PWS Protestant Music Director.docx

PERFORMANCE WORK STATEMENT (PWS) FOR

SEYMOUR JOHNSON AFB

PROTESTANT MUSIC DIRECTOR

Table of Contents SECTION 1 Title SECTION 2 Scope of Responsibilities SECTION 3 Education and Experience SECTION 4 General Responsibilities SECTION 5 Specific Responsibilities SECTION 6 Criminal History Background Check SECTION 7 Duty Hours SECTION 8 Other SECTION 9 Compliance with Public Law SECTION 10 Government Down-time for Various Authorities APPENDIX Sample Corrective Action Report (CAR)

Seymour Johnson AFB Protestant Music Director/Musician Position Performance Work Statement (PWS) Faith Group: Protestant

1. Title.

Protestant Music Director/Musician for the Seymour Johnson AFB Protestant Service herein called “Music Director.” Consults and coordinates with the Chaplain/Protestant Pastor assigned to the Music Director herein called “Chaplain.”

2. Scope of Responsibilities.

Serves as the Protestant Music Director/Musician providing and leading the music activities for the Seymour Johnson AFB Community. The Music Director shall provide labor and management to support the responsibilities outlined within this PWS. Responsibilities include, but are not limited to, playing musical instruments, directing volunteers in the playing of instruments and singing, leading worship, training, scheduling, recruiting, and processing music for worship services within the Protestant Service in collaboration with and following the recommendations of the Seymour Johnson Protestant Service Chaplain/Protestant Pastor.

2.1 This is a non-personal service contract to perform duties as the Protestant Music Director. The US Government shall neither supervise nor control the method by which the Music Director performs required tasks herein. It shall be the responsibility of the Music Director to guard against any actions that are of the nature of personal services or give the perception of personal services. The Music Director should notify the Contracting Officer immediately if the manner in which the contract is administered gives rise to personal services. These services shall not be used to perform work of a policy/decision making or management nature (e.g., inherently governmental functions). All decisions relative to programs supported by the Music Director shall be the sole responsibility of the US Government.

2.2 Music Director shall provide Direction and Accompaniment shall be required for rehearsals, services, and special services.

2.2.1. Special services include but are not limited to: Memorial services, Funeral services, combined services, faith specific holidays, and occasional support for special events.

3. Education and Experience. The contracted Music Director shall:

3.1. Have a Bachelor’s Degree in music (or related field) and/or five (5) or more years of experience in church music ministry, or equivalent academic credentials in a chapel/church setting.

3.2. Skillfully play the piano/keyboard, executing written music accurately with the correct notes and at the appropriate tempo required for professional accompaniment.

3.3. Sight read, arrange, play, and score music applicable to the instrument they are playing.

3.4. Conduct the leadership and musical skills to direct the choir/worship team during rehearsals and live services, covering for minor errors, and adapting the music to the team's skill level without disruption.

3.5. Play music in keeping with a PROTESTANT style and service. The Music Director must possess the required skill level to fully and fluidly play the core, integral components of Protestant worship (e.g., traditional hymns, contemporary praise and worship music, preludes, postludes, and the Doxology/Gloria Patri).

3.6. The Music Director must be fluent in reading, writing, and speaking English, and be able to function professionally in an interfaith, pluralistic environment.

3.7. Prior to assigning the role of Protestant Music Director to an individual, the contractor will provide references validating favorable past performance in music ministry or direction of that particular individual as well as qualify through demonstration (see Paragraph 3.8).Individuals who are not technically acceptable through either past performance or demonstration will not be assigned and the contractor will provide another resource to fill the role of Protestant Music Director.

3.8. Technical Evaluation Requirement: To be considered technically acceptable for this contract, the musician shall be required to pass a live or recorded technical evaluation (audition) satisfactory to the assigned Chaplain(s). This evaluation shall require the musician to successfully demonstrate their ability to accurately play standard parts of the Protestant worship service—specifically a mix of traditional hymns and contemporary worship choruses—at the correct tempo, without interrupting the simulated flow of the service, while simultaneously demonstrating basic choir/worship team direction skills.

4. General Responsibilities. Music Director shall:

4.1. Lead worship through directing the Protestant music program and providing musical support for a minimum of 1 rehearsal and 1 worship service each week.

4.2. Arrive as scheduled to the worship service in order to meet with the Chaplain in charge to review the order of worship, direct the choir/worship team during warm-up, set up and take down equipment, and ensure any other musical needs are met (including a sound check of microphones).

4.3. Direct music rehearsals. Rehearsals will be at least one (1) hour in duration but no more than three (3) hours.

4.4. Recruit choir/worship team members and promote participation to support and grow the Protestant music ministry.

4.5. Prepare the music, choir, and cantors/vocalists for special seasonal presentations, such as Christmas and Easter programs or services outside the normal Sunday Service.

4.6. Coordinate all support requirements with the Chaplain/Protestant Pastor or their designated representative, ensuring compliance with all applicable Air Force Instructions (52 series) and Wing Chapel Operating Instructions , which will be communicated in advance by the Chaplain/Protestant Pastor or their designated representative.

4.7. Provide chapel staff with 30 days’ advance notice of activities for publication and community awareness. Ensure the Facility Request Form is filled out at least seven (7) calendar days in advance for all programs and activities.

4.8. Request in writing all necessary chapel and equipment support needed at least 14 days prior to an event to the Non-Commissioned Officer in Charge (NCOIC) of Chapel Operations or appointee. Any facility, equipment, or supply needed will be submitted in written form using established chapel procedures (e.g., AF IMT 1297, Temporary Issue Receipt).

4.9. Assist the Chaplain/Protestant Pastor in developing the annual calendar of events, Chapel Tithes and Offerings fund budget, Appropriated Fund budget, and core volunteer training requirements by providing recommendations. The Director will utilize the Christian Copyright Licensing International (CCLI) membership for music copyright compliance.

4.10. When called upon, play piano/direct music for memorial services of fallen Department of Defense (DoD) contractors, civilians, active duty, or retired service members as determined by the Wing Chaplain.

4.11. Provide a replacement director/accompanist as necessary to ensure 100% coverage for all responsibilities. The replacement shall meet or exceed the qualifications of the Music Director. This shall be coordinated with the Chaplain and approved by the Contracting Officer’s Representative (COR) at least 14 days prior to the start of performance.

5. Specific Responsibilities. Music Director shall:

5.1. Participate in the Protestant Worship Service and the Protestant Advisory Council.

5.2. Lead all worship songs and hymns for congregational singing, and direct the choir/worship team during the worship service.

5.3. Play instrumentals and special music elements as needed during the service. Play assigned music from a religious music, ecclesiastical, or suitable type publication resource consistent with the nature of the Protestant Services. The music must serve the worship experience and not detract from it; the Music Director shall not interrupt the flow of the service, but must maintain the appropriate musical pacing and structure of the worship service.

5.4. Arrange, improve upon, and score such music as appropriate for compatibility with the type of worship service or other functions of the Chaplain’s program. This includes the ability to adapt and arrange pre-written music to match the abilities of the choir/worship team.

5.5. Coordinate with the Protestant Chaplain for special or seasonal music selections.

5.6. Be accountable for the security and cleanliness of all facilities utilized in conjunction with Music Director programs. Ensure chapel facilities are secure, clean, and religiously neutral after use. Ensure all music equipment is properly maintained, stowed, and accounted for after use.

5.7. Maintain a professional attitude and environment to include hygiene and appearance. Attend any meetings identified by the COR or his or her designee.

6. Criminal History Background Check.

6.1. The contractor shall submit a completed background check application (as required by DoDI 1402.05) to the Chaplain Corps background check program manager within 20 days of contract award. It is mandatory that all Chaplain Corps employees and contractors working with children under the age of eighteen (18) undergo a background check investigation in compliance with DoDI 1402.05 and AFI 52-101. This includes completing a National Agency Check and Inquiries form and Fingerprint Chart.

6.2. Disqualifying information on the background check can be grounds for termination of the contract. The Senior Installation Chaplain has final approval authority for personnel working in military-sanctioned chapel programs.

6.3. Provisional background check guidance: The contractor may begin performance after initiating the background check, but must remain under line of sight supervision (LOSS) at all times until favorably adjudicated when around children under 18.

6.4. The Government shall reserve the right to terminate the contract if the required background check is not completed within 60 days of contract award or reveals disqualifying information.

6.5. The contractor must ensure that all volunteers working with youth below 18 years of age have a favorably adjudicated background check as described in DoDI 1402.05. The Music Director shall ensure that all specified volunteers and individuals pending favorable adjudication remain under LOSS when children are present.

7. Duty Hours.

7.1. The Music Director shall be required to be present for all rehearsals, services, and special events. Schedule requirements will vary per season/month and will be established by the Chaplain/Protestant Pastor.

7.2. Estimated Hours: The estimated hours for the Protestant Music Director is up to 10 hours per week for each service. This is generally broken down as: Monday – Friday, five (5) hours of preparation time; Thursday/Friday, three (3) hours of rehearsal time; and Sunday, two (2) hours of performance for the service.

7.3. For any anticipated absences, the contractor shall provide a replacement as necessary to ensure 100% coverage. Absences due to illness or family emergency will be dealt with on a case-by-case basis. Replacements must be supervised via Line of Sight requirements, unless they have a previously completed background check.

7.4. Rehearsals shall be held at an appropriate time to allow for maximum participation of the chapel community. Pre-performance rehearsals/warm-ups shall be held at least 50 minutes prior to the beginning of worship services and special services.

8. Other.

8.1. Order of Worship. All orders of worship and service structures within the chapel community are at the discretion of the Chaplain.

8.2. Taxes. The Music Director will be responsible for filing any applicable taxes and obtaining any business licenses.

8.3. Government Furnished Property. The SEYMOUR JOHNSON AFB Chapel will provide telephone and copier access for official use only. Government-owned organ, piano, guitar, keyboard, and sound equipment are available. Government-owned equipment will not be moved or removed from the building without the permission of the Wing Chaplain, Service Pastor, or NCOIC of Religious Affairs. Any additional instruments not provided by the government will not be the responsibility of the chapel but may be provided by the individual performing the service.

8.4. The contractor shall report to the Chapel staff on the condition of Government’s musical instruments and identify any needs for maintenance. The contractor will be responsible for repair or replacement of damaged equipment due to negligence or misuse.

8.5. Inspections. The Contracting Officer and/or the COR may observe the Music Director at any time to ensure programs are operating in accordance with this PWS. The Music Director will be notified in writing of any non-compliance, and will be given 10 calendar days to respond.

8.6. The Contractor shall ensure all issued keys/combinations are not used by unauthorized persons and all keys are returned upon contract termination. The Music Director shall immediately report any occurrences of lost keys and may be responsible for costs incurred in rekeying locks.

8.7. Use of Volunteers. The Government reserves the right to utilize volunteers to perform duties if the contractor fails to provide a replacement during an absence, ensuring no lapse in service. Once a qualified replacement is provided by the contractor, the Government will retain the replacement and resume standard contract performance.

9. Compliance with Public Law

9.1. In accordance with Public Law 105-270, Section 5(2)(A), the contractor will not perform inherently governmental functions.

9.2. Confidentiality: The provisions of Privacy Act of 1974 apply. Services rendered and all materials provided to the Music Director by the Government shall be considered Government property. The information shall not be disclosed, copied, modified, or otherwise disseminated without the Government’s expressed consent.