PWS Reverse Osmosis Draft update-Final 2.docx

Monthly and Quarterly Maintenance of Reverse Osmosis Systems

PERFORMANCE WORK STATEMENT

1. Scope: Contractor shall service and maintain the equipment within the original equipment manufacturers (OEM) specifications, and in accordance with US, State, and Local laws and regulations, Joint Commission requirements, and Association for the Advancement of Medical Instrumentation (AAMI) standards for critical water systems. They provide preventative maintenance of 4 WRO300H Reverse Osmosis (R.O.) Machines + Carbon Filter Tanks manufactured by MAR COR PIN 920-03-835 Rev 1, and CWP 100, Model WRO H/S.

2. Requirements:

2.1 General Performance Requirements:

2.1.1 Ensure that only fully qualified field engineers and/or technicians shall be employed in the performance of any and all work performed under this contract. Service personnel shall have sufficient experience to demonstrate proficiency in maintenance of the product.

Field Service Reports will be sent to the following Biomedical Engineers org box dha.keesler.81st-MDG.list.mdss-sgsme@health.mil

Completed Field Service Reports are required prior to acceptance of any invoice. Failure to submit a Field Service Report can result in delay of payment or rejection of invoice from Government. It is highly recommended that the Contractor attach a copy of the Field Service Report to their Wide Area Workflow Invoice in order to expedite invoicing process.

2.3 MONTHLY PM Service on 4 WRO300H Reverse Osmosis (R.O) Machines to include:

· Changing R.O. Pre Filter 1 Micron Filter 10" for portable R.O.'s

· Water Testing on product water from each R.O. Machine for Bacteria & LAL Test for Endotoxins. Lab used must be a Clinical Laboratory Improvement Amendments (CLIA) certified lab as required by The Association for the Advancement of Medical Instrumentation (AAMI).

· (4) WRO300H R.O. sanitation with heat standard.

2.4 MONTHLY PM service on 1 CWP water purification unit to include:

System Performance Review which includes:

a. Inspection/Recording of Dialysis System Reading Data

b. Inspection/Recording of Operation Log Book Data

c. Inspection/Recording of Feed Water Chemistry Data

d. Inspection/Recording of Blend Valve Performance Data

e. Inspection/Recording of Booster Pump Performance Data

f. Inspection/Recording of Softener Data

g. Inspection/Recording of Carbon Tanks Data

h. Inspection/Recording of R.O Data

i. Inspection/Recording of Storage Tank Data

j. Inspection/Recording of Control Panel Data

k. Inspection/Recording of Mixed Bed(DI) Tanks Data

l. Inspection/Recording of Remote Alarms Data

m. Inspection/Recording of Distribution Pump Data

n. Record Flows

· Replacing System Pre Filter 5M ,20” BB

· Replacing RO Pre Filter 1M ,20” BB

· Disinfecting Membranes (Large Central) with MINNCARE® Disinfectant and rinsing. Once rinsed, MINNCARE® Regeant Test Strips (most recent version available) shall be used to verify MINNCARE Disinfectant is clear from system.

· Water Testing on product water from R.O. unit for Bacteria & LAL Test for Endotoxins. Quantity (3). Lab used must be a Clinical Laboratory Improvement Amendments (CLIA) certified lab as required by AAMI.

· Every other month, include delivery on 1 case of Minncare.

2.8 QUARTERLY PM Service on 4 WRO300H Reverse Osmosis (R.O.) Machines to include:

· Calibrate Water Quality Monitor on R.O. Monitors

· AAMI Chemical Water Test on product water from each R.0. Machine

· Inspect and Replace 8 Carbon block Filters (2 each PTG 520 Carbon Filters)

2.9 Water Quality Monitoring: Contractor shall provide water testing and monitoring in conjunction with the service and maintenance contract. Water shall be tested in accordance with AAMI ST-108 guidelines Lab results shall be delivered within seven (10) calendar days of the sampling date. Water quality monitoring shall include at a minimum, testing for the following:

- Hardness

- pH

- Total Alkalinity

- Bacteria

- Endotoxin

- Conductivity

- Total organic carbon

- Total dissolved solids

- Ionic contaminants

Contractor shall perform all necessary work to decontaminate the reverse osmosis water treatment system (sanitation/flushing) should a water quality test result indicate the system may have been compromised in its function and reliability to provide water that meets AAMI guidelines. Sanitation, flushing, and cleaning of the water treatment system shall be performed in a manner consistent with AAMI ST-108 guidelines and will not be considered complete until cleared for service through multiple water quality testing and confirmation of those results with the KO.

Clean (4) WRO300H RO Membranes using Low and High pH cleaners

2.5 QUARTERLY PM service on 1 CWP water purification unit to include:

· Cleaning Membranes (Large Central) using Low and High pH cleaners. Contractor shall rinse the system and use correct strips to verify all chemical is clear from system.

· Exchange of two (2) rental DI Tanks, 3.6 cu.ft.

2.6 SEMI-ANNUAL PM service on 1 CWP water purification unit to include:

2.7 Inspecting/Replacing Pyrogen .2M, 20” RenaPure

2.8 Inspecting/Replacing Bicarb Vent Filter

2.9 AAMI Chemical Water Test on RO product water

2.7 ANNUAL PM service on 1 CWP water purification unit to include:

2.9.1 Perform rebed/replacement of all media in (2) Carbon Filter Tanks, replacement of seals and spacer kits, replacement of riser tubes, and replacement of riser o-rings and tank o-rings.

Contractor shall be available for servicing equipment 24/7. The emergency service in this agreement only covers service calls that are completed Monday – Friday 8:00AM to 5:00PM (excluding holidays). Contractor shall respond by telephone within 48 hours of the initial call. Emergency service calls that are performed outside of this time period shall be charged based on time and materials Consultation with the NCOIC/OIC on any required repairs shall be required on each visit. Contractor shall report all repairs completed, as well as repairs not completed at the completion of the visit.

Contractor shall be required to accomplish cleanup of area after completion of work. Equipment may not be left in a disassembled state when leaving the facility at the completion of a visit. Contractor shall be prepared with tools and instructions needed for equipment repair.

Contractor shall respond to routine service calls within 48 hours after notification by the NCOIC/OIC or the on duty authorized representative.

Contractor shall provide service tickets or invoices for all parts needed, and name, serial number, and label number, of machine repaired, to the Dialysis Unit and Keesler Biomedical engineering staff at the time of the repair. If service ticket or invoice isnot available at the time of repair, part used, cost, if known, and equipment repaired, shall be documented in logbook or on invoices, if contractor uses invoices for each job. Service ticket or invoice must be provided to contract POC before payment will be made.

Contractor is responsible for all the equipment listed in Attachment 1 from the house supply valve to the back of the Hemodialysis unit to include all hoses and connectors. Keesler Hemodialysis unit staff is responsible for providing adequate physical access to equipment components for servicing.

EQUIPMENT LIST FOR REVERSE

OSMOSIS SYSTEMS

43377 - 1339025 43378 - 1339026 43379 - 1339028

WRO 300H