PWS Refrigerated Cold Storage_23JUL2026.docx

PERFORMANCE WORK STATEMENT

United States Army South (USARSOUTH) Exercise Southern Vanguard 2026 (ExSV-26.2) Peru (PER) Performance Work Statement (PWS) Refrigerated Cold Storage

As of 22 July 2026

Part 1

General Information

1. GENERAL: This is a non-personal services contract under which the personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. The United States (U.S.) Government shall not exercise any supervision or control over the Contractor’s employees performing the tasks herein. Such contract employees shall be accountable solely to the Contractor who, in turn shall be responsible to the U.S. Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to provide refrigerated cold storage services as defined in this PWS except for those items specified as government furnished property (GFP) and government furnished services (GFS). The contractor shall perform to the standards in this contract.

1.2 Background: Refrigerated cold storage services for United States Army South (ARSOUTH, also referred to herein as “the Government”) in support of ExSV-26 PER.

1.3 Objectives: The Contractor provides the U.S. Government with refrigerated cold storage services throughout duration of the contract.

1.4 Scope: The Contractor shall provide the Government with two (2) 20 foot refrigerated vehicles for mobile cold-chain support at the designated field feeding sites along with picking up perishable items in 5th BDE HQ, Tarapoto, Peru to be transported to Sauce, Peru. All vehicles shall be capable of maintaining the required temperatures listed in this PWS and shall comply with all refrigeration performance requirements throughout the period of performance. Units shall be equipped with standard safety equipment as required by local laws. Refrigerated vehicles must be in compliance with all refrigeration requirements stipulated under this contract during the entire period of performance at the location and dates specified in Attachment 3. The Contractor shall accomplish services in coordination with the Contracting Officer (KO) and the Contracting Officer Representative (COR).

1.5 Period of Performance: The period of performance shall be from 4 SEP 26 - 18 SEP 26.

1.6 General Information: Reserved

1.6.1 Quality Control Plan (QCP): Reserved.

1.6.2 Quality Assurance (QA): The government shall evaluate the contractor’s performance under this contract in accordance with (IAW) the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed IAW the performance standards and contract quality requirements are met. Contract quality requirements” means the technical requirements in the contract relating to the quality of the product or service and those contract clauses prescribing inspection, and other quality controls incumbent on the contractor, to ensure the product or service conforms to the contractual requirements. It defines how the performance standards will be applied, the frequency of surveillance, the performance threshold, and deductions, if applicable.

1.6.3 Recognized Holidays: The Contractor shall be required to perform services on all holidays unless the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

September 7, 2026 Monday Labor Day

1.6.4 Hours of Operation: The contractor is responsible for conducting business between the hours of 8:00AM and 5:00PM Monday through Friday, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must, at all times, maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at Sauce, Peru Field Feeding Sites. Further disclosure on the specifics of locations, times, places, and duration of support activities associated with U.S., Partner Nation(s), and supporting agencies, if applicable, will be kept close hold and will only be shared for official business with personnel who have a need-to-know.

1.6.6 Type of Contract: The Government anticipates the award of a fixed price type contract.

1.6.7 Access and General Protection Policy and Procedures:

1.6.7.1 FPCON: In addition to the changes otherwise authorized by the changes of clause of contract, should the US Government Force Protection Condition (FPCON) at any individual installation change, the Government may require changes in contractor security matters or process in accordance with DoDI 2000.16. During FPCONs Charlie and Delta, only contract services that have been deemed “mission essential” by the Government will continue. Contract services will resume when the FPCON is reduced to Bravo or lower.

1.6.7.2 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information, and property provided for contractor use. Other specific information shared to/with contractors pertaining to security measures, protocols and procedures associated to the protection of facilities, equipment and information will be closely safeguarded and only be shared with individuals who have a need to know. As part of security measures, contractors are required to report any suspicious activity or any attempts by unauthorized individuals attempting to obtain this information via social engineering or other unauthorized methods.

1.6.7.3 Escorts: The Contractor and all associated sub-contractor employees performing services under this contract shall be always escorted by host nation security personnel or by an individual designated by the Contracting Officer Representative (COR) while accessing U.S. facilities, activities, or controlled spaces. Uncleared contractor will allow escorts sufficient time to announce the presence of any uncleared visitors prior to entering any controlled facility to allow staff sufficient time to safeguard sensitive, classified, or critical information against inadvertent disclosure.

1.6.7.4 Personnel Security Clearance Requirements: Reserved.

1.6.7.4.1 Operations Security (OPSEC) Requirements: Contractor personnel shall adhere to facility security policies and restrictions including awareness and adherence to OPSEC measures meant to safeguard information highlighted in the unit’s Critical Information List to include, but not limited to, details of current/future operations, unit command and control, capabilities and limitations, threats to U.S./Partner Nations, details of physical security, force protection plans, results of damage or incidents, personal sensitive information, or itineraries of VIP or distinguished visitor. U.S. and Antigua and Barbuda government issued access badges shall not be worn outside designated facilities where visible to the general public. A prepublication review and authorization will be conducted and obtained prior to release of any sensitive or government information meant for public release. The Contractor shall immediately report suspicious activities to security personnel.

1.6.7.5 Background Checks: The Contractor shall ensure contractor employees and subcontractor employees performing services under this contract have passed a security check conducted by the Host Nation Police Department of their residence or the State Police Department of their U.S. residence. Security checks that have been completed as part of a personnel security clearance background investigation, or a previous background check that was a condition of employment, meet this requirement. The successful completion of a background check by itself does not authorize the contractor access to classified information. Documentation of these checks will be made available to the KO or COR within 10 days of request. The Government retains the right to exclude any employee from performance of duties under this contract if a background security check reveals an employee is a security risk. The exclusion of an employee for security reasons will not relieve the Contractor from performance of services required under this contract. If the Government determines additional background checks are required, at a minimum, and upon request from the Government, the Contractor shall provide to the KO or COR, the following information on any contractor or subcontractor employee performing services under this contract:

· Full birth name

· Married name (if applicable)

· SSN or local equivalent (ID card number)

· Date of birth

· Place of birth (city, country)

1.6.7.5.1 Background Check Notification Requirements: If a background check on any employee or subcontractor employee performing services under this contract, whether the check was conducted as a condition of employment or as part of the contract with the Government, reveals any information from any source (including host country law enforcement) of criminal activity by Contractor employees, subcontractors, or subcontractor employees, the Contractor shall notify the KO and COR of that information within 24 hours. The Contractor shall make notification of:

(1) Traffic violations, other than parking, will be reported to the KO or COR only if the contract is for drivers for the Government;

(2) Any suspicious activity by Contractor employees, subcontractors, or subcontractor employees the Contractor believes may pose a risk to U.S. or host nation national security or imminent risk of deadly bodily harm to any person; and

(3) Any actions taken against Contractor employees, subcontractors, or subcontractor employees pursuant to this requirement.

1.6.7.5.2 Remedies. In addition to other remedies available to the Government, the Contractor’s failure to comply with the requirements of this paragraph may result in requiring the Contractor to remove a Contractor employee or employees from the performance of the contract.

1.6.7.5.3 Subcontracts. The Contractor shall include the substance of this paragraph and the preceding paragraph in all subcontracts.

1.6.7.6 Uncleared Contractor Common Access Card (CAC) Credentialing and Access Procedures: Reserved.

1.6.7.6.1 Contractor Common Access Card (CAC) Eligible Requirements: Reserved.

1.6.7.6.1.1 Federal Installation/Facility Access: Contractor and all associated sub-contractor employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The employees performing services under this contract shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services, Security Office or the host nation equivalent.

1.6.7.6.2. Contractor Non-CAC Eligible Requirements for DOD Facility and Installation Access: Reserved.

1.6.7.7 Employment Eligibility: The Contractor shall ensure that all Contractor employees and sub-contractor employees performing services under this contract are local nationals. Entry to Military bases by contractor with an out-of-country Visa will be denied and service will not be performed.

1.6.7.8 Access to Government Information Systems: Reserved.

1.6.7.9 Key Control: Reserved.

1.6.7.10 Lock Combinations: Reserved.

1.6.8 Post Award Conference/Contract Periodic Progress Meetings: The Contractor shall attend the post award conference convened by the contracting activity or contract administration office IAW Federal Acquisition Regulation (FAR) Subpart 42.5. The KO, COR, with other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the KO will apprise the contractor of how the government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. Items that impact the unit’s ability to conduct its mission or support operations, as well as measures taken to resolve these shortcomings, will be kept close hold, and not be disseminated outside of need-to-know or publicly posted outside of official channels or without a review and/or authorization. These meetings shall be at no additional cost to the government.

1.6.9 Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: ensure the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies; coordinate availability of government furnished property; and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR will report more serious (systemic in nature) deficiencies or recurring deficiencies that could indicate a trend by using the PDREP CAR application within PIEE. The Corrective Action Request will state the Contract Requirement, the specific contract reference and the specific violation (s) to the requirement. The COR will submit the CAR to the QAS for review, within 24 hours of the Non-Conformance finding for validation and verification against the terms and conditions of the Contract. The QAS will then forward it the KO for action. The KO will notify the Contractor and request corrective action to the specific non-conformance, identification of the root cause and corrective action for the root cause with a required suspense date. The KO may require the Contractor to re-perform any services that do not meet contract requirements at no additional cost to the Government. The Contractor will reply to the CAR with their Corrective Action Plan (CAP) to the KO for review, approval and inclusion in the contract/order file. The KO should include the COR in the review of the CAP and re-inspection of services that were found deficient to ensure the CAP included adequate root cause analysis, corrective action for the root cause and that it was accomplished in the timeframe agreed upon. The KO and COR will not consider the CAR closed until all deficiencies have been corrected and all agreed upon actions of the CAP have been completed. Contractor’s failure to follow through and complete corrective actions will be reported immediately to the KO for further action. (Note: if the COR has to repeatedly perform re-inspection, there could be a Government re-inspection cost which could be recovered from the Contractor). The COR will also follow-up after the Contractor has completed the corrective action to ensure that the Contractor’s corrective action was sufficient to preclude recurrence.

1.6.10 Key Personnel: The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate, who shall act for the Contractor when the manager is absent, shall be designated in writing to the Contracting Officer within seven (7) days. Contract Manager and alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

Qualifications for all key personnel are listed below:

1.6.11 Special Qualifications or Certifications: Contract manager and Alternate Contract Manager must demonstrate a minimum of 5 years’ experience managing and overseeing contracting activities, analyzing purchase requests, performing cost or price analysis, evaluating contract proposals and assessing contract performance.

1.6.11.1 IA/IT Training Certification: All Contractor employees and subcontractor employees supporting IA/IT functions must be certified upon contract award as directed in DoD 8570.01-M, DFARS 252.239.7001, and AR 25-2. Baseline certification as stipulated in DoD 8570.01-M must be completed upon contract award.

1.6.12 Identification of Contractor Employees: Contractor employees shall identify themselves as Contractor personnel and shall avoid representing themselves as Government employees. This identification includes meeting attendance, answering Government telephones, email communications, and working in other situations where Contractor status is not obvious. Contractor personnel identification shall be easily identifiable through the display of badges, name tags, lanyards, etc.

1.6.12.1 Badging of Contractor Employees: If required by the Government, contract personnel and all associated subcontractor’s employees accessing U.S. facilities or activities, shall present a valid picture ID provided by the Government while accessing Government owned or contracted facilities and shall adhere to facility security policies and restrictions. If applicable, Government issued access badges will not be worn outside designated facility where visible to the public. Contractor personnel shall return all U.S. Government issued identification to appropriate U.S. Government authorities within 5 days of the end of their contractual duties. While on U.S. Government/Host controlled facilities, Contractors, if issued badges/credentials, will wear and display access badges to be clearly visible. Contractor employees will protect and account for these credentials and immediately notify COR/KO if badges are lost, compromised or unaccounted for. The copying, duplication, alternation, and/or reproduction of access badges by unauthorized personnel is not allowed including the posting of images on publicly viewable/accessible forums, online or social media. The use of access badges/credentials is for the sole exclusive use of the individual issued such credentials and will not be shared, loaned, or provided to any other individual.

1.6.12.2 Uniform: Reserved.

1.6.13 Contractor Travel: Reserved.

1.6.14 Other Direct Costs (ODC): Reserved.

1.6.15 Data Rights: Reserved.

1.6.16. Non-Disclosure Requirements: Performance under this contract may require the Contractor to access data and information proprietary to a Government agency, another Government Contractor, or of such nature that its dissemination or use other than as specified in this work statement would be adverse to the interests of the Government or others. Neither the Contractor, nor Contractor personnel, shall divulge, nor release data or information developed, or obtained under performance of this work statement, except to authorize Government personnel or upon written approval of the KO. The Contractor shall not use, disclose, or reproduce proprietary data, which bears a restrictive legend, other than as specified in this PWS. All documentation showing individual names or other personal information shall apply and shall be controlled and protected under the provisions of the Privacy Act of 1974, Public Law 93-579, 5 United States Code (U.S.C.) Section 552a.

1.6.16.1 Non-Disclosure Statements: The Contractor shall provide signed non-disclosure agreements to the Government prior to commencement of work under the contract. Disclosure of information by Contractor personnel may result in Contractor personnel removal from performance of duties under this contract.

1.6.16.2 Advertisement and Social Media: The Contractor shall NOT post information to public websites or social media locations, personal or professional, that in any way disclose names, locations, hotel data, participants, discussions, pictures, etc. before, during or after the contract period of performance without the express consent of the Government. The use of propaganda violates DOD Commercial Use of Imagery Guidelines stated at (www.dimoc.mil/resourcess/limitations/). The Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any marketing tools to include its company website, tv/radio broadcasts, online forums and social media including content posted to accounts of family, friends or associates.

1.6.16.3 INFORMATION ASSURANCE: At no time will the Contractor or associated sub-contractor employees transmit government documents or information using methods that do not meet the security requirements specified in the National Institute of Standards and Technology (NIST) Special Publication (SP) 800-171, "Protecting Controlled Unclassified Information in Nonfederal Information Systems and Organizations" such as personal electronic mail accounts, public digital data storage sites (cloud storage), social media platforms or instant messaging. Approved government sites such as U.S. Army Aviation and Missile Research Development and Engineering Center (ARMDEC) Safe Exchange at https://safe.amrdec.army.mil/SAFE/About.aspx, or other transmission means determined by the government must be used. As per Office of Management and Budget guidance M-23-13 (27 Feb 2023) the “No TikTok on Government Devices Act” requires ceasing the use and installation removal of the application, and any subsequent product released by ByteDance that has substantially the same functionality and purpose of TikTok, on devices and systems used to process and store DoD related information due to the risks presented by the app to sensitive government data.

1.6.17 Organizational Conflict of Interest (OCI): Contractor and subcontractor personnel performing work under this contract may receive, have access to, or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.18 Phase-in/Phase-Out (PIPO) Period: Reserved.

1.6.19 General Training Requirements: Reserved.

1.6.19.1 Anti-Terrorism (AT) Level I Training: Reserved.

1.6.19.2 OPSEC Awareness: If the Contractor, or a subcontractor, or employees of either disclose any information identified on the unit’s Critical Information List that disrupts or harms the Government's operations or activities, then the Government retains the right to exclude any employee from performance of duties under this contract. The exclusion of an employee for security reasons will not relieve the Contractor from performance of services required under this contract. By way of example, personnel shall not sketch or take photos of government facilities or activities, unless related to service to be provided. All government paper products and removable digital storage material that is received, generated, or stored during the contract will be destroyed completely when no longer needed to preclude recognition of information. Approved methods of destruction may include, when feasible and allowed, cross-cut shredding, burning, pulping pulverizing and degaussing. The contractor shall immediately report any incidents of anyone attempting to obtain sensitive or proprietary information by unauthorized individual(s) and remain alert to such attempts via social engineering, phishing, or online communication. A prepublication review is required by the COR/KO prior to releasing any information related to the activities, plans and operations associated with this support. Specific details and knowledge of the location, time and place of support activities associated with this US/Partner Nation(s) effort will be kept close hold and will only be shared with personnel who have a need-to-know.

1.6.19.3 Information Assurance (IA) Training: Reserved.

1.6.19.4 Information Assurance (IA)/Information Technology (IT) Training: Reserved.

1.6.19.5 Threat Awareness Reporting Program (TARP Training): Reserved.

1.6.19.6 iWatch Training: Reserved.

1.6.19.7 OPSEC Training: Reserved.

1.6.20 Overseas Training Requirements:

1.6.20.1 Antiterrorism (AT) Awareness Training for Contractor Personnel Traveling: Reserved.

1.6.20.2 SERE Training: Reserved.

1.6.21 Foreign (OCONUS) Requirements: Reserved.

1.6.21.1 Theater and Country Clearance Requirements: Reserved.

1.6.21.2 Vetting: The Contractor company and all associated sub-contractor companies must have been vetted by the US Embassy in the country which the contract will be performed. For the purposes of this contract, the company is considered vetted if the company is located in the country which the contract will be performed unless the company has been previously barred from performing services for the Government. If during a previous vetting process the company was barred from performing service for the Government, then that is grounds for termination of the contract. If the company is located outside of the country which the contract will be performed, the company must be vetted by the US Embassy in the country of performance. Vetting will coordinate through the US Embassy's DOD Security Cooperation Office (SCO) in the country of performance. If during any previous vetting process in other countries, the company is found to be barred from performing services for the Government; this finding is grounds for termination of the contract.

1.6.21.3 Installation Access to DOD Facility or Host Nation Installation: Contractor and all subcontractor employees performing services under this contract shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) (U.S. citizen and residents only), and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and areas commander installation/facility access and local security policies and procedures (provided by the COR or KO), and status of forces agreements or other diplomatic agreements. The employees performing services under this contract shall provide all information required for background checks to meet installation access requirements to the installation Provost Marshal Office, Director of Emergency Services, Security Office, or host nation equivalent.

1.6.21.4 Host Nation Installation Access with No DOD Facility: Contractor and all associated subcontractor employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures. The employees performing services under this contract shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services, Security Office or the host nation equivalent.

1.6.21.5 Deoxyribonucleic Acid (DNA) Samples: Reserved.

1.6.21.6 Medical Travel Requirement: Reserved.

1.6.22 Synchronized Pre-deployment and Operational Tracker (SPOT): Upon award of this contract, or employment of new personnel, the Contractor shall enter Contractor employees and subcontractor employees performing services under this contract into the SPOT database who meet one of the following conditions:

a. All U.S. citizens and third country national (TCN) personnel who travel into the USSOUTHCOM AOR for periods of performance anticipated to exceed 30 consecutive days.

b. Third Country Nationals (TCN), Host Nation (HN) or Local Nationals (LN) who reside with or work in the immediate vicinity of US forces and/or civilian DOD personnel for periods of performance anticipated to exceed 30 consecutive days of the period of the contract performance.

c. Private security Contractors and contingency Contractor personnel authorized to carry weapons regardless of proximity to U.S. Armed Forces or DOD Civilian personnel and regardless of the length of the anticipated period of performance.

d. Contractor and subcontractor personnel with a place of performance in the continental United States, including the USSOUTHCOM Headquarters and Joint Interagency Task Force-South (JIATF-S) Headquarters, that may, within the terms of the contract, deploy to the USSOUTHCOM AOR for periods anticipated to exceed 30 consecutive days.

e. The COR or KO will approve all employees in the SPOT database, and a Letter of Authorization (LOA) is generated to the Contractor on each employee. The signed LOA is required prior to travel to, from, or within the USSOUTHCOM AOR. The LOA will identify any additional authorizations, privileges, or Government support to which Contractor personnel are entitled under this contract. The LOA will be regenerated by the Contractor upon expiration of the LOA. Changes to the status of individual personnel relating to their in-theater arrival date and their duty location, to include closing out the trip with their proper status (e.g., mission complete, wounded, etc.) shall be annotated within the SPOT database in accordance with the timeliness established in the SPOT business rules. Information and standards for the SPOT system is posted on the U.S. Government Foreign Clearance Guide website at https://www.fcg.pentagon.mil/fcg.cfm for the country of employment. Access to SPOT is https://spot.dmdc.mil.

1.6.23 Safety: The following provides information pertaining to Safety and Accident Prevention:

1.6.23.1 (OCONUS - Host Nation) Safety Laws and Regulations: The Contractor shall comply with FAR 52.236-13, Accident Prevention (November 1991), the references contained therein (e.g. U.S. Army Corps of Engineers Safety and Health Requirements Manual (EM 385-1-1)), and the Peruvian Food Safety Act, 2017.

1.6.24 Environmental Compliance: Reserved.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. Definitions:

2.1.1 Area of Responsibility. The U.S. Southern Command (USSOUTHCOM) area of responsibility (AOR) includes the geographic areas of Antigua and Barbuda, Argentina, Aruba, Barbados, Belize, Bolivia, Brazil, British Virgin Islands, Cayman Islands, Chile, Colombia, Costa Rica, Cuba, Curacao, Dominica, Dominican Republic, Ecuador, El Salvador, Falkland Islands, French Guiana, Grenada, Guadeloupe, Guatemala, Guyana, Haiti, Honduras, Jamaica, Martinique, Mayotte, Montserrat, Nicaragua, Panama, Paraguay, Peru, Saint Barthélemy, Saint Martin, Saint Kitts and Nevis, Saint Lucia, Saint Vincent and the Grenadines, Saint Maarten, Suriname, Trinidad and Tobago, Turks and Caicos Islands, Uruguay, and Venezuela.

2.1.2. Contractor. The total contractor organization or a separate entity of it, such as an affiliate, division, or plant that performs its own purchasing.

2.1.3. Contracting officer (KO). A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

2.1.4. Contracting Officer’s Representative (COR). An individual designated and authorized in writing by the contracting officer to perform specific technical or administrative functions.

2.1.5. Defective Service. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.6. Deliverable. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.7. Foreign National. A foreign national is not a U.S. citizen. Green card holders are also identified as foreign nationals. A foreign national is further categorized as either a third country national or a local national based on the person’s citizenship and location of performance of duty.

2.1.8. Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the people that are listed in the proposal.

2.1.9. Local National. Local nationals are foreign nationals who are citizens of the country where the performance of duty will occur.

2.1.10. Performance Work Statement (PWS). A statement of work for performance-based acquisitions that describes the required results in clear, specific, and objective terms with measurable outcomes.

2.1.11. Physical Security. Protection of the perimeter area, government property, and assets that prevent the loss or damage of Government property.

2.1.12. Quality Assurance. The various functions, including inspection, performed by the government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

2.1.13. Quality Assurance Surveillance Plan (QASP). A plan describing how the agency will survey, observe, test, sample, evaluate and document the Contractor’s performance in meeting critical performance standards identified in the contract.

2.1.14. Quality Control (QC). Tasks performed by the Contractor to improve the quality of the organization’s output.

2.1.15. Shall. An imperative command: has a duty to or is required to. Denotes that a regulation must be followed unless the contracting officer has obtained a deviation.

2.1.16. Subcontractor. Any supplier, distributor, vendor, or firm that furnishes supplies or services to or for a prime contractor or another subcontractor.

2.1.17. Third Country National. Third country nationals are foreign nationals who are not citizens of the country where the performance of duty will occur.

2.1.18. Workday. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.19. Work Week. Monday through Friday, unless specified otherwise.

2.1.20. Operations Security (OPSEC). A security program involving primarily the protection of unclassified sensitive information and the implementation of measures to preclude unauthorized disclosures.

2.1.21. Cold Chain. A specialized, uninterrupted, temperature-controlled supply chain that uses refrigeration to preserve the quality and safety of perishable goods (like food) and pharmaceuticals (like vaccines) from production to final delivery

2.2 Acronyms:

THIS SECTION INTENTIONALLY LEFT BLANK

PART 3

Government Furnished Equipment (GFE), Government Furnished Property (GFP), and Government Furnished Services (GFS)

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: Reserved.

3.2. Facilities: Reserved.

3.3 Utilities: Reserved.

3.4 Equipment: Reserved.

3.5 Materials: Reserved.

3.6 Common Access Cards (CAC): Reserved.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The period of performance shall be from 4 SEP 26 - 18 SEP 26. The contractor shall provide two (2) 20 foot refrigerated vehicles capable for cold storage, with refuel and maintenance services to the Peruvian Army Jungle School in Sauce, Peru. Vehicles capable of maintaining stored items at a temperature range between 50-95 degrees Fahrenheit (10-35 degrees Celsius) and a relative humidity range of 25-80%.

4.2 Facility Security Clearance: Reserved.

4.3. Materials: The contractor shall provide associated power cables in order to guarantee that the “cold chain” remains intact throughout the Period of Performance.

4.4. Equipment: The contractor shall provide two (2) 20 foot refrigerated vehicles capable of providing mobile cold storage, with all necessary fuel and maintenance services included with power generation if needed.

4.5 Insurance: Defense Base Act (DBA) Workers' Compensation Insurance. The Contractor shall acquire, by means of an insurance policy or a self-insurance program, workers’ compensation coverage required by the DBA. This applies to any contractor, either from a local country or from any other country. Contractors shall submit a copy of the insurance policy to the KO or COR within 15 days after contract award. For more information to: http//www.dol.gov/owcp/dlhwc/I.

PART 5

SPECIFIC TASKS

5. Specific Tasks: The Contractor shall provide the Government with two (2) 20 foot refrigerated vehicles for mobile cold-chain support at the designated field feeding sites along with picking up perishable items in 5th BDE HQ, Tarapoto, Peru to be transported to Sauce, Peru. All vehicles shall be capable of maintaining the required temperatures listed in this PWS and shall comply with all refrigeration performance requirements throughout the period of performance. Units shall be equipped with standard safety equipment as required by local laws. Refrigerated vehicles must be in compliance with all refrigeration requirements stipulated under this contract during the entire period of performance at the location and dates specified in Attachment 3. The Contractor shall accomplish services in coordination with the Contracting Officer (KO) and the Contracting Officer Representative (COR)

5.1. Basic Services. The contractor shall deliver two (2) 20 foot refrigerated vehicles capable for cold storage that can provide the required services at the locations specified in attachment 3 of this PWS.

5.1.2 Equipment delivery

5.1.2.1 Equipment rental and delivery: The contractor provides two (2) 20 foot refrigerated vehicles capable for cold storage, with refuel and maintenance services with power generation and associated power cables to the locations specified in attachment 3.

(a) STD: Contractor shall deliver two (2) 20 foot refrigerated vehicles capable for cold storage to Sauce, Peru on the dates listed in attachment 3.

Acceptable Quality Level (AQL) – 100% compliant.

(b) STD: Refrigerated vehicles shall be delivered by 10:00AM on the dates specified in attachment 3.

AQL – 100% compliant.

(c) STD: Refrigerated vehicles must be in compliance with the Peruvian Food Safety Act.

AQL – 100% compliant.

5.1.3 Equipment placement and installation

5.1.3.1 Equipment installation: Contractor shall ensure refrigerated vehicles are staged in the areas designated by the COR and is in working order.

(a) STD: Contractor shall place the refrigerated vehicles in the area identified by the COR.

AQL – 100% compliant.

(b) STD: Contractor shall ensure the refrigerated vehicles are in working order and cooling at the required temperatures for cooling or Preserving frozen goods.

AQL – 100% compliant.

(c) STD: Contractor shall ensure all required power generation units are properly grounded and install IOT provide the proper power to the refrigerated vehicles.

AQL – 100% compliant.

5.1.4 Equipment capability

5.1.4.1 Refrigerated Performance Requirements: Refrigerated vehicles shall maintain temperatures between 0°F and 40°F throughout the period of performance to ensure cold-chain integrity. All refrigeration units shall operate continuously and meet all temperature requirements listed in this PWS.

(a) STD: Refrigerated vehicles must be capable of controlling temperature ranging from 0°F up to 40°F.

AQL – 100% compliant

5.1.5 Equipment refueling

5.1.5.1 Equipment refueling requirements: Contractor shall perform all equipment refueling as part of the contract throughout the period of performance.

(a) STD: Equipment shall be delivered with a full tank of fuel to start the mission and shall include daily refueling as part of the contract throughout the contract performance period.

AQL: 100% Compliant

(b) STD: Contractor shall refuel all twice daily between the hours of 08:00am – 10:00am and 6:00pm – 8:00pm. Projected daily diesel usage per refrigerated vehicles is 30 – 36 gallons each, per day.

AQL – 100% compliant

5.1.6 On-site Instructions

5.1.6.1 On-Site Instructions: The contractor shall provide operating instructions to the COR at the time of delivery of equipment.

(a) STD: The contractor shall provide on-site equipment operation instruction and operating manuals for the proper use of the refrigerated vehicles.

AQL: 100% Compliant

(b) The Contractor shall provide the KO or COR with a trouble call number and alternate call number that is available 24/7 during the contract duration.

AQL: 100% Compliant

5.1.7 Equipment Inspection:

5.1.7.1 Contractor and Government representative joint inspection: The COR and a trained US Government representative will conduct a joint vehicle inspection with the Contractor to ensure physical and mechanical condition of the vehicle and equipment satisfies the US Government’s needs, safety needs, and applicable local Government food storage laws at the beginning of this contract.

(a) STD: At the commencement of the contract, the COR and a trained US Government representative will conduct a joint initial equipment inspection with the Contractor. The purpose of this inspection is to verify the equipment is fully mission-capable and free from defects.

AQL: 100% Compliant

(b) A full inspection report, documenting compliance with each item on the 'Initial Acceptance Checklist,' shall be delivered by the Contractor to the COR within two business days of the inspection.

AQL: 100% Compliant

5.1.8 Equipment maintenance and repairs

5.1.8.1 Technician support: The Contractor shall provide a service technician(s) capable of repairing Refrigerated Cold Storage and Power Generators unit/s at any time during the performance period for any non-scheduled required maintenance that may inhibit the proper operation of the equipment.

(a) STD: The Contractor shall provide a service technician(s) capable of repairing unit/s at any time during the performance period for electrical, engine, overheating, improper cooling, leaks or overloading issues.

AQL – 100% compliant

(b) STD: Service technician (s) shall be on call 24 hours a day, seven days a week, and shall be on-site within two (2) hours of initial trouble call made by the COR.

AQL – 100% compliant

(c) Service Technician shall notify the COR if units cannot be restored to operational status within a 4-hour period after arrival on-site.

AQL – 100% compliant

(d) Contractor shall also provide maintenance service package for scheduled services at the location and dates specified in Attachment 3.

AQL: 100% Compliant

(e) The contractor shall provide instruction and operating manuals for the proper use of the Refrigeration vehicles in English or translated.

AQL – 100% compliant

(f) The Contractor shall provide the KO or COR with a trouble call number and alternate call number that is available 24/7 during the contract duration.

AQL – 100% compliant

5.1.9 Equipment replacement

5.1.9.1 Refrigerated vehicles equipment replacement: The contractor shall replace equipment not properly working in order to maintain a properly cold chain.

(a) STD: Replacement units will be provided within 6 hours of determining that a unit cannot be repaired within the 4-hour maintenance period.

AQL – 100% compliant

5.1.10 Equipment Removal:

5.1.10.1 Equipment uninstalls and removal: The contractor shall safely disconnect and remove contracted equipment in coordination with the COR and/or by the end of the contract (POP).

(a) STD: The contractor shall remove Refrigeration vehicles in coordination with the COR and/or by the end of the contract (POP).

AQL – 100% compliant

5.1.11 Food Pickup and Cold-Chain Transport Services

5.1.11.1 Perishable food pickup and transport requirements: The Contractor shall perform scheduled transport of perishable food items to maintain critical supply-chain continuity between designated military installations in Peru.

a) STD: The Contractor shall execute scheduled pickups of perishable items from the 5th Infantry Brigade Headquarters (5th BDE HQ) in Tarapoto, Peru, and transport them to the designated field feeding sites in Sauce, Peru, every three (3) days throughout the period of performance.

Acceptable Quality Level (AQL) – 100% compliant.

b) STD: All pickups must be conducted using the contracted 20-foot refrigerated vehicles to ensure uninterrupted cold-chain integrity from the point of origin in Tarapoto to the final delivery destination in Sauce.

AQL – 100% compliant.

c) STD: The Contractor shall coordinate departure and arrival schedules directly with the Contracting Officer’s Representative (COR) at least 24 hours prior to each transit run to prevent delays or food spoilage.

AQL – 100% compliant.

d) STD: Temperature settings inside the cargo area during transport shall strictly adhere to the requirements specified in paragraph 5.1.4.1 (maintaining between 0°F and 40°F) to ensure the safety and preservation of all cargo.

AQL – 100% compliant.

e) STD: The Contractor shall be responsible for all operational costs incurred during the execution of transport services between Tarapoto and Sauce. These costs include, but are not limited to, all fuel, vehicle maintenance, ferry fees, and any road tolls required to complete the route.

AQL – 100% compliant.

5.3 Defense Base Act (DBA) Workers' Compensation Insurance. The Contractor shall acquire, by means of an insurance policy or a self-insurance program, workers’ compensation coverage required by the DBA. This applies to any contractor, either from Peru or from any other country. Contractor shall submit a copy of the insurance policy to the KO upon contract award. For further information go to website: https://www.dol.gov/agencies/owcp/dlhwc/lsdba

5. 4 Service Contract Reporting (SCR): Reserved.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

6.1.1 DOD Commercial Use of Imagery Guidelines

6.1.2 AR 190-13, The Army Physical Security Program

6.1.3 Army Directive 2014-05, Policy and Implementation Procedures for CAC Credentialing Access for Uncleared Contractors

6.1.4 DOD 5220.22-M, National Industrial Security Program Operating Manual

6.1.5 Defense Federal Acquisition Regulation Supplement (DFARS)

6.1.6 Joint Travel Regulation (JTR)

6.1.7 AR 735-5, Policies and Procedures for Property Accountability

6.1.8 DODD 8570.01, Information Assurance Training Certification and Workforce Management

6.1.9 DOD 8570.01-M, Information Assurance Workforce Improvement Program

6.1.10 AR 25-2, Information Assurance

6.1.11 DODI 3020.41, Contractor Personnel Authorized to Accompany the U.S. Armed Forces

6.1.12 USSOUTHCOM SC Regulation 40-501, Medical Suitability Screening Regulation

6.1.13 DODI 2000.16 DoD Antiterrorism (AT) Program

6.1.14 AR 530-1 Operations and Signal Security - Operations Security

6.1.15 Peruvian Food Safety Act and Regulatory Framework

· Peru’s food safety system is governed by a combination of constitutional principles, general health laws, and specific legislative decrees that set sanitary standards, inspection procedures, and consumer protection measures.

Core Legal Framework

· General Health Law No.