PWS - Railroad Contract - 22 April 26 (Final).pdf

PWS, FA480026Q0026 RAILROAD INSPECTION MAINTENANCE & REPAIR, 23 APR 25

CUI

PERFORMANCE WORK STATEMENT

RAILROAD INSPECTION MAINTENANCE & REPAIR

FA480026Q0026

733D CIVIL ENGINEER SQUADRON

FORT EUSTIS, VA

Revision Date: 22 April 2026

TABLE OF CONTENTS

1.0 SCOPE OF WORK

2.0 DESCRIPTION OF SERVICES

3.0 GENERAL INFORMATION

4.0 SERVICES SUMMERY

5.0 GOVERNMENT FURNISHED EQUIPMENT SUPPLIES & SERVICES

APPENDIX A - ACRONYMS

TECHNICAL EXHIBIT 1 - TRACK BULLETIN (DA FORM 5706-R)

TECHNICAL EXHIBIT 2 – RAILROAD REFERENCE MAPS

1.0 SCOPE OF WORK. The Contractor shall provide all management, tools, supplies, equipment, labor and other items necessary to perform inspections, maintenance, repairs and vegetation control as defined within this Performance Work Statement. Work to be executed in this contract are: Track rehabilitation projects, vegetation control, inspection and maintenance of electric/electromechanical grade crossing signals, and cleaning track flange way at railroad crossings. The work shall be performed on Joint Base Langley Eustis (JBLE), Fort Eustis, Virginia in accordance with (IAW) the most recent Unified Facilities Criteria (UFC) 4- 860-03 as well as the JBLE-Eustis Environmental Management Procedure (EMP) 4.4.6.16 Contracting JBLE- Eustis Environmental Special Conditions and Affirmative Procurement and shall be intended to inspect and maintain the railroad in a safe and reliable operating condition.

2.0 DESCRIPTION OF SERVICES. This is a non-personal services contract to provide yearly track inspection, monthly railroad track and signal crossing inspections, routine maintenance, vegetation management and prevention, annual tie replacement, emergency repair and tree trimming services. All CLINs are deemed Mission Essential. If the Contractor utilizes a subcontractor for this requirement, they shall be accountable solely to the Contractor, who in turn is responsible to the Government. The Contractor shall perform to the standards in this contract.

2.1. Inspections of Railroad and Signals.

2.1.1. Rail Inspections. The contractor shall inspect all Ft. Eustis Railroads on foot or by high rail truck in accordance with the most current version of the UFC, FRA regulations and manufacture specifications.

During the time of inspection, the Contractor shall identify any routine or preventative maintenance required.

Annual detailed track inspection shall be performed during the month of October. Routine monthly maintenance consists of all items listed in para 2.2. Inspections reports provided will be in a similar format as the examples provided in the UFC, Track Inspection Report Fig B-1, Turnout Inspection Report Fig B-2, Tie Inspection Report Fig B-5, Track Geometry Inspection Report Fig B-6, Rail, F+OTM, Ballast, Drainage, and Appliances Inspection Report Fig B-10. All reports to be submitted electronically via email to the Contracting Officer Representative (COR) within seven business days following the completion of the inspection. Any vegetation growth in the ballast rock shall be removed during the annual inspection either mechanically or by hand. Fort Eustis rail system consists of approximately 21 track miles of rail, 46 turnouts and 42 crossing.

track use details. The railroad track at Fort Eustis is utilized on a consistent basis throughout the month in support of training and missions. Additional maps detailing locations/names can be provided by the COR.

2.1.2 Signal Inspections. The contractor shall inspect and provide routine maintenance every 28 days for 1 (one) signal crossing at Warwick Blvd (HWY 60) in accordance with the most current version of the UFC, FRA regulations and manufacturer specifications. During the time of inspection, the Contractor shall identify any additional repairs required. All reports to be submitted electronically via email to the Contracting Officer Representative (COR) within seven business days following the completion of the inspection. The inspection consists of three signal crossings at one location (3 drop-arm caution gates and controls on HWY 60). The contractor is responsible for changing the emergency contact information at the crossing.

NOTE: Route 60 crossing signal inspection and maintenance may stop at any time if the City of Newport News agrees to accept the maintenance and inspection of the crossing.

2.1.3 Track Stationing and Defect Identification. The Contractor shall at every 500 feet, on the inside web of the right rail, label and keep visible the track station with numbering stamped on a metal tag or marked with a white grease pencil if there is no observed marking. The Contractor shall measure between stationing marks, to identify defect locations that are to be entered into the inspection report. During inspections, the Contractor shall mark reported tie defects with orange paint, and rail defects with green paint so the COR can locate and verify the defect(s). Contractor shall provide COR a detailed track map and track schematic with current station markings prior to providing reports following UFC par 2-5.

2.1.4. Notification of Track Restriction or Closure. If during any inspection, a defect that would change the restriction level or close a track to traffic is discovered, the Contractor shall immediately place closure flags and contact the COR & COR Supervisor so they can communicate the discrepancies through the Logistic Readiness Squadron’s (LRS) railroad management team.

2.1.4.1 Notification of Track Maintenance. In a situation where the contractor is required to use the base track for inspection, maintenance or repairs, the Contractor shall contact the COR at least 7 days prior to starting work on any section of track so it can be communicated and coordinated through LRS.

2.1.4.2. Track Obstruction: If during any inspection an obstruction (animal or vegetation) is detected, the Contractor shall remove the obstruction. If obstruction is beyond capabilities of one-person to remove manually by the Contractor, the Contractor shall contact the COR for coordination with the Base Maintenance Contractor (BMC) roads and grounds crew to remove the obstruction.

2.1.4.3. Inspection Schedule. The Contractor shall be responsible for the preparation of an inspection schedule that covers a full year of inspections that includes proposed dates of monthly, quarterly, semi-annual, annual maintenance, any proposed herbicide spray applications. The inspection schedule shall include all track sections and indicate the proposed dates of each inspection. The inspection schedule shall be submitted to the COR and shall keep it current IAW specifications in the most current UFC and provide updated copies to the COR within 5 days of any changes. Initial schedule to be submitted to COR for approval within 20 calendar days after award of the contract and within 20 calendar days of any option year period being exercised. In case a conflict arises with a particular scheduled inspection, the Contractor shall provide a revised inspection schedule, for the COR’s consideration of approval.

2.1.4.4. Unscheduled Special Safety Inspection. The Contractor shall perform unscheduled special safety inspection services, IAW UFC, due to mass rail movements or unusual occurrences. Unscheduled Special Safety Inspections will be ordered by the linear foot, where the quantity of track to be inspected may range from all miles of track to single segments of the track system. The Contractor shall respond to requests for unscheduled special safety inspections within 48 hours of notification and shall provide an inspection report to the COR within one day of completing the inspection.

2.1.4.5. Applicable Publications (Current Editions). Publications and forms applicable to this Performance Work Statement (PWS) are listed below. These publications and forms are considered mandatory for the accomplishment of work under this contract. The Contractor is obligated to follow these publications and use the extent (that is, a specific procedure in a paragraph, section, chapter or volume) necessary to accomplish requirements in the PWS. Publications are routinely updated, and the Contractor shall be responsible for following the most recent version of all mandatory publications. Most of the publications are available by accessing the Internet. Publications not available by the Internet or other sources will be made available to the Contractor upon request.

PUBLICATION TITLE

AR 420-1 Army Facilities Management UFC 4-860-03 Unified Facilities Criteria Railroad Track Maintenance & Safety

Standards

2.2. Routine Maintenance. Complete routine monthly maintenance to the railroad and signal crossings at Fort Eustis, VA, in accordance with the most current UFC, Railroad Track Maintenance & Safety Standards.

The contractor shall accomplish all routine work during normal duty hours; however, occasions may arise that require work to be accomplished outside of these hours. The contractor shall coordinate all routine work outside of normal duty hours with the COR. A monthly routine maintenance report shall be provided to the COR within 7 days of the following month that will list all routine maintenance performed. Contractor shall provide COR a detailed list of items requiring additional repairs, if required, within 7 days of each inspection.

Additional repairs are anything outside the scope of Routine Maintenance as described in the PWS.

For the purposes of this contract, routine maintenance includes:

a) Operate, clean, check/adjust gauge, adjust and lubricate railroad switches, switch stands, frogs, turnouts, derailleurs, gear boxes, and minor repair.

b) Check, tighten loose bolts and spikes. Install missing or broken bolts, track spikes, plugs, nuts, spring washers, rail anchors, gage rods and correct as necessary. Check and correct as necessary any switch point gaps GT 0” (Ref pg. 8-4, part b of UFC).

c) Correct - Loose, broken, cracked, missing Other Track Materials, to include but not limited to tie plates, anchors, rail fastenings, joint bars, compromise joints, bolts, gage rods, etc. (Not included: rail, ties, machine tamping, regulating)

d) Keep vegetation controlled per UFC par 2-4, 3-3, 4-3, 15-2, Virginia Code and Ft. Eustis guidelines

e) Ensure ballast sections are clean, free-draining; free of vegetation, soil (mud), and other foreign materials

UFC par 4-3 to include sticks and leaves.

f) Replace missing, worn or broken switch targets, crossing signals and controls

g) Clean out flanges at all crossings every six (6) months.

h) Repair any switch, switch stand(s), frog(s).

i) Switches: Adhere to UFC Chap 8 to include but not limited to:

1) Adjust switches difficult to operate

2) Gap between switch point and stock rail to remain flush with stock rail

3) Fix Worn or chipped switch points

4) Loose, damaged, or missing bolts, nuts and slide plates; remove dirt and debris buildup on slide plates

5) Remove debris obstructing switch rods and connecting rod

6) Take gage measurements as needed not less than once per month at not less than the four locations identified on page 12-3 figure 12-2 in UFC 4-860-03

7) Clean and lubricate each switch on at least once every two months

8) Install missing cotter keys on switch rod and switch clip bolts

j) Minor Track Alignment repair

k) Tangent & Curved track: In adherence to UFC 04-860-03 Chapter 12, The complete tracks shall be:

1. Inspected once per month.

2. Inspected when there’s visible indications of geometry deviations.

3. Inspected wherever track geometry deviations were previously detected (Unless corrected).

4. Provided gage measurements when required and outlined in chapter 12.

l) Rail Anchors configuration for any new maintenance: A minimum of 8 anchors shall be placed in box formation (four in each section [boxed] per 39-foot rail as shown in figure 6-10 of the UFC 4- 860-03. Grades greater than 2 degrees and open deck bridges shall have anchors boxed every third tie for at least two rail lengths in either direction. Road crossings shall have anchors boxed every third tie for at least two rail lengths in either direction.

2.2.1. Additional/Emergency Repair, & Tree Trimming Procedures. The contractor shall identify, in writing, all additional repairs that are out of the scope of routine maintenance. The COR will approve each repair that has a total cost under $2,500 and the Contracting Officer (CO) will approve each service call/repair that has a total cost of $2,500 and greater. These types of services shall be invoiced under CLIN X006 “Additional/Emergency Repairs & Railroad Tree Trimming Services”, which allows for project execution Not to Exceed (NTE) the total amount allowed on the CLIN but does not guarantee that projects will be funded every option year for up to the total CLIN amount.

2.2.1.1. All work with the total cost of each repair under the micro-purchase threshold limit (currently $2,500) shall be approved by the COR first before the contractor is authorized to perform. The contractor shall repair the affected system or area within the mutually agreed upon time after notification.

2.2.1.2. All work with the total cost of each repair over the micro-purchase threshold limit (currently $2,500) is required to be approved by the CO to determine the price to be fair and reasonable. The process for CO approval is outlined below.

2.2.1.3. When the contractor identifies a repair that is estimated to cost $2,500 or more, the contractor shall contact the COR first and provide the COR with the scope of work for repairs. The contractor shall not provide any pricing or estimates, for any repair that is estimated to cost $2,500 or more. The contractor shall only provide the scope of work to the COR.

2.2.1.4. The COR will submit a repair request to the 633 CONS Contract Specialist, who will then send a Request for Proposal (RFP) to contractors.

2.2.1.5. The Contractor shall provide their quote to the 633 CONS contract specialist, who will then coordinate with the COR to ensure the proposal is technically acceptable. If the COR finds the proposal to be technically acceptable, the 633 CONS contract specialist will issue a Letter of Direction (LOD) to the contractor to begin the repairs. The contractor shall complete the repairs within the mutually agreed upon time stated in the LOD. The contractor shall provide a detailed breakdown of all material and labor within their proposal totaling over $2,500.

2.2.1.6. The contractor shall invoice for all repairs after the work is completed and submit all tickets for the work as one (1) attachment in Wide Area Workflow (WAWF).

2.2.1.7. The contractor will be reimbursed for parts at cost. The contractor shall ensure they obtain the best possible prices and discounts from suppliers. The contractor shall not add a mark up to their cost. The contractor shall provide a copy of the vendor invoice to the CO or COR depending on the amount of the repair.

2.2.2. Emergency Calls. Emergency calls shall be any time during normal business hours or outside of the hours. An emergency is anything which if not remedied will cause further property damage and cost to the Government. The COR will notify the Contractor of the location of any inoperative railroad track and signal crossing system. The Contractor shall in turn respond to emergency service calls no later than (2) two hours of notification and survey the scope of work involved to provide service. The contractor is not authorized to perform unscheduled work without approval from the COR or CO. The Contractor shall take corrective actions to secure the railroad tracks or signal crossing system, make the area safe for personnel and prevent any further traffic hold ups and damages to the railroad. Before permanent repairs are made, the Contractor shall brief the COR so they can coordinate with the Fort Eustis Rail Operations Manager. A written estimate is required for emergency repairs within 24 hours.

2.2.3. Tree Trimming Services. The SP shall trim tree limbs which are a hazard, obstruction, or nuisance because of location on the railroad system. Tree debris shall be disposed of in accordance with all Federal, State, and local laws, and Installation policies. Tree removal shall be approved and coordinated with the COR & CES Environmental Element (CEIE) before work begins. These types of services shall be invoiced under CLIN X006 “Additional/Emergency Repairs & Railroad Tree Trimming Services”, which allows for project execution Not to Exceed (NTE) the total amount allowed on the CLIN but does not guarantee that projects will be funded every option year for up to the total CLIN amount.

2.2.4. Emergency Repairs. An emergency is anything which if not remedied will cause further property damage and cost to the Government. Before repairs, the Contractor shall brief the COR so they can coordinate with the Fort Eustis Rail Operations Manager. A written estimate is required for emergency calls within 24 hours of identification. Upon approval from CO/CA/COR, work shall begin within 6 hours and invoiced to the Additional/Emergency Repair CLIN if parts or materials are readily available. These types of services shall be invoiced under CLIN X006 “Additional/Emergency Repairs & Railroad Tree Trimming Services”, which allows for project execution Not to Exceed (NTE) the total amount allowed on the CLIN but does not guarantee that projects will be funded every option year for up to the total CLIN amount.

2.2.4.1. Reports. The Contractor shall prepare and submit a written repair report within two business days after the emergency repair is completed.

2.2.4.2. Warranty on Service Call Repairs. The Contractor shall warranty repairs for the length of time consistent with the equipment manufacturer’s recommended commercial standard warranty to include parts and labor. Contractor shall warranty workmanship for a period of one year after repair is completed.

2.2.5. Materials. The Contractor shall provide new or factory reconditioned parts and components when providing routine maintenance services as described herein. All replacement units, parts, components, and materials to be used in the maintenance of the Railroad equipment shall be compatible with that existing equipment on which it is to be used; shall be of equal or better quality as original equipment specifications;

and used in accordance with original design and manufacturer intent. If the original manufacturer has updated the quality of parts for current production, parts supplied under this contract shall equal or exceed the updated quality. The Contractor shall retain parts replaced readily available for inspection by the COR upon request.

When disputes arise concerning material, equipment, and components selected for work items already accomplished, the Contractor shall, at no cost to the Government, remove, replace, and/or rework material, equipment, and components so that compliance with the Government's requirements are satisfied.

2.2.6. Equipment. The Contractor shall furnish or make available all the vehicles necessary to fulfill the requirements of this contract and be maintained in good operating order and meet all Federal, State, local and base requirements. The Contractor shall not perform vehicle maintenance or non-emergency repair on Government property. Vehicles shall present a neat appearance and have the Contractor's name affixed on it for easy identification.

2.2.7. Tie Replacement/tamping/regulate/align. Contractor shall replace 1,500 cross ties and 125 Switch/head block ties of various sizes (10'-18') during the last 2 months of each period of performance . The contractor shall tamp, regulate, align the track, remove and install ballast for all tie replacement. All Ties, tamping, regulating, aligning, is expected to be completed in a single project each year. Contractor will submit to the COR for approval 60 days in advance a list of recommend locations of all ties to be replaced and recommended locations of all areas to be tamped, regulated, and aligned based on mission impact and best use.

All replaced and/or excess ties will be removed from the base for appropriate disposal within a week of replacement work being completed.

2.2.8. Environmental Requirements. To comply with all environmental requirements, this contract shall adhere to all environmental requirements laid out within JBLE-Eustis Environmental Special Conditions and Affirmative Procurement Contract addendum i.e. Environmental Management Procedure (EMP) 4.4.6.16. In addition to all applicable Federal, State and local environmental codes and regulations, the following specific guidance is provided:

2.2.8.1 Vegetation Control. The Contractor shall be required to provide effective vegetation control services twice annually (April and September) to eliminate and/or suppress growth of undesirable vegetation at all Fort Eustis railroads. The Contractor shall use integrated pest management techniques utilizing non-chemical control techniques to maximum extent possible.

2.2.8.2 Hazardous Material. The COR and Base Environmental shall approve all hazardous materials brought on-site by the contractor prior to use. The contractor shall obtain approval using the application requirements of the AF Form 3952. Once the process is implemented and contractor is trained, the contractor may submit the AF Form 3952 electronically. Prior to being trained, the contractor shall coordinate with the CORs to submit the required forms. The COR has the right to prohibit the use of hazardous materials it deems to be especially hazardous to human health and environment. In the event the COR does not approve a hazardous material for use, the COR may provide the contractor a list of suitable substitutes; however, the contractor shall retain responsibility for finding an acceptable substitute. The contractor shall take appropriate actions to comply with waste minimization and pollution prevention practices and policies.

2.2.8.3 Spill Controls. The contractor shall maintain spill control material on hand at all times sufficient to contain a worse case spill, both volume and hazard level. All spills of pesticides or any hazardous material will be reported to the Fort Eustis Fire and Emergency Services immediately by calling (757) 878-1008. Spills are defined as any intentional or accidental spill, discharge, release of any material that is not potable water including but not limited to pesticide/hazardous material in any quantity for which the release of the pesticide/hazardous material was not intended. Any such spill or unauthorized use or release requires emergency response. No leaking pump, hoses, fittings or tanks.

2.2.8.4 Pesticides. All pesticides must be approved prior to use by Integrated Pest Management if not on base approved list (Submit list with intended uses via the COR). The contractor shall submit their Virginia Department of Agriculture and Consumer Sciences (VDACS) pesticide applicator certifications and a list of proposed chemicals and intended uses via the COR within 10 days after contract award date. The contractor shall provide an inventory of hazardous materials with the applicable Safety Data Sheet (SDS) that will be used to perform the required services. All pesticides shall be procured, possessed, handled, and applied in strict accordance with the manufacturer's label as registered with the Environmental Protection Agency (EPA) or Commonwealth of Virginia pursuant to the Federal Insecticide, Fungicide, and Rodenticide Act (FIFRA) and the OSHA Hazard Communication Standard. Each product shall be so registered for use in the state of Virginia and under the environmental conditions and sites where it is applied.

In addition, use reasonable care to avoid releasing hazardous material or hazardous waste, which may cause environmental damage to government structures, public land, water, or other natural resources. If the Contractor’s failure to use reasonable care causes damage to any of this property, the Contractor shall replace or repair the damage at no expense to the Government as the CO directs. If the Contractor fails or refuses to make such repair or replacement, the Contractor shall be liable for the cost, which may be deducted from the contract price.

Proper marking of pesticide application equipment. All pesticide dispersal equipment shall be clearly and plainly marked "CONTAMINATED WITH PESTICIDES" and shall include the name and concentration of the pesticide. All pesticide containers shall be plainly labeled with “DANGER,” “WARNING,” or “CAUTION,” as appropriate depending on toxicity/label designation, and shall include the name, concentration, and EPA Registration number of the pesticide. All pesticide dispersal/application equipment shall be marked as such before any pesticide application work begins.

The Contractor is subject to inspection by Installation Pest Management Coordinators and Pest Management Quality Assurance Evaluators as well as Virginia Department of Agriculture & Consumer Services (VDACS).

2.2.8.5 Contractors will be inspected at the main entrance to the installation prior to gaining access and applying pesticides. All contractors shall have photo identification and all documents in their possession including Virginia Department of Agriculture and Consumer Services (VDACS) applicator certificates, Virginia Pesticide Business License, labels and safety data sheets for all herbicides to be used at Fort Eustis.

Pesticide applicators must possess a category 6 Right- of-Way pest control certification. Registered Technicians are NOT authorized to apply pesticides on Fort Eustis. NO EXCEPTIONS.

2.2.8.6 Chemical Approval. The Contractor shall only use, possess, procure, handle, or apply chemicals approved for use at Fort Eustis. To obtain an approved herbicide list or approval for additional chemicals, the Contractor shall contact the Fort Eustis Integrated Pest Management Coordinator (IPMC) at least 2 weeks prior to each spray event. The Contractor shall provide the IPMC with copies of VDACS Certified Applicator Certificate and VDACS Pesticide Business License at least 2 weeks prior to each spray event.

2.2.8.7 Pesticide Storage and Mixing. Perform herbicide storage and mixing operations off base.

2.2.8.8 Chemical Reports. The Contractor shall perform herbicide applications in accordance with the JBLE Integrated Pest Management Plan. The contractor will be provide the IPMC application data as required by VDACS and submit to the COR by the 5th day of the following month after application. The Contractor is subject to inspection by DoD inspectors and the State Department of Agriculture Pesticides Division or equivalent agency.

2.2.8.9 Hazardous Materials Inventory. The contractor shall maintain an up-to-date hazardous material inventory with copies of SDS(s) for all materials used on the job site. The contractor shall maintain a complete copy of all approved SDS and AF Form 3952s.

2.2.8.10 Surface Water. The Fort Eustis rail system is flanked by wetlands across much of the installation.

As such, all herbicides applied within the railroad right-of-way will be aquatic approved and include an appropriate surfactant to reduce impacts to wetlands and from run-off. Virginia Code specifies special regulatory requirements regarding discharges of pesticides into surface waters. Pesticide applications will be performed in accordance with Virginia Pollutant Discharge Elimination System (VPDES) General Permit VAG87 as specified in 9VAC25-800.

2.2.8.11 Contractor shall notify the COR and IPMC at least thirty calendar days prior to proposed herbicide applications. Fort Eustis must ensure only approved pest control contractors perform such work on the installation. A designated Pest Management Quality Assurance Evaluator (PMQAE) or IPMC must meet with the contractor prior to the application of any pest controls or pesticides. Contractor shall be prepared to avoid spraying during installation events that encroach near rail line spray areas such as, but not limited to, half marathon fun runs, Clean the Bay Day and recreational hunting.

2.2.8.12 Contractor shall submit a written plan detailing how it will effectively control undesirable vegetation to include following appropriate integrated pest management to the COR and IPMC at least 30 days in advance of applications it must comply with Virginia Permit VAG87. This plan must be coordinated with and approved by the COR and IPMC.

2.2.8.13 The rail line traverses surface waters including several bridges and crossings over streams. At no time can pesticides be discharged into the waters or wetlands.

2.2.8.14 The contractor shall have appropriate spill response materials to effectively respond to spill associated with their equipment and type of pesticides used. Pesticide spills or accidental discharge will be reported to Fire & Emergency Services immediately by the individual(s) responsible for the spill (or any person witnessing such a spill). FES responds to pesticide spills as it does for any hazardous material.

2.2.9 Safety Requirements. The Contractor shall conform to the safety requirement contained in the contract for all activities related to the accomplishment of the work.

2.2.9.1 If during any maintenance or inspection as required per PWS the Contractor discovers any defects making the railroad unsafe for use, the Contractor shall immediately notify the Government Representative and apply lock out tag out procedures per 29 CFR 1910.147 to prevent its use until such time as the hazard is abated in accordance with (IAW) the terms and procedures of this contract.

2.2.9.2 The Contractor shall record and report promptly, within two hours, to the Contracting Officer and COR, all available facts relating to each instance of damage to Government property, Contractors’ property, or injury to either Contractor or Government personnel.

2.2.9.3 The Contractor shall, in the event of an accident/mishap, take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence until released by the accident/mishap investigative authority through the Contracting Officer.

2.2.9.4 If the Government elects to investigate the accident/mishap, the Contractor shall cooperate fully and assist Government personnel in the conduct of investigation until the investigation is completed.

2.2.9.5 Include a statement for each subcontract requiring cooperation and assistance in accident/mishap reporting and investigation.

2.2.9.6 A significant portion of the Army railroad track on JBLE-Eustis is located within Military Training Areas. The Contractor shall notify the COR and the Range Control Office at Building 2432, Mulberry Island Road, prior to accessing railroad tracks in these areas. This ensures deconfliction of potential safety incidents arising from active military training or hunting activities, which may be incompatible with railroad maintenance operations.

2.2.10 Safety Equipment. The Contractor shall provide all safety and personal protective equipment necessary to fulfill the requirements of this contract and be maintained in good operating order and meet all Federal, State, local and base requirements.

2.2.10.1 Fire Prevention. Under this Contract, the Contractor shall be required to obey all National Fire Codes and Air Force regulations as they relate to this work.

2.2.10.2 The Contractor shall not execute any open welding or use of flame apparatus without obtaining clearance from the base fire inspector. The contractor shall notify the COR, and the base fire inspector at (757) 878-1008, 24 hours in advance of the intended use of any fire apparatus. When using flame apparatus, Contractor shall provide fire protection devices, such as noncombustible coverings and fire extinguishers, as directed by the fire inspector.

2.2.10.3 Open burning is not allowed on the installation. Always control litter by keeping it in containers.

Remove and dispose debris from the base. Remove all equipment, drums, containers, and all other construction material upon contract completion.

2.3 Track Inspector Qualifications. The Contractor shall provide a qualified track inspector. The Contractor’s inspection personnel will be required to attend and pass the Army Railroad Track Maintenance and Inspection Course. The Contractor shall apply for and attend the Army Certified Railroad Track Inspector Course, at the earliest possible opening, and provide proof of attending the course and passing the exam to the

COR.

2.4 Deliverables. The contractor shall submit all deliverables in electronic form and shall produce reports using the Microsoft Office suite of applications. All deliverables must meet professional standards, and the requirements set forth in contractual documentation. The contractor shall be responsible for delivering all end items specified.

Deliverables Item Due Date

Contract Manager Designation Submitted with proposal

Contractor's Quality Control Plan (QCP) Submitted with proposal. Any Revision during contract award submitted NLT 10 working days.

Rail & Signal Inspections (Monthly & Annual) NLT 7 days following completed inspection

Inspection Schedule NLT 20 days after contract award and following Option Years. NLT 5 days of any changes.

Routine Maintenance Report NLT 7 days of the following month.

Emergency Repair Report NLT 2 business days after repair is completed.

Tie Replacement Location/Schedule 60 days prior to repair/replacement Proposed Chemicals for Pesticide Application 10 days after contract award

Pesticide Plan/Schedule 30 days prior to application Pesticide Treatment Effectiveness 30 days after treatment

Pesticide Application Report 5 working days after application Customer Complaint Responses NLT 5 calendar days of receipt

Unscheduled Special Safety Inspection NLT 1 day of completing inspection Emergency Repair Estimates NLT 24 hours after assessment

3.0. GENERAL INFORMATION

3.1. Hours of Operation. The hours of operation are 0700 to 1630 Eastern Standard Time (EST), Monday

– Friday, excluding federal holidays. If the contractor wishes to perform any services outside of the normal hours of operation, the contractor shall coordinate with the Contracting Officer Representative (COR) no later than one week prior to the scheduled event. In the event of emergency circumstances, accommodations may be made on a case-by-case basis.

3.1.1. Base Closure Days. If the Base Commander determines the base is closed due to snow, hurricane, or Acts of God, the contractor shall reschedule work planned for this time.

3.2. Federal Holidays. The Contractor shall not be required to work any of the following federal holidays:

• New Year’s Day - 1 January

• Martin Luther King Day - 3rd Monday in January

• Washington’s Birthday - 3rd Monday in February

• Memorial Day - last Monday in May

• Juneteenth – 19 June

• Independence Day - 4 July

• Labor Day - 1st Monday in September

• Columbus Day - 2nd Monday in October

• Veteran’s Day - 11 November

• Thanksgiving Day - 4th Thursday in November

• Christmas Day - 25 December

3.2.1. If a holiday falls on Saturday, the preceding Friday shall be observed. If a holiday falls on Sunday, the following Monday shall be observed. If a holiday falls on a scheduled service day, the contractor shall be responsible for rescheduling services for the first day post the holiday observance.

3.2.2. Installation Closures. Work scheduled, but not accomplished because of base closure due to weather, exercises, or actual alert, shall be accomplished as soon as possible after reopening the base.

3.2.3. Mission Essential Functions means those organizational activities that must be performed under all circumstances to achieve DOD component missions or responsibilities, as determined by the appropriate functional commander or civilian equivalent. Failure to perform or sustain these functions would significantly affect DOD’s ability to provide vital services or exercise authority, direction, and control. Mission essential CLINS are identified in PWS para 2.0.

3.3. Contract Manager. The Contractor shall provide a contract manager and an alternate who shall be responsible for the performance of the work; these duties can be an additional duty. These individuals shall have full authority to act for the contractor on all contract matters relating to the daily operation of this contract and shall be designated, in writing, to the COR & CO. The alternate contract manager shall act for the contract manager when the manager is absent.

3.3.1. The contract manager or alternate shall be available within 2 hours to meet on the installation or by telecom with the COR and/or with other government personnel designated by the CO during normal duty hours to discuss issues or concerns.

3.4. English Language Requirement. All contractor personnel shall read, understand, speak, and write English fluently.

3.5. Communication. Contractor personnel shall maintain open and professional communication with government personnel. Complaints validated by the COR shall be reported in writing to the Contracting Officer and the contractor for action. Failure of the contractor to correct validated complaints raised by the COR and the Contracting Officer will be considered a failure to perform. Personnel shall reframe from wearing earphones or ear buds while working except for the use of hearing protection. Cell phones are to be used for emergencies or work-related business.

3.6. Appearance. Contractor personnel shall present a professional, conservative, and neat appearance.

Contractor personnel shall report for duty in a professional manner, in appropriate attire and having complied with socially acceptable standards of personal hygiene.

3.7. Contractor Identification Requirements. In accordance with FAR subpart 37.114 all contractor personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious are required to identify themselves as such to avoid being mistaken for Government officials. Contractors performing work at Government workplaces shall provide their employees with an easily readable identification (ID) badge indicating the employee's name, the contractor's name, the functional area of assignment, and a recent color photograph of the employee. Contractors shall require their employees to wear the ID badges visibly when performing work at Government workplaces. Contractor personnel must also ensure that all e-mails, documents, or reports they produce are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. All signature blocks on e-mails shall indicate the Contractor's name. All e-mail address lines shall include Contractor in the address line.

3.8. Conflict of Interest. The contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest. The contractor shall not employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval in accordance with DoD Directive 5500.7 and Air Force policy. If prior military, must have been discharged under honorable conditions with no administrative discharge actions taken against them.

3.9. Security Requirements for Unclassified Contracts. The contractor shall ensure the necessary pass and identification items required for contract performance are obtained for all personnel.

3.9.1. Listing of Personnel. The contractor shall maintain a current listing of personnel. The list shall include the employee’s name, social security number and level of security clearance. The list shall be validated and signed by the company’s Facility Security Officer (FSO) and provided to the sponsoring agency’s security manager, the COR, and the CO. An updated listing shall be provided when an employee’s status or information changes.

3.10. Pass and Identification. All prospective contractors requiring access to the installation in performance of their contractual duties, must undergo a verification process 72 hours prior to being granted access to federal property. Once approved, contract personnel will receive a Defense Biometric Identification System (DBIDS) Badge. The COR and/or the Organization’s Security Manager is responsible for submitting the request to the 733d Security Forces Squadron (733 SFS) once a visit authorization letter is received from the company.

3.10.1. The contractor shall ensure that each employee obtains the following pass and identification items: all necessary cards, passes, buttons, decals, or other items required for access to the areas and the installation.

Upon contract award and the replacement of any employees, the contractor will be required to complete a base access request form which will be submitted to the COR. The COR will submit the pass request to the 733d Security Forces Squadron (733 SFS) to obtain the necessary identification items. Upon approval of the pass request by 733 SFS, the contractor employee will be required to obtain any individual and vehicle identifications media at the 733 SFS Pass and Identification Section, (Bldg. 2) on Fort Eustis, VA.

3.10.2. All prospective contractors shall undergo a verification process to determine the trustworthiness and suitability prior to being granted access to federal property. Limited access with escort may be granted (at the installation's discretion) for an interim period while investigations are being conducted. The 733rd SFS, as appropriate, will conduct background checks on all contractor personnel requiring access to the installation.

IAW 18 USC 1382, the authority of the Installation Commander to control and deny a contractor employee entry to all or part of the installation is absolute.

3.11. Contractor Conduct Requirements. Contractor employee's conduct shall be IAW 5 CFR Parts 2600-2641 and DOD-5500 7-R (Joint Ethics Regulation). If a contractor employee is removed from the job site or dismissed from the premises, the Contractor is not relieved of the requirement to provide sufficient personnel to perform the services as required by this PWS. In accordance with 18 USC 1382, Army Regulations, and Air Force Instructions, the authority of the Installation Commander to control and deny a contractor employee entry to all or part of the installation is absolute. The individual concerned has no right to appeal.

3.11.1. Reporting Requirements. The contractor shall comply with the requirements of Volume 1, DAFI 71- 101, Criminal Investigations Program. Contractor personnel shall report to an appropriate authority any information or circumstances of which they are aware that may pose a threat to the security of DoD personnel, contractor personnel, resources, and classified or unclassified defense information. The contractor personnel’s immediate supervisor shall brief him/her upon initial on-base assignment and as required thereafter.

3.11.2. Retrieving Identification Media. The contractor shall return all identification media to the sponsoring agency’s security office, the COR or the CO upon completion/termination of the contract or upon departure of any personnel during the course of the contract. Failure to do so may delay payment to the contractor. Final payment may be withheld until the identification media is returned.

3.12. Physical Security (Security of Government Property. The Contractor shall be responsible for safeguarding all Government property provided for Contractor use. At the end of each workday, all Government facilities, equipment, and materials shall be secured. The Contractor shall be responsible for any damage caused by contract personnel to the building finishes, furnishings, equipment, and shall repair, clean, replace, or restore damaged items to the condition existing immediately prior to the item being damaged.

3.13. Potential Threat. The Contractor shall not employ individuals who are potential threats to the health, safety, security, general wellbeing or operational mission of the installation and its population. The Government has wide latitude to disapprove or revoke security credentials due to disclosed or undisclosed information found during the Government screening process.

3.14. Vehicle Access. The Contractor shall comply with all installation rules and regulations regarding motor vehicle use, which includes the mandatory wearing of seatbelts. The Contractor shall also comply with installation regulations, which prohibit the use of cell phones (other than “hands-free” devices), while operating a motor vehicle on the roads/streets of the installation. Proof of insurance, valid state driver’s license for the category of vehicle being operated, state inspection and vehicle registration form are required to register their vehicles (to include motorcycles) with the installation SFS immediately upon employment on post or driving vehicles on post IAW AFI 31-218 IP Motor Vehicle Traffic Supervision.

3.15. Traffic Laws. The Contractor shall comply with the installation traffic code as specified in Virginia State Law and AFI 31-218 Motor Vehicle Traffic Supervision (current edition). The contractor and/or contractor personnel shall comply with current installation instructions on cell phone use while on a military installation.

3.16. Weapons, Firearms, and Ammunition. The Contractor is prohibited from possessing weapons, firearms, or ammunition, on themselves or within their Contractor-owned vehicle or privately-owned vehicle while on any military installation. This prohibition includes any individual who may otherwise possess any legally issued concealed weapons permit.

3.17. Data Rights. The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without written permission from the CO. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

3.18. Lost and Found Property. It shall be the responsibility of the Contractor to ensure that all articles of personal or monetary value found by the contractor’s employees are turned over to the Security Police.

3.19. Smoking in Air Combat Command (ACC) Facilities. Contractors are advised that the ACC Commander has placed restrictions on the smoking of tobacco products in ACC facilities. DAFI 48-104, Tobacco Free Living, outlines the procedures used by the commander to control smoking in our facilities.

Contract personnel and visitors are subject to the same restrictions as Government personnel. Smoking is permitted only in designated smoking areas.

3.20. Operations Security (OPSEC). This contract has been determined to NOT have critical or sensitive information requiring an OPSEC Plan.

3.21. Entry Procedures to Controlled/Restricted Areas. The contractor shall implement local base procedures for entry to Air Force (AF) controlled/restricted areas where contractor personnel will work.

4.0. Services Summary. The contract service requirements are summarized in performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The SS and the contractor’s Quality Control Plan provide information on contract requirements, the expected level of contractor performance and the expected method of government surveillance and confirmation of services provided. These thresholds are critical to mission success. Procedures as set forth in the Federal Acquisition Regulation (FAR) Clause 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance, will be used to remedy all deficiencies. The absence of any contract requirements from the SS shall not detract from its enforceability nor limit the rights or remedies of the government under any other provision of the contract, including the contract clauses. The government has the right to inspect all services required in the contract.

SS Item #, PWS Paragraph

Performance Objective Performance Threshold Method of Surveillance

SS1

2.1 Inclusive

Scheduled Monthly/Annual

Inspection & Track Restriction/Closure

No missed inspection, without prior approval of reschedule date.

MONTHLY

Errors per Surveillance

0 = Satisfactory > 0 = Unsatisfactory

SS2

2.2 Routine Maintenance. All routine maintenance

made IAW UFC & PWS.

MONTHLY

2 = Satisfactory

SS3

2.2.2 Emergency Calls

Respond within 2 hours of notification, make area safe, provide estimate within 24 hours.

PERIODIC

SS4.

2.2.1 inclusive

2.2.3

2.2.4 inclusive

Additional/Emergency Repairs, and Tree

Trimming Services Performed IAW Contract

SS5

2.2.7 Tie Replacement Performed IAW Contract

SS6

2.2.8 Inclusive

Environmental Regulations &

Pesticide Application

All documents, Certificates, insurance liability, plan, and pesticide application all completed within established timelines

SS7

2.4 Deliverables

All documents, receipts, and records as required by this PWS submitted within established timelines.

Monthly

4.1. Performance Evaluation: The purpose of the Services Summary is to define performance evaluation and payment procedures. The Performance Objective (column 1) describes what the Government will survey.

Performance of a service will be evaluated to determine whether it meets the Performance Threshold (PT) of the contract. When the PT is exceeded, the COR will document the file with a Corrective Action Report (CAR) or a Performance Assessment Report (PAR) and provide it to the Contracting Officer to finalize it and issue the report to the contractor.

4.1.1. The Government will periodically evaluate the contractor’s performance by appointing a representative(s)…