PWS Regulated Garbage Services_2026 (4 Aug 26).pdf

CUI

PERFORMANCE WORK STATEMENT (PWS)

FOR

REGULATED GARBAGE SERVICES

436th Aerial Port Squadron

Dover AFB, DE 19902

4 August 2026

1. PURPOSE

The purpose of this requirement consists of the contractor providing scheduled Regulated Garbage Pick-up Services, to include handling and disposal/ transportation of Foreign Waste for the 436th Aerial Port Squadron (APS), Dover Air Force Base (Dover AFB). Foreign waste arriving on means of aircraft from foreign regions associated with plant or animal materials is a pathway of serious concern for the dissemination of foreign plant pests and diseases and animal diseases into American agriculture. Foreign waste includes, but is not limited to, food scraps, meals and other foods that were available for consumption by passengers or crew on an aircraft but were not consumed. The Contractor shall dispose of all foreign waste in accordance with Regulated Foreign Garbage (RFG) all applicable federal, state, and local laws and regulations which include, but are not limited to:

Publication Title Title 7 Code of Federal Regulations 330.400–

330.403 and Title 9 Code of Federal

United States Department of Agriculture (USDA), Animal and Plant Health Inspection Service (APHIS)

Resource Conservation and Recovery Act DAFI24-605v2 Air Transportation Operations

2. GENERAL REQUIREMENTS

2.1. Place of Performance

Accomplishment of the results contained in this PWS requires regulated garbage disposal services that will be obtained in 436 APS, Fleet Services, Bldg. 508 Atlantic St. Dover AFB, DE 19902.

2.2. Scheduling

The contractor shall coordinate and notify Fleet Services to arrange proper pick up, transport and disposal of foreign garbage. Contractor shall provide pick-up and disposal services during the hours of 8:00 AM and 4:00 PM excluding all federal holidays. The contractor shall contact government personnel 2 hours prior to pick-up. For only federal holidays (base closure), contractor should resume their service after. Government will notify contractor of any base exercises seven

(7) days prior to adjust schedule.

2.2.1 The contractor shall schedule pick-up service in accordance with a schedule that will not exceed 120 hours between services.

2.3. Federal Holidays

New Year’s Day - 1 January Martin Luther King Day - 3rd Monday in January Presidents Day - 3rd Monday in February

Memorial Day - Last Monday in May Juneteenth National Independence Day – 19 June Independence Day - 4 July Labor Day - 1st Monday in September Columbus Day - 2nd Monday in October Veterans Day - 11 November Thanksgiving Day - 4th Thursday in November Christmas Day - 25 December

2.4. Contractor Point of Contact

The contractor shall provide a current point of contact(s) (POC) to the Contracting Officer Representative (COR) 2 weeks prior to contract start date. Contractor shall update the COR if/when POC info changes. Contractor POC info will include employee’s name and contact information (e-mail, phone number, etc.) at a minimum.

2.5. Continuation of Mission-Essential Services during a Crisis

In Accordance with R-DFARS 237.7602(a), The Continuation of Essential Contractor Services and R-DFARS 252.237-7023(a)(2), the Functional Commander (FC) or civilian equivalent has determined certain services under this contract/order are mission-essential and will continue in the event of a crisis. In accordance with R-DFARS 237.7602(a), the designation of services as mission-essential will not apply to an entire contract, but will apply only to services specifically identified as mission-essential by the FC or civilian equivalent. The mission-essential services under this contract/order include all Regulated Foreign Garbage Services.

2.6. Government Furnish Property

There is no government furnish property.

3. PERFORMANCE REQUIREMENTS

3.1. Regulated Garbage Collection and Disposal

Contractors shall collect all garbage and immediately dispose of an approved off base disposal/ treatment site, in accordance with USDA guidelines/requirements. The contractor shall report the disposal site to the CO prior to contract start date. Any change to disposal site shall be reported to COR and CO no less than 14 days prior to change of disposal site. Improper disposal of waste may result in fines and or imprisonment. The Contractor shall be liable for all levied fines resulting from improper handling and disposal of collected garbage.

3.2. Collection Area

Spills involving liquid discharge during pick-up services must be immediately reported to Fleet services dispatch personnel regardless of volume. The contractor shall then contain the liquid until Government personnel arrive. After arrival and initial observation by dispatch personnel, the contractor shall then perform spill clean-up in accordance with USDA standards/requirements.

3.3. Contractor Vehicles and Equipment

Trucks, trailers, or any disposal vehicles used for collecting and hauling the regulated garbage shall be free of odor, dirt, debris, and pests. Contractor vehicles and equipment shall not have any waste or equipment leaks such as oil or hydraulic fluid. Should any contractor vehicles or equipment have any leaks, the contractor is responsible for clean-up.

3.3.1. Waste Profile Sheet

All pick-up will need garbage characterization which includes a profile with the proper designated facility. The contractor shall provide an approved garbage profile sheet from the proper designated facility to the COR for review and concurrence at the beginning of the contract/option period start date.

4. SERVICE SUMMARY

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

SERVICE

PERFORMANCE

STANDARD AND

ACCEPTABLE

QUALITY LEVEL

PERFORMANCE

THRESHOLD

Pick-up Schedule & Frequency

Reference: Para. 4.1

Contractor shall pick up regulated garbage without exceeding 5 days between services. Maximum 6 per month.

Zero deficiencies per month.

Pre-arrival Notification

Reference: Para.2.2

Contractor shall call at least 2 hours prior to providing services to ensure garbage is ready.

No more than two valid defect per month.

Weighing & Verification

Reference: Para.4.1

Contractor and Fleet Services member must acknowledge and sign the weights of the regulated garbage prior to departing.

Zero deficiencies per month.

Treatment/Disposal

Reference: Para.4.1

Regulated garbage treated under strict USDA APHIS guidelines by incineration or sterilization.

Transported to approved facility.

100% compliance with USDA APHIS regulations.

Zero defects.

Emergency Pick-ups Reference: Para.4.4

Respond to emergency pick-up requests within 24-hour notice provided by Fleet Services.

100% of emergency calls responded to within 24 hours.

4.1. Continuation of Services Required. Contractor shall pick up and dispose of all regulated garbage gathered from aircraft according to USDA APHIS requirements.

• Contractor shall pick up USDA regulated garbage without exceeding 5 days from the last pick up, with a maximum 6 pick-ups per month unless in a Special/Emergency situation.

• Contractor shall ensure regulated garbage will be treated under strict USDA APHIS guidelines by either incineration or sterilization.

• Contractor shall provide transport of regulated garbage to the facility it will be grinded, sterilized or incinerated according with USDA APHIS regulated garbage requirements.

• Contractor shall ensure to meet all qualifications by compliance agreement with USDA and verified by the US Customs and Border Protection Agency.

• Contractor will not miss any pick-up service within every 5 calendar days.

• Contractor shall call at least 2 hours prior to providing the services they are contracted to perform to ensure all regulated garbage is ready for pickup.

• Contractor must request COR or a Fleet Services member to open the refrigerated storage unit, located in building 508, where the regulated garbage will be stored.

• Contractor and COR or a Fleet Services member must acknowledge and sign the weights of the regulated garbage are accurate prior to departing with the disposal.

4.2. Weighing. Weighing of regulated garbage must be accomplished by Fleet Services members prior to pick-up. All weights must be reviewed and signed by Contractor and Fleet Services member prior to the Contractor completing the service.

4.3. Billing. Contractor shall provide 436 APS with an invoice for all services rendered for payment processing monthly. 436 APS will notify Contractor of any discrepancies in the invoice for resolution.

4.4. Special and Emergency Situations. During a surge of regulated garbage, the contractor shall provide emergency pick-ups. Fleet Services personnel will provide 24-hour notice of special and emergency service requirements.

4.5. Period of Performance. The period of performance shall be for one (1) Base Year of 12 months, with the option to renew contract on a year-to-year basis.

4.6. Key Personnel. A Contract Manager is a required member that is considered key to ensure proper compliance of this contract on both ends (Contractor & Customer). Contractor must provide the name of a point of contact (POC)/manager and an alternate person who will represent the contractor. The Contract Manager shall be responsible for the following:

4.6.1. Have full authority to act for the contractor on all contract matters related to the daily operations of the company.

4.6.2. The manager and or alternate must be available for any discrepancies with contractual matters between the hours of 8:00 AM and 4:00 PM with the exception of federal holidays.

5. PROPERTY SECURITY

5.1. The contractor shall be responsible for safeguarding all government equipment, information and property provided for the contractor’s use and surrounding areas.

5.2. Key Control. All keys for regulated garbage will be safeguarded and managed by 436 APS Fleet Services personnel granting the contractor access to the refrigerated storage unit. Fleet services member must be present to open or force regulated garbage refrigerated storage unit.

5.3. The Contracting Officer Representative and/or Fleet personnel will monitor all aspects of the work performed by the contractor.

6. SPECIAL REQUIREMENTS

6.1. Antiterrorism

6.1.1. Terrorism. Defined as the calculated use of unlawful violence or threat of unlawful violence to inculcate fear; intended to coerce or to intimidate governments or societies in the pursuit of goals that are generally political, religious, or ideological.

6.1.2. Antiterrorism. As a prelude and during performance of any contract, it is critical that the Contractor be supportive of all Department of Defense (DoD) requirements to protect personnel and their families, installations, facilities, information, and other resources from terrorist acts.

6.2. Antiterrorism Awareness Level I Training

6.2.1. Contractors or subcontractors possessing a Common Access Card (CAC) will complete AT Awareness Level I training IAW DAFI 31-145, Antiterrorism, Standard 25, by completing the―Force Protection computer-based training (CBT) course through the MyLearning site. This training site is available through the AF Portal at https://lms-jets.cce.af.mil/moodle/. This site automatically records members’ completion of training and enables the user to print a certificate if needed by the Unit or Base Training Manager.

6.2.2. Contractors or subcontractors without a CAC or who do not have access to a government Non-classified Internet Protocol Router Network (NIPRNET) computer performing construction/services on the installation will complete AT Awareness Level I training IAW DAFI 31-145, Antiterrorism, Standard 25, by completing the― Level I Antiterrorism Awareness computer based training (CBT) course through the Joint Knowledge Online (JKO) Learning Management System (LMS) at https://jkodirect.jten.mil/Atlas2/page/login/Login.jsf http://jko.jten.mil/courses/atl1/launch.html https://jkodirect.jten.mil/Atlas2/page/login/Login.jsf

6.2.3. Force Protection Condition (FPCON) Impact on Work Levels: If the DAFB FPCON level is elevated to Charlie, the installation shall evaluate the need for contract services to be discontinued. At FPCON Delta, services are discontinued. Services shall resume when the FPCON level has been lowered.

6.2.4. Administrative Note: In the event of an emergency, dial 9 1 1 from any land line on the installation. The call will be routed to the ECC (302-677-6666). If you use a cell phone and dial 9 1 1, you will be routed to the county 9 1 1 dispatch (Kent County). Simply inform the dispatcher that you are on DAFB, they will route your call to the DAFB ECC.

6.3. ACCESS CONTROL

6.3.1. Contractor Badge Policies: All requests for Contractor badges will be submitted by a “Sponsor.” Typically, this will be the Base Contracting Squadron (436 CONS), a Contracting Officer Representative (COR) or the Requirement Owner (RO). The “Sponsor” will complete an Operational Risk Management Assessment Form (ORM) and submit to the 436 SFS, Pass and Registration office for approval IAW OPlan 31-101. As a minimum the ORM will be submitted 10 days prior to the requested date of employment.

6.3.1.1. All Contract employees granted unescorted access, to include Access Control Lists (ACLs), are required to consent to a Criminal Background Investigation (CBI) prior to entry to the Installation. Continued employment is contingent upon successful completion and favorable reporting of the CBI. The Contractor shall provide the following information prior to entry for sponsorship:

6.3.1.2. Requests for Access Control Lists (ACL) must be submitted/approved NO LATER THAN SEVEN (7) FULL BUSINESS DAYS before access is required. This allows for adequate time to properly screen personnel and obtain follow-up information if needed. All access control lists requests must include the sponsor’s information. The sponsor must provide the following information on all guests: Last Name, First, MI, (no nicknames) in alphabetical order, Date of Birth and Driver’s License Number with State of Issue. All ACLs should be submitted via email to 436 SFS/EAL (In the Global Address Book) (436sfs.eal@us.af.mil).

6.3.1.3. ACLs will be for visits under 60 days. The sponsor must be specific on the following. Reason for Requested Access, Event Location: Provide the building number or the individual’s residence address. All Access Control Lists must be in a Word Document that is attached to the email. Requests submitted in a PDF format or in an Excel document will be returned for correct formatting. Do not paste the Access Control List in the body of the email.

mailto:436sfs.eal@us.af.mil

6.3.1.4. When requesting access for sub-contactors the following is needed: Full-Name;

Social Security Number, Driver’s License Number and State of Issue, Vehicle Info (Make/Model/Color/Year), License Tag Number and State, Name of Company, Date and Time of Arrival, duration of visit.

6.3.1.5. Contractor badges will be issued for a maximum period of one year. Prior to re-issuing a badge, all old badges must be returned to the 436 SFS, Pass and Registration office for destruction. Prior to re-issuing a badge, the “Sponsor” must submit a new ORM to the 436 SFS, Pass and Registration office for approval. In the event a badge is lost or stolen, the badge holder must immediately contact the 436 SFS, Pass and Registration office. The badge holder must accomplish the Loss/Theft of Identification Worksheet and provide to the Contractor’s Site Supervisor. The Contractor’s Site Supervisor will investigate the loss and report (in writing) the circumstances in which the badge was lost. This information, along with a new ORM, will be submitted by the “Sponsor” to the 436 SFS, Pass and Registration office for re-issuing a badge.

6.3.2. When a Contract employee is terminated, the Contractor’s Site Supervisor, COR or RO will immediately notify 436 CONS, who will ensure notification is made to the 436 SFS, Pass and Registration office. The Contractor’s Site Supervisor, COR, or RO are responsible for returning the contractor’s badge to the 436 SFS, Pass and Registration office. If a terminated employee refuses to surrender the access badge, the COR or RO will immediately notify, in the order of precedence: (1) 436 SFS, Base Defense Operation Controller; (2) the 436 SFS, Pass and Registration office; and (3) 436 CONS of the situation. If a base access badge is denied the 436 SFS, Pass and Registration office will notify the “Sponsor” of the denial. The individual in question may contact the 436 SFS, Pass and Registration office for information on how to obtain the reason(s) for denial.

6.4. Installation Access: The contractor shall obtain a personal contractor identification badge for all employees and vehicle passes for all contractor and personal vehicles requiring entry onto Dover AFB from 436 SFS, Pass and Registration, for the duration of the contract. Employees are only permitted to enter the Installation during the date and time periods indicted on their contractor badge.

6.4.1. Vehicle registration, proof of insurance and a valid driver’s license must be presented for all vehicles while operating on the Installation. All vehicles entering the DAFB Main Base, Military Family Housing or sensitive areas are subject to search. Any refusal or non-consent by an employee will result in termination of their base access and immediate confiscation of this access badge.

6.4.2. During Force Protection Condition (FPCON) Normal and Alpha, personnel without base issued badges must be sponsored onto the installation. During FPCON Bravo, Charlie and Delta, personnel without base issued identification shall be physically escorted onto the installation. During Higher FPCONs (Charlie and Delta) the base will normally curtail non-essential operations/functions; access by non-essential Contract operations will be suspended as the direction of the Installation Commander.

7. OPERATIONAL SECURITY (OPSEC)

7.1. The contractor shall avoid revealing or discussing information/media related to work conducted on/for the installation to any person without a valid need to know and adhere to a 100% shred policy when discarding written/printed materials.

7.2. Contractors or subcontractors possessing a Common Access Card (CAC) will complete DAF-Operations Security Awareness Training (CBT) course through the MyLearning site. This training site is available through the AF Portal at https://lms-jets.cce.af.mil/moodle/. This site automatically records members’ completion of training and enables the user to print a certificate if needed by the Unit or Base Training Manager.

7.3. For contracts that require additional OPSEC measures, elevated security requirements will be conducted utilizing DD Form 254, Department of Defense Contract Security Classification Specification and appropriately annotated IAW DODM5220.22V2_AFMAN 16-1406v2, NATIONAL INDUSTRIAL SECURITY PROGRAM: INDUSTRIAL SECURITY PROCEDURES

FOR GOVERNMENT ACTIVITIES. If the OPSEC block is checked on the DD Form 254, the 436th Contracting Squadron unit OPSEC coordinators shall: Task the contractor to develop an OPSEC program plan to address how the contractor plans to protect critical and sensitive contracted information, and upon organization acceptance, implement an OPSEC program plan crafted for nature of work and operational concerns.

7.4. Social Media and Public Release: The contractor shall coordinate with and obtain approval from the installation Public Affairs (PA) office prior to posting any information, photographs, or media on social media platforms or other public forums that references, depicts, or discusses work conducted on the installation.

7.5. Ubiquitous Technology: The contractor must disclose and seek explicit written approval from the Contracting Officer (CO), Contracting Officer's Representative (COR), or designated security representative prior to utilizing ubiquitous technology (e.g., smartphones, wearable devices, action cameras, drones, or any other commercial recording equipment) to photograph, record, or document work processes and environments on the installation.

7.6. References

7.6.1. Department of Defense Instruction O-2000.16, Volume 1 DoD Antiterrorism (AT) Standards, Standard 18 https://www.google.com/url?q=https%3A%2F%2Flms-jets.cce.af.mil%2Fmoodle%2F

7.6.2. Defense Federal Acquisition Regulation Supplement (DFARS) (Reference (r)) reflects current DoD AT security requirements for defense contractors.

7.6.3. Joint Publication 3-07.2 Antiterrorism

8. RECORDS MANAGEMENT

8.1. The contractor understands that when creating, handling, and maintaining records for the Air Force, either electronic or paper, the contractor must meet the requirements established in AFRIMS Records Disposition Schedule (RDS), AFI 33-322, Records Management Program. In order to meet the requirements established IAW the above-mentioned regulations, contact the Base Records Management Office (436 CS/SCXK, Bldg. 310) at 302-677-5157 for guidance and training.