PWS - Repair and Test Contactor Relays.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

The Evaluation, Repair & Testing of Contactor Relays

1.0 General:

1.1 Scope: The contractor shall provide all facilities, personnel, equipment, tools, materials, resources, supervision, quality control and other items and non-personal services necessary to evaluate, repair and test contractor relays as defined in this PWS, except as specified in Paragraph 3.0 as Government Furnished. The contractor shall perform to OEM Standards, standards required on drawing 11465221 and to the standards in this contract.

1.2 Background: Letterkenny Army Depot (LEAD) requires the evaluation, repair and testing of the contractor relays as defined in this PWS in support of the ongoing critical recapitalization (RECAP) and reset production missions at the Depot.

1.3 Period of Performance (PoP): The Period of Performance shall be one Base Year of 12 months and four option years of 12 months. The Period of Performance reads as follows:

1.3.1 Base Year: TBD

1.3.2 Option Year One: TBD

1.3.3 Option Year Two: TBD

1.3.4 Option Year Three: TBD

1.3.5 Option Year Four: TBD

1.4 General Information:

1.4.1 Quality Control (QC): The contractor shall develop and maintain an effective QC program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QC program is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary.

1.4.2 Quality Assurance (QA): The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) (defect rate(s)).

1.4.2.1 Finished part lots returned from the contractor will be inspected by LEAD’s QA Personnel for finished dimensions and quality of the plating. Sampling procedures will be performed in accordance with ANSI Z1.4, Sampling Procedures and Tables for Inspection by Attributes.

1.4.2.2 Finished parts will be accepted only if they are found to be in compliance with the requirements given in the specification(s) on the task order. Compliance with these requirements includes testing required by the referenced specification(s).

1.4.2.3 Parts that do not meet the acceptance criteria will be returned to the contractor for corrective action at the contractor’s expense.

1.4.2.4 Operations at contractor or subcontractor installations required for performance to this contract scope are subject to inspection and review by the Government for verification of the repair processes and compliance with referenced specifications.

1.4.3 Recognized Holidays: The following are recognized United States holidays and the date for each can be found at the following website: https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays The contractor shall not deliver any parts on these days:

1.4.3.1 New Year’s Day

1.4.3.2 Martin Luther King, Jr.’s Birthday

1.4.3.3 Washington’s Birthday

1.4.3.4 Memorial Day

1.4.3.5 Independence Day

1.4.3.6 Juneteenth

1.4.3.7 Labor Day

1.4.3.8 Columbus Day

1.4.3.9 Veteran’s Day

1.4.3.10 Thanksgiving Day

1.4.3.11 Christmas Day

1.4.4 Place and Performance of Services: The contractor shall provide services between the hours of 0600 – 1600 Monday through Friday, except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings.

The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

1.4.5 Security Requirements Access and general protection/security policy and procedures. This standard language is for contractor employees with an area of performance within Army controlled installation, facility, or area. Contractor and all associated sub-contractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.4.5.1 For contractors that do not require CAC, but require access to a DoD facility or installation. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.4.5.2 Physical Security: The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.5.3 Anti-Terrorism (AT) Level 1 Awareness Training: . All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, and controlled-access areas shall complete AT Level I awareness training within 30 calendar days after the contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 30 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: https://www.letterkenny.army.mil/ctrresources/

1.4.5.4 iWATCH Training: The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays https://www.letterkenny.army.mil/ctrresources/ used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract award. iWATCH training can be found at: https://www.letterkenny.army.mil/ctrresources .

1.4.5.5 OPSEC Training: Per AR 530-1 Operations Security, the contractor employees must complete Level I OPSEC Awareness training. New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter. Level I OPSEC Awareness training can be found at: https://www.letterkenny.army.mil/ctrresources/

1.4.6 Conservation of Utilities: The contractor shall instruct employees in utilities conservation practices. The contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

1.4.7 Safety and Environmental: The contractor shall conduct operations in accordance with applicable safety and environmental laws, regulations and standards. The Government will not be responsible for contractor operations not carried out in accordance with applicable safety and environmental laws, regulations and standards. Any surcharges related to safety or environmental compliance requirements must be included in the contractor’s per-item price.

1.4.8 Special Qualifications: The Contractor shall provide OEM/Standard testing of each component during the inspection and evaluation of each contactor relay. The Contractor must be able to meet OEM (Tyco Corporation) standards.

1.4.9 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with Federal Acquisition Regulations Subpart 42.5. The KO, Contracting Officer’s Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the Contacting Officer will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced The contractor shall resolve outstanding issues raised by the Government.

Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.10 Contract Manager (CM): The contactor shall provide a CM who shall ensure performance under this contract.

The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

1.4.11 Identification of Contractor Employees: All contact personnel attending meetings, answering Government telephones and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. The contractor shall also ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.4.12 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

2.0 Definitions and Acronyms:

https://www.letterkenny.army.mil/ctrresources https://www.letterkenny.army.mil/ctrresources/

2.1.2 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.3 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.4 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.5 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.6 DELIVERABLE. Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.7 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.8 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.9 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.10 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.11 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.12 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.13 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.14 WORK WEEK. Monday through Friday, unless specified otherwise.

2.2 Acronyms:

AFARS Army Federal Acquisition Regulation Supplement AQL Acceptable Quality Level AR Army Regulation CFR Code of Federal Regulations CM Contract Manager CMR Contractor Manpower Reporting CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement

DOD Department of Defense FAR Federal Acquisition Regulation FSC Federal Service Code IAW In Accordance With KO Contracting Officer LEAD Letterkenny Army Depot OCI Organizational Conflict of Interest ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit UIC Unit Identification Number

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will provide the facilities, equipment, materials, and/or services listed below:

3.1 Materials:

3.1.1 The Government will provide the parts on which the contractor shall perform the required services.

3.1.2.1 P/N 11465221-1

3.1.2.2 P/N 11465221-2

3.1.2.3 P/N 11465221-3

3.1.2.4 P/N 11465221-4

3.2 Services:

3.2.1 The Government will clean and remove all parts prior to shipment to the contractor.

3.2.2 The Government will tag parts or lots of parts with condition code tags, listing part numbers and serial numbers prior to packaging for transport to the contractor. The information provided on these tags needs to be traceable through the contactor’s processes.

3.2.3 The Government will pay to ship all units to the contractor facility. The contractor shall pay for return shipping.

4.0 Contractor Furnished Property, Material, Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

4.2 The Government will pay to ship all units to the contractor facility. The contractor shall pay for return shipping.

5.0 Requirements:

5.1 The Contractor shall perform evaluation, repair and test services for the components of the following four (4) PATRIOT contactor relays: Part Numbers 11465221-1, 11465221-2, 11465221-3 and11465221-4.

5.2 EVALUATION: The Contractor shall evaluate each component of the contactor relay for reparability. All non-repairable contactor relays shall be returned to the Government for disposition. The Contractor shall provide OEM/Standard testing of each component during the inspection and evaluation of each contactor relay.

5.3 REPAIR: The Contractor shall repair contactor relays that are deemed repairable. Each contactor relay repaired will be uniquely identified by its corresponding Serial Number. The Contractor shall replace all parts that fail to meet OEM specifications. For each contactor relay repaired, the contactor shall provide a complete list of parts that fail to meet OEM specifications and the parts replaced. The Contractor shall test each repaired component as specified by OEM standards. All mandatory replacement parts shall meet or exceed OEM specifications.

5.4 TEST: The Contractor shall provide OEM/Standard testing of each component during the inspection and evaluation of each contactor relay. Contractor shall perform all tests in Table 1 of Drawing 11465221 under the inspection conditions specified in para. 3 of Notes. The Contractor shall also test each repaired component as specified by OEM standards.

5.5 SHIPPING: When component repair is complete, the Contractor shall take adequate measures to ensure that components are protected from the elements to prevent deterioration and corrosion during shipment back to LEAD.

Turnaround time for repair shall be 30 days from receipt of the items at the Contractor’s facility.

5.6 WARRANTY: All Contactor Relays shall be warranted on parts and labor for a 12-month period starting from the date of receipt by the Government.

6.0 Applicable Publications: Publications applicable to this PWS are listed below.

OCCUPATIONAL SAFETY AND HEALTH ADMINISTRATION (OSHA)

29 CFR 1925 Safety and Health Standards for Federal Service Contracts 29 CFR 1910 Occupational Safety and Health Standards (Copies may be obtained at www.osha.gov)

LETTERKENNY ARMY DEPOT (LEAD)

LEAD-R 385-1 Safety and Occupational Health Program (Copies may be obtained from LEAD Directorate of Contracting, Bldg. 2)

LEAD-P 385-4

Requirements for Security, Safety, and Fire Prevention for Contractors Performing Work on LEAD

AR 385-10

The Army Safety Program

Drawing 11465221, CONTACTOR-3PST-NO, Rev J.

http://www.osha.gov/

TECHNICAL EXHIBIT 1

Performance Requirements Summary

This Performance Requirements Summary includes performance standards. The Government will use these standards to determine contractor performance and shall compare contractor performance to the Acceptable Quality Level (AQL).

PWS Paragraph Task Performance Standard Acceptable quality Levels (AQL)

Surveillance Method / By Whom

5.2 and 5.4 Test & Evaluation of Contactor Relays

Contractor shall perform all tests in Table 1 of Drawing 11465221 under the inspection conditions specified in para. 3 of Notes.

100% Compliance Visual Inspection, Customer Complaints and Record-Keeping by

COR

5.3 and 5.4 Repair & Test Contactor Relays

Contractor shall repair all failed components

100% Compliance Visual Inspection, Customer Complaints and Record-Keeping by

COR

5.3 Replacement of

all parts that fail to meet or exceed OEM standards

Contractor shall replace all components that fail

100% Compliance Visual Inspection, Customer Complaints and Record-Keeping by

COR

TECHNICAL EXHIBIT 2

Deliverables Schedule

Deliverable Frequency Number of Copies Medium/Format Submit To

5.3 Delivery of

Repaired Units

Per order As required Repaired/tested per OEM standards

LEAD

5.3 A complete

listing of components that were replaced

As required throughout contract term

1 Each – per occurrence Hard copy with shipment, Adobe Acrobat viewable via email

COR

5.5 Invoice With each

parts shipment

1 hard copy with shipment, 1 electronic via email

Hard copy with shipment, Adobe Acrobat viewable via email

COR

5.6 Warranty For each

evaluated, tested and repaired part

1 each with each part/contactor relay

Hard copy with shipment, Adobe Acrobat viewable via email

COR