COMBO dated 23 April 26.pdf

COMBO Synopsis/Solicitation

FA4800-26-Q-0026

Railroad Inspection, Maintenance, and Repair JBLE: Fort Eustis, VA 23 April 2026

This is a combined synopsis/solicitation for commercial service prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested from interested Contractors, and a written solicitation will be provided as an attachment to this notice.

This solicitation is being issued as a Request for Proposal (RFP) in accordance with (IAW) FAR 13.5 procedures. Submit only written quotations for RFP FA480026Q0026 in response to this solicitation.

The solicitation document, incorporated provision and clauses are those in effect through the Federal Acquisition Circular FAC 2005-82-1 Effective 02 July 2015.

This acquisition is a 100% Total Small Business Set-Aside for small businesses under NAICS code 488210 with a $34M size standard.

1. DESCRIPTION:

See Attachment 1 – Performance Work Statement (PWS) dated 23 April 2025 for detailed description of services.

The government requires the following:

The Contractor shall provide all management, tools, supplies, equipment, labor and other items necessary to perform inspections, maintenance, repairs and vegetation control as defined within this Performance Work Statement. Work to be executed in this contract are:

Track rehabilitation projects, vegetation control, inspection and maintenance of electric/electromechanical grade crossing signals, and cleaning track flange way at railroad crossings. The work shall be performed on Joint Base Langley Eustis (JBLE) FT. Eustis Virginia in accordance with (IAW) the most recent Unified Facilities Criteria (UFC) 4-860- 03 and shall be intended to inspect and maintain the railroad in safe and reliable operating condition. This is a non-personal services contract to provide yearly track inspection, monthly railroad track and signal crossing inspections, routine maintenance, annual tie replacement, and emergency repairs.

ALL CLINS ARE DEEMED MISSION ESSENTIAL

Base Year:

- CLIN 0001, Rail Inspection and Routine Maintenance (not including Signal Crossing) o QTY: 12, UNIT OF MEASURE: Month (MO)

- CLIN 0002, Signal Inspection and Routine Maintenance (only on Signal Crossing) o QTY: 13, UNIT OF MEASURE: Each (EA)

- CLIN 0003, Pesticide Treatment o QTY: 2, UNIT OF MEASURE: Each (EA)

- CLIN 0004, Replacement of cross ties, tamp, regulate and add ballast o QTY: 1,500, UNIT OF MEASURE: Each (EA)

- CLIN 0005, Replace switch/head block ties, tamp, regulate and add ballast o QTY: 125, UNIT OF MEASURE: Each (EA)

- CLIN 0006, Emergency Repairs (approved by CO) o QTY: 1, UNIT OF MEASURE: Group, PRICE: NTE $10,000.00

Option Year 1:

- CLIN 1001, Rail Inspection and Routine Maintenance (not including Signal Crossing) o QTY: 12, UNIT OF MEASURE: Month (MO)

- CLIN 1002, Signal Inspection and Routine Maintenance (only on Signal Crossing) o QTY: 13, UNIT OF MEASURE: Each (EA)

- CLIN 1003, Pesticide Treatment o QTY: 2, UNIT OF MEASURE: Each (EA)

- CLIN 1004, Replacement of cross ties, tamp, regulate and add ballast o QTY: 1,500, UNIT OF MEASURE: Each (EA)

- CLIN 1005, Replace switch/head block ties, tamp, regulate and add ballast o QTY: 125, UNIT OF MEASURE: Each (EA)

- CLIN 1006, Emergency Repairs (approved by CO) o QTY: 1, UNIT OF MEASURE: Group, PRICE: NTE $10,000.00 Option Year 2:

- CLIN 2001, Rail Inspection and Routine Maintenance (not including Signal Crossing) o QTY: 12, UNIT OF MEASURE: Month (MO)

- CLIN 2002, Signal Inspection and Routine Maintenance (only on Signal Crossing) o QTY: 13, UNIT OF MEASURE: Each (EA)

- CLIN 2003, Pesticide Treatment o QTY: 2, UNIT OF MEASURE: Each (EA)

- CLIN 2004, Replacement of cross ties, tamp, regulate and add ballast o QTY: 1,500, UNIT OF MEASURE: Each (EA)

- CLIN 2005, Replace switch/head block ties, tamp, regulate and add ballast o QTY: 125, UNIT OF MEASURE: Each (EA)

- CLIN 2006, Emergency Repairs (approved by CO) o QTY: 1, UNIT OF MEASURE: Group, PRICE: NTE $10,000.00 Option Year 3:

- CLIN 3001, Rail Inspection and Routine Maintenance (not including Signal Crossing) o QTY: 12, UNIT OF MEASURE: Month (MO)

- CLIN 3002, Signal Inspection and Routine Maintenance (only on Signal Crossing) o QTY: 13, UNIT OF MEASURE: Each (EA)

- CLIN 3003, Pesticide Treatment o QTY: 2, UNIT OF MEASURE: Each (EA)

- CLIN 3004, Replacement of cross ties, tamp, regulate and add ballast o QTY: 1,500, UNIT OF MEASURE: Each (EA)

- CLIN 3005, Replace switch/head block ties, tamp, regulate and add ballast o QTY: 125, UNIT OF MEASURE: Each (EA)

- CLIN 3006, Emergency Repairs (approved by CO) o QTY: 1, UNIT OF MEASURE: Group, PRICE: NTE $10,000.00

Option Year 4:

- CLIN 4001, Rail Inspection and Routine Maintenance (not including Signal Crossing) o QTY: 12, UNIT OF MEASURE: Month (MO)

- CLIN 4002, Signal Inspection and Routine Maintenance (only on Signal Crossing) o QTY: 13, UNIT OF MEASURE: Each (EA)

- CLIN 4003, Pesticide Treatment o QTY: 2, UNIT OF MEASURE: Each (EA)

- CLIN 4004, Replacement of cross ties, tamp, regulate and add ballast o QTY: 1,500, UNIT OF MEASURE: Each (EA)

- CLIN 4005, Replace switch/head block ties, tamp, regulate and add ballast o QTY: 125, UNIT OF MEASURE: Each (EA)

- CLIN 4006, Emergency Repairs (approved by CO) o QTY: 1, UNIT OF MEASURE: Group, PRICE: NTE $10,000.00

The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government. The Contractor shall perform to the standards in this contract.

This RFP is for one (1) base year plus four (4) one (1) year options. The periods of performance are as follows:

Base Year: 1 June 2026 – 31 May 2027

Option Year One: 01 June 2027 – 31 May 2028

Option Year Two: 01 June 2028 –31 May 2029

Option Year Three: 01 June 2029 – 31 May 2030

Option Year Four: 01 June 2030 – 31 May 2031

2. CONTRACT TYPE:

A Firm Fixed-Price Contract is anticipated to be awarded by 18 May 2026.

3. SUBMISSION INSTRUCTIONS:

Failure to comply with these instructions may result in the offeror's proposal being summarily rejected due to non-responsiveness. Any commitments made in the offer shall become part of the resultant contract.

Note: .zip files are not an acceptable format for the Air Force Network and will not go through our email system.

The offeror agrees to honor the prices in its proposal for 180 calendar days from the date specified for receipt of offerors.

Interested Contractors shall provide the following documents to the Contracting Specialist and Contracting Officer associated with this requirement:

1. Price Proposal

• The offeror shall complete the Schedule of Supplies and Services contract line-item numbers (CLINS) of the solicitation by inserting the price elements (unit price and extended amount) for all Firm Fixed Price (FFP) CLINS for Base Year and all Option Years (Schedule B). Offeror shall ensure all unit prices and extended CLIN totals are rounded to whole dollar amounts. Prices shall comply with all SCA wage rates and other pertinent state, local and federal guidelines.

The contractor is responsible for verifying the totals are calculated correctly. The price volume does not have a page limitation. Price shall be evaluated in accordance with FAR 13.106-3(a). Please provide the following information with your quote:

i. Company Name

ii. POC Email

iii. Phone Number

iv. UEI

v. CAGE Code

2. Technical Volume

• To facilitate the evaluation, the technical volume should be specific, detailed, and complete to clearly and fully demonstrate that the offeror has a thorough understanding of the requirements for the accomplishment of the effort.

Statements that the offeror understands, can, or will comply with the PWS (including Air Force (AF) publications, technical requirements, etc.); statements paraphrasing the PWS or parts thereof; and phrases such as "standard procedures will be employed" or "well known techniques will be used" etc., will be considered unacceptable. The technical volume shall be limited to no more than 15 pages.

3. Past Performance Volume

• Past performance shall be evaluated in accordance with FAR 13.106-2(b)(3)(ii) The past performance information to be evaluated on each offeror will be information available in Contractor Performance Assessment Reporting System (CPARS) and any other sources identified by the offeror or the Government.

• Offeror shall provide at least two (2) references (Contract Number, Place of Performance, Period of Performance, Dollar Value, Contracting Officer and Contract Information) for recent past performance of similar size and scope of requirements as detailed in the PWS.

• Recent: Performance occurring within the last five (5) years from the date of issuance of this solicitation.

• Size: A contract/project with a value of at least $25,000.00 per year where offeror effectively performed fitness equipment maintenance services similar to the requirements detailed in the PWS.

• Scope: A relevant project is one that involves the depth and breadth of work described in this PWS.

All pages of each part shall be numbered. Each volume shall contain a cover sheet, clearly marked with the RFP number, title, and the offeror's name and CAGE Code. The Technical offer volume shall not contain any price data or reference to price. Text shall be single spaced, Times New Roman, 12 Font. Margins shall be 1 inch (left, right, top, and bottom). Page numbering shall be sequential (i.e. 1-10).

Electronic Copies. Electronic copies shall be submitted for each volume via email no later than the time and date listed in Block 8 of the SF1449 and shall not exceed the page limits stated below for each hard copy volume. Offeror shall utilize Microsoft Office 2010 or later, or Adobe PDF Version 8 or later. Offeror may use JPEG for charts or screen shots. Offeror shall name files using standard naming conventions (i.e., filename. doc for MSWord, filename.xls for MS Excel, filename.PDF for Portable Document Format, etc.). Do NOT submit any documents in PDF format that are copied as "images" or Windows Photo Gallery etc. PDF files shall enable textual search and copy functions. Each volume shall be in a single searchable, editable file and stored in a folder that corresponds to the proposal volume it represents. The files shall be named in an unambiguous manner, using plain language text, which facilitates the evaluator's ease of accessing the files for evaluation. Offeror shall insert the file name in the header of each document.

Copies and Page Limit. Evaluators will only read up to the maximum number of pages specified.

All pages provided by the offeror in excess of the stated limitations will not be evaluated. Copy requirements and page limitations are as follows:

Quantity Page Limit

Price Volume 1 None

Technical Volume 1 15

Past Performance Volume 1 3

Include a statement in the offer that it contains proprietary information for your company and cannot be released outside the Government. Offeror shall acknowledge awareness of all amendments to the solicitation by signing and dating Page 1 of each Standard Form 30, Amendment of Solicitation/Modification of Contract.

Complete in its entirety the "offeror" portion of the attached Standard Form 1449. An official having authority to legally bind the company contractually must sign and date the Standard Form 1449. One copy of the Standard Form 1449 must bear an original signature and, if applicable, all amendments. Failure to acknowledge any amendments to the solicitation can result in an offeror being deemed nonresponsive. Award CANNOT be made to a non-responsive offeror. Note: Be sure to sign and date where required.

Representations and Certifications: Complete the required Representations and Certifications or indicate if information is contained in the System for Award Management (SAM) located at https://www.sam.gov. All companies must be registered in the System for Award Management at https://www.sam.gov/portal/public/SAM/ to be considered for award.

Late RFPs will be processed in accordance with FAR 52.212-1(f) "Late submission, modifications, revisions, and withdrawals of offers."

Potential small business contractors are hereby notified that the solicitation and subsequent amendments to the solicitation will ONLY be available in electronic format. The solicitation number will be FA4800-26-Q-0026 and will be posted to the Government Point of Entry, SAM.gov. Please note, foreign contractors are excluded from acting as the prime contractor for this requirement. This office will NOT issue hard copy solicitations.

No telephone or fax requests for the RFP package will be accepted. Failure to respond to the electronically posted RFP and associated amendments prior to the date and time set for receipt of offers may render a contractor’s offer non-responsive and result in rejection of the same

Interested offerors must be registered in the System for Award Management (SAM) database to be considered for award (per FAR 4.1102). Registration is free and can be completed on-line at http://www.sam.gov. Lack of registration in the SAM database will make an offeror ineligible for award. Any questions regarding this notice should be submitted in writing via e-mail to both gerell.johnson@us.af.mil and chester.terrill.1@us.af.mil NLT 5 May 2026 at 1200EST.

4. EVALUATION FACTORS

This Request for Proposal (RFP) will be conducted in accordance with Federal Acquisition Regulations (FAR) Part 12, Acquisition of Commercial Items, and FAR Part 13, Simplified Acquisition Procedures.

The following factors shall be used to evaluate quotes:

A. Price (Volume I)

• Price will be evaluated using techniques established in FAR 13.106-3(a)(1) to ensure the Government receives a fair, reasonable, and balanced price. If the Government cannot determine the proposed pricing to be fair and reasonable, other than cost and pricing data will be obtained from the Offerors. The Government will evaluate quotes by adding the total price for all CLINS, including basic period, option years, and fifty percent (50%) of the last option period price to cover the option to extend services IAW clause 52.217-8.

• Materially Unbalanced Quote: If the contracting officer sees a wide variation in prices, the contracting officer can consider the need to amend the solicitation or ask the vendor appropriate questions. Unbalanced pricing poses an unacceptable risk to the Government and may be a reason to reject a quote.

B. Technical Acceptability (Volume II)

Subfactor A: Personnel

• An organization chart that shows the positions, levels and number of personnel.

Organizational chart that shows the line(s) of authority, to include subcontractors and teaming partner. The functional relationships, roles and responsibilities that will ensure acceptable communication both within the company and with the government to execute the PWS requirements.

• Due to Executive Order 14055 "Non displacement of Qualified Workers Under Service Contracts" the offeror is not required to provide resumes or names of key personnel; however, the offeror is required to address an understanding that each of the criteria must be met by the selected employee. Failure to provide personnel that meets the minimum requirements provided in this subfactor will constitute an unacceptable rating.

Subfactor B: Technical Approach

• The offeror shall provide a narrative description for their approach, techniques, mailto:chester.terrill.1@us.af.mil and/or procedures to be utilized to accomplish the functions and requirements as set forth in the PWS. Offeror shall detail understanding of the necessary experience and specific abilities

Subfactor C: Quality Control

• The offeror shall detail an approach to quality control. The plan shall describe how the Offeror will ensure strict compliance with the requirements of the PWS and actions to remedy any shortcomings.

C. Past Performance (Volume III)

• Past Performance will be rated on an "Acceptable" or "Unacceptable" basis at the overall factor level using the ratings shown below:

1. “Acceptable”: Based on the offeror's performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror's performance record is unknown.

2. “Unacceptable”: Based on the offeror's performance record, the Government does not have a reasonable expectation that the offeror will be able to successfully perform the required effort.

5. EVALUATION PROCESS

Offerors will be ranked by total contract price from low to high. Technical and Past Performance will be evaluated on an "Acceptable/Unacceptable" basis. Offerors shall receive an "Acceptable" rating for both Technical and Past Performance in order to be eligible forward. The Government will evaluate the two (2) lowest priced Offerors for technical acceptability, past performance acceptability, and price reasonableness. Should the two (2) lowest priced Offerors not receive an "acceptable" technical and past performance rating the process will continue in order of price until two (2) Offerors with "acceptable" technical and past performance rating and fair and reasonable price are identified. Award will be made to the Offeror with the lowest proposed price and receiving an "acceptable" rating for both Technical and Past Performance.

Options. The Government will evaluate quotes for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that a quote is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). In accordance with FAR 52.217-8, Option to Extend Services, the Government will evaluate 50% (or 6 months' worth) of the final option year price to determine the price to be fair and reasonable in the case that this extension clause needs to be utilized.

6. SITE VISIT INFORMATION

A Site visit will be accomplished at 09:00 EST on 1 May 2026 where all parties will meet at the Visitor’s Center located at the following address:

2 Washington Blvd

Fort Eustis, VA 23604

Upon arrival to the Visitor’s Center, Mr. Michael Johnson and Ms. Aviance Jenkins will assist with securing base passes for interested contractors, but to ensure base access for the site visit, please coordinate with SSgt Gerell Johnson (via email at gerell.johnson@us.af.mil) prior to.

Please reference the solicitation number (FA4800-26-Q-0026) in your email.

Due to the complexity of the project, attendance at the site visit is highly recommended to ensure a comprehensive understanding of the scope of work.

Attachments:

1. COMBO dated 23 April 26

2. PWS – Railroad Contract, dated 22 Apr 26

3. WD 15-4341, Rev 32

-Any formal communication shall be submitted electronically (via email) to the POCs below. It is the offeror's responsibility to confirm receipt of all formal communications.

SSgt Gerell Johnson (gerell.johnson@us.af.mil) – Contract Specialist

Mr. Chester “Chet” Terrill (chester.terrill.1@us.af.mil) – Contracting Officer mailto:gerell.johnson@us.af.mil