PWS Revised Final Redacted for Lease and Maintenance of the Deionized Water Jet Filtration Tanks-Serv P25 009 RN PR.pdf

PERFORMANCE WORK STATEMENT

for the

Lease and Maintenance of the Deionized Water Jet Filtration Tanks

For PMXG

Prepared by OC-ALC/OBCA

17 March 2025

Section One:

Description of Services:

The 76 PMXG requires Lease and Maintenance of the De-ionized Water Jet Filtration Tanks;

in order to supply De-ionized Water for the De-ionized Water Regeneration Treatment Tanks,

1.0. Scope: The Contractor shall provide all labor, tools, equipment, test equipment, materials, parts, quality control, transportation and inspection manuals that are necessary to perform the services for the Lease and Maintenance of the De-ionized Water Jet Filtration Tanks for the De-ionized water to supply the waterjet machines at the Oklahoma City–Air Logistics Complex, (OC-ALC). The equipment that the tanks will supply are listed in the Equipment List.

1.1. The Contractor shall be responsible for insuring that all services, parts and Original Equipment Manufacturer, (OEM), components provided under this contract are in accordance with, (IAW), the terms and conditions outlined herein and conform to the manufacturer’s equipment specifications and this PWS.

1.2. Requested Services: The Contractor shall provide and install a set of one (1) each De-ionized Water Regeneration Treatment Tanks. These tanks shall consist of Cation and Anion tank identified on the Equipment List . Up to seven (7) of the Systems on the Equipment List may be replaced during this contract with similar equipment, and the contract will be valid for transfer from old machines to new machines at no extra charge. If equipment is replaced, updated equipment lists will be provided. The installation of new tanks shall be done within two business days of contract award for each Water Jet. Each set of De-ionized Water Regeneration Treatment Tanks shall support a three (3) gallons per minute (GPM) flow rate of process water and a process pressure of 120 pounds per square inch (psi). Total Dissolved Solids, (TDS), shall be kept at an acceptable level, which is from 50 to 150 parts per million (PPM).

1.2.1. During the leased period, the Contractor shall provide all of the maintenance on each set of De-ionized Water Regeneration Treatment Tanks that is IAW the industry's standard practices and the manufacturer's specifications.

1.3. Change-out(s), Malfunction and Notification Process: When equipment change-out(s) or system malfunction(s) occur, the Government Point of Contact, (GPOC), will contact the Contractor. The GPOC will telephone the Contractor and provide them with the following information: The Water Jet equipment Identification number, change-out instruction(s), or a brief description of the malfunction(s), location(s) of equipment, and the name and telephone number(s) of the technical point of contact(s). The GPOC will then provide the Contractor with a written copy of the request by fax or e-mail. The Contractor shall respond back to the GPOC within two

(2) clock hours; and the Contractor's technician shall arrive on site at the location of the downed equipment within twenty-four (24) clock hours after receiving telephone notification about the change-out(s) or system malfunction(s). If there are system malfunction(s), the Contractor shall provide comparable replacement(s). If the equipment cannot be repaired on-site within twenty-four (24) clock hours of discovery, the replacement equipment shall be transported to Tinker AFB, OK, at no additional cost to the Government.

1.3.1. During the change out(s), the Contractor shall provide one (1) set of De-ionized Water Regeneration Treatment Tanks for each downed water jet and remove all exhausted De-ionized Water Tanks from the site after each service.

Note: The annual estimate of bottles that are needed for change out services is twenty-two (22).

1.4. Maintenance Service Report: The Contractor shall provide the GPOC with a written Service Report within two (2) working hours. The Report may be delivered in person, by fax or e-mail after the change-out(s) services and maintenance support services have been completed. The Service Report shall contain the following information: Name of the company, service date, description of services provided, the reason for the change-out, the Water Jet OC identification number that required the service, the number and type of tanks serviced, (e.g. Cation, Anion, Carbon), Corrective actions taken, additional services recommended, (if any), any Corrective actions that were taken, and the legible name and signature of the technician who is performing the services.

1.5. Completion of Lease: After the Contractor, completes the lease, they shall remove all of the leased tanks within five (5) working days and provide the GPOC with a pickup report. The pickup report shall contain the following information: Name of the Company, lease date, legible name of technician performing the services, pickup date for the tanks that were leased, and signature of the GPOC who is identified as the on-site Government technical POC.

1.6. Increase/Decrease of Equipment: The Government reserves the right to increase and decrease the number of Water Jet systems that are to be serviced by 4 (four) systems. This shall be accomplished through issuing a modification that is based on the Government’s need during the life of the contract. The Contractor shall provide the agreed upon De-ionized Water Systems IAW the unit prices, terms and conditions that were agreed upon at time of contract award.

1.7. Quality Assurance: According to the contract’s inspection clause, the Government will evaluate the Contractor’s performance under this contract. The GPOC will participate in the administration of this contract. Any matter concerning a change to the scope, prices, terms, or conditions of this contract shall be referred to the CO. All services to be performed by the Contractor during the period of this contract will be subject to review by the CO or GPOC.

1.8. Corrective Action Report (CAR)/Complaint Contractor Response Time: The Contractor shall provide a written response within two (2) business days which addresses the root cause, Corrective action, and preventive actions in relation to the submitted CAR or Customer Complaint.

1.9. Continuation of Essential Department of Defense (DoD) Contractor Services During Crisis: This requirement has been determined to be non-essential and does not require continued support during a crisis as defined in DFARS 252.237-7023.

1.10. Hours of Operation: The Contractor shall perform the work required for this contract during the following days and hours: Monday through Friday, 7 AM to 5 PM. If work hours are required outside of the hours stated, the Contractor shall contact the GPOC to obtain approval from the CO. After the CO approves, the Government Subject Matter Expert, (SME), or the GPOC must be present with the Contractor.

1.11. These dates and hours exclude Federal Holidays, and Base closures that are due to inclement weather, and furlough days, as applicable.

1.12. Contractor Personnel: The Contractor shall provide the name of the Contract Manager, (CM), and any alternates who shall act for the Contractor when the CM is absent. They shall be designated to the CO and GPOC, in writing, within ten (10) business days after the contract award date. The Contractor shall provide telephone numbers and e-mail addresses where the CM and alternates may be contacted at any time. The CM or alternate shall have full authority to act for the Contractor on all matters, relating to the operation of this contract at the OC-ALC on Tinker Air Force Base, (AFB). The CM or alternate shall be available to meet on the installation with Government personnel, that has been designated by the CO to discuss problem areas. The Contractor shall provide a CM who can read, write, speak, and understand English fluently.

1.12.1. The Contractor and the Contractor’s personnel shall be required to identify themselves as being the Contractor’s personnel, either by introducing themselves or being introduced as the Contractor’s personnel. The Contractor’s personnel shall also display distinguishing badges or other visible identification for meetings with the Government’s personnel or while performing work for the OC-ALC on Tinker AFB. The Contractor and the Contractor’s personnel shall also identify themselves as being Contractor employees in telephone conversations and in formal and informal written Correspondence.

1.13. Listing of Contractor Employees: The Contractor shall provide the GPOC with an initial list of names and position titles of the employees who will come to Tinker Air Force Base. This list shall be provided within five (5) business days after the contract award date. The Contractor shall also provide the GPOC with an updated list of personnel when the employees affecting the work of this contract change status or position.

1.13.1. The Contractor shall not employ persons on this contract, if such employee is identified to the Contractor as being a potential threat to the health, safety, security, and/or general well-being, or operational mission of the installation and its population. The Contractor shall not employ any person who is an employee of the United States, (US), Government, if the employment of that person would create a conflict of interest. The Contractor shall not employ any person who is an employee of the Department of the Air Force, (AF), either military or civilian, unless such person seeks and receives approval according to the DoD 5500.7-R Joint Ethics Regulations, (JER).

In addition, the Contractor shall not employ any person who is an employee of the Department of the AF, if such employment would be contrary to the policies contained in the Air Force Instruction, (AFI), 64-106, Air Force Industrial Labor Relations Activities. The Contractor shall be prohibited from employing off-duty GPOCs who are providing surveillance on any contracts or sub-contracts awarded to the Contractor. All of the Contractor’s personnel, depending on the particular condition, occasion, place, or job assignment shall be required to wear professional and suitable attire. All of the Contractor’s personnel shall conduct themselves in a professional and courteous manner. The selection, assignment, reassignment, transfer, supervision, management, and control of the Contractor’s personnel in performance of this PWS shall be the responsibility and prerogative of the Contractor. However, the Contractor shall comply with the requirements set forth in this PWS and Tinker AFB regulations concerning the conduct of employees as referenced herein. The Contractor shall employ and maintain a technically trained and experienced work force.

1.14. Environmental Protection & Safety: The Contractor shall be knowledgeable about and comply with all of the applicable Federal, State and local laws, regulations, instructions and requirements regarding Environmental Protection and Occupational Safety and Health. The Contractor shall comply with all laws, instructions or regulation changes that occur during the term of this contract.

1.14.1. Contractors shall be compliant with the Tinker Air Force Base, (TAFB), Supplement to Air Force Instruction, (AFI), 32-7002, which is the “Hazardous Materials Management”, Tinker AFB procedures per Tinker Air Force Base Hazardous Waste Management Plan, (TAFB HWMP), and the Complex procedures per Oklahoma City Air Logistics Complex, (OC-ALC), Supplement to AFI 32-7002, which is the “Hazardous Material Management” and the OC-ALCI 32-101, which is the “Air Quality Record Keeping Procedure”. Publications are available for downloading or ordering digitally on the e-Publishing website at www.e-publishing.af.mil.

1.15. Hazardous Material (HAZMAT): If HAZMAT will not be brought on Base or used in performance of this contract, the Contractor shall certify by official Correspondence that “HAZMAT will not be brought on Base” or “No HAZMAT Usage.” This Certification shall be provided to the GPOC within ten (10) days after award. After the GPOC receives the Certification, the requirements of this section will no longer apply. If it is determined that the Contractor is in violation of the HAZMAT Certification, appropriate penalties, including administrative and disciplinary action shall be assessed.

1.15.1. The Contractor shall not store chemicals or Hazardous Materials, (HAZMAT), on Tinker AFB. Contractors shall be compliant with the HAZMAT management procedures per the Oklahoma City Air Logistics Complex, (OC-ALC), Supplement to AFI 32-7002, which is the “Hazardous Materials Management”. The Contractor shall maintain a log of all HAZMAT that is used on Base. This usage log shall be provided to the GPOC monthly, on the last business day of each month, or when the required work is completed.

1.16. Safety Data Sheet (SDS) and Labeling: After the GPOC receives a copy of the “No HAZMAT Usage” Certification, the requirements of this section no longer apply.

1.16.1. The Contractor shall not transport, ship or use any chemicals, materials or substances used in the performance of this PWS on Tinker AFB until written approval has been provided by the 72 ABW/CEIE, Natural Infrastructure Management, (Environmental Compliance). The Contractor shall submit all Safety Data Sheets, (SDSs), and a completed OC-ALC Form 152, SDS Information Sheet to the GPOC, ten (10) calendar days after the contract award date.

The Contractor shall receive approval from the GPOC before shipping any chemicals, materials or substances to Tinker AFB. A copy of the Manufacturer’s SDS shall accompany the shipment.

The Contractor shall comply with the effective dates for the SDS requirements IAW the Occupational Safety and Health Administrations, (OSHA), Hazardous Communication Standard, Title 29, Code of Federal Regulation, (CFR), Part 1910.1200. Prior to shipping to Tinker AFB, and IAW OSHA Hazardous Communication Standards, Title 29, CFR Part 1910.1200 (2012):

the Contractor shall ensure that the containers of hazardous chemicals are labeled with the following information: product identifier; signal word; hazard statement(s); precautionary statement(s); pictogram(s); and the name, address and telephone number of the chemical manufacturer, importer, or any other responsible party. The GPOC will forward all SDS submittals to the 72 ABW/CEIE for approval. A current manufacturer’s SDS shall be submitted to the GPOC, if the Contractor changes manufacturers or vendors for any of the chemicals that were previously approved. The Contractor shall maintain copies of the manufacturer’s SDSs for all chemicals and SDS. These SDS shall be readily accessible at all times by the Contractor’s personnel, as well as to the Government’s employees.

1.17. Hazardous Waste: If no HAZWASTE will be generated during the performance of this contract, the Contractor shall certify in writing on company letterhead, “that there isn’t any Hazardous Waste Generation.” This Certification shall be provided to the GPOC within ten (10) days after award. After the GPOC receives the “No Hazardous Waste Generation” Certification, the requirements of this section no longer apply. Appropriate penalties, or administrative and disciplinary action shall be assessed if the Contractor is found to be in violation of the above Certification.

1.17.1. The Contractor shall dispose of the following items: contaminated solid waste, spent or processed chemical solutions, used rags and hazardous waste, in the Government furnished waste containers that are located in the shop or in the area where the work is being performed. The Contractor shall notify the GPOC if the required waste containers are not available on site.

1.18. Discharges: Any discharges into Tinker’s Industrial Waste Treatment Plant, (IWTP), or sanitary sewer shall be approved and done IAW the Tinker Industrial Waste Water Discharge Permit as instructed by the 72 ABW/CEIE, Natural Infrastructure Management, (Environmental Compliance). Notice of Intent documentation shall be provided to the GPOC within ten (10) days after award. The GPOC will submit the required Notice of Intent documentation to the UEC for 72 ABW/CEIE approval. The Contractor shall not discharge into the IWTP and sanitary sewer until approval has been issued by the 72 ABW/CEIE. The Contractor shall maintain the records of the written approvals that were issued by 72 ABW/CEIE, for discharges into IWTP and sanitary sewer.

1.19. Off-Site Discharges: For discharges outside of Tinker AFB, the Contractor shall ensure that waste water discharges, which may contain pollutants resulting from any contracted service, go to a State or Federal permitted treatment facility such as a Municipal Publicly Owned Treatment Works, (POTW). The Contractor shall provide a letter to the GPOC, from the POTW that states that the POTW is permitted for all pollutants that the Contractor may discharge during the contracted service. This letter shall be provided to the GPOC ten (10) calendar days after the contract award date.

1.20. Spills: If a spill occurs that could enter the storm system or cause any harmful environment effects, the Contractor shall immediately call 911 to report the incident. When possible, the Contractor shall use a Base telephone to receive help from Tinker AFB 911. If using a cell phone, the Contractor shall request Tinker AFB 911. The Contractor shall immediately report all environmental violations to the GPOC and UEC. The Contractor shall provide five (5) copies of a typed or written report that describes the incident, this report shall be provided within four (4) clock hours as follows: One (1) copy to the CO, two (2) copies to the GPOC, a copy for UEC and one (1) copy for record.

The format of the report shall be left up to the Contractor, but the report shall contain the following information:

1.) Name and contact number of the person reporting the spill 2.) Date and time of the incident 3.) Location and source of spill 4.) Substance or pollutant spilled 5.) Amount spilled and rate of discharge 6.) Any damages or injuries involved 7.) Extent of area impacted 8.) Potential hazards 9.) Actions taken 10.) Organizations contacted 11.) Remarks Section - that addresses the cause of the spill (e.g. human error, equipment, etc.) and whether 911 was called and which agencies responded.

1.21. Environmental Training: After the GPOC receives the “No Hazardous Waste Generation” Certification, the requirements of this section no longer apply.

1.21.1. Contractor personnel performing duties in the service of this PWS shall have training that familiarizes the person with the details of the following items: Resource Conservation Recovery Act, (RCRA) regulations in 40 CFR 260 through 279; applicable State Laws and regulations;

DoD, Air Force and local requirements. This training can be obtained through creditable training institutions or companies. All training shall be approved by the 72 ABW/CEIE, Natural Infrastructure Management, (Environmental Compliance). RCRA training is at the Contractor’s expense, and is available at the following links:

http://www.natlenvtrainers.com/RCRA-hazardous-waste.htm, http://www.skillsoft.com/catalog/detail.asp?CourseCode=esh_sah_a34_sh_enus000000 and http://www.lion.com/Storing-Hazardous-Waste-for-LQGs .

Before training is obtained, the Contractor shall provide the GPOC with the name of the training institution or company, and a copy of the course description. This information shall be provided for approval within ten (10) calendar days after the contract award date. Once written approval has been received from the GPOC, the Contractor shall provide the GPOC with copies of the Environmental Training Certificates for the employees who are performing duties in the service

1.28. Contractor Phase-In: To ensure a smooth transition from the current Contractor to the new Contractor, a ten (10) calendar day phase-in period is required. The current Contractor shall cooperate with the incoming Contractor to ensure a smooth transition is accomplished during the phase-in and phase-out periods. During the ten (10) calendar day phase-in period, the new Contractor shall hire a workforce to ensure that satisfactory performance begins on the contract start date. The Contractor, after coordination with the GPOC, shall allow the new Contractor to conduct on-site interviews with the current Contractor’s employees. As applicable, the Contractor shall obtain security clearances, CAC, or Contractor badges for the newly hired employees.

The Contractor shall ensure that all training requirements for the newly hired employees are completed before the contract start date, or before starting work on Tinker AFB.

1.29. Contractor Phase-Out Requirements: During the phase-out period, the incumbent Contractor shall be responsible for all work performed under this PWS. The incumbent Contractor shall cooperate in order to permit an orderly transition of workload. The incumbent Contractor shall allow the new Contractor and the Government’s personnel access without interference, in order for them to observe the day-to-day operations and to become familiar with the work requirements and procedures.

1.30. Contractor Manpower Reporting (CMR): The Contractor shall report ALL of the Contractor’s labor hours that are attributed to this contract. These hours are to include the sub-contractor’s labor hours that are required for the services provided under this contract. The Contractor is required to completely fill in all of the required data fields via a secure data collection site, which can be found at the following website: http://www.ecmra.mil

1.30.1. The Contractor shall report all of the labor hours that are executed during the contract’s Period of Performance, (PoP), for each Government Fiscal Year, (FY). Each Government FY runs from 1 October through 30 September of the following year. Although the labor hours executed may be completed any time during the FY, all data shall be completed no later than (NLT) 31 October of each calendar year. Contractors may direct questions to the CMR help desk at the following e-mail: http://www.ecmra.mil.

1.32. Training – General (including but not limited to): The Government GPOC will provide training via slides, video, or classroom prior to the Contractor performing work at the OC-ALC.

The Government will be responsible for all approved costs associated with the training identified below. The GPOC will document training on and maintain copies of the completed AF IMT 1151, Training Attendance and Rating, as part of the contract surveillance file. The Government will add or remove training as required per Air Force Regulation.

The Contractor shall contact the GPOC before performing any work, in order to accomplish the required training or to verify that the required training listed below has been completed:

Contractor Required Courses Course Number FOD and DOP Awareness Training Course Initial CHPMAS0000400SU AFMC FOD and DOP Awareness Training Refresher CHPMAS0001301CB Initial Fire Safety and Prevention Training CTESAF0000100SU Refresher Fire Safety and Prevention Training, Computer Based Training (CBT)

CTEMAS0002900CB

OC-ALC Environmental Accountability/Solid Waste Training, CBT MTEMAS9713800BR OC-ALC Human Factors Training, CBT MTEPDV9775100BR Environmental Management Systems (EMS) - General Awareness Training MTEENV9733070BR

ISO 50001 Compliance Training Records Management - User Training MLMW0188 Controlled Unclassified Information (CUI) Training_2022BG ZZZ2021CUI OC-ALC/OB Initial Workplace Specific FOD/DOP Briefing MTEMAS0002011BR If the Contractor IS going on to the shop floor, this class is required:

Lockout/Tagout Initial and Refresher Course for Affected Personnel, CBT

CTEMAS0003001CB

If the Contractor IS going to lockout/tagout equipment, these classes are required:

Lockout/Tagout Initial Course TE00141 Lockout/Tagout Refresher Course for Authorized Personnel, CBT CTEMAS0003000CB If the Contractor IS going to be in any Controlled Area OR Flightline/Ramp, this class is required:

Controlled Area Training MTEMAS9712900BR If the Contractor IS going to be in any Restricted Area OR Flightline/Ramp, this class is required:

Controlled/Restricted Area Training MTEMAS9710130BR If the Contractor GOES into a confined space, these classes are required:

Confined Space Entry Initial Course MTESAF0000500SU C-135 Annual Site-Specific Confined Space MTEMAS9711401BR B-1 Annual Site-Specific Confined Space MTEMAS9711402BR B-52 Annual Site-Specific Confined Space MTEMAS9711403BR E-3/E-6 Annual Site-Specific Confined Space MTEMAS9711404BR If Contractor IS handling Hazardous Materials, these classes are required:

Hazardous Waste Management Practices MTEENV0000100SU Hazardous Waste Management Practices - Annual Refresher MTEENV0000200SU Hazardous Chemicals, Handling and Storage MTESAF0008400SU

Section Two: Reserved: Is Not Required Under SAT

SECTION THREE:

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES.

3.1. Government Furnished Property (GFP)

3.1.1. Government Property Repair/Maintenance (or Similar Requirement) On-Base.

Government Property Repair and Maintenance on Base is not considered GFP, IAW the Federal Acquisition Regulations, (FAR) Parts 45 and 52.245, plus the supplements.

The Government Organization, 76 PMXG, is responsible for the Government Property Repair and Maintenance on Base and will be responsible for the following: Government Property inventory, record keeping, reporting requirements, (including the Report of Survey), and disposal during the performance of this contract.

3.1.2. GFP - Repair/Maintenance Off-Base.

Not Applicable

3.2. Government Furnished Services, (GFS), are applicable during the performance of this contract. The Government will furnish the following services at Tinker AFB, (TAFB), OK:

3.2.1. Security Forces. The Government will provide general on Base security forces services.

The security forces telephone numbers are as follows, 911 for emergencies, for crimes in progress, call 405-734-2000 and for non-emergency calls, call 405-734-3737. The off Base 911 center receives 911 cell phone calls. Cell phone users need to advise the 911 off Base center that they are on TAFB, in order to be connected with the on Base 911 call center.

3.2.2. Fire Emergency and Routine Services. The Government will provide general on Base fire protection services. The Contractor shall comply with the fire prevention rules and regulations, that are enforced by the TAFB, Fire Prevention Branch. Call 911 for emergencies. For routine fire prevention matters call 405-734-3981 or 405-734-3982 and for after hours and weekends call 405-734-7964. For routine calls to dispatch call 405-734-7964.

3.2.3. Workspace. The Government will provide access to the equipment and adequate workspace around the equipment.

3.3. Government Property Incidental to the Government Installation or Site.

Not Applicable

3.4. Intangible Government Property.

Not Applicable

3.5. Contractor Acquired Property, (CAP), Time and Materials, (T&M), Labor Hours (LH), Cost, and Travel Contract Line-Item Numbers, (CLINS). Not Applicable.