PWS Catholic Music Director.docx

PERFORMANCE WORK STATEMENT (PWS) FOR

SEYMOUR JOHNSON AFB

CATHOLIC MUSIC DIRECTOR

Table of Contents SECTION 1 Title SECTION 2 Scope of Responsibilities SECTION 3 Education and Experience SECTION 4 General Responsibilities SECTION 5 Specific Responsibilities SECTION 6 Criminal History Background Check SECTION 7 Duty Hours SECTION 8 Other SECTION 9 Compliance with Public Law SECTION 10 Government Down-time for Various Authorities APPENDIX Sample Corrective Action Report (CAR)

Seymour Johnson AFB Catholic Music Director Performance Work Statement (PWS) Faith Group: Catholic

1. Title.

Catholic Music Director for the Seymour Johnson AFB Catholic Service herein called “Music Director.” Consults and coordinates with the Chaplain/Catholic Priest assigned to the installation herein called “Chaplain.”

2. Scope of Responsibilities.

Serves as the Catholic Music Director providing and leading the music activities for the Seymour Johnson AFB Community. The Music Director shall provide labor and management to support the responsibilities outlined within this PWS. Responsibilities include, but are not limited to, playing musical instruments, directing volunteers in the playing of instruments and singing, leading worship, training, scheduling, recruiting, and processing music for liturgies of the Seymour Johnson AFB Catholic Service Chaplain/Catholic Priest.

2.1 This is a non-personal service contract to perform duties as a Catholic Music Director. The US Government shall neither supervise nor control the method by which the Music Director performs required tasks herein. It shall be the responsibility of the Music Director to guard against any actions that are of the nature of personal services or give the perception of personal services. The Music Director should notify the Contracting Officer immediately if the manner in which the contract is administered gives rise to personal services. These services shall not be used to perform work of a policy/decision making or management nature (e.g., inherently governmental functions). All decisions relative to programs supported by the Music Director shall be the sole responsibility of the US Government.

2.2 The Catholic Music Director/ shall provide Direction and Accompaniment required for rehearsals, services, and special services.

2.2.1 Special services include but are not limited to: Memorial services, Funeral services, combined services, special liturgical seasons (e.g., Advent, Christmas, Lent, Easter), and support for special events.

3. Education and Experience. The Catholic Music Director shall:

3.1. Have a Bachelor’s Degree in music (or related field) and/or five (5) or more years of experience in church music ministry, or equivalent academic credentials in a chapel/church setting.

3.2. Skillfully play the piano/keyboard, executing written music accurately with the correct notes and at the appropriate tempo required for professional accompaniment.

3.3. Sight read, arrange, improve, play, and score music applicable to the instrument they are playing.

3.4. Conduct the leadership and musical skills to direct the choir during rehearsals and live services, covering for minor errors, and adapting the music to the choir's skill level without disruption.

3.5. Play music in keeping with a Catholic style and service. The Music Director shall possess the required skill level to fully and fluidly play the core, integral components of the Catholic liturgy (e.g., the Responsorial Psalm, the Gloria, the Sanctus, and the Lamb of God).

3.6. The contractor must possess the ability to read, write, and speak English to effectively communicate program requirements, coordinate with chapel staff, and perform all tasks outlined in this PWS. The contractor shall perform all duties in a professional manner, respecting the pluralistic, interfaith nature of the military chapel environment

3.7. Prior to assigning the role of Catholic Music Director, the contractor will provide references validating favorable past performance in music ministry or direction of that particular individual as well as qualify through demonstration (see Paragraph 3.8.

3.8. Technical Evaluation Requirement: To be considered technically acceptable for this contract, the musician shall be required to pass a live or recorded technical evaluation (audition) satisfactory to the assigned Chaplain(s). This evaluation shall require the musician to successfully demonstrate their ability to accurately play standard parts of the Catholic Mass—specifically the Gloria, Sanctus, Responsorial Psalm, and Lamb of God—at the correct tempo, without interrupting the simulated flow of the liturgy, while simultaneously demonstrating basic choir direction skills.

4. General Responsibilities. Music Director shall:

4.1. Lead worship through directing the Catholic music program and providing musical support for a minimum of one (1) rehearsal and one (1) worship service each week.

4.2 Arrive at least thirty (30) minutes prior to the worship service in order to meet with the Chaplain in charge to review the order of worship, direct the choir during warm-up, set up and take down equipment, and ensure any other musical needs are met (including a sound check of microphones).

4.3. Direct music rehearsals. Rehearsals will be at least one (1) hour in duration but no more than three (3) hours.

4.4. Encourage active participation and support among current congregation members to sustain the Catholic choir program.

4.5. Select, sequence, and rehearse the music with the choir and cantors for special seasonal presentations, such as Christmas and Easter programs or services outside the normal Sunday Service.

4.6. Coordinate all support requirements with the Chaplain/Catholic Priest or his designated representative, ensuring compliance with all applicable Air Force Instructions (52 series) and Wing Chapel Operating Instructions,

4.7. Provide chapel staff with days’ advance notice of activities for publication and community awareness. Ensure the Facility Request Form is filled out at least seven (7) calendar days in advance for all programs and activities.

4.8. Request in writing all necessary chapel and equipment support needed at least fourteen (14) calendar days prior to an event to the Non-Commissioned Officer in Charge (NCOIC) of Chapel Operations or appointee. Any facility, equipment, or supply needed will be submitted in written form using established chapel procedures (e.g., AF IMT 1297, Temporary Issue Receipt).

4.9. Assist the Catholic Chaplain in developing the annual calendar of events, Chapel Tithes and Offerings Fund (CTOF) budget, Appropriated Fund (APF) budget, and core volunteer training requirements. The contractor shall provide recommendations specific to the music program, including equipment needs and musical selections for the liturgical year. The Music Director shall utilize the Christian Copyright Licensing International (CCLI) membership for music copyright compliance.

4.10. As required and upon request by the Wing Chaplain, play piano/direct music for memorial services of fallen Department of War (DoW) contractors, civilians, active duty, or retired service members.

4.11. Provide a replacement director/accompanist as necessary to ensure 100% coverage for all responsibilities. The replacement shall meet or exceed the qualifications of the previous Music Director. This shall be coordinated with the Chaplain and Contracting Officer and approved by the Contracting Officer’s Representative (COR) at least fourteen (14) days prior to the start of performance.

5. Specific Responsibilities. Music Director shall:

5.1. Participate in the Catholic Worship Service and the Parish Advisory Council.

5.2. Lead all worship songs and hymns for congregational singing and direct the choir during the worship service.

5.3. Play instrumentals and the Mass parts as needed during the liturgy. Play assigned music from a religious music, ecclesiastical, or suitable type publication resource consistent with the nature of the Catholic Services. The music must serve the liturgy and not detract from it; the Music Director shall not interrupt the flow of the mass but must maintain the appropriate musical pacing and structure of the sacred rite.

5.4. Arrange, improve upon, and score such music as appropriate for compatibility with the type of worship service or other functions of the Chaplain’s program. This includes the ability to adapt and arrange pre-written music to match the abilities of the choir.

5.5. Coordinate with the Catholic Chaplain for special or seasonal music selections.

5.6. Be accountable for the security and cleanliness of all facilities utilized in conjunction with Music Director programs. Ensure chapel facilities are secure, clean, and religiously neutral after use. Ensure all music equipment is properly maintained, stowed, and accounted for after use.

5.7. Maintain a professional attitude and environment to include hygiene and appearance. Attend any meetings identified by the or his or her designee.

6. Criminal History Background Check.

6.1. At the contractor's expense, the contractor shall submit a completed background check application (as required by DoDI 1402.05) to the Chaplain Corps background check program manager within 20 days of contract award. It is mandatory that all Chaplain Corps employees and contractors working with children under the age of eighteen (18) undergo a background check investigation in compliance with DoDI 1402.05 and AFI 52-101. This includes completing a National Agency Check and Inquiries form and Fingerprint Chart.

6.2. Disqualifying information on the background check may result in the utilization of corrective administrative actions, up to and including termination of the contract. The Senior Installation Chaplain has final approval authority for personnel working in military-sanctioned chapel programs.

6.3. Provisional background check guidance: The contractor may begin performance after initiating the background check but must remain under line-of-sight supervision (LOSS) at all times until favorably adjudicated when around children under 18.

6.4. The Government reserves the right to utilize corrective administrative actions for the contract if the required background check is not completed within 60 days of contract award or reveals disqualifying information.

6.5. The contractor must ensure that all volunteers working with youth below 18 years of age have a favorably adjudicated background check as described in DoDI 1402.05. The Music Director shall ensure that all specified volunteers and individuals pending favorable adjudication remain under LOSS when children are present.

7. Duty Hours.

7.1. The Music Director shall be required to be present for all rehearsals, services, and special events. Schedule requirements will vary per season/month and will be established by the Chaplain/Catholic Priest.

7.2. Estimated Hours:

Requirements will vary per season/month and will be established by the Chaplain/Catholic Priest. The estimated number of events over the course of 12 months is 240, to include a minimum on [1] rehearsals and [1] services per week.

7.3. For any anticipated absences, the contractor shall provide a replacement as necessary to ensure 100% coverage. Absences due to illness or family emergency require immediate notification to the Chaplain. Replacements provided by the contractor will follow the guidance in PWS section 4.11.

7.4. Rehearsals shall be held at a scheduled time coordinated with and approved by the Chaplain to allow for maximum participation of the chapel community. Pre-performance rehearsals/warm-ups shall be held at least fifty (50) minutes prior to the beginning of worship services and special services.

8. Other.

8.1. Liturgies. All liturgies within the parish are at the discretion of the Chaplain.

8.2. Taxes. The contractor is solely responsible for filing and paying any applicable social security, federal, state, or host nation taxes on the compensation/wages received under this contract. The contractor will also obtain any applicable business licenses and registrations or otherwise ensure compliance with host nation law.

8.3. Government Furnished Property. The Seymour Johnson AFB Chapel will provide telephone and copier access for official use only. Government-owned organ, piano, guitar, keyboard, and sound equipment are available. Government-owned equipment will not be moved or removed from the building without the permission of the Wing Chaplain, Service Pastor, or NCOIC of Religious Affairs. Any additional instruments not provided by the government and deemed necessary to fulfill the requirements of the PWS, will not be the responsibility of the chapel but may be provided by the individual performing the service. The contractor shall not use Government Furnished Property for any purpose other than the performance of this PWS.

8.4. The contractor shall report to the Chapel staff on the condition of Government’s musical instruments and identify any needs for maintenance. The contractor will be responsible for the repair or replacement of damaged equipment due to negligence or misuse. All property provided for contractor use under this contract is incidental to the place of performance and remains under the control of the Government; therefore, formal attachment via the Government-Furnished Property (GFP) Module is not required.

8.5. Inspections. The Contracting Officer and/or the Contracting Officer's Representative (COR) may observe the contractor at any time to ensure programs are operating in accordance with this PWS. The contractor will be notified in writing of any non-compliance. The Government reserves the right to administer further action if the response provided to this notice fails to acknowledge and/or correct the non-compliance of the contractor.

8.6. Music Director shall ensure all issued keys/combinations are not used by unauthorized persons and all keys are returned upon contract termination. The Music Director shall immediately report any occurrences of lost keys and may be responsible for costs incurred in rekeying locks.

8.7. Use of Volunteers. The Government reserves the right to utilize volunteers to perform duties if the contractor fails to provide a replacement during an absence, ensuring no lapse in service. Once a qualified replacement is provided by the contractor, the Government will retain the replacement and resume standard contract performance.

9. Compliance with Public Law

9.1. In accordance with Public Law 105-270, Section 5(2)(A), the contractor will not perform inherently governmental functions.

9.2. Confidentiality: The provisions of Privacy Act of 1974 apply. Services rendered and all materials provided to the Music Director by the Government shall be considered Government property. The information shall not be disclosed, copied, modified, or otherwise disseminated without the Government’s expressed consent.