PWS R and R Mobile Climbing Wall.pdf

PERFORMANCE WORK STATEMENT (PWS)

Inspection, Maintenance, and Repair of Recruiting & Retention BN (R&R BN) Outdoor Climbing Walls

Part 1

GENERAL INFORMATION

1. GENERAL: This is a non-personal services contract to provide inspection, maintenance, and repair of two outdoor mobile climbing walls. The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government.

1.1. Description of Services/Introduction: The contractor shall execute the following specific performance tasks in accordance with ASTM F24 standards and manufacturer specifications:

1.1.1. Visual Inspection. Inspect the entire façade for micro-cracks, deep gouges, and UV degradation.

1.1.2. Structural Certification. Torque all frame-to-shell mounting bolts and issue a certified structural safety certificate

1.1.3. Hydraulic Service. Cycle the main lift cylinders, check fluid levels, and replace worn hydraulic hoses.

1.1.4. Auto-Belay Recertification. Disassemble, inspect, re-web, and factory-certify the auto-belay units.

1.1.5. Hardware Replacement. Replace all rusted or stripped handhold t-nuts and anchor carabiners with load-rated hardware.

1.2. Background: The R&R BN has two outdoor mobile climbing walls they use for community engagement and recruitment at various events such as high schools, county fairs, and community sports events. The walls act as interactive attractions, drawing in potential recruits and giving them a physical, hands-on challenge that associates the National Guard with physical fitness, adventure, and overcoming obstacles. These climbing walls require annual inspection by certified technicians.

1.3. Objectives:

1.3.1. Safety Certification: Ensure the structural integrity and operational safety of the mobile climbing wall and its trailer.

1.3.2. Operational Readiness: Maintain the equipment in a fully mission-capable status for community relations and recruiting events.

1.3.3. Regulatory Compliance: Achieve complete compliance with Army safety regulations, manufacturer specifications, and commercial amusement ride standards, i.e., Unified Facilities Criteria (UFC) 4-740-02 (Fitness Centers), Climbing Wall

Association (CWA) safety guidelines, and Association for Challenge Course Technology (ACCT) standards.

1.4. Scope: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, and supervision to perform routine safety inspections, maintenance, and repairs for the installation's mobile climbing walls.

Inspections, maintenance, and repairs include structural elements, holds, safety hardware, and belay systems.

1.5. Period of Performance (PoP): The anticipated PoP shall be during the FY’s fourth quarter for one Base Period of ~1.5 months and four 3-month option periods. The estimated PoP reads as follows:

Base Year: 24 August - 30 September 2026 Option Year 1: 1 July - 30 September 2027 Option Year 2: 1 July - 30 September 2028 Option Year 3: 1 July - 30 September 2029 Option Year 4: 1 July - 30 September 2030

1.6. General Information

1.6.1. Quality Control (QC): The contractor shall develop and maintain an effective QC program (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is how it assures itself that its work complies with the requirements of the contract. At a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary (PRS). The contractor will provide the QCP with the contractor’s proposal and within five working days when changes are made thereafter. After acceptance of the quality control plan the contractor shall receive the KO’s acceptance in writing of any proposed change to his QC system.

1.6.2. Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3. Recognized Holidays: The contractor is not required to perform services on holidays.

New Year’s Day - January 1 Martin Luther King’s Birthday - 3rd Monday in January President’s Day - 3rd Monday in February Memorial Day - last Monday in May Juneteenth National Independence Day - June 19

Independence Day - July 4 Labor Day - 1st Monday in September Columbus Day - 2nd Monday in October Veterans’ Day - November 11 Thanksgiving Day - 4th Thursday in November Christmas Day - December 25

1.6.4. Hours of Operation: The contractor is responsible for conducting business, between the hours of 8:00 a.m. to 4:00 p.m., Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government-directed facility closings.

For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5. Places of Performance: The work to be performed under this contract will be performed at:

1.6.5.1. 4500 W Silverado Ranch Blvd, Las Vegas, NV 89139, and

1.6.5.2. 685 E. Plumb Lane, Reno, NV 89502

1.6.5.3. Unscheduled gate closures at the places of performance by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.6.5.4. The contractor’s employees shall become familiar with and obey the regulations of the installations; including fire, traffic, safety and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times and shall be subject to such checks as may be deemed necessary. The contractor shall ensure compliance with all regulations and orders of the installation, which may affect performance. The Government reserves the right to direct the removal of an employee from Government property or revoke access to Government systems for misconduct, security reasons, or any overt evidence of communicable disease. Removal of contractor employees for reasons stated above does not relieve the Contractor from responsibility for total performance of this contract.

1.6.6. Type of Contract: The government will award a Firm-Fixed-Price contract.

1.6.7. Security Requirements: Contractor personnel performing work under this contract must have a REAL-ID compliant license or identification card at time of the proposal submission and must maintain their license or identification cards for the life of the contract. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the COR. The contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services, or Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by Department of War (DoW), Headquarters Department of Army (HQDA) and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.6.7.1. PHYSICAL Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.7.2. Key Control. N/A.

1.6.7.3. Lock Combinations. N/A.

1.6.8. Special Qualifications:

1.6.8.1 The contractor is responsible for ensuring all employees possess and maintain current Information Assurance Technician (IAT) Level I professional certification during the execution of this contract.

1.6.8.2 Auto-Belay Manufacturer Certification: The contractor is responsible for ensuring all employees conducting the inspection, service and repair work possess and maintain current certification by the specific manufacturer to perform authorized inspections and basic field maintenance. The two auto-belay system manufacturers are Extreme Engineering and Vertical Reality.

1.6.8.3 Manufacturer-Specific Installer/Repair Training: The contractor is responsible for ensuring all employees conducting the inspection, service and repair work possess and maintain current certification by the mobile wall manufacturer. Technicians must hold documentation proving they are certified to service each specific mobile trailer frame, hydraulic jack, and structural cable system.

1.6.8.4 ASME / Trailer Inspection Qualifications: Since mobile walls are trailers, the technician or a contracted specialist must be qualified to inspect the trailer chassis, brakes, suspension, and tires under Department of Transportation (DOT) safety guidelines.

1.6.9. Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart

42.5. The KO, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the KO will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.10. Contracting Officer Representative (COR): The NVARNG will not assign a formal COR in the Surveillance and Performance Monitoring module for this contract.

The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially regarding changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11. Key Personnel: The following personnel are considered key personnel by the government:

1.6.11.1 Contract Manager (CM). The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the KO. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 8:00 a.m. to 4:00 p.m., Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

1.6.12. Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Contractor personnel will not be required to obtain and wear badges in the performance of this service.

1.6.13. Contractor Travel: N/A

1.6.14. Other Direct Costs: Prior to purchasing replacement parts, the contractor must notify the KO in writing if they have to purchase any replacement parts in performance of this service, and the KO must approve the purchase in writing.

1.6.15. Data Rights: N/A

1.6.16. Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in RFO FAR Subpart 9.5. The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.17. PHASE IN /PHASE OUT PERIOD: N/A

PART 2

DEFINITIONS AND ACRONYMS

2. DEFINITIONS AND ACRONYMS

2.1. DEFINITIONS:

2.1.1. CONTRACT SPECIALIST. A professional who manages the lifecycle of contractual agreements between an organization and external parties, such as vendors or clients. They draft, review, and negotiate terms to ensure legal compliance, mitigate risks, and financially protect their employer.

2.1.2. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.3. CONTRACTING OFFICER. A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.4. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract.

Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor if that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.5. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.6. DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.7. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.8. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.9. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.10. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.11. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.12. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.13. WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.14. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR - Alternate Contracting Officer's Representative AFARS - Army Federal Acquisition Regulation Supplement AR- Army Regulation CCE - Contracting Center of Excellence CFR - Code of Federal Regulations CONUS - Continental United States (excludes Alaska and Hawaii) COR - Contracting Officer Representative COTR - Contracting Officer's Technical Representative COTS - Commercial-Off-the-Shelf CS- Contract Specialist DA - Department of the Army DD250 - Department of Defense Form 250 (Receiving Report) DD254 - Department of Defense Contract Security Requirement List DFARS - Defense Federal Acquisition Regulation Supplement DMDC - Defense Manpower Data Center DOD - Department of Defense FAR - Federal Acquisition Regulation HIPAA - Health Insurance Portability and Accountability Act of 1996 KO - Contracting Officer OCI - Organizational Conflict of Interest OCONUS - Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO - Phase In/Phase Out POC - Point of Contact PRS - Performance Requirements Summary PWS - Performance Work Statement

QA - Quality Assurance QAP - Quality Assurance Program QASP - Quality Assurance Surveillance Plan QC - Quality Control QCP - Quality Control Program RFO - Revolutionary FAR Overhaul TE - Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: The Government will provide a unit representative to coordinate the execution of the contractor’s services. The representative has the following limited duties: assure that the Contractor performs the technical requirements of the contract;

perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notify both the KO and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. The unit representative is not authorized to change any of the terms and conditions of the resulting order including, but limited to, increases or decreases in pricing.

3.2. Facilities: The Government will furnish an area at each performance location for the contractor to complete their services; however, the contractor may complete their services at an alternate company owned location if needed.

3.3. Utilities: The Government will furnish all utilities in the Government facility for the contractor’s use in the performance of tasks outlined in this PWS. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.4. Materials. The Government will not furnish materials.

3.5. Supplies. The Government will not furnish supplies.

3.6. Equipment. The Government will not furnish equipment.

PART 4

CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1. General: The Contractor shall furnish all services required to perform work under this contract that are not listed under Part 3 of this PWS.

4.2. Secret Facility Clearance: N/A

4.3. Materials. The Contractor shall furnish all required materials to perform work under this contract that are not listed under Part 3 of this PWS.

4.4. Supplies. The Contractor shall furnish all required supplies to perform work under this contract that are not listed under Part 3 of this PWS.

4.5. Equipment. The Contractor shall furnish all required equipment to perform work under this contract that are not listed under Part 3 of this PWS.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services. The contractor shall provide services for inspection and preventive maintenance services on each mobile climbing wall listed below:

5.1.1. Extreme Engineering/Mobile Climbing Wall/023587-001 - located at 685 E.

Plumb Lane, Reno, NV 89502.

5.1.2. Vertical Reality/25MRW4P/1V9BA2523LM148636 - located at 4500 W Silverado Ranch Blvd, Las Vegas, NV 89139.

5.2. Auto-Belay Servicing: Auto-belay units must be inspected, re-certified, and serviced strictly in accordance with the original equipment manufacturer (OEM) guidelines (e.g., Perfect Descent, TrueBlue). The Contractor shall provide documented proof of OEM technician certification prior to beginning work.

5.3. Environmental Degradation Inspection: Because the asset is a freestanding outdoor tower, the annual structural inspection must specifically evaluate UV degradation of anchors, corrosion of structural steel elements, freeze-thaw damage to the climbing surface, and torque specs on all structural bolts.

5.4. Repairs.

5.4.1. On-the-spot repairs: The Contractor must identify repairs that can be remedied immediately and provide a fixed price corresponding to that repair.

5.4.2. Scheduled repairs: The Contractor must identify repairs requiring longer lead times and provide a fixed price corresponding to that repair.

5.4.2.1. Scheduled repair tagging: Any equipment identified for repair that cannot be repaired on-the-spot must be immediately locked out and tagged "Out of Order" by the Contractor until repairs are finalized.

5.4.2.2. Equipment beyond economic repair (BER) tagging: Any equipment identified as BER must be immediately locked out and tagged "BER Replace" by the Contractor for the Government to remove for supply chain property disposal.

5.4.3. Final Equipment Listings. The Contractor must identify repaired equipment with both on-the-spot repairs and scheduled repairs details on a final equipment listing for each mobile climbing wall, i.e., each climbing wall will have a final equipment listing that shows both on-the-spot and scheduled repairs.

5.5. Replacement Parts: The Contractor must provide and install all necessary OEM or OEM-equivalent replacement parts. Replaced parts become the property of the Contractor and must be removed and disposed of off installation in accordance with local environmental regulations. The COR may use a GPCC to purchase repair parts subject to all policies and procedures relevant to the GPCC program.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS): N/A

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. ATTACHEMENT/TECHNICAL EXHIBIT LIST:

7.1. Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

7.2. Attachment 2/Technical Exhibit 2 – Deliverables Schedule

7.3. Attachment 3/Technical Exhibit 3 – Estimated Workload Data - N/A

TECHNICAL EXHIBIT 1

Performance Requirements Summary

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective (The Service required— usually a shall statement)

Standard Performance Threshold (This is the maximum error rate. It could possibly be “Zero deviation from standard”)

Method of Surveillance

PRS # 1.

The contractor shall provide inspection and perform preventive maintenance, PWS paragraph 5.1

The contractor provided inspection and maintenance should meet standards listed in PWS paragraph 1.3

Zero deviation from standard

100% inspection by the COR

PRS # 2

The contractor shall provide Auto-Belay Servicing, PWS paragraph 5.2

The contractor provided Auto-Belay Servicing should meet standards listed in PWS paragraph 1.3

Zero deviation from standard

100% inspection by the COR

PRS # 3

The contractor shall provide Environmental Degradation Inspection, PWS paragraph 5.3

The contractor provided Environmental Degradation Inspection should meet standards listed in PWS paragraph 1.3

Zero deviation from standard

100% inspection by the COR

PRS # 4

The contractor shall provide Repairs, PWS paragraph 5.4

The contractor provided repairs should meet standards listed in PWS paragraph 1.3

Zero deviation from standard

100% inspection by the COR

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To

Quality Control Program, PWS paragraph 1.6.1

Submit with quote in response to the solicitation

One (1) PDF or MS Word CS

Name of Contract Manager and Alternate

Submit during post-award briefing

One (1) PDF, MS Word, or email CS and COR

(IAT) Level I professional certification, PWS paragraph 1.6.8.1

Submit during post-award briefing

One (1) PDF or hard copy CS

Auto-Belay Manufacturer Certification, PWS paragraph 1.6.8.2

Submit with quote in response to the solicitation

One (1) PDF or hard copy CS

Manufacturer- Specific Installer/Repair Training, PWS paragraph 1.6.8.3

Submit with quote in response to the solicitation

One (1) PDF or hard copy CS

ASME / Trailer Inspection Certification, PWS paragraph 1.6.8.4

Submit with quote in response to the solicitation

One (1) PDF or hard copy CS

Structural Certification, PWS paragraph 1.1.2

Submit upon completion of services

One (1) PDF KO and COR

Auto-Belay Certification, PWS paragraph 1.1.4

Submit upon completion of services

One (1) PDF KO and COR

Final equipment listing Reno Climbing Wall, PWS paragraph 5.4.3

Submit prior to purchasing replacement parts

One (1) PDF or hard copy KO and COR

Final equipment listing Las Vegas Climbing Wall, PWS paragraph 5.4.3

Submit prior to purchasing replacement parts

One (1) PDF or hard copy KO and COR

Repair parts, PWS paragraph 4.3

Purchase as needed As needed As manufactured COR

TECHNICAL EXHIBIT 3

ESTIMATED WORKLOAD DATA

ITEM NAME ESTIMATED QUANTITY

1 N/A

N/A

7. ATTACHEMENT/TECHNICAL EXHIBIT LIST: