PWS Sanitary Refuse rev 0.11DRAFT.pdf

PWS – rev 0.1

W911S7-22-R-0006

SANITARY REFUSE - PERMANENT AND PORTABLE LATRINE SUPPORT

PERFORMANCE WORK STATEMENT

PART 1

GENERAL INFORMATION

1. GENERAL: This is a non-personal services contract to provide permanent and portable latrine support to various locations on Fort Leonard Wood, Missouri and at Lake of the Ozarks Recreation Area (LORA) in Linn Creek, Missouri. The goal is to support mission accomplishment by providing collection and disposal of sanitary refuse at latrines identified in this contract. To meet this goal, close coordination is required between the Contractor and the Contracting Officer’s Representative (COR) to efficiently provide sanitary refuse services while minimizing disruptions to operations. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Scope of Work: The Contractor shall provide all labor, material, tools, equipment, supervision and other items necessary for the collection and disposal of all sanitary refuse from Government owned latrines, Contractor furnished latrines and septic tanks. The Contractor shall also perform cleaning, deodorizing, and winterizing of all latrines, movement of portable latrines and all functions as specified in this performance work statement (PWS).

1.2 Objectives: The Contractor shall provide support for permanent and portable latrines on Fort Leonard Wood and at LORA in a manner that is in accordance with (IAW) this PWS. Technical Exhibits (TE’s) 2 – 4 identify the type and number of latrines, the frequency of collection, and the location of the latrines.

1.3 Period of Performance: The period of performance (POP) shall be for one (1) base year of 12 months and four (4) 12 month option years. The POP reads as follows:

Base Year 1 December 2022 – 30 November 2023 Option Year I 1 December 2023 – 30 November 2024 Option Year II 1 December 2024 – 30 November 2025 Option Year III 1 December 2025 – 30 November 2026 Option Year IV 1 December 2026 – 30 November 2027

1.4 Place of Performance: The work to be performed under this contract will be performed on the Fort Leonard Wood Military Installation in Fort Leonard Wood, Missouri and at LORA in Linn Creek, Missouri. Many of the latrines are located in wooded, muddy and difficult to access areas.

1.5 Schedule of Work

1.5.1 Hours of Operation: The Contractor is responsible for providing services between the hours of 7:30am and 4:00pm Monday through Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

1.5.2 Routine Collections: A list of the latrines locations and collection frequencies for each can be found in TE’s 2 thru 4.

1.5.3 Scheduled Collections: The Contractor shall check-in with the Directorate of Public Works (DPW) Contract Inspector at building 2200B the last workday of each week between 12:00pm and 4:00pm to obtain a list of scheduled collections and moves required for the following week. In addition to this weekly list, the DPW Municipal Services Branch may have to contact the Contractor during the week for additional/new requirements or deletions not known at week’s start. Same-day

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W911S7-22-D-xxxx

SANITARY REFUSE - PERMANENT AND PORTABLE LATRINE SUPPORT

PERFORMANCE WORK STATEMENT

collections requested by the DPW Municipal Services Branch before 12:00pm on regular business days shall be treated as scheduled collections. Historical data shows scheduled collections to be an average of 400 one-hole latrines, 3 four-hole latrines and 2 six/eight-hole latrines per month. (This information is included for informational purposes only and shall not bind the government to these numbers.)

1.5.4 After Hours Collections: After hours collections of sanitary refuse shall be made on the day specified by the DPW Municipal Services Branch with a minimum four-hour notification. Same-day collections requested by the DPW Municipal Services Branch after 1200 hours on regular business days shall be treated as an after-hours collection. Special events may require after-hours servicing, which historically occurs approximately twelve times per year and accounts for an average of four hours per event. (This information is included for informational purposes only and shall not bind the government to these numbers.) Payment for after-hours collections shall be made per the applicable task item.

1.5.5 Monthly Service Requirements: The Contracting Officer (KO) will furnish estimated service quantities to the Contractor at the beginning of each POP. The quantities included on the delivery orders represent the quantities the Government, in good faith, believes will be needed during the given period, however additions and deletions may occur.

1.5.6 Contractor Work Report: The Contractor shall provide the DPW Contract Inspector a weekly report on the first business day of each week that lists the number and location of all collections and moves from the previous week, a list of any latrines that were not serviced due to inaccessibility, etc., and a list of portable latrine repairs for the week.

The Contractor shall also contact the DPW Contract Inspector within thirty minutes by phone when a collection or movement cannot be accomplished due to inaccessibility, customer direction/desire, etc.

1.5.7 Communications: The Contractor shall have a cell phone or other approved means for direct communication with the KO and/or COR, DPW Contract Inspector, during normal duty hours and after hours. If communication methods become unreliable, the KO may require the Contractor to check in between 1100 hours and 1200 hours during normal duty hours at no additional cost to the Government.

1.6 Federal Observed Holidays: The Contractor shall submit to the COR an alternate schedule for those services that will be affected by federally observed holidays no later than (NLT) ten

(10) business days prior to the holiday. The schedule shall include dates for make-up of all services affected by the following federal holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day Juneteenth

1.7 Type of Contract: The Government will award a performance-based, fixed-price commercial services contract. This means that the Government has described WHAT is to be accomplished, not HOW to accomplish it, and states a basis for determining whether finished work meets the Government quality requirements. It does not state detailed procedures for accomplishing the requirement unless there are safety, security or communication requirements. It is the intent of the Government to provide the Contractor the maximum amount of flexibility to propose an innovative approach, and to find the most efficient and cost-effective method for meeting the stated objectives and requirements.

1.8 Quality Control Program (QCP): The Contractor shall develop, implement and maintain an effective QCP to ensure services are performed IAW this PWS. The Contractor will provide the QCP with their proposal. The QCP, including changes, shall be forwarded to and accepted by the contracting officer (KO). The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of deficiencies and shall review the plan with his onsite personnel to ensure complete understanding. The Contractor’s QCP is the means by which the Contractor assures that the work complies with the requirement of the contract. The QCP must be kept current, reflecting the pertinent contract modifications and building changes or conditions, with updates being submitted within five (5) business days of changes being made.

The QCP must be IAW TE 1, Performance Requirements Summary (PRS), of this contract. The plan shall include but is not limited to the following:

• The name of the Project Manager.

• A method of direct and indirect communication with the Government regarding performance of the contract.

• An inspection system that covers all of the services listed on the Performance

Requirements Summary. The inspection plan shall specify the areas to be inspected on both a scheduled or unscheduled basis and the individual who will perform the inspection.

• The method(s) for identifying and preventing defects in the quality of service performed before the level of performance becomes unacceptable.

• Method of key control (see 1.13.2)

• On site records of all inspections conducted by the Contractor and necessary corrective action taken. This documentation shall be made available to the KO and/or COR during the term of the contract.

1.9 Quality Assurance

1.9.1 The Government will monitor the Contractor’s performance under this contract IAW the

Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed IAW the quality assurance procedures specified in the PRS found in TE 1. The QASP defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s). Nothing in this paragraph precludes the Government from conducting inspections under the Inspection of Services Clause and the Termination for Convenience and Default Clauses (52.212-4) contained in this contract.

1.9.2 The Government reserves the right to make such inspections and tests as and when it deems necessary to ascertain that the requirements of this contract are being fulfilled. The Government’s agent may accompany the Contractor’s personnel during performance on this contract to observe and/or request explanation of work performed. Deficiencies noted shall be corrected within four hours at no additional cost to the government.

1.10 Spills: The Contractor shall immediately correct all refuse spills. Spills shall be reported by phone to the DPW Environmental Office at (573) 596-0882 within one hour of occurrence.

Information to report on the spill include: location, size, cause, and methods used to clean up the spill. The Contractor shall notify the COR and/or DPW Municipal Services Branch by phone within one business day of the spill.

1.11 Contingency Plan: With the proposal, the Contractor shall provide a contingency plan to provide for continuing service of latrines per these specifications in the event of employee’s absences, strikes, or work stoppages. Work stoppage or strike participation by Contractor personnel against the Contractor does not in any way relieve the Contractor of his/her responsibility to fulfill the requirements of these specifications.

1.12 Security Requirements: Personnel employed by the Contractor or any representative of, or agent of the contractor, entering this post shall conform to the post security regulations.

1.12.1 Physical Security: The Contractor shall safeguard all government equipment, information and property provided for Contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.12.2 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.12.2.1 Lost keys shall be reported to the COR and the KO. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks;

however, the Government, at its option, may replace the affected lock or locks or perform re- keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.12.2.2 The Contractor shall prohibit the use of Government issued keys by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer (KO).

1.12.2.3 Lock Combinations: The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s QCP.

1.12.3 Any lost and found articles found by the Contractor or his employees, regardless of value, shall be reported to the COR by phone or email within four hours of occurrence and turned into the MP Desk at Building 1000.

1.13 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office IAW Federal Acquisition Regulation (FAR) Subpart 42.5. The KO and COR shall meet periodically with the contractor to review the contractor's performance. At these meetings the KO will apprise the Contractor of how the Government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

1.14 Contracting Officer’s Representative (COR): The Procurement Integrated Enterprise

Environment (PIEE) tool will be utilized for nomination, tracking, documentation, and management of CORs. The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: Assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel.

A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.15 Personnel

1.15.1 Contractor Key Personnel: The Contractor shall provide an on-site contract manager who shall be responsible for the performance of the work and shall be the central point of contact with the Government. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the COR. The contract manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 7:30a.m. to 4:00p.m., Monday through Friday except Federal holidays or when the Government facility is closed for administrative reasons. Since this is a performance-based contract, the manpower and labor mix of employees to perform this contract remain the discretion of the Contractor for all services addressed in the Technical Exhibits.

1.15.2 Other Personnel: The Contractor may not hire off-duty Government Quality Assurance

Evaluators (QAE) or any Government employee causing a conflict with Department of Defense (DOD) Directive 5500.7-R, Joint Ethics Regulation.

1.15.3 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.15.3.1 Rosters: For installation security purposes, the Contractor shall provide by email the Government designated COR a list of all employees who will perform work under this contract. The list shall include name, badge number and work assignment of each employee. The Contractor shall maintain revisions and updates to this list and submit them to the COR monthly.

1.15.3.2 Employee Badges: The Contractor shall furnish each employee a contract identification badge that shall be conspicuously displayed when working.

The ID badge shall include the full name of the employee, company name, a badge serial number and the employee’s picture.

1.16 Contractor Personnel Conduct: Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor shall ensure that personnel present a professional appearance. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. The Contractor is responsible for ensuring that any contractor employees providing services under this contract conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove from the job site any employee for reasons of misconduct or security.

In accordance with DOD Directive 5500.7-R, Joint Ethics Regulation, Contractor employees must avoid being improperly influenced in the execution of their duties under the contract.

Particular attention should be paid to acceptance of gifts/ gratuities, and on non-disclosure of sensitive or classified information. The Contractor shall ensure employee conduct complies with 41 USC 423 relative to release of acquisition related information or actions or discussions which may prejudice future competitions. The Contractor shall ensure no contractor employees conduct political related activities or events on the Installation.

1.17 Phase In/Phase Out (PIPO): To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the Contractor shall have key personnel on board during the thirty 30 day PIPO periods. The Contractor shall, (1) furnish Phase Out services for up to 30 calendar days after this contract expires, and (2) negotiate in good faith a plan with a successor to determine the nature and extent of Phase In services required. The plan shall specify a date for transferring responsibilities for each division of work described below (at a minimum), and shall be subject to the KO's approval. The Contractor shall provide sufficient experienced personnel during the PIPO to ensure that the services called for by this contract are maintained at the required level of proficiency.

1.17.1 Phase Out

1.17.1.1 Government furnished property restored, all repairs complete

1.17.1.2 Removal of contractor owned material/property from garrison

1.17.1.3 Inspection for service delivery through end of POP

1.17.1.4 Key Turn In

1.17.2 Phase In

1.17.2.1 Completion of Personnel Access

1.17.2.2 Key acceptance/assignment

1.17.2.3 Establishment of contractor owned/maintained material and property on garrison

1.17.2.4 Inspection of initial service delivery

1.18 Antiterrorism and Operations Security

1.18.1 Antiterrorism (AT) Level 1 Training: All contractor and sub-contractor employees requiring access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training. IAW AR 525-13, 3 DEC 19, AT Level I Awareness training will be conducted by a certified Level II trained ATO. For contracts that cross fiscal years, or for contracts with option years, all contractor personnel shall complete annual AT Level I awareness training. The Installation AT Office or a certified Level II trained ATO on the installation will provide the training. Contact information for this Government employee will be provided at the kick-off meeting.

1.18.2 The Installation AT Office or a certified Level II trained ATO will provide a one hour training session conducted on FLW for Contractor personnel working on this installation. The COR will coordinate this training at the time of task order modification or award. Contractor personnel working at installations other than FLW shall coordinate with the COR and local AT Offices to obtain training applicable to that installation.

1.18.3 Contractor shall provide a list of personnel trained to the COR within five (5) business days of completion of training.

1.18.3.1 AT performance (Level 1 AT Awareness Training attendance and compliance) may be documented as a performance metric under this contract, and be part of past performance information in support of future source selections.

1.18.4 iWatch Training: The contractor and all associated sub-contractors shall brief all employees on the local iWatch program. The Fort Leonard Wood Directorate of Emergency Services (DES) web link for iWatch training is located at http://www.wood.army.mil/LEC/iWatch/iWatch.htm. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct http://www.wood.army.mil/LEC/iWatch/iWatch.htm employees to report suspicious activity to the COR. This training shall be completed within ten (10) calendar days of contract award and within ten (10) business days of new employees commencing performance with the results reported to the COR no later than five (5) calendar days of completion of the training.

1.19 Access and General Protection/Security Policy and Procedures: All Contractor and sub-contractor personnel performing tasks on this PWS shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures which will be provided to the Contractor by a Government representative within five business days of Task Order award. Contractor shall provide all information required for background checks to meet installation access requirements as performed by the installation Provost Marshal Office, Director of Emergency Services or Security Office. Requesting Contractor shall submit request for installation pass to the COR or KO at https://vcc1.icmvcc.com/im3500/. In the event that the automated system at https://vcc1.icmvcc.com/im3500/ is not available (e.g., server problems), the COR will use this process to request a visitors card or pass: (For information on if a visitor card or pass is required and how to pre-register for a card or pass please contact the Fort Leonard Wood Visitor Center at (573) 596-0590 or Fort Leonard Wood Physical Security Office at (573) 596- 0597 or email usarmy.leonardwood.usag.mbx.desvisctr@mail.mil at least 10 business days prior to arrival to allow for adequate responses and/or processing. All requests for cards or passes require a Fort Leonard Wood DoD sponsor. Approved card or pass requests must be picked up by the applicant at the Visitor Center (building 100) during operational hours, 0800- 1600 M-F). Contractor personnel shall comply with all personal identity verification requirements as directed by DoD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of the base contract to this task order, should the Force Protection Condition (FPCON) at any facility or installation change, the Government may require changes in Contractor security matters or processes.

1.19.1 If a retiree, or DOD ID card holder, wishes to gain employment on the installation as a contractor, then that person’s “status” will change to a contract employee, which triggers the requirement for an employment background check and an NCIC-III check for access to the installation.

1.19.2 Contractor Employees Who Require Access to Government Information Systems: All contractor employees with access to a government information system (IS) must be registered in the Army Training Certification Tracking System (ATCTS) at commencement of services, and must successfully complete the DOD Information Assurance Awareness prior to access to the IS and then annually thereafter.

1.20 Operations Security (OPSEC)

1.20.1 The OPSEC Plan and User Agreement - The OPSEC Plan and User Agreement will be available for Contractors to review through the Installation OPSEC Officer. The Contracting Officer’s Representative (COR) will ensure the Contractor is aware of the Installation's OPSEC Plan and is in compliance with the Installation's OPSEC Plan during contract performance.

1.20.1.1 For contracts that require an OPSEC Standard Operating

Procedure/Plan: Contractor shall develop and submit an OPSEC SOP that is in compliance with AR 530-1 within 30 calendar days of contract award to be reviewed and approved by the responsible Government OPSEC Officer. This SOP/Plan will include Government’s critical information, why it needs to be protected, where it is located, who is responsible for it, and how to protect it. In addition, Contractor shall identify an individual who will be an OPSEC Coordinator and is OPSEC Level II certified.

1.20.2 OPSEC Training: Pursuant to AR 530-1, all Contractor personnel must complete initial Level I OPSEC training within 30 calendar days of beginning performance on this contract. For contracts that cross fiscal years, or for contracts with option years, all contractor personnel shall complete annual OPSEC awareness training, to be provided

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https://vcc1.icmvcc.com/im3500/ https://vcc1.icmvcc.com/im3500/ mailto:usarmy.leonardwood.usag.mbx.desvisctr@mail.mil by the Installation OPSEC Office or a certified Level II trained OPSEC Officer. Contact information for this Government employee will be provided at the kick-off meeting.

1.20.3 The Installation OPSEC Office, or a certified Level II trained OPSEC Officer, will provide Level I OPSEC training on Fort Leonard Wood for Contractor personnel working on this installation. The COR will coordinate this training at the time of award.

1.20.4 Contractor shall provide a list of personnel trained to the COR within five (5) business days of completion of training.

1.20.5 Contractor personnel working at installations other than FLW shall coordinate with the

COR and local OPSEC Offices to obtain training applicable to that installation.

1.21 Emergency Services

1.21.1 The Contractor shall have competent personnel trained and capable of dealing with minor personnel injuries. The Contractor’s personnel shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor will, in turn, notify the COR by phone within 30 minutes of the incident.

1.21.2 Emergency medical treatment and services for Contractor personnel is the responsibility of the Contractor.

PART 2

DEFINITIONS AND ACRONYMS

2. DEFINITIONS AND ACRONYMS

2.1 Definitions: Definitions of special terms and phrases used herein are included in AR 310-25 with the addition of the following:

2.1.1 Acceptable Quality Level (AQL): The AQL is the maximum percent defective (or the number of defects per hundred units) that, for purposes of sampling inspection can be considered satisfactory.

2.1.2 After Hours: Hours other than regular duty hours including weekends and legal public holidays. Regular duty hours are from 0730 to 1600 hours, Monday through Friday, legal public holidays excluded.

2.1.3 Building Monitor: Occupant from each building or area, appointed as custodian monitor, who informs the COR of nonperformance of custodial tasks, unauthorized changes in frequencies of the performance, or any other violation of the terms and conditions of the contract.

2.1.4 Cannibalize: Remove parts from Government property for use or for installation on other Government property.

2.1.5 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.6 Contractor Acquired Property: Property acquired, fabricated, or otherwise provided by the contractor for performing a contract and to which the Government has title.

2.1.7 Contracting Officer (KO): A person duly appointed with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.8 Contracting Officer’s Representative (COR): An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.9 Defective Service: A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.10 Deliverable: Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.11 Equipment: A tangible item that is functionally complete for its intended purpose, durable, nonexpendable, and needed for the performance of a contract. Equipment is not intended for sale, and does not ordinarily lose its identity or become a component part of another article when put into use. Equipment does not include material, real property, special test equipment or special tooling.

2.1.12 Government Furnished Property: Property in the possession of, or directly acquired by, the Government and subsequently furnished to the contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes contractor-acquired property if the contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

2.1.13 Government Property: All property owned or leased by the Government. Government property includes both Government-furnished property and contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

2.1.14 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal. The prime contractor is responsible for performance of all subcontractors.

2.1.15 Loss of Government Property: Unintended, unforeseen or accidental loss, damage, or destruction of Government property that reduces the Government’s expected economic benefits of the property. Loss of Government property does not include occurrences such as purposeful destructive testing, obsolescence, normal wear and tear, or manufacturing defects. Loss of Government property includes, but is not limited to:

• Items that cannot be found after a reasonable search

• Theft

• Damage resulting in unexpected harm to property requiring repair to restore the item to usable condition

• Destruction resulting from incidents that render the item useless for its intended purpose or beyond economical repair

2.1.16 Material: Property that may be consumed or expended during the performance of a contract, component parts of a higher assembly, or items that lose their individual identity through incorporation into an end-item. Material does not include equipment, special tooling, and special test equipment or real property.

2.1.17 Non-Personal Services: The personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the government and its employees. Non personal service contracts are authorized by the government in accordance with FAR 37.102, under general contracting authority, and do not require specific statutory authorization.

2.1.18 Performance Requirements Summary: Identifies the key service outputs of the contract that will be evaluated by the Government to assure contract performance standards are met by the Contractor.

2.1.19 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.20 Property: All tangible property, both real and personal.

2.1.21 Property Administrator: An authorized representative of the KO appointed in accordance with agency procedures, responsible for administering the contract requirements and obligations relating to Government property in the possession of a contractor.

2.1.22 Property Records: Records created and maintained by the contractor in support of its stewardship responsibilities for the management of Government property.

2.1.23 Provide: To furnish, as in Government-furnished property, or to acquire, as in contractor- acquired property.

2.1.24 Quality Assurance: The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.25 Quality Assurance Surveillance Plan: An organized document written by the government specifying the surveillance methodology used for surveillance of contractor performance.

2.1.26 Quality Control: All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.27 Real Property: See Federal Management Regulation (FMR) 102-71.20 (41 CFR 102-71.20).

2.1.28 Routine Collection: A routine collection is any collection with a frequency of weekly, monthly, or every other month. See Technical Exhibits 2 thru 4.

2.1.29 Scheduled Collection: A scheduled collection is any collection provided to the

Contractor on a weekly basis from the DPW Municipal Services Branch with a frequency of “As requested”. See TE’s 2 thru 4. A scheduled collection may also include collections for special events during regular duty hours.

2.1.30 Sensitive Property: Means property potentially dangerous to the public safety or security if stolen, lost, or misplaced, or that shall be subject to exceptional physical security, protection, control, and accountability. Examples include weapons, ammunition, explosives, controlled substances, radioactive materials, hazardous materials or wastes, or precious metals.

2.1.31 Subcontractor: One that enters into a contract with a prime contractor. The

Government does not have privity of contract with the subcontractor.

2.1.32 Unit Acquisition Cost:

• For Government-furnished property: The dollar value assigned by the Government and identified in the contract.

• For contractor-acquired property: The cost derived from the contractor’s records that reflect consistently applied generally accepted accounting principles.

2.1.33 Wide Area Work Flow (WAWF): A secure web based system for electronic invoicing, receipt, and acceptance. WAWF allows government vendors to submit and track invoices and receipt/acceptance documents over the web and allows government personnel to process those invoices in a real-time, paperless environment.

2.1.34 Work Day: The number of hours per day the Contractor provides services in accordance with the contract.

2.1.35 Work Week: Monday through Friday, unless specified otherwise.

2.2 Acronyms:

Ac Acceptance Number AQL Acceptable Quality Level AR Army Regulation AT Antiterrorism ATCTS Army Training Certification Tracking System CDR Contract Discrepancy Report CFR Code of Federal Regulations CMRA Contractor Manpower Reporting Application COR Contracting Officer’s Representative DA Department of the Army DES Directorate of Emergency Services DOD Department of Defense DPW Directorate of Public Works EO Executive Order FAR Federal Acquisition Regulation FMR Federal Management Regulation FPCON Force Protection Condition FSC Federal Service Code HQDA Headquarters, Department of the Army IAW In Accordance With IA Information Assurance IS Information System IT Information Technology KO Contracting Officer LORA Lake of the Ozarks Recreation Area MSCoE Maneuver Support Center of Excellence NTL No Later Than OCI Organizational Conflict of Interest OPSEC Operations Security PA Property Administrator PIPO Phase In/Phase Out POC Point of Contact POP Period of Performance PRS Performance Requirements Summary PWS Performance Work Statement QAE Quality Assurance Evaluator QASP Quality Assurance Surveillance Plan QCP Quality Control Program Re Rejection Number TA Training Area TE Technical Exhibit UIC Unit Identification Code USC United States Code VCE-ARC Virtual Contracting Enterprise-Acquisition Resource Center WAWF Wide Area Work Flow

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES

3.1 Latrines: All permanent and portable latrines, except those required by the Contractor as discussed in paragraphs 4.4 and 5.6. Permanent latrine locations and quantities are listed in Technical Exhibits 2 thru 4.

3.2 Storage Yard: Fenced storage yard adjacent to DPW compound for storage of

Government-owned portable latrines and miscellaneous equipment. No storage yard is available at LORA.

3.3 Water Supply: Water supply point for filling trucks is located on FLW 1 adjacent to the airfield. No water supply is available at LORA.

3.4 Refuse Disposal Sites: Disposal site for pumped refuse is a manhole located east of Nutter Field House, building 1067. Bulk refuse shall be disposed in an installation dumpster specified by the DPW Contract Inspector. Refuse pumped from the LORA latrines can be disposed in the sanitary sewer system on the property.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES

4.1 General: It is the responsibility of the Contractor to furnish all equipment and material necessary to meet the requirements of this contract that are not listed under Part 3 of this PWS. Failure to furnish the equipment and material in the quantity, and of the type and quality necessary to perform the prescribed work in accordance with the provisions of this contract shall be cause for termination pursuant to the "Default" clause (52.212-4) of the contract.

4.2 Equipment: The Contractor shall keep all service equipment (vehicles) clean and as odor free as possible. Experience has shown that at least the following equipment, fully operational and exclusive of that dead-lined for maintenance or repair, is necessary to accomplish the work required by the contract:

4.2.1 Dual tank pump truck capable of holding 300 gallons of fresh water: This vehicle shall be equipped with a backflow preventer to prevent contamination of potable water system while filling the tank with water. An adequate water supply is essential to properly clean and deodorize 1-hole latrines, particularly in bivouac areas. It is essential that the vehicle used to pump portable latrines in bivouac areas is four-wheel drive.

4.2.2 Additional Pump Truck: The vehicle used to pump 4-hole latrines, vault latrines, comfort trailers and septic tanks should have a minimum tank capacity of 1800 gallons, a minimum 4" hose size, and a vacuum pump powerful enough to remove inorganic items such as beverage cans, paper plates, paper towels, etc.

4.2.3 Latrine Moving Vehicle: The vehicle used to move portable latrines to and from bivouac areas should be four-wheel drive. (Note that this vehicle may be same as one of the other vehicles listed above).

4.3 Products: The Contractor shall submit product samples to the DPW Municipal Services

Branch for approval prior to starting work.

4.3.1 Disinfectant: “Big Pine” disinfectant as produced by Intercon Chemical Company, or approved equal.

4.3.2 Latrine Deodorant: “Safe-T-Fresh” as produced by Satellite Industries, Inc., or approved equal.

4.3.3 Anti-freeze Solution: Antifreeze shall be propylene glycol (RV type).

4.3.4 Toilet Paper: Paper shall meet National Stock Number (NSN) 5303770. Salient features include roll form, one thousand sheets per roll, single ply; sheet dimensions 4-1/2” by 4-1/2”.

4.4 Portable Latrines: Contractor-provided portable latrines shall be one-hole type with urinal, in good serviceable condition, to include functional locks, clean/sanitized, with no graffiti, either written or carved into walls, etc. Latrines shall have toilet paper roll holders.

PART 5

SPECIFIC

TASKS

5. SPECIFIC TASKS

5.1 Collections:

5.1.1 One-hole Latrines: A collection from one-hole latrines shall consist of collecting all liquid, organic solids, inorganic solids; sweeping and removal of all litter including wasp and rodent nests; scrubbing with soap, detergent, or scouring powder so that the seat, top of tank, rim of tank, urinal, and walls will be free of all foreign material; disinfecting the seat, top urinal tank, and walls with disinfectant; adding latrine deodorant at a mix ratio recommended by the manufacturer in the minimum amount of four gallons; and the bagging and disposal of items too large to pump. Payment for collection from one-hole latrines shall be made per the applicable task item.

5.1.2 Four-hole Latrines: A collection from four-hole latrines shall consist of complete pumping of the pit (185 gallon capacity) then adding back four inches of clean water within twelve hours; sweeping and removal of all litter including wasp and rodent nests; scrubbing the seat, seat rim, area around the seat, and urinal with soap, detergent, or scrubbing powder to remove all foreign material; and the disinfecting of the seat, seat rim, area around the seat, and urinal with disinfectant. Payment for collection from four-hole latrines shall be made per the applicable task item.

5.1.3 Vault Latrines: A collection from vault latrines shall consist of complete pumping of the pit, cleaning the tanks, then adding back 4 inches of clean water within twenty-four hours; sweeping and removal of all litter including wasp and rodent nests; scrubbing the seat, seat rim, area around the seat, and urinal with soap, detergent, or scrubbing powder to remove all foreign material; and the disinfecting of the seat, seat rim, area around the seat, and urinal with disinfectant. Tank cleaning shall include pressure washing, rinsing with bleach, and pumping the water/bleach mix. Payment for collection from vault latrines shall be made per the applicable task item.

5.1.4 Lake of the Ozark Recreation Area (LORA): The Contractor shall pump two pit latrines at LORA per TE 3. The latrines, designated as buildings 400 and 401, have 1000-gallon capacity pits. The contractor shall completely pump and clean the pits, and add back two hundred gallons of clean water to each pit. Pit cleaning shall include pressure washing, rinsing with bleach, and pumping the water/bleach mix.

The contractor shall sweep and remove all litter including wasp and rodent nests;

scrub the seats, seat rims, seat rim area, and urinal with soap, detergent or scrubbing powder to remove all foreign material; and disinfect the seat, seat rim, area around the seat, and urinal with disinfectant. Payment for collection from LORA latrines shall be made per the applicable task item.

5.1.5 Septic Tanks, Comfort Trailers and Containerized Latrine Systems: Collection from septic tanks, comfort trailers and containerized latrine systems shall consist of collecting all liquid, organic solids and inorganic solids. Payment for collection from septic tanks and comfort trailers shall be made per the applicable task item.

5.2 Cleaning of Vault Latrines: The bid item corresponding to this work will be used when a cleaning, but not collection, is required. Cleaning of vault latrines shall include sweeping and removing all litter including wasp and rodent nests; scrubbing the seats, seat rims, seat rim area, and urinal with soap, detergent or scrubbing powder to remove all foreign material; and disinfecting the seat, seat rim, area around the seat, and urinal with disinfectant. NOTE: This work is primarily required for bivouac areas that do not have running water. Payment for cleaning of vault latrines shall be made per the applicable task item.

5.3 Winterizing: The Contractor shall winterize one-hole, four-hole and vault latrines with a minimum of four gallons of approved anti-freeze solution after collection from December 1st to March 1st, or any time two consecutive days fall below thirty-two degrees Fahrenheit (32°F).

The anti-freeze solution shall protect from freezing down to zero degrees Fahrenheit (0°F).

Payment for winterizing latrines shall be included in the applicable task items for collection from latrines and no other payment shall be made.

5.4 Movements: Movement of one-hole latrines shall be accomplished under the direction of the

DPW Municipal Services Branch. Latrines shall be empty of sanitary refuse when moved. The Contractor shall employ a method of moving latrines that does not cause damage to them.

The method and vehicle for moving latrines must be approved by the Government prior to beginning work. Payment for movement of 1-hole latrines shall be made per the applicable task item.

5.5 Toilet Paper: The Contractor shall provide toilet paper, as necessary, in portable and permanent latrines in conjunction with collection of latrines denoted as “Public Use” in TE’s 2 thru 3 or in conjunction with a movement or collection as directed by the Contracting Officer.

Rolls shall be mounted on latrine roll holders, if available. Payment for providing toilet paper shall be made per the applicable task item.

5.6 Contractor Provided Portable Latrines: Upon request, the Contractor shall provide portable latrines to supplement Government provided latrines for special events, for example 4th of July festivities, concerts, etc. The unit price for providing a latrine shall include movement to and from the service location, two rolls of toilet paper, one collection, and up to one-week in service. If more than one collection is required, the task item for 1-hole latrine collection will be used to pay for the service(s). Payment for providing contractor-owned latrines shall be made per the applicable task item.

5.7 Repairs: The Contractor shall make repairs to one-hole latrines as required and directed by the

KO. Repairs encountered during servicing shall be submitted to the KO for approval before repairs are made. If repairs are deemed necessary, the KO will issue a notice to proceed for the repairs. The Contractor shall maintain and furnish all repair parts. Satellite Industries, Inc.

manufactures the majority of the latrines presently in use. Other manufacturers include Synergy World, Olympic and Hampel Corporation, with a few miscellaneous plastic and fiberglass brands. Material and labor shall be included in the bid price for the applicable task items for various repairs. DRAFT

PART 6

CONTRACTOR MANPOWER REPORTING APPLICATION (CMRA)

6. CONTRACTOR MANPOWER REPORTING APPLICATION (CMRA): The Office of the Assistant

Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract. The Contractor shall supply all the information in the format using the following web address https://Contractormanpower.army.pentagon.mil. The required information includes:

6.1 Contract number, including task and delivery order number

6.2 Beginning and ending dates covered by reporting period

6.3 Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data

6.4 Estimated direct labor hours (including sub-Contractors)

6.5 Estimated direct labor dollars paid this reporting period (including sub-Contractors). The reporting period is the preceding fiscal year (i.e. Contractors shall report applicable information NLT 31 October for the portion of the preceding fiscal year that applied to work performed under the applicable contract).

6.6 Total payments (including sub-Contractors)

6.7 Predominant Federal Service Code (FSC) reflecting services provided by Contractor

(and separate predominant FSC for each sub-Contractor if different). FSC for this requirement is J099.

6.8 Estimated data collection cost

6.9 Organizational title associated with the Unit Identification Code (UIC) for the…