PWS_Redacted.pdf

PERFORMANCE WORK STATEMENT

PREVENTIVE MAINTENANCE SERVICE OF

MOLECULAR ASSAY ANALYZERS AT U.S. NAVAL HOSPITAL

OKINAWA CAMP FOSTER, OKINAWA, JAPAN

1. DESCRIPTION OF REQUIREMENT:

The contractor shall perform preventive maintenance to the equipment listed below in accordance with the Original Equipment Manufacturer (OEM) PM checklist. Contractor shall provide all management, tools, parts, and labor necessary in accordance with manufacturer specifications.

1.1. BACK-T ALERT MICROBIOLOGY Analyzer BIOMERIEUX

Histology/Laboratory Department, ROOM#: 2W0102 Serial # 200290, ECN 124539

1.2. VITEK 2 MICROBIOLOGY Analyzer BIOMERIEUX

Histology/Laboratory Department, ROOM#: 2W0120 Serial # VTK24482, ECN 124948

1.3. LEICA ST5010 (A-XL) Histology Analyzer LEICA

Histology/Laboratory Department, ROOM#: 2W0114/0116 Serial # 3143, ECN 116887

1.4. LEICA CV5030 Histology Analyzer LEICA

Histology/Laboratory Department, ROOM#: 2W0114/0116 Serial l# 3538, ECN 116888

2. PLACE OF PERFORMANCE:

U.S. Naval Hospital Okinawa Building 960 Camp Foster, Okinawa, Japan.

Laboratory Department, 2F

3. PERIOD OF PERFORMANCE:

Base Period of Performance: 1 Apr 2026 - 31 Mar 2027

4. PREVENTIVE MAINTENANCE (PM) PROGRAM:

The Contractor shall perform the preventive maintenance (PM) services in accordance with Attachment (1) – (4) OEM Preventive Maintenance Checklists, to manufacturer’s specification, to include the replacement of scheduled parts. Only Biomedical Repair personnel are authorized to coordinate and schedule PM services with USNH Okinawa. Such services shall include but is not limited to, technical inspection, adjustment, cleaning, lubrication (if applicable), testing and replacement of parts and other services, as defined by OEM, to keep the equipment in good working condition. All repair parts, labor and travel fees are included in this contract and the Contractor is responsible to provide. The preventive maintenance service shall be performed on-site two times annually, during the performance period, with a mutually agreed upon schedule between the Contractor and USNH Okinawa.

The Contractor shall perform emergency services, corrective maintenance and phone service support in accordance with the manufacturer’s instructions. The emergency and corrective maintenance services shall not exceed twenty four (24) times per contract year. Phone service support shall be provided from 0900 to 1800, Monday through Friday excluding U.S. and Japanese Holidays including 13 August - 15 August and 29 December - 3 January. The contractor shall be at the job site within two (2) days after receipt of a service call and shall restore the equipment to fully functional status as promptly as possible, using all reasonable efforts.

Attachment (1) OEM Preventive Maintenance Checklist BACK-T ALERT Attachment (2) OEM Preventive Maintenance Checklist VITEK 2

Attachment (3) OEM Preventive Maintenance Checklist ST5010 Attachment (4) OEM Preventive Maintenance Checklist CV5030

REPLACEMENT PARTS:

The Contractor shall furnish replacement parts listed in Attachment (1) - (4) at no additional cost to the Government.

All parts installed shall become the property of the Government and all replaced parts shall become the property of the Contractor.

PM services do not include:

1. Maintenance/repair for equipment/system stated other than in paragraph 1 of Performance Work Statement.

2. Overhaul/renewal of subject equipment.

3. Replacement parts out of scope of normal preventive maintenance.

4. Movement/Removal of equipment

5. Repair caused by inappropriate operation/treatment by the Government

6. Consumable items/consumption parts

5. CONTRACTOR EXPERIENCE/TRAINING:

The Contractor shall furnish sufficient qualified technicians who have been trained and certified by the OEM Leica and BIOMERIEUX and/or an equivalent independent service organization-training program that is approved by Leica and BIOMERIEUX. Formal training background shall include, as a minimum, performance of preventive and corrective maintenance on the equipment, with a thorough working knowledge of each system's hardware and software. The contractor shall provide a list of qualified service personnel to the TR and shall keep him updated shall there is any change.

All technicians shall wear an identification tag that identifies them by name and identifies the Contractor's name.

The tag shall be printed in English and shall be visible at all times while performing services at USNH Okinawa.

6. REPORTING TO BIOMEDICAL REPAIR BEFORE AND AFTER SERVICE:

Inspection and acceptance of the preventive maintenance services performed hereunder shall be made by the receiving officer of the requiring activity. The Contractor shall report to the authorized Biomedical Repair personnel prior to and upon completion of each service. Upon completion of the service, the Contractor shall provide a copy of all field service reports (FSR) in English, signed by Biomed technician, certifying that the service has been performed and that the equipment is functioning at working condition. If the service is performed or completed outside the regular working hours, the Contractor shall present the certified field service report to the Command Duty Officer.

7. SERVICE REPORTS:

All medical equipment field service reports must contain the following minimum information:

A. Contract Number B. Serial number/ ECN number of unit C. Unit Malfunction D. Replacement Parts Number and Description E. Details of Preventive Maintenance F. Service performance date and time G. Name of Biomed Technician E. All Field Service Reports (FSR) must be submitted in English

8. MAINTENANCE COSTS:

Cost of the preventive maintenance services include labor, parts within preventive maintenance/calibration scope, travel time, mileage, and all other related expenses necessary to perform preventive maintenance and or calibration service without any additional cost to the Government.

9. DAMAGE TO THE SYSTEM:

Contractor Point of Contact: (TBD)

Service Contract Reporting (SCR)

“Services Contract Reporting (SCR) requirements apply to this contract. The contractor shall report required SCR data fields using the SCR section of the System for Award Management (SAM) at following web address:

https//sam.gov/SAM/.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https//sam.gov/SAM/.”