5.4 Testing

In the presence of COR and Regulatory Body, complete a spark test GRP as required by ABS and USCG. When old shaft liners and old GRP is removed, perform a magnetic particle test on the shafts in the presence of COR and Regulatory Bodies. All weld repairs shall be tested to the Regulatory Body requirements.

5.5 References

Drawings:

Hundested 0-002-020932-2 – MP700 Propeller Hoved Samling (Port Hub) Hundested 0-002-020933-2 – MP700 Propeller Hoved Samling (Starboard Hub) Hundested 1-022-020409-9 – MP700 / CPG120 Installation of Unit 6330 / G1177 (Port Shaft) Hundested 1-022-021126-2 – MP700/CPG120i Installation of Unit 6331 / G1178 (Starboard Shaft) Hundested 2-140-021135-1 – MP700 / CPG120 Flange Coupling Assembly

Manuals:

Hundested Propeller Marine Gear Manual (Manufacturing Number G1177-78)

Technical Standards:

MIL-C-11796C (Corrosion Preventative Compound, Petrolatum, Bot Application)

Hundested Technical Representative:

Pacific Marine Equipment, LLC Hundested Propeller US, LLC 309 S. Cloverdale St., Unit C18 Seattle, WA 98108 Office: 206-281-9841 Cell: 206-300-2353

6.0 Performance Requirement Summary

6.1 The Performance Requirements Summary (PRS) determines if the Contractor meets the performance standards of the contract, as well as provides guidelines for how and when surveillance will be performed.

It ensures timeliness, effectiveness and that the Contractor is delivering the results specified in the contract.

Government contract quality assurance will be performed per the PRS surveillance schedule.

6.2 Performance Requirements Summary Table. These are the criteria against which the performance will be evaluated. Work shall be considered not to have been performed when any one of the following conditions exists in accordance to the Quality Assurance Surveillance Plan.

PERFORMANCE REQUIREMENTS SUMMARY

Performance Objective

Performance Standard

Acceptable Quality

Levels (AQL) Surveillance Validated

Defects/Deficiencies

Section 5; Outlined in PWS Section 5.0-5.7 and its subparagraph

Outlined in PWS 5.0 – 5.7 and its Subparagraphs

Not to exceed 1 per year

100% Surveillance

1 per year

6.3 Surveillance. Periodic by the COR will serve as the surveillance methods. If the COR discovers deficiencies and/or receives complaints, the COR will alert them to the Contractor for correction.

6.4 Quality Control. The Contractor, not the Government, is responsible for quality control actions necessary to meet the quality standards set forth by the contract. The Contractor shall develop and submit its Quality Control Plan (QCP) for Government approval within 14 calendar days after contract award in compliance with the PWS. Once accepted, the QCP becomes a part of the Quality Control Surveillance Plan (QASP). The QASP is not a contractual instrument and may be changed at the KO’s discretion. The Contractor uses the QASP to guide and document the implementation of the required management and quality control actions to achieve the specified results. The Government reserves the right under Contract Terms and Conditions—Commercial Items (FAR 52.212-4) to inspect and test the services called for by the contract, to the extent practicable at all times and places during the term of the contract. Non-conforming services shall be rejected.

6.5 Unacceptable Performance. When performance is determined unacceptable, as defined in the Performance Requirements Summary, the COR will inform the Contractor’s on-site representative that performance is unacceptable and provide written documentation by use of the Form DD 2772, Contract Discrepancy Report. By initialing and dating the form, the Contractor is only acknowledging notification of unacceptable performance. Disputes in surveillance should be referred to the KO.

The COR will notify the KO of less than acceptable performance. If any of the services do not conform to contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defect(s) in services cannot be corrected by re-performance, the Government may:

a. Require the Contractor to take necessary action to ensure future performance conforms to contract requirements.

b. Reduce the contract price to reflect the reduced value of the services performed.

c. If the Contractor fails to promptly re-perform the services, or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may:

i. By contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service;

ii. Issue Cure Notice;

iii. Terminate the contract for Government convenience; and / or

iv. Terminate the contract for Cause.

6.6 Correction of Non-Performance of Work. Contractor shall employ an adequate quantity of personnel to ensure that any area found to be not in compliance and, therefore not acceptable, shall be made acceptable by the performance or re-performance of the work, where such reperformance is possible, during the first business day after noncompliance has been observed by or reported to and verified by the COR.

7.0 Security and Safety Requirements

General security requirements and guidance: The security requirements described below apply to all contract personnel (including employees of the prime Contractor (“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements. Questions regarding security matters shall be addressed to the designated Government representative (e.g., Contracting Officer Representative (COR), Requiring Activity (RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed)). Contract personnel are critical to the overall security and safety of US Army Corps of Engineers (USACE) installations, facilities and activities, and security awareness training contributes to those efforts. The Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract. Within five business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the Government representative. The documentation shall include the names of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative. Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as “RAMs”), and Health Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures --this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures.

Physical security and access control requirements: All contract personnel requiring physical access to a federal installation or facility shall comply with the access control procedures of that location. Contract personnel requiring unescorted access to meet contract performance requirements on a DoD installation in the US shall be vetted by the installation/facility Provost Marshal/Directorate of Emergency Services/Security Office using the National Crime Information Center-Interstate Identification Index (commonly referred to as “NCIC-III”) and Terrorist Screening Database (commonly referred to as “TSDB”). Contract personnel shall comply with all personal identity verification requirements specified in installation/facility policies and procedures. Contract personnel who do not meet requirements for unescorted access to USACE facilities shall coordinate escorted access with the Government representative, as needed. Contract personnel who receive keys, access cards, or lock combinations that provide access to government-owned property shall comply with key and lock control procedures of the RA.

Escorting in classified and/or sensitive areas: In accordance with applicable regulations, all contract personnel who do not possess the appropriate security clearance or access privileges will be escorted in areas where they may be exposed to classified information or operations, sensitive information or activities, or restricted areas.

Pre-screen candidates using E-Verify Program: Contractors shall comply with the requirements set forth in FAR clause 52.222-54 Employment Eligibility Verification and FAR Subpart 22.18 in using the E-Verify Program at (https://www.e-verify.gov/) (website subject to change) to meet the contract employment eligibility requirements.

Contractors are encouraged to cooperate with Federal and State agencies responsible for enforcing labor requirements to include eligibility for employment under United States immigration laws in accordance with FAR 22.102-1(i). An initial list of verified/eligible candidates shall be provided to the COR no later than three business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, and submit it to the Contracting Officer to become part of the official contract file.

8.0 Personnel Requirements

Facility Access: The Government will provide the Contractor access to the required installation necessary for this PWS. The Contractor shall be subject to all Government rules and regulations while working at the Government installation. Access by the Contractor and Contractor’s employees shall only be permitted during designated work hours. Contractor employees shall not be permitted to bring guests, family members, pets, or non-employees to the job site at any time.

Subcontracting: The Contractor shall notify the COR in writing, of any work to be subcontracted. Compliance with the provisions of this contract by subcontractors shall be the responsibility of the Contractor.

9.0 Attachments

Hundested 0-002-020932-2 – MP700 Propeller Hoved Samling (Port Hub) Hundested 0-002-020933-2 – MP700 Propeller Hoved Samling (Starboard Hub) Hundested 1-022-020409-9 – MP700 / CPG120 Installation of Unit 6330 / G1177 (Port Shaft) Hundested 1-022-021126-2 – MP700/CPG120i Installation of Unit 6331 / G1178 (Starboard Shaft) Hundested 2-140-021135-1 – MP700 / CPG120 Flange Coupling Assembly Hundested Propeller Marine Gear Manual (Manufacturing Number G1177-78)