PWS Reform Grinding Machine Repair.pdf

Performance Work Statement

Reform Grinding Machine Repair Project

1.0 GENERAL: This is a non-personal services contract to repair and test the Reform Grinding Machine for the depot’s Machine Shop. The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Scope: The Contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, supervision, quality control, and other items and non-personal services necessary to repair, reassemble (if necessary), test, and re-certification of the Grinding Machine to OEM specifications and requirements as defined in this PWS, except for those items specified as government furnished. The Contractor shall perform to the standards of this contract.

1.2 Background: One of CCAD’s Grinding Machines failed during a recent repair of the AD-WIN-Gold transputer and update of the FANUC controls. It was found that in-house maintenance personnel can not repair it due to required proprietary data used during install of parts and needed licensing updates. This Grinding Machine is required for daily operations at the depot.

1.3.1 Description of Services: Contractor shall provide services to inspect and repair the dynamometer to full operational capability, if repairable.

1.4 Period of Performance (POP): The POP shall be twelve (12) months maximum, to include travel time to and from the repair facility.

1.5.1 Quality Control (QC): The Contractor shall develop and maintain an effective QC Program (QCP) to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent and ensure non-recurrence of defective services. The Contractor’s QCP is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the Contractor shall develop QC procedures that address the areas identified in the Performance Requirements Summary.

1.5.2 Quality Assurance (QA): The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.5.2.1 The contractor shall provide initial and final inspection, and any test reports to the depot’s COR for review and approval.

1.5.2.2 Failure to comply with the requirements, specifications, provisions and tests set forth in the PWS shall be cause for non-acceptance, until the issues are resolved and approved by the government’s COR.

1.5.3 Recognized Holidays: The following are recognized US holidays. The Contractor shall not perform services on these days:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day Juneteenth

1.5.4 Hours of Operation: The Contractor shall perform work at the depot’s facility. The depot 1st shift hours are 0600-1530 daily. The contractor will be authorized to modify these hours with COR approval.

No overtime is authorized without prior approval from the COR. The Contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS.

1.5.5 Place of Performance: The work shall be performed on-site at the Corpus Christi Army Depot, Corpus Christi, TX, 78419.

1.5.6 Security Requirements: The following information is provided on security related matters.

1.6 Installation Access: Access to U.S. installations, buildings and controlled areas is limited to personnel who meet security criteria and are authorized. Failure to submit required information/data and obtain required documentation or background investigations will be grounds for denying access to U.S.

installations, buildings and controlled areas. The Contractor shall ensure that any subcontractors used in performance of this contract complies with these requirements and that all employees, of both the Contractor and any subcontractor utilized by the Contractor, are made aware of and comply with these requirements.

The Contractor shall be aware of and comply with the requirements associated with Installation Access Control. The Government is not liable for any costs associated with performance delays due solely to a firm’s failure to comply with Installation Access Control processing requirements.

The Contractor shall return installation and CCAD passes to the issuing Security office when the contract is completed or when a Contractor employee no longer requires access.

The contractor shall obtain a Defense Biometric Identification System (DBIDS) Card through Navy Pass & Tag not to exceed contract expiration. The government Contracting Officer Representative (COR) will coordinate CCAD badging and briefing with CCAD Security. CCAD personnel will escort contractor at all times while onboard CCAD unless approved in advanced by CCAD Security. Contractors are not authorized to escort anyone on the installation or CCAD.

1.6.1 Installation Pass Log: (Deliverable #3). In addition, the Contractor shall provide the Contracting Officer, via the COR, an Initial Installation Pass Log within three (3) calendar days after contract award.

The log must at a minimum contain the following information Full Legal Name, type of access (e.g. CAC, DBIDS, base pass) and working hours. The log shall be updated as employees are added or removed.

The Updated Installation Pass Log shall be current and available at any time upon request by the Government and submitted to the COR within five (5) days after any changes to the log.

1.6.2 Individual Termination or Expiration of Employment: (Deliverable #4) The Contractor shall collect the installation access passes the same day employment of an individual has expired or has been terminated and shall return them to the issuing office within three (3) working days.

1.6.3 Contract Termination or Cancellation: (Deliverable #5) Upon termination or cancellation of this contract, the Contractor shall collect all outstanding installation access passes and return them to the issuing office within three (3) working days.

1.6.4 Physical Security: The Contractor shall safeguard all Government equipment, information, and property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured IAW the Army Physical Security Program (AR 190-13).

1.6.7 Operations Security (OPSEC) Requirements: Contractor personnel shall adhere to facility security policies and restrictions. The Contractor shall immediately report suspicious activities to security personnel. Government issued access badges shall not be worn outside designated facilities where visible to the general public.

1.6.8 Safeguarding Covered Defense Information: Contractors and subcontractors are required to safeguard covered defense information that resides in or transits through covered contractor information systems by applying specified network security requirements and reporting of cyber incidents in accordance with 48 CFR 204.73. DoD Industry resources for Controlled Unclassified Information can be found at https://www.dcsa.mil/Industrial-Security/Controlled-Unclassified-Information-CUI/

1.7 Key Control: (Deliverable #)The Contractor shall establish and implement methods of making sure all keys issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Contractor’s Security Plan (If applicable), and the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any incidents of lost or duplicate keys to the Contracting Officer. In the event keys are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from payment due to the Contractor. Keys not returned at the end of the contract or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the payment due to the Contractor. The Contractor shall prohibit the use of Government issued keys by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer. The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations.

These procedures shall be included in the Quality Control Plan.

1.8 Identification of Contractor Employees: All Contractor personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties must identify themselves, to include proper marking of signature blocks in correspondence, to avoid creating an impression in the minds of members of the public that they are Government officials.

The Contractor shall ensure that all documents or reports, produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.9 Data Rights: The Government has unlimited rights to all documents and materials produced under this contract. All documents and materials, to include the source codes of software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership and copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.10 Protection of Government and Contract Information: Per Public Use Notice of Limitations stated by Defense imagery Management operations Center and contained at www.dimoc.mil/resources/limitations/, the Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any hard copy or digital marketing tools to include its company website.

1.18 Required Training: The following provides information on training requirements.

1.18.1 iWATCH Training: (Deliverable #7) The Contractor and all associated subcontractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO).

This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within thirty

(30) calendar days after the contract is awarded and within five (5) business days after new employees

Commented [JK1]: (Dependent on requirement, recommend coordination with local legal or Intellectual Property (IP) attorneys is made, ensuring Government rights are appropriately protected and addressed by PWS narrative and included in this paragraph) commence contract performance, with the results reported to the COR within five (5) business days after the contract is awarded and within thirty (30) calendar days} after new employees commence contract performance. Verification of the training shall be provided to the COR within five (5) businessdays after completion of the training.

1.18.2 Anti-Terrorism (AT) Level I Training: (Deliverable #8) All Contractor employees, including subcontractor employees, who are employed under the contract, shall complete AT Level I Training within thirty (30) calendar days as required on the AT/OPSEC Cover Sheet after contract start date or effective date of incorporation of this requirement into the contract, whichever applies, or thirty (30) calendar days after employment of new personnel. Contractor personnel travelling overseas shall complete area of responsibility (AOR) specific AT awareness training for U.S. based Contractor employees and associated subcontractor employees. The Contractor shall submit certificates of completion for each affected Contractor employee and subcontractor employee to the COR (or to the Contracting Officer, if a COR is not assigned) within five (5) business days after completion of this training by all employees and subcontractor personnel. AT Level I awareness training is available at https://jkodirect.jten.mil, (course JS-US007). Contractor personnel shall complete refresher training every twelve (12) months except AOR specific AT Level I training which shall be completed as required by local AT policies

If training cannot be conducted on the website, the Contractor shall coordinate with the COR who will contact the local AT Officer at their assigned location for classroom training. Contractor personnel completing training in the classroom will receive a certificate or the training attendance roster signed by the AT Officer. Verification of the training shall be provided to the COR within five (5) business days after completion of the training.

1.18.3 OPSEC Training: (Deliverable #9) All Contractor employees, including subcontractors, shall complete Level I OPSEC training within thirty (30) calendar days of employment under this contract.

Verification of the training shall be provided to the COR within five business days after completion of the training.

OPSEC Level I training is available at https://securityawareness.usalearning.gov. Contractor personnel must complete refresher training every 12 months. Verification of the training shall be provided to the COR within five (5) business days after completion of the training.

1.11 Conservation of Utilities: N/A No utilities will be used by the Contractor.

1.12 Special Qualifications: Contractor personnel shall consist of personnel qualified to perform their regular duties for the Contractor. Contractor shall ensure that any personnel performing under a contract are fully trained, licensed, certified and qualified for the position in which they will be serving.

1.13 Post Award Conference/Periodic Progress Meetings: N/A No post award conference will be held.

1.14 Contracting Officer Representative (COR): The COR will be identified by a separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.15 Key Personnel: N/A No special qualifications above the requirements cited in paragraph 1.5.8 are required.

1.16 Contractor Travel: Contractor travel to and from the work site from their home base location to CCAD shall be included in this contract.

1.17Other Direct Costs Labor Regular Time:

Overtime: None

Other Direct Costs:

a. Repair Parts

b. Consumable Items

c. General and Administration

d. Profit

1.18 Safety Requirements: All work shall be conducted in a safe manner and in compliance with Federal, State, Local, Department of Defense, Army, and Depot regulations and national consensus standards.

1.10.1 The Contractor shall provide a Site-Specific Safety and Occupational Health Accident Prevention Plan (APP) and Activity Hazard Analysis (AHA).

1.18.1 Site-Specific Safety and Occupation Health Accident Prevention Plan (APP). The Contractor shall develop, promulgate, and enforce a written site-specific safety and occupational health accident prevention plan (Herein referred to as safety plan). The safety plan shall identify protocols and procedures to ensure a safe and healthful workplace. The safety plan shall be reviewed and deemed acceptable by the COR before beginning any on-site activities.

1.18.2 Activity Hazard Analysis (AHA). The Contractor shall identify in sequence the activities being performed, the specific anticipated hazard, equipment, materials, and the control measures to implemented to eliminate or minimize each hazard to an acceptable level of risk. The contractor shall use the more stringent standard when standards are different. The names of the competent and qualified person required for a particular activity (e.g., excavation, scaffolding, fall protection, or other activities as specified by OSHA) shall be identified and included in the activity hazard analysis, as well as proof of their competency and qualification. The analysis shall be reviewed and deemed acceptable by the COR before beginning any on-site activities.

1.18.3 Service Condition. No part of the services covered by the McNamara-O’Hara Service Contract Act of 1965 will be performed in buildings or surroundings or under working conditions, provided by or under the control or supervision of the Contractor or any Subcontractor, which are unsanitary or hazardous or dangerous to the health or safety of service employees engaged to furnish the services.

PART 2

DEFINITIONS & ACRONYMS

2.0 DEFINITIONS AND ACRONYMS:

2.1 Definitions:

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or services to the Government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

2.1.3 CONTRACTING OFFICER’S REPRESENTATIVE (COR). As defined in DFARS 202.101, means an individual designated and authorized in writing by the Contracting Officer to perform specific technical or administrative functions. DoD Instruction (DoDI) 5000.72, Part II Definitions states the following when defining a COR: “Defined in subpart 202.101 of Reference (f). Any individual delegated responsibilities pursuant to subpart 1.602-2 of Reference (e), regardless of local terminology, must be certified in accordance with this instruction. For example, local terminology can be COR, Contracting Officer’s technical representative, technical point of contact, technical representative, alternate COR, administrative COR, assistant COR, line item manager, task order manager, quality assurance personnel, quality assurance evaluator, or COR management.” In addition, Army Regulation 70-13, Chapter 2, paragraph 2-2g, states, in part, the following when providing other surveillance support personnel to assist the COR when needed, “…These other surveillance support personnel may serve as on-site representatives of the COR in performance of actual contract surveillance if they meet all COR requirements and have been appointed by the Contracting Officer as alternate CORs.”

2.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the PWS.

2.1.5 DELIVERABLE. Anything that can be physically delivered and includes non-manufactured items such as meeting minutes or reports.

2.1.6 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 PHYSICAL SECURITY. means that part of security concerned with physical measures designed to safeguard personnel; to prevent unauthorized access to equipment, installations, material, and documents; and to safeguard against espionage, sabotage, damage, and theft.

2.1.8 QUALITY ASSURANCE. The Government procedures to verify that services being performed by the Contractor are performed according to the acceptable standards.

2.1.9 QUALITY ASSURACNE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

2.1.10 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12 WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13 WORK WEEK. Monday through Friday, unless specified otherwise.

2.2 Acronyms:

ACOR Alternate Contracting Officer’s Representative AOR Area of Responsibility APU Auxiliary Power Unit AQL Acceptable Quality Level AR Army Regulation ASTM American Society for Testing and Materials AT Anti-Terrorism ATCTS Army Training Certification Tracking System ATO Anti-Terrorism Officer CAC Common Access Card CAO Current-As-Of CCAD Corpus Christi Army Depot CFR Code of Federal Regulations CMR Contracting Management Report

COR Contracting Officer’s Representative COTR Contracting Officer’s Technical Representative DA Department of the Army DBIDS Defense Biometric Identification System DD Department of Defense (Form) DDS Defense Security Services DFARS Defense Federal Acquisition Regulation Supplement DISCO Defense Industrial Security Clearance Office DOD Department of Defense DODD Department of Defense Directive DODI Department of Defense Instruction DODM Department of Defense Manual FAR Federal Acquisition Regulation FBI Federal Bureau of Investigation FDO Foreign Disclosure Officer FIPS PUB Federal Information Processing Standards Publication FOIA Freedom of Information Act FOUO For-Official-Use-Only FSC Federal Service Code FSO Facility Security Officer HSPD Homeland Security Presidential Directive IAW In Accordance With IA Information Awareness IAC Installation Access Control ID Identification IS Information Systems IT Information Technology JPAS Joint Personnel Adjudication System KO Contracting Officer LAN Land Area Network N/A Not Applicable NAS Naval Air Station NASCC Naval Air Station Corpus Christi OMB Office of Management and Budget OEM Original Equipment Manufacturer OPSEC Operations Security OSHA Occupational Safety & Health Agency PAO Public Affairs Officer PIV Personal Identity Verification POP Period of Performance PERSEC Personnel Security PWS Performance Work Statement QA Quality Assurance QAE Quality Assurance Evaluator QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program SAAR System Authorization Access Form SF Standard Form SOP Standard Operating Procedure SSA Servicing Security Activity TARP Threat Awareness and Reporting Program UFC Unified Facilities Criteria UIC Unit Identification Code XML Extensible Markup Language

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT AND SERVICES

3.0 GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 The Government will provide basic facility and utility services for contractor use (electric power, bathroom, breakroom, water usage).

3.2 Identification Cards: The Government will provide Defense Biometric Identification System (DBIDS) and CCAD Badges upon arrival at the location (NAS-CC).

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4.0 CONTRACTOR FURNISHED ITEMS AND RESPONSBILITIES:

4.1 General: Except for those items specifically stated to be Government-Furnished in paragraph 3.0, the Contractor shall furnish everything required to perform these services as indicated in paragraph 1.1.

4.2 Vehicles and Equipment: The Contractor shall provide all necessary vehicles (no GSA vehicles provided to Contractor for use on this contract) and equipment to perform the work described in this PWS.

All Contractor provided vehicles and equipment shall have the company name prominently displayed on both sides of the vehicle or equipment and present a neat, professional appearance. Contractor's vehicles and equipment used in the performance of this contract shall meet all local traffic, safety, and environmental requirements. Vehicles and equipment found to be unsafe shall be removed from the installation and replaced. The Contractor shall not use any Government-owned tools, materials, or parts to maintain Contractor vehicles and equipment without prior written approval of the Contracting Officer.

The COR may inspect the Contractor’s vehicles and equipment at any time.

4.3 Background Checks: The Contractor shall provide Background Checks in accordance with this PWS and as determined by the Government.

PART 5

SPECIFIC TASKS

5.0 REQUIREMENTS:

5.1 Basic Services: The Contractor shall provide repair services to return the Grinding Machine to original manufacturers specifications and full operational capability. Contractor shall perform repair of Grinding Machine on-site at CCAD. Contractor shall provide a written report containing the information required in this PWS. All procedures shall be open to viewing by CCAD personnel at CCAD’s option.

5. 2 Requirements:

5.2.1 The service contractor must be a certified Reform Grinding Machine repair facility with a minimum of five (5) years’ experience in the repair, overhaul, and service of Grinding Machines and an owner/holder of the propriety rights of the Campbell Grinder Model 750-36-36-36/36 computer, hard drives, and software systems.

5.2.2 The contractor shall provide all the necessary parts, tools, fixtures, engineering support, machinery, processes, facilities, expendable items, shipping costs, paint, labor and equipment to inspect, assemble, and test the Grinding Machine.

5.2.2.1 It is the contractor’s responsibility to ensure safe and expedient shipping of parts and supplies from point-of-origin to the CCAD to include customs approvals.

5.2.3 The contractor shall not perform any additional work that is not in the scope of this PWS and the contract. Any additional work must be approved by the CCAD COR and contracting officer.

5.2.4 The contractor shall replace HMI controls with OEM-approved controls (FANUC).

5.2.5 The contractor shall perform full back-up of all data and transfer said data to new hard drive system.

5.2.6 The contractor shall perform a complete repair and test of the Grinding Machine on-site at CCAD.

5.2.7 The contractor shall perform basic maintenance training to depot maintenance personnel on basic troubleshooting

5.2.8 The contractor shall provide a field report containing all tests as well as all repairs completed and any additional findings to CCAD.

5.2.9 The contractor shall provide the government a minimum of seven (7) calendar days’ notice prior to arrival in order to obtain proper authorizations for attendance.

5.2.10 The contractor shall provide the CCAD with a standard industry warranty that includes a MINIMUM of 90 days for all contractor provided services and 1 year on contractor supplied parts.

5.3 Government Furnished Property. The government shall supply access to the Grinding Machine to be repaired and use of local facilities for contractor use.

5.4 CONTRACTOR PERSONNEL

5.4.1 The Contractor shall ensure all employees have the proper authorizations when performing work on the installation. Contractor shall wear identification above the waist on the front of the body and will be worn at all times while the bearer is on the federal reservation.

5.4.2 Safety: The Contractor shall follow applicable OSHA standards, rules, and regulations. The Contractor shall be responsible for obtaining and wearing the appropriate safety personal protection devices.

PART 6

APPLICABLE PUBLICATIONS

6.0 APPLICABLE PUBLICATIONS:

6.1 The Contractor shall abide by all applicable regulations, publications, manuals, and local policies and procedures listed below:

6.1.1 Grinding Machine Manufacturer

6.1.1.1 Campbell Grinder Part Number 750-36-36-36/36 (S/N: 1083)

6.1.2 Industry Publications

6.1.2.1 Best Manufacturing Practices (http://bpmcoe.org)

6.1.1 Executive Order 13556, Controlled Unclassified Information

6.1.2 National Institute of Standards and Technology Special Publication 800-171, Protecting Controlled Unclassified Information in Nonfederal Systems and Organizations

6.1.3 32 Code of Federal Regulation (CFR) Part 2002, Controlled Unclassified Information

6.1.4 32 Code of Federal Regulation (CFR) Part 117 National Industrial Security Program Operating Manual (NISPOM)

6.1.5 Federal Acquisition Regulation Subpart 24.1 CFR Part 24 and Part 39.105

6.1.6 Unified Facilities Criteria (UFC) 4-010-01 DoD Minimum Antiterrorism Standards for Buildings

6.1.7 Defense Acquisition Regulation 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls

6.1.8 Defense Acquisition Regulation 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting

6.1.9 DoDI 1000.13, Identification (ID) Cards for Members of the Uniformed Services, Their Dependents, and other Eligible Individuals

6.1.10 DoDM 1000.13, Volume 1, DoD Identification (ID) Cards: ID Card Life-Cycle

6.1.11 DoDM 5200.02 Procedures for the DoD Personnel Security Program

6.1.12 DoDI 5200.02 DoD Personnel Security Program

6.1.13 DoDI 5200.48, Controlled Unclassified Information

6.1.14 DoDD 5230.25, Withholding of Unclassified Technical Data from Public Disclosure

6.1.15 DoDD 5240.06 Counterintelligence Awareness and Reporting (CAIR)

6.1.16 DoD 8570-M Information Assurance Workforce Improvement Program

6.1.17 AR 25-1 Army Information Technology

6.1.18 AR 25-2 Army Cybersecurity

6.1.19 AR 25-55, The Department of the Army Freedom of Information Act

6.1.20 AR 70-31, Standards for Technical Reporting

6.1.21 AR 190-13 The Army Physical Security Program

6.1.22 AR 360-1, The Army Public Affairs Program

6.1.23 AR 380-5, Army Information Security Program

6.1.24 AR 380-10, Foreign Disclosure and Contact with Foreign Representatives

6.1.25 AR 380-49, Industrial Security Program

6.1.26 AR 380-67, Personnel Security

6.1.27 AR 530-1, Operations Security

6.1.28 AR 735-5 Property Accountability Policies

6.1.29 EM 385-1-1 U.S. Army Corps of Engineers Safety and Health Requirements

6.1.30 530-CCAD-001 CCAD Operations Security Plan (OPSEC)

6.1.31 CCAD Physical Security Plan

PART 7

ATTACHMENTS

7.0 Attachment List:

7.1 Attachment 1: Performance Requirements Summary

ATTACHMENT 1 / TECHNICAL EXHIBIT 1

Performance Requirements Summary

This Performance Requirements Summary includes performance standards. The Government will use these standards to determine Contractor performance and shall compare contractor performance to the Acceptable Quality Level (AQL).

PWS

Paragraph

Task Performance Standard Acceptable Quality Levels (AQL)

Surveillance Method

By Whom

5.2 ALL

Repair of Grinding Machine

Grinding Machine returned to full operational capability

No failure of Grinding Machines upon startup and performance checkout run.

100% Inspection – COR will review on site.

5.2.5

Documentation and Reports

Contains all data required in specified paragraphs

All required documentation, as listed in PWS.

100% inspection by

COR

7.2 Attachment 2: Deliverables Schedule

ATTACHMENT 2 / TECHNICAL EXHIBIT 2

Deliverables Schedule

Deliverable Frequency Number of Copies

Medium/Format Submit To

Repaired Grinding Machine Once 1 Grinding Machine

On-site Repair

Final repair report Within 5 days of contract completion.

Email attachment and/or Hard Copy

Warranty Letter of Services and Parts (Stating Effective Date)

Within 10 days of contract completion

1 Email attachment and/or Hard Copy

COR

3. Installation Pass Log (para.

1.6.1)

Initial within 3-calendar days and updates within 5-calendar days

One Hard copy or electronic)

CAO: April 2017

SECURITY REQUIREMENTS FOR ALL CONTRACTS PERFORMED AT CORPUS CHRISTI

ARMY DEPOT

Place these security requirements in all Statement of Works (SOW’s) and Performance Work Statements (PWS’s) for contracts performed at Corpus Christi Army Depot (CCAD).

************************************ This document is a brief overview of rules and regulations of Naval Air Station Corpus Christi (NASCC) and Corpus Christi Army Depot (CCAD). It is not intended to be all-inclusive or cover all contingencies.

Direct specific security requirements questions to the following numbers:

CCAD: (361) 961-3313

NASCC: (361) 961-2480

Regulations:

Army Directive 2014–05 (or its successor) Policy and Implementation Procedures for Common Access Card Credentialing and Installation Access for Uncleared Contractors AR 25-1, Army Knowledge Management and Information Technology AR 25-2, Information Assurance AR 25-55, The Department of the Army Freedom of Information Act AR 70-31, Standards for Technical Reporting

AR 190-13, Department of the Army Physical Security Program AR 360-1, The Army Public

Affairs Program AR 380-5, Department of the Army Information Security Program

AR 380-10, Foreign Disclosure and Contact with Foreign Representatives AR 380-49, Industrial Security Program AR 380-67, Personnel Security (PERSEC) AR 530-1, Operations Security (OPSEC) AR 530-1, AMC Supp Operations Security (OPSEC) AR 530-1, CCAD Plan Operations Security (OPSEC) AMC-R 525-13, AMC Force Protection Program DoD 5220.22-M National Industrial Security Program Operating Manual DoD Directives 5230.24, Distribution Statements on Technical Documents DoD Directives 5230.25, Withholding of Unclassified Technical Data from Public Disclosure DoD Regulation 5200.2-R Personnel Security Program DoD 5400.11-R, Department of Defense Privacy Program UFC 4-010-01 9 February 2012 Change 1, 1 October 2013 DoD MINIMUM ANTITERRORISM STANDARDS FOR BUILDINGS UNIFIED FACILITIES

CRITERIA (UFC)

DoDI 1000.13, Identification (ID) Cards for Members of the Uniformed Services, Their Dependents, and other Eligible Individuals DoDM 1000.13, Volume 1, DoD Identification (ID) Cards: ID Card Life-Cycle DoDI 5200.02 DoD Personnel Security Program

DoDM 5200.02 Procedures for the DoD Personnel Security Program

U.S. Office of Personnel Management Memorandum, "Final Credentialing Standards for Issuing Personal Identity Verification Cards under HSPD-12," July 31, 2008Federal Acquisition Regulation (FAR), March 2005

1. Conduct and Behavior: IAW DoD Directive 5200.8, “Security of DoD Installations and Resources”, the NAS commander has broad authority to remove or exclude any person or persons from the military installation to protect personnel and property, to maintain good order and discipline, and to ensure the uninterrupted and successful performance of the installations mission. In the exercise of this authority, the commander may refuse to grant entry or may bar Contractor employees. Refusal of entry or barment of any employee does not relieve the Contractor of the responsibility to continue performance under this contract.

1.1. All personnel entering and working at CCAD are subject to all rules, regulations and applicable laws. All personnel and their effects are subject to search, to include vehicles and company belongings.

1.2. No person shall willfully fail or refuse to comply with lawful orders or direction of any civilian or military security police officer.

1.3. The Contractor shall not employ persons for work on this contract if such employees are identified to the Contractor by the Government as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population. Disrespectful behavior, failure to obey orders or regulations, fighting, horseplay, stealing, illegal use of drugs (using/transporting/selling), consuming or being under the influence of alcohol, or being in the possession of illegal weapons are prohibited and subject to appropriate penalties. This may include being detained, banned from entering the Government facility, or remanded to civilian authorities.

1.4. All Contractor personnel will limit their travel on the installation only to specific areas required for performance of the contract, specified break and meal areas, or in travel directly to and from these locations. Employees found on the installation away from officially identified areas may be detained and/or debarred from the installation.

1.5. Subcontracts; if the Contractor enters into a Subcontractor arrangement with another Contractor, the prime Contractor is responsible for Subcontractor performance and compliance. The prime Contractor must provide a copy of the security requirements to the subcontractor. The contracting officer must ensure any questions of adequacy of the Subcontractor are resolved to the mutual satisfaction of the prime Contractor, Subcontractor, security, and CCAD commander.

1.6. All prospective government and contractor employees are subject to a check of their criminal history prior to being granted access to CCAD. Adverse or derogatory information revealed by these checks, or failure to provide full disclosure, may result in denial of access.

2. Support:

2.1 Security support provided by CCAD to the Contractor includes (if applicable) storage containers for classified information/material, use of base destruction facilities, classified reproduction facilities, use of base classified mail services, security badging, investigation of security incidents, base traffic regulations, use of security forms, and conducting inspections required by DoD 5220.22-R “Industrial Security Regulation”, Army Instruction 380-49 “Industrial Security Program”, AR 380-5 “Department of Army Information Security Program”, and AR 25-2 “Information Assurance” and others as required or deemed necessary by the Government.

2.2 Security support requiring joint Army and Contractor coordination includes packaging classified information, mailing and receiving classified materials, implementing emergency procedures for protection of classified information, security checks, and internal security controls for protection of classified material, sensitive material, and high value pilfer able property.

3. Security Investigation Requirements:

3.1. Investigation requirements including IT level and CAC requirements should be clearly indicated in the contract and Performance Work Statement (PWS) as prescribed in paragraph 4.1303, of the FAR:

Personal Identity Verification of Contractor Personnel

(a) The Contractor shall comply with agency personal identity verification procedures identified in the contract that implement Homeland Security Presidential Directive-12 (HSPD-12), Office of Management and Budget (OMB) guidance M-05-24 and Federal Information Processing Standards Publication (FIPS PUB) Number 201.

(b) The Contractor shall account for all forms of Government-provided identification issued to the Contractor employees in connection with performance under this contract. The Contractor shall return such identification to the issuing agency at the earliest of any of the following, unless otherwise determined by the Government:

(1) When no longer needed for contract performance.

(2) Upon completion of the Contractor employee’s employment.

(3) Upon contract completion or termination.

(c) The Contracting Officer may delay final payment under a contract if the Contractor fails to comply with these requirements.

(d) The Contractor shall insert the substance of this clause, including this paragraph (d), in all subcontracts when the subcontractor’s employees are required to have routine physical access to a Federally-controlled facility and/or routine access to a Federally-controlled information system. It shall be the responsibility of the prime Contractor to return such identification to the issuing agency in accordance with the terms set forth in paragraph (b) of this section, unless otherwise approved in writing by the Contracting Officer.

3.2. Subcontracts; if the Contractor enters into a Subcontractor arrangement with another Contractor, subcontractors must be clearly identified in the contract agreement.

3.3. Contractors must maintain the same level investigation or higher as their civilian counterparts. In the absence of a civilian counterpart, CCAD Security will determine the level of investigation based on a position sensitivity review. Close coordination with the COR and company are required. All documentation required for access to CCAD for classified contracts or IT Level I & II shall be processed through the CCAD Security Personnel Security Office prior to entering CCAD facilities.

3.4. Classified Contracts: An interim clearance must be in place prior to entering CCAD facilities. All documentation (i.e. SF 86, etc.) required for security clearance shall be processed through the Contractor Facility Security Office (FSO).

3.4.1. For all contracts involving employees who require a security clearance for performance of their duties or access to classified material, the Contractor must possess or obtain a facility security clearance prior to performing contract work. If the Contractor does not possess a facility clearance, the Government (Contracting Office) may request one from the Defense Security Service (DSS).

3.4.2. Contractor employees without a clearance level or background check properly indicated in the Joint Personnel Adjudication System (JPAS) or its successor, will not be assigned to this task directly or indirectly. Contractor employee(s) will not be authorized access, regardless of personal clearance, without the facility first being cleared to the appropriate level by Defense Security Service (DSS).

3.4. The Contractor shall request security clearances for personnel requiring access to classified information or IT Level I or II within 15 days after receiving a facility clearance. If the Contractor is already cleared, they shall request security clearances for the personnel within 15 days after contract award. Due to costs involved with security investigations, requests for Contractor employee security clearances shall be kept to an absolute minimum necessary to perform contract requirements.

3.4.1. IT Level I positions; Contractor employees shall have one of the following prior to commencing work: A current, valid Tier 5 investigation or equivalent or “Interim” Top Secret eligibility by Defense Industrial Security Clearance Office (DISCO) indicated in JPAS.

3.4.2. IT Level II positions; Contractor employees shall have one of the following prior to commencing work: A favorably completed Tier 3 investigation or equivalent or “Interim” Secret eligibility by DISCO indicated in JPAS.

3.4.3. IT Level III positions: Contractor employees shall have one of the following prior to commencing work: A favorably completed Tier 3 investigation or equivalent or “Interim” Secret eligibility by DISCO indicated in JPAS.

3.5. Unclassified Contracts requiring IT access: All documentation (i.e. SF 85*, etc.) required for their initial security appointment for unclassified contracts to IT Level III shall be processed through the CCAD Security Personnel Security Office prior to entering CCAD facilities.

3.6. IT Level III positions; Contractor employees requiring access to CCAD Local Area Network (LAN) shall have background investigation processed through CCAD Personnel Security Office. If the Contractor employee does not possess the proper investigation, the Government (Contracting Officer Representative) will request one. The Government assumes costs and initiates non-clearance investigation by submitting the appropriate Personnel Security Investigation request to the Army Center of Excellence. Minimum requirements for CAC issuance and access to the LAN is an initiated investigation with favorable FBI fingerprint check. Due to costs and the inherent delays involved with security investigations, requests for Contractor LAN access shall be kept to an absolute minimum necessary to perform contract requirements.

3.6.1. Fitness Issues: CCAD Security will be notify the Contracting Officer Representative (COR) when discovery of adverse information indicates potentially actionable issues that may disqualify the Contractor employee from access.

3.6.2. OPM Memorandum, Final Credentialing Standards for Issuing Personal Identity Verification Cards under HSPD-12 provides government-wide credentialing standards to be used by all Federal departments and agencies in determining whether to issue or revoke personal identity verification (PIV) cards to employees and contractor personnel.

3.6.3. Whether or not to grant access is the sole discretion of the Government. The decision not to grant access will not be grounds for contract modification and shall not constitute an excuse for Contractor performance failure.

3.7. System Authorization Access Request (SAAR): Prior to system access, a SAAR, DD Form 2875, shall be completed by the Contractor employee. The Contractor employee shall complete Part I, the COR shall complete Part II, and CCAD Personnel Security shall complete Part III.

3.8. Unclassified Contracts NOT requiring IT access: Contracts not requiring access to CCAD LAN shall be subject to installation access requirements that include the Defense Biometric Identification System (DBIDS) and/or guest sponsorship. The COR shall provide the appropriate details and contact information.

4. IT/IA Requirements:

4.1. All contract employees with access to the CCAD network must be registered in the Army

Training Certification Tracking System (ATCTS) at commencement of services. Contractors and associated subcontractor employees must also complete DoD IA Awareness Training before they can be granted access to the CCAD network and complete the training annually thereafter.

4.2. All contractors working IA/IT functions must comply with DoD and Army training requirements in DoDD 8570.01, DoD 8570.01-M, and AR 25-2 within 6 months of employment.

4.3. Per DoD 8570.01-M, DFARS 252.239.7001, and AR 25-2, the contractor employees’ supporting IA/IT functions shall be appropriately certified upon contract award. The baseline certification, as stipulated in DoD 8570.01-M, must be completed upon contract award.

5. Foreign Nationals:

5.1. Official Visits: All official foreign visits (visits sponsored by a foreign government) must be based on a legitimate need, be sanctioned by the appropriate foreign attaché or embassy, and approved through Department of Army channels. Access will be coordinated through the CCAD Foreign Disclosure Officer (FDO), COR, and respective NASCC/CCAD security offices.

5.2. Unofficial Visits: These are visits by foreign nationals that are not endorsed by a foreign government. The Contractor will submit a request for employee access, based on a legitimate need, to the appropriate COR. The COR will in turn notify the FDO of the request. Due to security considerations, requests for these types of visits should be kept to a minimum. Foreign nationals will require a government escort at all times while on CCAD property. The COR will ensure the foreign contractor employee provides a copy of their passport to NASCC and CCAD security offices, to ensure the appropriate background checks are completed. NOTE: Properly validated permanent resident alien registration card holders are exempt from this requirement.

6. Notifications: The following information will be submitted to the COR and the CCAD Security Manager on company letterhead, signed by the Contractor Facility Security Officer (FSO) within 15 days of awarding the contract. An updated listing shall be provided quarterly or when the company or an employee’s status or information changes. Electronic equivalents are acceptable. The notification shall include:

a. Name, address, and telephone number of company representatives.

b. Employee's name, last four of social security number, shift.

c. The contract number and contracting agency.

d. The highest level of classified information to which Contractor employees require access.

e. The location(s) of contract performance.

f. The date contract performance begins and terminates.

7. Security Point of Contact: At no cost to the Government, the Contractor shall appoint a senior Contractor employee to serve as an on-site point of contact for any security concerns at the CCAD location. This may be a full time position or an additional duty position.

8. Security Training:

8.1. All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, or controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR (or to the contracting officer, if a COR is not assigned) within 30 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at https://atlevel1.dtic.mil/at.

8.2. US-based contractor and subcontractor employees who are required to travel overseas in performance of their duties must receive government provided AT awareness training that is specific to the area of responsibility (AOR), as directed by AR 525-13.