PWS Role Players Follow On (2).pdf

DRAFT PERFORMANCE WORK STATEMENT (PWS)

INFANTRY IMMERSION TRAINER (IIT) ROLE PLAYERS (RP) AND SUBJECT MATTER

EXPERT (SME) AND HOME STATION TRAINING (HST) RP SUPPORT SERVICES

Marine Corps Systems Command Program Manager Training Systems

Part 1

General Information

1. GENERAL:

This is a Firm-Fixed-Price (FFP) agreement for non-personal support services. The contract provides Role Players (RPs) and Subject Matter Experts (SMEs) for the Infantry Immersion Trainer (IIT) and Home Station Training (HST). Under this contract, the government will not supervise or control the contractor's personnel. The contractor's employees are accountable only to the contractor, and the contractor is, in turn, accountable to the government for delivering the required services.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, material, supervision, and non-personal services necessary to perform RP and SME support services. These support services are defined in this Performance Work Statement (PWS), except for those items specified as Government-Furnished Property (GFP) and services. The contractor shall perform to the standards in this contract.

1.2 Background: The Training and Education Command (TECOM), through its Range and Training Area Management (RTAM) Branch, sponsors the Immersive Training Range Support (ITRS) program. This program, which includes Infantry Immersion Trainer (IIT) facilities and immersive support for Home Station Training (HST), is managed by several U.S. Marine Corps (USMC) entities:

• Installation Training Support Divisions (ITSD)

• Range Training Area Management Division (RTAM D)

• Range Control and Current Operations (G3)

The primary goal of the ITRS program is to provide Marines with realistic, immersive training environments. This is achieved using IIT facilities, along with crucial contracted support from Role Players (RPs) and Subject Matter Experts (SMEs). This realistic training helps standardize Training and Readiness (T&R) tasks and non-standard training by simulating the complexities and stressors of the battlefield, thereby enhancing tactical decision-making skills. The USMC utilizes these training exercises to prepare Marines for deployment. The IIT focuses on developing decision-making abilities in small unit leaders and improving collective skills in a culturally realistic and repeatable setting.

RPs and immersive support are also vital for HST for United States Marine Corps units undergoing pre-deployment, quarterly, semi-annual, and annual training, as required by Marine Corps Mission Essential Task Lists and T&R Manuals. The use of RPs enhances the realism of HST events. SMEs contribute by assisting in scenario design and conducting after-action reviews within the IITs to help Marines meet their training objectives.

1.3 Objectives: The main objective of this effort is to provide comprehensive Role Player (RP) and Subject Matter Expert (SME) support services to military units at the Infantry Immersion Trainers (IITs) and during Home Station Training Events. Included Support Services and Items will be described further in Section 5.

Installation details will be described below.

1.4 Scope: The scope of this Performance Work Statement (PWS) is to provide Role Player (RP), Subject Matter Expert (SME), and Infantry Immersion Trainer (IIT) services. This includes supporting Home Station Training (HST) for the U.S. Marine Corps (USMC) with RPs and realistic Battlefield Effects (BFX). The primary goal of all services and items is to replicate battlefield realism.

1.4.1 Service Details: The Contractor shall provide all personnel, equipment, materials, and supervision necessary to deliver the services as defined in this Performance Work Statement (PWS). The services shall be performed in a manner that is efficient, effective, and consistently meets or exceeds the performance standards outlined herein. The primary objective is to ensure all required services are completed in a timely and professional manner, with minimal disruption to government operations.

Performance will be measured against the standards detailed in the Performance Requirements Summary (PRS) of this document.

1.4.1.1 Subject Matter Expert (SME) Services: SMEs provided by the contractor will be responsible for:

• Demonstrating expertise in USMC doctrine, tactics, and command relationships.

• Developing training documentation and scenarios.

• Planning, scheduling, and preparing for training events.

• Executing and facilitating live, standards-based training.

• Managing training support instrumentation and conducting after-action evaluations.

1.4.1.2 Role Player (RP) Services: RPs must be linguistically and culturally accurate to meet mission-specific requirements. They will portray a variety of roles, including:

• Opposition Forces and terrorists.

• Embedded foreign command staff.

• Foreign military and police units.

• Other personnel encountered in any given theater of operations.

1.4.1.3 Training Locations: Services will be provided at primary IIT locations and various HST sites across the United States and OCONUS.

Location Type

Sites

IIT Locations • Camp Pendleton, CA; Camp Lejeune, NC; MCTAB, Oahu, HI.

HST

Locations

• AZ: Yuma, AZ and Phoenix, AZ

• CA: Camp Pendleton, Twenty-nine Palms, Bridgeport, Fort Hunter Liggett, Ft. Irwin. Blythe, CA, and Fort Hueneme, CA

• GA: Ft. Stewart, GA

• HI: Marine Corps Base Hawaii (MCBH), Kahuku Training Area (KTA, Oahu), Pohakuloa

Training Area (PTA, Hawaii)

• NC: Camp Lejeune, Bogue Field, Atlantic Field, Fort Bragg.

• VA: Quantico MCB, Fort Story, Fort A.P. Hill, and Fort Pickett (Barfoot), VA.

CDRL B001: DI-ADMN-81249C - Conference Agenda CDRL B002: DI-ADMN-81250C - Conference Minutes

1.4.1.4 Integrated Product Team Meetings: A specific IPT dedicated to SME support will be held quarterly and will include the SMEs, the vendor's Project Manager, and the Requirements Sponsor. Key deliverables (CDRLS) and timelines for these meetings are as follows:

Deliverable Responsibility Timeline CDRL Ref.

Meeting Agenda Contractor Submit 5 business days prior to any scheduled IPT or SME meeting.

B001

SME IPT Meeting Minutes (Draft)

Contractor Submit within 5 business days after each monthly SME IPT meeting.

B002

SME IPT Meeting Minutes (Final)

Contractor Submit within 5 business days after receiving Government comments.

B002

1.4.1.5 Concept Development Conference: The contractor shall attend the Concept Development Conference (CDC) alongside base representatives, training units, and other stakeholders upon the initial request for support. During this meeting, participants will discuss and define the training objectives, exercise design requirements, role player and BFX support needs, and all relevant dates, timelines, and locations for the exercise. The primary goals of the CDC are to assess the feasibility of the exercise, finalize a Point of Contact (POC) list using the Role Player Request Form (RPRF), and schedule all future planning conferences. To ensure proper planning, the CDC must be held no later than 65 days before the start of training support if role players are required.

1.4.1.6 Mid-Planning Conference: The contractor shall attend the Mid Planning Conference (MPC) alongside base representatives, training units, and other stakeholders, if this meeting is deemed necessary during the CDC. This conference serves to finalize the details of the exercise, including the training objectives, personnel and equipment requirements, dates, locations, and the training scheme of maneuver.

To ensure readiness, and based on the unit's schedule, the MPC must be held no later than 14 days before the training is scheduled to begin.

1.4.1.7 Final Planning Conference: The contractor is required to attend the Final Planning Conference (FPC) alongside base representatives, training units, and other stakeholders. This conference serves as the last formal review to confirm the final training objectives, personnel, and equipment.

Additionally, the FPC will cover the planned hours of the exercise, verify equipment requirements, confirm dates, and include range walk-throughs. To ensure all final details are confirmed, this conference must take place no earlier than 7 days before the start of training.

1.5 Period of Performance: The Period of Performance (PoP) for this contract is sixty (60) months from the date of contract award.

This is a Multi-Year Contract. Performance under this contract is subject to the availability of funds appropriated for each fiscal year. In accordance with FAR 52.232-19, "Availability of Funds for the Next Fiscal Year," the Government’s obligation for performance of this contract beyond the current fiscal year is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. The Government may cancel this contract if funds are not appropriated for any succeeding fiscal year.

1.6 General Information:

CDRL B003: DI-MGMT-80934C- Management Plan

1.6.1 Quality Control: The contractor shall develop and maintain an effective Quality Control Program (QCP) to ensure services are performed IAW this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is the means by which the contractor will ensure that the work complies with the requirements of the contract.

The contractor shall deliver a QCP in its Management Plan submitted pursuant to Contract Data Requirements List (CDRL) B003 to the Government within 30 days after contract award.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Management Plan: The contractor shall develop and follow a management plan, which entails the management application of Integrated Product and Process Development (IPPD) tenets, including proactive identification and management of Risk. The management plan shall be delivered to the Government within 30 days after contract award, then updated as required pursuant to the delivery instructions in CDRL B003 and shall address the following:

• The plan must describe how the contractor will achieve full performance prior to contract expiration. The plans format is at the contractor’s discretion.

• Staffing resources allocated timeliness to the hiring of new and replacement personnel.

• The contractor shall provide a detailed response to their approach to managing performance and personnel.

• The plan shall provide staffing for the most efficient organization to execute the scope of the requirements at specific geographic locations. The Plan shall reflect how the staffing resource allocations shall be employed to accomplish the PWS fluctuations in training requirements. PWS fluctuations in schedules, such as personnel used to accomplish multiple tasks for timely response to workload fluctuations while maximizing efficiency and economy. In addition to maintaining workforce stability, personnel motivation, complete and timely personnel training, education and experience, personnel selection criteria, and personnel types and b.

• Communication includes team reporting structure for the project, assignment of tasks, methods for communication, coordination, and project team interface with both the contractor’s corporate structure and government team structure at each location.

• Quality and productivity with defined procedures for quality control and performance control, tracking procedures, and continuous quality improvements, attaining performance economies/efficiencies.

• Quality Assurance (QA) processes and procedures shall include trend analysis and delivery schedule. The QA program shall apply to all vendors and subcontractors performing work for the contractor.

• Subcontractor management describing the subcontractor(s) involvement in the performance of these requirements and how each subcontractor shall be managed for cohesive integration into the overall management approach and satisfaction of all objectives.

• Organizational chart of the proposed support organization (to include any subcontractors) shall include position, titles, and the number of Full Time Equivalents (FTEs) proposed for each support position.

• The contractor shall maintain and provide the Government with a list of contact numbers (including cell phones) and email addresses for the contractor’s representatives at their respective locations.

•The government shall have 15 working days for review and acceptance/rejection. The Contractor shall then have 15 working days to revise and resubmit.

1.6.4 Recognized Holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth National Independence Day Christmas Day Independence Day

1.6.5 Hours of Operation: The contractor is responsible for conducting business, between the hours of 0700 and 1800 local time, Monday through Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.6 Place of Performance: The contractor shall deliver the personnel, equipment, and materials needed for performance at any given training location. The contractor shall subsequently remove those resources and any resulting debris from those locations after the completion of that performance. Locations of training are referenced in section 1.4 of this PWS.

1.6.7 Type of Contract: The government will award a (Type of contract to be determined by CCE and the customer).

1.6.8 Security Requirements: The contractor shall comply with and adhere to the following security requirements.

1.6.8.1 Common Access Card Requirements: The Contracting Officer’s Representative (COR) will identify and only approve those contractor employees performing on this contract that require a Common Access Card (CAC) to perform their job function. IAW Headquarters United States Marine Corps issued guidance, relative to Homeland Security Presidential Directive – 12 (HSPD-12), all personnel must meet eligibility criteria to be issued a CAC. To meet the eligibility criteria, contractor employees requiring a CAC must obtain and maintain a favorably adjudicated Personnel Security Investigation (PSI).

Prior to authorizing a CAC, the employee’s Defense Information System for Security (DISS) record must indicate a completed and favorably adjudicated PSI, or at a minimum, that a PSI has been submitted and accepted (opened). The minimum acceptable investigation is a T-1 or a National Agency Check with Written Inquiries (NACI). If a contractor employee’s open investigation closes, and is not favorably adjudicated, the CAC must be immediately retrieved and revoked. CACs are not issued for convenience.

Facility Security Officers (FSOs) are responsible for notifying the MCSC AC/S G-2 Personnel Security Office (PERSEC Office) at 703-432-3490/3952 if any contractor performing on this contract receives an unfavorable adjudication after being issued a CAC. Due to insider threat concerns, the company is requested to notify the MCSC AC/S G-2 PERSEC Office at 703-432-3952/3490/3374, within 24 hours of any adverse/derogatory information associated with the 13-Adjudicative Guidelines concerning any contractor performing on this contract, if they have been issued a CAC and/or a MCSC building badge.

Each CAC is issued with a “ctr@usmc.mil” e-mail account that the individual contractor is responsible to maintain as active by logging in on a regular basis (at least twice a month), sending an e-mail, and clearing any unneeded e-mails. Contractors issued a CAC are prohibited from “auto- forwarding” e-mail from their dot mil e-mail account to their dot com e-mail account. If the “ctr@usmc.mil” e-mail account is not kept active, G-6 will deactivate the account, and the CAC will lose its functionality. Contractor employees shall solely use their government furnished “ctr@usmc.mil” e-mail accounts for work supporting the USMC, conducted in fulfillment of this contract. Contractor employees shall not use a contractor supplied or personal e-mail account to conduct official U.S. Government business. The use of a contractor or personal e-mail account for contractor business or personal use is allowed, but only when using cellular or a commercial internet service provider.

If a contractor loses their eligibility for a CAC due to an adverse adjudicative decision, they have also lost their eligibility to perform on MCSC contracts.

CDRL B004: DI-MGMT-80934C-Operations Security Plan (OPSEC)

1.6.8.2 Information Security Requirements/Protecting Controlled Unclassified Information (CUI)/OPSEC: The information provided to the contractor will be unclassified and/or Controlled Unclassified Information (CUI). The contractor is not required or expected to have a Facility Clearance and contractor personnel supporting this effort are not required to possess Personnel Clearance Levels. If the company has a DISS account, the Facility Security Officer (FSO) is required to establish, populate and own the DISS record of every contractor processed for and/or issued a Common Access Card (CAC). Any contractor personnel requiring access to U.S. Government CUI shall possess a completed background investigation (minimum of a T-1/NACI) for this Public Trust Position. Due to Insider Threat concerns, the Company is requested to notify the MARCORSYSCOM AC/S G-2 Personnel Security (PERSEC) Office at 703-432-3952/3490/3374, within 24 hours of any adverse/derogatory information associated with the 13 Adjudicative Guidelines concerning any contractor performing on this contract, if they have been issued a CAC and/or a MARCORSYSCOM building badge.

In accordance with DoDI 5200.48 - Controlled Unclassified Information (CUI), all contractors supporting MARCORSYSCOM who receive, store, or generate CUI are required to take the DoD Mandatory CUI Training, available on the Security Awareness Hub at:

https://securityawareness.usalearning.gov/cui/index.html. Per DoDI 5200.48 and pursuant to contractual requirements, DoD contractors require initial CUI training and annual CUI refresher training. Additional MARCORSYSCOM specific CUI training and guidance can be attained by contacting the MARCORSYSCOM AC/S G-2 at 703-432-3141 / 3140 or MCSC_ACSG2_SCMO@usmc.mil.

While performing aboard NAVY/USMC sites, the contractor shall comply with the provisions of DoD Directive 5205.02_, "DoD Operations Security (OPSEC) Program," SECNAVINST 3070.2A, MARCORSYSCOMO 3070.1B, MCO 3070.2A, and the MARCORSYSCOMO P5510.2C Security Manual, at all other sites the contractor shall comply with the local command and/or program OPSEC plan.

Contractor personnel shall follow OPSEC concepts and principles in the conduct of this requirement to protect critical information, personnel, facilities, equipment, and operations from compromise. All Contractors (including Subcontractors) shall supplement their current security practices by requiring any personnel involved in executing this contract to complete Government-sponsored and administered OPSEC training.

The contractor shall deliver its OPSEC Plan to the Government within 30 days after contract award, IAW CDRL B004. After the Government’s approval of the contractor’s OPSEC Plan, the contractor shall obtain KO’s approval before applying any proposed changes to its OPSEC Plan. The contractor shall update/revise the plan as required. The government shall have 15 working days for its review and acceptance/rejection. If rejected, the Contractor shall have 15 working days to revise and resubmit.

mailto:MCSC_ACSG2_SCMO@usmc.mil

If the contractor does not have an established OPSEC plan, the Government will provide a template for its development. The contractor shall deliver its OPSEC Plan in accordance with CDRL B004 within 30 days of the contract award. After the Government’s approval, the contractor shall obtain the Contracting Officer’s (KO) approval before applying for any changes.

CDRL A001: DI-MGMT-82247 - Contractor’s Systems Security Plan CDRL A002: DI-SCRE-82258 - Record of Tier 1 Level Suppliers

1.6.8.21 Protecting CUI in Nonfederal Information Systems and Organizations: The contractor shall provide “adequate security” for covered defense information that is processed, stored, or transmitted on the contractor’s internal information system or network. To provide adequate security, the contractor shall implement National Institute of Standards and Technology (NIST) Special Publication (SP) 800-171. The contractor shall deliver a System Security Plan (SSP) IAW CDRL A001. The contractor shall inform the Government when the plan’s recommendations are implemented. The submission shall be delivered 30 days after award and the updated as required. Revisions if needed shall be submitted throughout the period of performance as required. The government shall have 15 working days for review and acceptance/rejection. If rejected, the Contractor shall have 15 working days to revise and resubmit.

The contractor shall attach to the SSP a populated Plans of Action & Milestones (POA & M) with all outstanding findings discovered during the self-audit, describing compliance or non-compliance and plan of action(s) of the total list of security controls. The contractor shall control SSPs and plans of action, in a manner that affords a level of security commensurate with content that describes the contractor’s system vulnerabilities, including pending actions to implement NIST 800-171 security controls.

IAW DoDI 5200.48, released 6 March 2020, contractors with access to CUI must complete the initial DoD Mandatory CUI Training via https://securityhub.usalearning.gov/index.html and annually thereafter.

Within 30 days of award, the contractor shall deliver IAW the instructions in CDRL A002, its Record of Tier 1 Level Suppliers Receiving/Developing Covered Defense Information, otherwise known as CUI. The contractor shall revise and resubmit when the information changes. Within 15 days the Government will review and either approve or return for corrections. If rejected, the Contractor shall resubmit within 15 days.

The contractor shall allow Naval Criminal Investigative Service (NCIS) access to its computers and networks to install sensors, owned and maintained by NCIS, to monitor the contractor’s networks if and when intelligence indicates an actual or potential vulnerability. The contractor shall review user privileges annually and provide the Government with the audit results during the In Process Review (IPR).

CDRL A003: DI-MISC-80508B Scientific and Technical Report – Cyber Incident Reporting

1.6.8.22 Cyber Incident Response: The contractor shall submit CDRL A003 Scientific and Technical Report - Cyber Incident Report, within 15 calendar days of discovering the cyber incident (inclusive of the NIST 800-171), deliver all data used in performance of the contract that the contractor determines is impacted by the incident and begin assessment of potential warfighter/program impact.

Incident data shall be delivered IAW the Department of Defense (DOD) Cyber Crimes Center (DC3) Instructions for Submitting Media available at http:/www.acq.osd.mil/dpap/dars/pgi/docs/Instructions_for_Submitting_Media.docx. In delivery of the incident data, the contractor shall, to the extent practical, remove contractor-owned information from Government covered defense information.

If the contractor subsequently identifies any such data not previously delivered to DC3, then the contractor shall immediately notify the KO in writing and shall deliver the incident data within 10 calendar days of identification. In such a case, the contractor may request a delivery date later than 10 calendar days after identification. The KO will approve or disapprove the request after coordination with DC3.

https://securityhub.usalearning.gov/index.html

1.6.8.3 Personnel Security Requirements: The contractor shall comply with all requirements IAW the most recent version of the USMC RPTS Policy. The RPTS policy, dated 07 August 2015, which can be requested from the COR. This information shall be provided by the base security office. The mission of the RPTS is to conduct name-based checks, biometric screening, and continuous vetting to deter, detect, and mitigate any RP threats. It is also to:

• Safeguard Marine Corps warfighting tactics, techniques, and procedures from unauthorized disclosure

• Protect Personally Identifiable Information (PII) from unauthorized use, disclosure, or loss

• Protect our forces, assets, facilities, and families from malicious activity

The contractor shall submit to the local base RPTS program, anyone representing the contractor who is supporting the training evolution, interacting with the Marines associated with the evolution, and requiring installation access.

The contractor shall submit the candidate names to the local base RPTS program for background checks. A biometric screening, conducted by the installation, shall follow the name-based checks. The Federal Bureau of Investigation (FBI) as national security interest information will maintain all RP biometrics from RPTS.

The FBI will continuously screen derogatory information against the National Crime Information Center (NCIC) database, the DoD Automated Biometric Identification System (ABIS), the FBI Next Generation Integrated Automated Fingerprint Identification System (NG-IAFIS), and the Automated Biometric Identification System (IDENT). Through the RPTS process, the USMC units can conduct training events on schedule, employing fully vetted RPs.

1.6.8.4 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information, and property provided for the contractor’s use. At the close of each work period, the contractor shall secure all government facilities, equipment, and materials.

All contractor personnel must comply with the access control policies set forth in MCO 5530.14A, Marine Corps Physical Security and Law Enforcement Program, and the installation-specific procedures outlined in MCINCR-MCBQO 5530.2A, Perimeter Access Control, to be granted access to Marine Corps Base Quantico.

Access into Marine Corps Systems Command (MCSC) facilities is a separate privilege that requires the use of a Command-issued facility access badge, which is controlled by the MCSC Physical Security (PHYSEC) Team. The issuance of an MCSC facility badge is contingent upon the contractor first meeting the base access requirements. The process is as follows:

Badge Type Intended For Description

Green Badge "On-site" contractors

For personnel with a dedicated, by-name workspace within MCSC spaces.

Orange Badge

"Off-site" contractors

For personnel who frequently visit MCSC spaces (three or more times per week).

The MCSC facility access badge shall be initiated by the COR using the Badge Request process on the MCSC VIPER website. A badge may be issued prior to the final adjudication of a CAC or DBIDS credential; however, an unfavorable response will result in the immediate deactivation of any issued MCSC facility access badge. All other vendors who do not meet the "Green" or "Orange" badge standards must have their visit notified in advance via the MCSC Visitor Notification System by an authorized MCSC sponsor. Visitors without an approved notification will be denied entry unless an authorized escort can be coordinated.

In accordance with MCO 5530.14A, certain contractors will require enrollment in the Defense Biometric Identification System (DBIDS) to gain unescorted access to Marine Corps installations. The COR will identify and approve only those contractor employees who require DBIDS credentials to perform their duties. All personnel must comply with the perimeter access control order specific to the Marine Corps installation being accessed (e.g., MCINCR-MCBQO 5530.2A for MCB Quantico) For contractors providing Role Player (RP) services, the following biometric screening process is required:

The contractor shall deliver all RP representatives to the designated installation location for biometric enrollment as part of the Role Player Threat Screening (RPTS) process. This enrollment must be completed by 1600 local time the day before the Government’s 48-hour biometric review period begins. The RPTS biometric enrollment includes rolled and flat fingerprints, a full-frontal facial photo, and all required biographical information.

The Government will issue an installation-specific credential to verify the completion of the pre-employment RPTS. This credential is for identification purposes only and does not grant unescorted installation access. The escorting of RPs shall be conducted in accordance with local installation access policies. The contractor shall coordinate all screening with the appointed base RPTS program coordinator, who will maintain the master RP security roster.

1.6.8.5 Contraband/Weapons Searches: While on-board military installations, the representatives of the contractor and their property are subject to search by the Provost Marshall Office/Marine Corps Base (PMO/MCB) gate personnel, IAW federal law and local installation security measures. All cameras and electronic media devices discovered during the physical inspection shall be collected at the discretion of the installation.

1.6.8.6 Vehicles: The applicable base operations and training divisions, or Installation G3, may authorize the contractor to drive government-owned or commercial-leased vehicles, if available, in the performance of their official duties. The COR will identify those representatives of the contractor who are authorized to drive government vehicles. At no expense to the Government, the contractor shall ensure that all its representatives who have authorization to drive government vehicles meet local and state licensing requirements. Vehicles driven on ranges shall adhere to local base policy. Government vehicles will include the normal range of vehicles operated by range control or base motor pools (e.g. 4WD off-road vehicles, cars, trucks, or vehicles equipped with emergency lights and sirens). Motorcycles are not authorized. Government vehicle use will be IAW FAR Subpart 51.1 and 51.2.

1.6.10 Key Control. The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.6.11 Lock Combinations: The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan.

CDRL B005: DI-MGMT-81928 - Process, Status and Management Report

1.6.12 Special Qualifications: The contractor shall strictly adhere to the Role Player Threat Screening

(RPTS) Policy briefly described in the following:

Role Player Threat Screening Data Submissions

The contractor shall submit the following to the training installation; RPTS program coordinator for all RP candidates, at least 21-calendar days before a given training event. The contractor shall provide no more than 20% of the requested number of RPs to RPTS for biometrics and background checks, this to adhere to base PMO guidelines.

If a Role Player is denied the person shall be removed from all current and future events.

Submit a completed RP candidate list, which includes:

• Full name, date of birth, place of birth, citizenship, current address of residence, and social security number

• Submit results of an E-Verify check

• Provide proof with an Employment Eligibility Verification, Form I-9

• Verify the identification of the RP candidate through one of the required documents identified in MARADMIN 533-08, dated 22 September 2008

• Complete and return the SECNAV 5512/1 (APR 2025) Form, which can be requested from the COR

Role Player Threat Screening Requirements

To ensure continuous compliance with all security standards, screening standards, and Role Player Threat Screening (RPTS) obligations, the contractor shall submit a monthly RP Security Audit Report to the COR.

This report shall accompany the contractor’s progress, status, and management report, as specified in CDRL B005. All submissions are due no later than the 15th of each month, starting the first full month following contract award and continuing until contract completion. Government acceptance of this report, or any progress report, does not signify agreement to changes in contractual requirements, standards, or specifications; only written directions from the Contracting Officer (KO) can authorize such modifications.

RPTS Process – Denials

A given RP shall be denied, and findings documented if any of the following applies to the individual:

• On the National Terrorist Watch list

• Immigration violations involving fraud or willful misrepresentation, illegally present in the United States, or whose United States citizenship, immigration status, or social security number cannot be verified

• An outstanding National Crime Information Center criminal warrant

• Registered sex offender, as defined by state law in which the installation resides

• Listed on the arson registry, regardless of date of criminal offense

• Former military active duty with bad conduct, dismissal, or dishonorable discharge

• Issued a debarment order, or is currently banned from any United States military installation A given RP shall be denied, and findings documented if any of the following applies to the individual. If received a felony conviction for:

• Criminal offense of sexual nature

• Criminal offense of violence within the past ten years

• Criminal offense via gang related activity, supremacist, or extremist behavior

• Criminal offenses in which a weapon was used either as a means of violence or a threat of violence

• Criminal offense involving possession, use, distribution, trafficking, and/or manufacturing of any controlled or illegal substance

• Other criteria established by Headquarters Marine Corps (HQMC) and/or the installation commander

1.6.13 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

These meetings shall be at no additional cost to the government.

The PAC is the first meeting of key contractor and Government participants and expected to occur in

Orlando, Florida NLT 20 business days after the contract is awarded. The Government reserves the right to conduct the PAC virtually if necessary. The principal purpose of the PAC is for the contractor to demonstrate to the Government their operating procedures, methodologies, and processes that will be used by the business contractor to perform the specific requirements of the contract. This PAC will include a review of the contract terms, conditions, and specific requirements. During the PAC, the participants will review the applicable roles and responsibilities of the parties. The PAC also provides the parties with an opportunity to identify, and resolve, any ambiguity with respect to the contract terms and conditions.

The contractor shall deliver a PAC Agenda, which meets the minimum requirements provided below for the PAC in accordance with CDRL B001 Conference Agenda, CDRL B002 Conference Minutes. The data deliverable shall be generated and delivered to the Government IAW the specific performance requirements that accompany this contract.

• Entrance Criteria for the PAC:

(1) Government Acceptance of the PAC agenda

(2) Submission of CDRLs B001 and B002 for Government review five business days prior to PAC

• Agenda for the PAC (minimum requirements)

(1) Introduction and Organizational Overview

(2) Discussion and clarification of requirements including CDRLs

(3) Risk identification and risk assessment

(4) Management Plan

(5) Phase-In Plan

(6) Phase-Out Plan

(7) QA / Quality Control Process

(8) Staffing Plan

(9) Review of Action Items

• PAC Exit Criteria

(1) Government acceptance of the PAC minutes IAW CDRL B002 Conference Minutes.

1.6.14 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The

COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance:

maintain written and oral communications with the Contractor concerning technical aspects of the contract:

issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.15 Key Personnel: The following personnel are considered key personnel by the government:

Contract Project Manager, Assistant Project Manager, On-site Project Manager and RP Manager. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 8:00 a.m. to 4:30p.m EST., Monday through Friday except Federal holidays or when the government facility is closed for administrative reasons. Qualifications for all key personnel are listed below:

Key Personnel

Key Positions Certifications Skill Project Segment

Contract Project Manager Project Management Professional (PMP) Certification provided by the Program Management Institute (PMI) or equivalent experience

Proven leadership, cost control, planning, scheduling, management and organizational skills

Implementation

Assistant Project Manager PMP Certification provided by PMI or equivalent experience

Proven leadership, cost control, planning, scheduling, management and organizational skills

Implementation

On-site Project Manager PMP Certification provided by PMI or equivalent experience

Proven leadership, military operations, organizational skills, resource management, scope and schedule management

Implementation

RP Manager No certifications required

Proven leadership, conflict resolution skills, scope, military operations, management, and organizational skills

Implementation

1.6.16 Identification of Contractor Employees: All contract personnel attending meetings, answering

Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. The contractor shall ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Contractors shall obtain visitor badges IAW a given base’s security policy.

1.6.17 Contractor Travel: The contractor's personnel shall travel both within the Continental United States (CONUS) and Outside the Continental United States (OCONUS) as needed to attend meetings, conferences, and training sessions. This may also include travel to offsite training locations and the shipment of necessary training aids.

Travel Authorization and Expenses

Aspect Requirement

Approval All travel requires prior notification to the Contracting Officer's Representative (COR) and formal approval from the government.

Expenses Travel expenses will be reimbursed in accordance with the Joint Travel Regulation (JTR) and are subject to the funding limits specified in the contract.

Role Player (RP) Sourcing and Travel

The contractor shall prioritize sourcing RPs locally for each training exercise.

• Local Sourcing Preference: The contractor shall prioritize sourcing all Role Player (RP) personnel from the local commuting area of the training event to minimize travel costs.

• Authorization for Non-Local Personnel: If qualified local RPs are unavailable to meet specific, essential scenario requirements, the contractor is authorized to utilize non-local personnel. This requires the pre-authorization of transportation and lodging.

• Travel Cost and Per Diem Limitations: When non-local travel is authorized, costs for lodging, meals, and incidental expenses (M&IE) incurred are allowable only to the extent that they do not exceed, daily, the maximum per diem rates for the travel location as prescribed by the Federal Travel Regulation (FTR). All travel-related costs are governed by the principles of reasonableness and allowability outlined in Federal Acquisition Regulation (FAR) 31.205- 46(a)(2).

1.6.18 Other Direct Costs: This category includes travel (outlined in 1.6.13), reproduction, and shipping expenses associated with training activities and visits to contractor facilities.

1.6.19 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.20 Organizational Conflict of Interest: To the extent that the work under this contract requires access to proprietary, business confidential, or financial data of other companies, and as long as these data remain proprietary or confidential, the contractor shall protect the data from unauthorized use and disclosure and agrees not to use it to compete with other companies. “Organizational Conflict of Interest” means that because of other activities or relationships with other persons, a person is unable or potentially unable to render impartial assistance or advice to the Government, or the person’s objectivity in performing the contract work is or might be otherwise impaired, or a person has an unfair competitive advantage.

“Person” as used herein includes corporations, partnerships, joint ventures, and other business enterprises.

The contractor warrants that to the best of the contractor’s knowledge and belief, and except as otherwise set forth in the contract, the contractor does not have any organizational conflict of interest(s) as defined in the paragraph above.

It is recognized that the effort to be performed by the contractor under this contract may create a potential organizational conflict of interest, on the instant contract or on a future acquisition. To avoid potential conflicts of interest, and to avoid prejudicing the best interest of the Government, the right of the contractor to participate in future procurement of equipment and/or services that are the subject of any work under this contract, shall be limited as described below IAW the requirements of Federal Acquisition Regulation (FAR) Subpart 9.5.

1.6.21 PHASE IN /PHASE OUT PERIOD: To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the Contractor shall have personnel on board, during the 30-day phase in/ phase out periods. During the phase in period, the Contractor shall become familiar with performance requirements in order to commence full performance of services on the contract start date.

1.6.22 Contractual Clarification: The requirements contained in the PWS do not constitute the provision or sale of devices where the primary purpose of the device or devices is instruction for the use, operation and/or maintenance of military equipment of any nature or kind and the training in the use, operation or maintenance with all military simulator equipment. Based on the above, DFARS Class Deviation prohibiting the use of the 8(a) Business Development Program to acquire Military Simulation and Military Simulation Training does not apply to this requirement.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer and or terminate contracts and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the…