PWS Protective Clothing FE Warren V7.pdf

PERFORMANCE-BASED WORK STATEMENT (PWS)

PERSONAL PROTECTIVE CLOTHING AT FE WARREN AFB WY

U.S AIR FORCE

OGDEN AIR LOGISTICS COMPLEX (OO-ALC)

3/26/2025

Personal Protective Clothing at FE Warren AFB WY i

TABLE OF CONTENTS

1 DESCRIPTION OF SERVICES

2 BASIC SERVICES

2.1 Delivery of New Coveralls

2.2 Size Changes

2.3 Pick-up and Delivery

2.4 Cleaning

2.5 Repair/Replacement of PPC

2.6 Tracking and Accountability

2.7 Inventory

3 SERVICE SUMMARY

4 CDRL SUMMARY

5 ADDITIONAL REQUIREMENTS

5.1 Security Requirements

6 CONFLICTS OF INTEREST

7 GENERAL INFORMATION

7.1 Hours of Operation

APPENDIX A

APPENDIX B

APPENDIX C

1 DESCRIPTION OF SERVICES

The purpose of this contract is to provide compliant protective clothing services to 583rd Missile Maintenance Squadron (MMXG) at FE Warren Air Force Base (AFB). Services include leasing, pickup/delivery, laundry, repairing, replacement, and tracking of contractor owned protective clothing.

2 BASIC SERVICES

The contractor shall issue, inspect, repair (if needed), clean, and return each week, or less often, all leased garments as determined by 583 MMXG Drop Station – Point of Contact (DS-POC).

The contractor shall provide 210 total coveralls for the duration of the contract. Contract will be for one (1) basic year and four (4) option years.

2.1 Delivery of New Coveralls

Coveralls are required for each mechanic. Coveralls are typically blue in color, chemical resistant, long sleeve, iron on name tag, designed to be easy to put on, easy to take off, and sized to fit over clothing.

2.1.1 The Contractor shall provide five (5) clean coveralls for 42 mechanics. Numbers of coveralls to be laundered may fluctuate weekly due to tasks performed by the mechanics. If new personnel join FE Warren, additional coveralls will be provided within 10 days of Contractor notification. Replacement of coveralls shall be accomplished as often as necessary to maintain a safe, clean, neat, and professional image in accordance with commercial and military standards.

2.1.2 The DS-POC shall provide Personal Protective Clothing (PPC) sizes to the contractor at time of award of the contract. The contractor shall coordinate with the DS-POC for initial and follow-on drop stations within 7 business day of Period of Performance (PoP) start. The contractor shall provide the required inventory of PPC items and delivery/pickup schedule not to exceed 60 calendar days after contract award. If the contractor is unable to obtain PPC IAW the PWS the contractor shall notify 583 MMXG DS-POC and provide an estimated date of delivery based on delivery date of clothing supplier. The contractor shall provide proof of order when requesting additional time to complete. (CDRL A001).

TABLE 2.1.2 (Government Standard Sizes)

The contractor shall provide the specified compliant/serviceable quantities and sizes of each PPC, IAW Sizing Chart (See TABLE 1), identified.

XSM SM MD LG XL 2XL 3XL 4XL 5XL 6XL

CHEST 30-32 34-36 38-40 42-44 46-48 50-52 54-56 58-60

62-

66-

Regular Inseam 6 feet 3 inches and below Tall Inseam 6 feet 4 inches and above

2.2 Size Changes

The Government may require changes in size requirements during the POP. Changes to size requirements will be provided to the contractor by the DS-POC through email and shall be delivered within 7 business days. If the contractor is unable to obtain PPC within 7 business days, the contractor shall notify DS-POC by email and provide an estimated date of delivery based on delivery date of clothing supplier. The contractor shall provide proof of order when requesting additional time to complete. (CDRL A001).

2.3 Pick-up and Delivery

2.3.1 The contractor shall be responsible for the pickup of soiled PPC and delivery of clean PPC IAW the schedule on a weekly basis. The contractor shall submit a schedule to the DS- POC that includes the pickup and delivery times for corresponding buildings. The schedule shall be provided at time of award and must be incorporated into the contractors proposed schedule for each designated drop station listed. The schedule shall be coordinated through the DS- POC seven

(7) business days after the start of the contract award and any changes after the coordinated schedule shall be updated a minimum of five (5) business days prior to the change. All PPC shall be picked up each week and returned the following week IAW the schedule. In case of extreme events (vehicle accidents, weather, natural disaster, etc.), the contractor shall notify the DS-POC prior to delivery schedule and provide estimated new delivery timeline. If any discrepancies in the quantity/type/size of PPC arise, the contractor shall correct and deliver any inaccuracy NLT the next business day and provide a corrected verification sheet to DS-POC. The contractor shall provide a garment verification sheet

(GVS)/invoice for all deliveries. All GVS/invoicing sheets shall be signed by appropriate DS-POC. (CDRL A002)

2.3.2 In the event a holiday falls on the established pick-up/delivery day, the contractor shall perform services the business day prior to or the next business day. The amended schedule shall be coordinated through DS-POC seven (7) business days prior to the holiday.

2.3.3 The contractor shall pick up soiled PPC from government provided bins IAW the weekly delivery schedule. The contractor shall provide any required bags to contain PPC either individually or bundled. The Government will provide environmental surveys for each area for potential hazardous contaminants for informational purposes.

2.3.4 The contractor shall provide water soluble bags for each PPC item with hazardous contaminants. The contractor shall not pick up any water-soluble bags unless they are clearly marked with size, quantity, and PPC type by Government personnel. The contractor shall notify the DS- POC the same business day if PPC is not picked up at a drop station.

2.3.5 The Contractor will record the number of pounds/pieces delivered on the delivery tickets and the Government representative will verify this amount. The Contractor shall provide the delivery tickets and furnish the Government with the original and one copy.

2.3.5.1 Government personnel will weigh and/or count articles, prior to pick-up.

The Contractor shall sign the pickup ticket. The weight/count shall be verified by the Contractor at their production facility. If there are any discrepancies, the Contractor shall notify the Government immediately.

2.4 Cleaning

Cleaning of PPC shall be accomplished IAW applicable Commercial Industry Standards.

2.4.1 Each processed PPC item shall be entirely clean, dry, and free of lint. Minor discoloration of PPC because of fading and staining is acceptable. PPC shall be free of odor with no trace/residue of foreign materials or washing supplies in the fabric. The contractor shall ensure all PPC retains original shape, fit, and cleanliness to meet or exceed current industry standards IAW 29 CFR 1910.

2.4.2 Items found to have been unsatisfactorily laundered as determined by the DS- POC shall be re-laundered at no additional charge to the Government. The DS- POC will identify such items to the Contractor after the unsatisfactory condition is discovered. The item(s) shall be re-laundered and returned on the next scheduled delivery day. If the return period should fall on a weekend or legal holiday, they will be returned on the next normal delivery day following the weekend or legal holiday.

2.4.3 The contractor shall identify an industry standard (with supported rationale) service life expectancy for each article of PPC. New PPC added during the POP shall be provided seven (7) days after contract modification. The contractor shall repair or replace damaged PPC. “Repair tags” shall be provided, by the contractor, at each drop station to allow individual employees to communicate the need for repair. If the contractor determines damage is not due to normal wear and tear, then the contractor shall clean damaged PPC, take pictures of the damage and garment tag and provide to the DS- POC for final disposition, then annotate the garment verification sheet and shall deliver repaired items IAW PWS para 2.3.1.

2.5 Repair/Replacement of PPC

2.5.1 The contractor shall identify an industry standard (with supported rationale) service life expectancy for each article of PPC. New PPC added during the POP shall be provided seven (7) days after contract modification. The contractor shall repair or replace damaged PPC. The Contractor shall return all unserviceable and nonrepairable articles in a separately marked bundle to the Government, after laundering or drycleaning the articles.

2.5.2 The Contractor shall replace unserviceable rental items as necessary. The replacement cost should be included into the rental price of that item.

2.5.3 “Repair tags” shall be provided, by the contractor, at each drop station to allow individual employees to communicate the need for repair. If the contractor determines damage is not due to normal wear and tear, the contractor shall clean damaged PPC, take pictures of the damage and garment tag and provide to DS- POC for final disposition, then annotate the garment verification sheet and shall deliver repaired items IAW PWS para 2. 4.

2.5.4 The contractor shall return the repaired items to the corresponding drop station within seven (7) calendar days of identification and pick up. The contractor shall tag repaired PPC stating repair and date.

2.6 Tracking and Accountability

2.6.1 The contractor shall implement a process for inventory control of PPC, to include:

2.6.1.1 Accounting for PPC items in the pick-up and delivery to assigned drop stations to include size, inventory control number, PPC service start date.

2.6.1.2 Delivered PPC articles are serviceable.

2.6.1.3 Meet or exceed industry standards.

2.6.1.4 All marked tags shall remain visible and legible during the life of PPC article.

2.6.1.5 The contractor shall provide a copy of the PPC garment verification sheet (amount, size, color, PPC code) to the drop station DS-POC upon pick-up and delivery. The contractor shall in coordination with the DS- POC conduct a joint inventory of items being picked-up and/or delivered each week. Repaired PPC will be verified during joint weekly inventory. The PPC garment verification sheet will be signed by the DS- POC and the contractor at each designated drop off location. A legible copy shall remain with the DS-POC at the drop station, and the original shall be submitted each month with the contractor’s invoice. If no DS- POC is present, the contract shall not deliver PPC and notify the DS- POC immediately. (CDRL A002)

2.7 Inventory

2.7.1 The contractor shall complete an inventory of all PPC bi-annually. The inventory shall be conducted with the DS- POC. The contractor shall provide a report of loss, for all PPC that were lost or maliciously damaged beyond normal wear and usage, within 15 days of completion of inventory. The contractor shall replace and be reimbursed for missing and maliciously damaged PPC, unless the Government can demonstrate the PPC were not returned by the contractor. The contractor shall notify the DS- POC 45 days prior to inventory to coordinate inventory days and times. The contractor shall propose schedule by day, time and drop station and coordinate with DS- POC for execution. (CDRL A003)

2.7.2 The contractor shall provide the DS-POC an accurate count of all PPC that are in contractor’s possession by email, i.e. being laundered, repaired, etc. one (1) business day prior to inventory start. The Government reserves the right to conduct inventories at the contractor’s facility of PPC in conjunction with the required inventories.

3 SERVICE SUMMARY

PWS

Paragraph Performance Objective

Performance Threshold

2.1.2, 2.3.1 Contractor shall coordinate with DS-POC for initial and follow-on drop station deliveries.

Contractor shall coordinate initial delivery with 583 MMXG DS-POC within seven (7) business days of POP start. Acceptable quality level is 97%.

2.1.2 Contractor shall provide the inventory

of PPC items not to exceed 60 calendar days after contract award.

Inventory shall be provided upon initial delivery and biannually thereafter throughout the contract.

Inventory will be provided within 15 days of completion. Inventory will be Acceptable quality level of 97% accuracy of inventory.

2.7.1 Contractor shall notify the DS-POC 45 days prior to inventory to coordinate inventory days and times.

Inventory shall be provided upon initial delivery and biannually thereafter throughout the contract.

Inventory will be provided within 15 days of completion. Inventory will be Acceptable quality level of 97% accuracy of inventory.

Table 2.1.2, 2.2, 2.3.1

Contractor shall provide compliant/serviceable quantities, types, and sizes of all PPC IAW to verification sheet/invoice and Table

2.1.2 Sizing Chart.

Acceptable quality level of 97% accurate delivery across all inspected drop stations monthly. Inaccuracies or discrepancies shall be corrected and delivered NLT the next business day along with a corrected verification sheet to the 583 MMXG

DS-POC.

2.3.4

Contractor shall not pick-up any water-soluble bags unless clearly marked with applicable info by Government personnel.

Contractor shall notify the 583 MMXG DS- POC the same business day if PPC is not picked up at a drop station. Acceptable quality level of

100%.

2.5.4 Cleaning and Repair of PPC items shall

have a seven (7)-calendar day turnaround time.

97% accurate delivery across per all inspected drop station weekly.

2.5.3, 2.5.4

Contractor shall provide repair tags at each drop station; repair tagged items and verify any/all repairs with Government personnel during joint weekly inventory.

Contractor shall return repaired items to the corresponding drop station within seven (7) calendar days of identification and pick up.

100% compliance on providing repair tags, repairs, and coordinated weekly inventories.

4 CDRL SUMMARY

Contract information data shall be delivered electronically in accordance with the corresponding requirement for each Data Item listed in Table 5-1 (below). The contractor shall have no more than one error per quarter for all CDRL submittals. The contractor shall submit CDRLs according to the due date indicated and have no more than one CDRL per quarter submitted after the identified due date. Grammatical errors do not count as an error. Substantive mistakes shall be corrected within two working days and corrective action taken to prevent recurrence of inaccurate late CDRLs.

Table 5-1

Exhibit Title PWS Paragraph

Delivery

A001 Proof of Order 2.1.2, 2.2 Within 7 Business days A002 Monthly Invoice/Change

Notification 2.3.1, 2.6.1.5 Monthly

A003 Bi-Annually Inventory 2.7.1 Bi-Annually

5 ADDITIONAL REQUIREMENTS

5.1 Security Requirements

The contractor shall be responsible for all passes issued to his/her employees under this contract. Applications shall be coordinated through the 583 MMXG DS-POC. At the time of application, Security Forces will conduct a background check on employees. Upon termination of employment or contract completion, the contractor shall be responsible for returning identification cards/base passes to Security Forces within 24 hours. This service has NOT been identified by the Functional Commander/Director as an essential service

5.1.1 Security Incidents

Should a security incident occur, the contractor shall:

5.1.1.1 Immediately report to the site location Group Security Manager all available facts related to each instance.

5.1.1.2 Take such precautions as the Security Manager may reasonably require for security purposes.

5.1.1.3 Take reasonable and prudent action to establish control of the scene, prevent further violation, and to preserve evidence until released by proper authority.

5.1.1.4 Cooperate fully and assist Government personnel as the Government investigates of the violation.

5.1.1.5 Participation shall last until the investigation is complete.

6 CONFLICTS OF INTEREST

The Contractor shall not assign to contract or task order performance any person, including any employee of the U.S. Government, if employing that person would create a conflict of interest under any law, regulation or policy of the United States Government. Additionally, the Contractor shall not assign to contract or task order performance, any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to DoD Directive 5500.7-R and any other applicable regulation or policy of the Department of the Air Force or its subordinate commands, as applicable, including but not limited to Air Force Materiel Command.

7 GENERAL INFORMATION

7.1 Hours of Operation

7.1.1 Normal Hours of Operation: The contractor shall perform the services required under this contract during the following hours: Monday through Friday 0600- 1500 – EXCEPT FEDERAL HOLIDAYS and other base closures.

7.1.2 Federal Holidays: Unless otherwise required by the Government, the contractor shall not have access to the Government facilities on the following federal holidays: New Year’s Day, Martin Luther King’s Birthday, Washington’s Birthday, Memorial Day, Independence Day, Juneteenth, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day. If a holiday falls on Saturday, it is observed on Friday and working hours are Monday through Wednesday for that week. If the holiday falls on a Sunday, it is observed on Monday. Any other circumstances that may prompt base closure, such as Days of National Mourning, may also restrict opportunity to perform the exchanges. In the event of a base closure, exchanges shall be performed on the next business day. There may also be up to six AFMC Goal Days and four Wingman Days per year awarded to Government civilian employees, as well as possible weather-related days and Government directed holidays. On these days, the contractor shall not generally be required to work, and the Government shall not be billed for work not performed.

APPENDIX A

ACRONYMS AND ABBREVIATIONS LIST

Acronym/Abbreviation Definition

AFB Air Force Base AFI Air Force Instruction AFMC Air Force Material Command APPX Appendix

CDRL Contract Data Requirements List CFR Code of Federal Regulations CMRA Contractor Manpower Reporting Application CO Contracting Officer COR Contracting Officer Representative COMSEC Communications Security DART Days Away, Restricted or Transferred DS-POC Drop Station Point of Contact DoD Department of Defense FAR Federal Acquisition Regulation FOD Foreign Object Damage FSO Facility Security Officer FY Fiscal Year GR Government Representative GVS Government Verification Sheet HAZMAT Hazardous Material IAW In Accordance With MMXG Missile Maintenance Group MMXG POC Missile Maintenance Group Point of Contact MSDS Material Safety Data Sheet NLT No Later Than NTE Not to Exceed OO-ALC Ogden Air Logistics Complex OSHA Occupational Safety & Health Administration

POC Point of Contact POP Period of Performance PPC Personal Protective Clothing PPE Personal Protective Equipment PWS Performance Based Work Statement OO-ALC Ogden Air Logistic Complex QSP Quality System Plan TCIR Total Case Incident Rate VPP Voluntary Protection Program (OSHA) WAWF Wide Area Workflow

APPENDIX B

PICK-UP AND DELIVERY SCHEDULE

583rd MMXS, 2207 Stage Road Building Day Time

1502 Mon – Thurs 0730 – 1530 Primary DS - POC: Sara Peterson (307) 773-3315, sara.peterson.4@us.af.mil Secondary DS – POC: Jeff Markus (307) 773-3386, jeff.markus.1@us.af.mil

POINT OF CONTACTS:

Drop Station Point of Contact DS-POC (583 MMXG):

Sara Peterson: (307) 773-3315, sara.peterson.4@us.af.mil Jeff Markus: (307) 773-3386, jeff.markus.1@us.af.mil

583rd MMXS, Bldg. 1502 2207 Stage Road FE Warren, WY

Contracting Officer:

Melissa Huston: melissa.huston.2@us.af.mil

Acquisition Program Manager (309 MMXG/MXDSR):

Marie Armfield, (801) 777-1975, linda.armfield@us.af.mil 7563 Wardleigh Rd, Hill AFB, UT 84056

APPENDIX C

TECHNICAL DEFINITIONS:

Clean. Finished articles are dry and free of soil and objectionable odors. Spots and stains are removed where practical to do so without damaging the fabric and have been treated as required.

Contaminated Laundry. Contaminated laundry will be given to the Contractor in easily identifiable bags. The Contractor is responsible for properly handling and cleaning contaminated laundry in accordance with standard infection control procedures. Contractor shall pick up, clean and deliver contaminated laundry in accordance with OSHA Standards, http://www.osha.gov/SLTC/etools/hospital/laundry/laundry.html. All linen originating from the MTF will be considered contaminated for handling purposes.

Customer. The person authorized to exchange and receive clean linen/dry-cleaning items.

Late. Past one hour of scheduled delivery/pickup times identified in Appendix B.

Linen Exchange. Exchange of dirty linen/dry-cleaning for clean linen/dry-cleaning.

Also refers to the location of laundry pick-up and delivery identified in Appendix B.

Processing. All soil, spots and stains are removed during laundering without damage to fabric.

Unserviceable Articles. Articles no longer usable for the purpose intended. The Contractor will return to the customer for inspection of unserviceable items, as necessary.