PWS - SCBA Flow Testing DRAFT.pdf

PERFORMANCE WORK STATEMENT (PWS)

Self-Contained Breathing Apparatus (SCBA) Flow Testing

C1. BACKGROUND.

Marine Corps Installations – West (MCIWEST) Fire & Emergency Services (F&ES) Departments require annual flow testing of department owned SCBA equipment for the various fire stations aboard Marine Corps Base (MCB) Camp Pendleton (CPEN), Marine Corps Air Station (MCAS) Miramar, Marine Corps Logistics Base (MCLB) Barstow, Marine Corps Air Ground Combat Center (MCAGCC) Twentynine (29) Palms and Marine Corps Mountain Warfare Training Center (MCMWTC) Bridgeport. These services are required for F&ES to be compliant with applicable National Fire Protection Association (NFPA), Occupational Safety and Health Administration (OSHA), and original equipment manufacturer (OEM) standards. Services are required on an annual schedule.

Flow testing services shall be performed on-site.

C2. APPLICABLE PUBLICATIONS.

All work performed on F&ES firefighting equipment shall be done in accordance with the current version of applicable publications and standards (current edition) including, but not limited to the following:

1. NFPA 1852: Standard on Selection, Care, and Maintenance of Open-Circuit SCBA.

2. NFPA 1404: Standard for Fire Service Repository Protection Training.

3. NFPA 1500: Fire Department Occupational Safey, Health, and Wellness Program.

4. Specialized Firefighting Equipment Manufacturer Standards (Scott Safety 3M).

5. Occupational Safety and Health Administration (OSHA) Standards, 29 CFR Part 1910 Occupational Safety and Health Standards.

C3. DESCRIPTION OF SERVICES AND PERFORMANCE REQUIREMENTS.

The Contractor shall provide all management, labor, equipment, tools, materials, supplies, and services necessary to deliver a SCBA flow testing on Scott Safety 3M brand equipment. Services shall be performed by certified technicians on an annual basis.

The Scott Safety 3M brand SCBA equipment types are as follows:

1. SCBA Harness and Mask (Standard and Modified for Chemical, Biological, Radiological, Nuclear, and Explosive (CBRNE))

2. Additional SCBA Masks (Standard and Modified for CBRNE)

3. Confined Space Escape Packs

4. Rapid Intervention Crew (RIC) Drag Bags.

C3.1 Performance location and inventory.

The Contractor shall provide flow testing of SCBA equipment at the following locations, as coordinated with the Contracting Officer’s Representative (COR). The quantities by location are detailed in Table 1.

Table 1 Annual Flow Testing (Base Year Quantities)

MCB

CPEN

MCAS

Miramar

MCLB

Barstow

MCAGCC

29 Palms

MCMWTC

Bridgeport

SCBA Harness and Mask (Standard and modified for CBRNE) 159 75 25 36 Additional SCBA Masks (Standard and modified for CBRNE) 83 35 15 80 Confined Space Escape Packs 9 0 10 4 RIC Drag Bags 14 3 5 4

Annual Flow Testing (Option Year Quantities)

SCBA Harness and Mask (Standard and modified for CBRNE) 159 80 45 36 Additional SCBA Masks (Standard and modified for CBRNE) 83 35 20 80 Confined Space Escape Packs 9 0 10 4 RIC Drag Bags 14 3 5 4

C4. TASKS.

C4.1 Annual flow testing.

Inspection, testing, maintenance, repair, and recertification of SCBA harnesses and masks shall be completed by a certified technician. Proof of certification of each technician shall be provided to the COR and Government point of contact (POC) prior to any work being started. Services shall be conducted in accordance with all applicable publications outlined in Section C2 of this PWS.

A breathing apparatus is a fully assembled breathing device that can be immediately used in a contaminated air environment and/or in firefighting by the operator. The components can include the following: backpack, regulator, air hoses, gauges, and valves. This includes SCBA, Supplied Air Respirator (SAR)/Hip Pack and RIC Drag Bag.

1. Breathing Apparatus. Each breathing apparatus shall be thoroughly inspected visually, cleaned (if applicable), and repaired (if applicable). Each breathing apparatus shall be placed on a test bench.

a. Testing. Each breathing apparatus shall have the following tests completed: automatic positive pressure, opening pressure, positive pressure, relief valve pressure, by-pass function, and leakage test. Results shall be recorded and necessary repairs made to ensure the device passes tests.

b. Servicing. The servicing for each breathing apparatus shall include: positive pressure attachment, valve housing assembly, valve insert with breathing hose, and adjustment of breathing valve.

2. Regulator. Each regulator shall be thoroughly inspected visually, cleaned (if applicable), and repaired (if applicable). The regulator unit shall be placed on a test bench.

a. Testing. Each regulator shall have the following tests completed: secondary pressure, sealing pressure, relief valve, warning pressure, and function and sealing tightness. Results shall be recorded and necessary repairs made to ensure the regulator passes tests.

b. Servicing. The servicing of each regulator shall include: cylinder valve connection, pressure regulator mechanism, supply hose, high-pressure hose, pressure gauge, quick coupling connecting, and warning whistle.

3. Additional Servicing. Servicing of the harness and backpack shall include adjusting of the cylinder strap assembly and the cylinder bracket assembly. Servicing of the cylinder assembly shall include the hand-wheel mechanism and pressure gauge safety device.

4. Compliance. The Contractor shall utilize all manufacturer-recommended tools and equipment including breathing apparatus service kits and the PosiChek 3.

C4.2 Equipment Repairs.

1. Scope of Repairs. During the execution of annual flow testing, the Contractor may identify SCBA equipment requiring repairs that exceed the scope of routine maintenance and servicing outlined in Section C4.1. The Contractor shall substantiate the need for these repairs by documenting the condition of the equipment and detailing why minor maintenance measures will not suffice.

2. Repair Location. To ensure operational readiness, repairs shall be conducted on-site whenever possible. If on-site repair is not feasible due to the complexity of the required work, environmental constraints, or parts availability, the Contractor may perform the repairs off-site at their facility upon coordination and approval from the COR.

3. Estimate and Approval Process. To streamline necessary repairs outside of routine maintenance, the Contractor shall adhere to the following procedure:

a. Written Estimate. Within three (3) business days of identifying the need for repair, the Contractor shall provide a written work estimate to the COR. The estimate shall include, at a minimum:

i. Itemized list of required parts, including quantity and unit price (Parts shall be provided at the Contractor’s lowest available cost without markup, factoring in any applicable discounts).

ii. Estimated labor hours required to complete the repair.

iii. Estimated lead-time for parts delivery and total time to return the equipment to service.

b. Government Action. The Government will evaluate the estimate for scope and price reasonableness. If deemed acceptable, the Customer will submit a Purchase Request (PR) or utilize other authorized procurement methods (such as a Government Purchase Card) to fund the repair.

c. Authorization to Proceed: The Contractor shall not commence any repair work, order parts, or incur costs until they have received written authorization (e.g., a contract modification, a new task/delivery order, or an authorized GPC purchase) from the Contracting Officer or an authorized Government purchasing agent. The Government reserves the right to decline the repair and opt to replace the equipment instead.

C5. TURNAROUND TIME.

The Contractor shall provide each fire station a proposed annual schedule for SCBA equipment flow testing for the service period. The schedule is subject to approval by the COR.

C6. ENFORCING MANUFACTURER’S WARRANTY.

Upon discovery of a defect covered by the manufacturer’s warranty, the Contractor shall notify the COR.

C7. EQUIPMENT REPLACEMNET.

The Contractor shall provide notice to the Government if any or all components of the SCBA equipment cannot be repaired and need to be replaced.

C8. ACCOUNTABILITY.

The Contractor is responsible for an accountability system for all equipment serviced. The Contractor assumes responsibility of the SCBA equipment until they are returned to the appropriate MCIWEST F&ES Department.

Until the equipment is accepted by the appropriate MICWEST F&ES Department, possession rests with the Contractor. The Contractor will process all the necessary documentation to ensure full replacement of any lost or damaged equipment while in the Contractor’s possession. The Contractor shall report any lost or damaged equipment to the COR within forty-eight (48) hours of being identified.

C9. DATA MANAGEMENT.

The Contractor shall maintain data in the form of a Microsoft Excel Workbook or Adobe PDF for tracking the testing services of the SCBA equipment. The data shall include the following elements: equipment serial number, inspection results, testing results, defects found (with photos), cleaning status (if applicable), repair status (if applicable), dates of return to service, and name of the inspector. This data shall be delivered via email upon request or made available through a database to the COR. All data shall be turned over within thirty (30) calendar days following the end of each testing.

The Contractor will provide data-entry support to enter service/maintenance and testing information into the USM Fire and Emergency Services Records Management database (First Due). Testing will be uploaded into the appropriate areas/modules of First Due. The department First Due system administrator will provide log on and password credentials via the Common Access Card (CAC) to the system once the Contractor’s are on the installation and keep those credentials active throughout the contract.

C10. PARKING/EQUIPMENT.

In the event the Contractor is capable and performs the SCBA equipment flow testing on-site, the Contractor must provide any containers if storage is necessary. The Contractor shall be responsible for ensuring all storage containers maintained on the work site are locked. Parking of equipment and vehicles will be in designated areas or authorized parking lots (not on grass or lawn). The Contractor shall be responsible for securing all material, equipment, and tools.

C11. SAFETY, HEALTH, AND ENVIRONMENTAL STANDARDS.

The Contractor shall comply with all applicable Federal, State, and Local safety, health, and environmental regulations, including OSHA. The Government will assume no liability for the Contractor’s compliance or non-compliance with such responsibilities.

C12. WORK SITE.

In the event the Contractor is capable and performs the SCBA equipment flow testing on-site, the Contractor shall maintain the work site in a sanitary condition. Upon completion of all services, the Contractor shall remove all parts, debris, trash, waste, or any other materials resulting from work under this contract at their expense.

C13. REMOVAL OF CONTAMINATION.

In the event the Contractor is capable and performs the SCBA equipment flow testing on-site, the Contractor shall ensure that in the event of contaminating Government property all contamination is remove prior to leaving the area.

All contamination that results from the Contractor performing services shall be removed at the expense of the Contractor.

C14. WASTE DISPOSAL.

The Contractor shall supply and dispose of all chemicals or substances brought onto the respective installation. All waste shall be collected, treated, and disposed of in compliance with all Federal, State, and Local laws, ordinances, and regulations. All waste must be disposed of in accordance with applicable regulations OFF THE INSTALLATION. The Contractor shall provide copies of all waste disposal receipts to the COR.

C15. GOVERNMENT RESPONSIBILTIES

1) In the event the Contractor is capable and performs the SCBA equipment flow testing services on-site, the

Government will provide the Contractor access to the work site during normal working hours, 7:30 AM – 4:30 PM, Monday through Friday, weekends and holidays excluded. In the event the Contractor does not perform the services on-site, the Government will provide the Contractor access to the work site for the sole purpose of pick-up and drop off of the SCBA equipment.

2) The respective F&ES Department will conduct routine inspection in accordance with NFPA 1851 Section 6.2, Routine Inspection, before SCBA equipment turnover for respective flow testing.

3) The respective F&ES Department will collect all SCBA equipment on or by the day prior to the scheduled service date.

4) The Government shall provide utilities, which include but are not limited to, water and electric.

5) The Government shall not be responsible for the Contractor’s personal supplies, equipment, materials, or belongings brought onto grounds to perform services. This includes, but is not limited to, loss or damage caused by fire, theft, accident, and natural or other disaster.

C16. SCHEDULING DEVIAITONS.

The Contractor shall be notified within seven (7) days of any scheduling changes (including rescheduling and cancellation of services).

C17. QUALITY ASSURANCE.

A COR will be assigned to this contract. The Contractor is responsible for Quality Control. The Government will conduct Quality Assurance in accordance with the Quality Assurance Surveillance Plan (QASP), which describes how Government personnel will evaluate and assess contractor performance. The QASP will be revised or modified as circumstances warrant.

C18. INCREASE OR DECREASE IN REQUIREMENTS.

The equipment to be serviced under this contract may change at the discretion of the Government during the time the contract is in effect. Replacement of equipment with similar equipment (equipment similar in function and appearance to the Scott Safety 3M brand SCBA equipment) shall not constitute grounds for request for equitable adjustment or claim by the Contractor. In addition, due to reorganization, restructuring, or to enhance efficiency, the Government reserves the right to add or delete requirements in this contract to include or exclude all or part of facilities in California. Such increased or decreased requirements may include Marine Corps installations or other Department of the Navy organizations not included herein.