PWS Propane DLA Disp Svcs Barstow (003).docx

PWS PROPANE DLA DISPOSITION SERVICES BARSTOW

BACKGROUND - The DLA Disposition Services Barstow at Marine Corp Base, Barstow, California has the responsibility of disposing and reutilizing excess United States Department of Defense (DoD) property at locations throughout the world. This is accomplished through Reutilization to other DoD activities, Transfer to other Federal agencies, Donations to authorized state and local organizations, Sale to the general public, or Ultimate Disposal through Abandonment or Destruction. The Headquarters for DLA Disposition Services Barstow, California is DLA Disposition Services located in Battle Creek, Michigan. DLA Disposition Services is a Primary Level Field Activity (PLFA) of the Defense Logistics Agency (DLA).

GENERAL: DLA Disposition Services Barstow requires delivery of propane and propane tanks at DLA Dispositions Services Barstow, Joseph L. Boll Ave Building 226, Barstow, Ca 92311

BID SCHEDULE

52 Weeks from Date of Award CLIN 0001: Contractor provides twenty-four (24) full 7.5-gallon propane tanks. These tanks are to be refilled on a weekly basis (every Friday).

CLIN 1001: Option Period One (1) - Contractor provides twenty-four (24) full 7.5-gallon propane tanks. These tanks are to be refilled on a weekly basis (every Friday).

CLIN 2001: Option Period Two (1) - Contractor provides twenty-four (24) full 7.5-gallon propane tanks. These tanks are to be refilled on a weekly basis (every Friday).

CLIN 3001: Option Period Three (1) - Contractor provides twenty-four (24) full 7.5-gallon propane tanks. These tanks are to be refilled on a weekly basis (every Friday).

CLIN 4001: Option Period Four (1) - Contractor provides twenty-four (24) full 7.5-gallon propane tanks. These tanks are to be refilled on a weekly basis (every Friday).

PERFORMANCE WORK STATEMENT

1.0 DESCRIPTION OF SERVICES - The Contractor shall provide all properly trained labor, equipment, tools, personal protective equipment, material, licenses, fees, permits, certifications, supervisions, transportation, manifests, and all other items and services necessary to perform the provision and filling of propane tanks located at DLA Dispositions Services Barstow, Joseph L. Boll Ave Building 226, Barstow, Ca 92311. The propane tank capacity shall be 7.5 gallons per tank for a quantity of 24 tanks and have a safety shut-off valve. Deliveries will be conducted every Friday. The Points of Contact (POC) for arrangement of deliveries is Christopher Marler at 760-596-7023 and Sarah Taylor at 760-979-6040.

2.0 SAFETY - The Contractor shall assume full responsibility and liability for compliance with all applicable local and federal regulations pertaining to the health and safety of personnel and environmental management during the execution of work. All work shall be completed and performed in accordance with the best practices of the trade/industry and in compliance with all-applicable federal, state and local codes. At a minimum, Contractor's personnel and equipment shall comply with applicable Federal, state, local and installation laws, safety regulations and procedures, and Contractor will ensure that its agents, employees, and subcontractors perform in a safe manner. The Contractor shall ensure that all personnel involved in handling and packaging of the propane be trained for the level of expertise required for the proper performance of the task and in the areas of chemical incompatibility and general first aid procedures. Handling and personnel protective equipment shall be provided by the Contractor and must be appropriate to ensure safe handling of the propane.

3.0 SPILL RESPONSIBILITY

3.1 The contractor shall be solely responsible for cleanup of all spills or leaks during the performance of this contract that occur because of or are contributed to by the actions of its agents, employees, or subcontractors to the satisfaction of the Government and at no cost to the Government.

3.2 The contractor shall report all such spills or leaks, regardless of their quantity, to the POC immediately upon discovery. A written follow-up report shall be submitted to the POC not later than 24 hours after the initial report. The written report shall be in narrative form and as a minimum include the following:

(1) Description of item spilled (including identity, quantity, manifest no., etc.).

(2) Whether amount spilled is EPA/state reportable, and if so whether it was reported. (3) Exact time and location of spill including a description of the area involved.

(4) Containment procedures initiated.

(5) Summary of any communications contractor has with press or Government officials other than the POC.

(6) Description of clean-up procedures employed or to be employed at the site including disposal location of spill residue.

4.0 DEPARTMENT OF TRANSPORTATION REQUIREMENTS - The Contractor shall comply with, and ensure that all applicable subcontractors comply with, all requirements of the U.S. Department of Transportation (DoT) Regulations, applicable state and local regulations and requirements, applicable to transportation of propane under this contract.

5.0 PERMITS - The Contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses and/or permits, and for complying with any applicable federal, state, and local laws, codes, and regulations in connection with the performance of the Performance Work Statement. This includes acquiring any required permits or registration necessary to operate and transporting propane.

6.0 CONFLICT OF INTEREST: Contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create or appear to create a conflict of interest. In addition, the contractor shall not employ off-duty POC, or any person who is an employee of Defense Logistics Agency if such employment would be contrary to the policies contained in Standards of Conduct. The contractor shall not employ any relatives of Government personnel who have either direct or indirect association with the awarding or administration of this contract.

7.0 LITERACY OF CONTRACTOR EMPLOYEES: All contractor employees required to interface with Government employees shall be literate in English to the extent of being able to speak, read, and understand printed regulations, detailed written orders, directives, training instructions and material, and traffic or other signs posted on Marine Corp Base, Barstow and DLA Disposition Services Barstow compound.

8.0 CONDUCT OF PERSONNEL: While on duty working in Government buildings and on Government property, personnel employed by the contractor shall be prohibited from sleeping, using Government telephones and utilizing Government facilities for recreational activities. Personal items in office areas, such as desk accessories, radios, supplies, pens, pencils, plants and food shall not be disturbed by the contractor’s employees at any time. Contractor’s employees are subject to Government standards of conduct including sexual harassment. Clothing, personal grooming, and personal cleanliness standards for Government working environment apply.

9.0 PERSONNEL APPEARANCE: Contractor personnel shall present a neat appearance and be easily recognized. This may be accomplished by wearing clothing bearing the name of the company or by wearing an appropriate badge containing the company name and employee name. The military uniform, or any part thereof, may not be worn by contractor’s employees while performing work under this contract. Additionally, employees shall be fully attired.

10.0 STANDARDS OF CONDUCT: All personnel employed by the contractor in the performance of this contract, or any representative of the contractor entering DLA Distribution Services Barstow site and DLA Disposition Services Barstow compound/facilities, shall obey all regulations of installation and DLA Disposition Services Barstow and shall be subject to surveillance to ensure that no violations occur. The contractor shall be responsible for maintaining satisfactory standards of employee competency and conduct and taking such disciplinary actions with respect to contractor employees as may be necessary. The contractor shall ensure that all personnel employed in the performance of this contract shall be United States citizens; or non-United States citizens who legally reside in the United States. No contractor employee shall be permitted on DLA Distribution Services Barstow site or DLA Disposition Services Barstow facilities when investigation reveals employee’s presence would be detrimental to the security of the installation or to the accomplishment of the work prescribed. The Government reserves the right to refuse to permit any contractor employee to perform services under this contract who is not in compliance with requirements of this contract (for example, employees not meeting stated minimum qualifications). In such cases, the Contracting Officer (KO)/POC shall advise the contractor of the reason for requesting an employee’s removal or withdrawal of authorization to enter DLA Disposition Services Barstow Compound.

11.0 DISORDERLY CONDUCT: Disorderly conduct, such as use of abusive or offensive language, quarreling, intimidation by works or actions, or fighting shall not be condoned. Contractor employees shall not participate in disruptive activities which interfere with normal and efficient Government operations.

12.0 INTOXICANTS: The contractor shall not allow any employees, while on DLA Distribution Services, Barstow compound or the DLA Disposition Services, Barstow premises, to possess, sell, consume, or be under the influence of intoxicants, illicit drugs, or any other incapacitating agent which produces similar effects. The KO/POC shall require the contractor to remove from the job site, any contractor employee found under the influence of intoxicants, illicit drugs, or incapacitating agent during their tour of duty.

13.0 CRIMINAL ACTIONS: Contractor employees shall be subject to prosecution for criminal actions. These shall include, but are not limited to, the following:

13.1 Falsification, unlawful concealment, removal, mutilation, or destruction of any official documents or records, or concealment of material facts by willful omission from official documents or records.

13.2 Theft, vandalism, immoral conduct, or unauthorized use of Government property.

13.3 Unethical or improper use of official authority or credentials.

13.4 Misuse of weapons, including possession of weapons on Barstow site or the DLA Disposition Services, Barstow premises.

13.5 Violations of State laws, such as traffic offenses, which have been assimilated and are enforced through the U.S. Magistrate Court System. The contractor’s employees shall be on Barstow compound and/or the DLA Disposition Services Barstow premises only for contractual duties and not for other non-contractual purposes.

14.0 PHYSICAL SECURITY: The Contractor shall coordinate base/installation access for all their employees. The Contractor will be familiar with and comply with all Marine Corp Base Command policies regarding security considerations for all contractor employees. The contractor shall be responsible for safeguarding all Government property provided for contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured. Items forbidden on site include “strike anywhere” matches, alcoholic beverages, narcotics, photographic equipment, unauthorized tools, firearms, explosives and illegal knives (stilettos, switchblades, hook blades and blades over three inches in length). Personnel shall not retain passes and/or badges upon job completion or termination, enter the site in an intoxicated condition, fight, gamble, picket or create a disturbance. All contractor personnel shall adhere to all Marine Corp Base, Barstow and DLA Disposition Services Barstow fire, safety, security, and other applicable regulations/policies.

15.0 DRIVER QUALIFICATIONS: Contractor employees shall be required to have a valid State driver’s license and insurance for operating a motor vehicle on DLA Disposition Services instillation in Barstow CA. All commercial licenses required for the transportation of propane must be adhered to by the contractor and their personnel.

16.0 VEHICLE REGISTRATION: All contractor or subcontractor-owned vehicles and privately owned vehicles of contractor or subcontractor employees, shall be properly registered, insured, licensed, and safety inspected IAW applicable Federal, State, installation, and local requirements. Said vehicles shall also be registered IAW Barstow, CA requirements, decals, if issued, shall be properly displayed. Evidence of a valid State driver’s license, vehicle registration and insurance identification are required. The contractor shall ensure that all contractor employees are aware of and adhere to all regulations of Barstow, CA pertinent to their access to the installation, i.e., traffic regulations, security regulations, etc.

17.0 EMPLOYEE RELATIONSHIPS:

17.1 Government employees, whether actively (KO/POC) or inactively (other DLA Government employees) participating in this contract, are mandated to follow the Joint Ethics Regulation (JER) (DOD 5500.7-R, Chapter 2, Section 2-100: “Each [Government] employee has the responsibility to the United States Government and its citizens to place loyalty to the Constitution, laws and ethical principles above private gain. To ensure that every citizen can have complete confidence in the integrity of the Federal Government, each employee shall respect and adhere to the principles of ethical conduct set forth in this section, as well as the implementing standards contained in this part and in supplemental agency regulations”.

17.2 Contractor services under this contract do not require the contractor or contractor employees to exercise personal judgment and discretion on behalf of the Government, but rather the contractor’s employees shall act and exercise personal judgment and discretion on behalf of the contractor.

18.0 RECEIVING HOURS

18.1 Receiving hours for deliveries shall be arranged by the points of contact noted in this Performance Work Statement.

18.2 Propane hours for delivery will be 0730 – 1400, Monday through Friday. DLA Disposition Services Barstow site gate opens at 0630 Monday through Friday to the propane tank area. Deliveries will be conducted on Fridays unless a Federal Holiday requires scheduling the day after or prior to the holiday.

18.3 DLA Disposition Services Barstow will be closed Saturdays, Sundays, and Federal Holidays.

18.4 The Federal Holidays are:

New Year Day in January* Labor Day in September* MLK in January* Columbus Day in October* Presidents Day in February* Veterans Day in November* Memorial Day Monday in May* Thanksgiving in November* 4th of July* Christmas Day in December*

* The holiday is observed on the preceding Friday or the following Monday when the holiday occurs on Saturday or Sunday, respectively.

19.0 DLA DISPOSITION SERVICES ENVIRONMENTAL MANAGEMENT SYSTEM (EMS):

Disposition Services implemented EMS in accordance with ISO 14001:2004(E), DOD and DLA requirements at all DLA Disposition Services appropriate facilities. An EMS is an overall management system that includes organizational structure, planning activities, responsibilities, practices, procedures, processes and resources for developing, implementing, achieving, reviewing and maintaining the environmental policy of an organization. The DLA Disposition Services EMS is designed to ensure that all personnel, including contract personnel, whose work activities can cause real or potential significant environmental impact, are aware of how their work supports the EMS and are competent to perform their roles, responsibilities and authorities while supporting the DLA Disposition Services mission. The DLA Disposition Services EMS program is explained in DRMS-I 6050.2, Environmental Management System (EMS) Core Instruction. Site supplements detail information required by EMS at a local level such as local, state and host environmental regulations as well as local emergency procedures and operating procedures unique to the location. Site supplements also contain information concerning the local interaction between the DLA Disposition Services tenant appropriate facility and the DOD/DLA host facility EMS program. Contractors and their personnel are required to be aware that each DLA Disposition Services appropriate facility has an EMS and to be aware of EMS policies to perform work and/or gain access to an installation. Each DLA Disposition Services appropriate facility maintains EMS awareness posters that identify the DLA Disposition Services Environmental Management Representative (EMR) and Host facility EMR for specific guidance concerning an individual facilities’ EMS program. Contractors may request current copies of EMS information identified in this paragraph by sending an e-mail request to DRMSEMR@dla.mil.

20.0 PACKAGING - In accordance with American Society for Testing and Materials (ASTM) this correct Designation D3951-90, Standard Practice for Commercial Packaging, material covered by this contract will be acceptable with supplier’s “off-the-shelf” or “over- the-counter” packaging providing:

Shipping Containers: The shipping container (including any necessary blocking, bracing, cushioning, and waterproofing) shall comply with the regulations of the carrier used and shall provide safe delivery to the destination.

21.0 INVOICING AND PAYMENT – SERVICES/SUPPLIES

CONTRACTOR INSTRUCTIONS:

(a) The contractor shall be paid upon submission of a proper invoice for services/supplies performed and accepted.

(b) Invoices shall be first sent to the government COR/POC identified on the Contract/Order. If one is not identified, contact KO to receive this information. POC: Sarah Taylor, Phone: 760-979-6040 E-mail: sarah.taylor@dla.mil

(c) An invoice may not be certified unless it contains the following information: The following correct information constitutes a proper invoice per Prompt Payment Act standards, and/or is required documentation for payment requests submitted to the DFAS payment offices:

Name and address of contractor or vendor.

Invoice date.

Contract number (including the order/call number where applicable), or other authorization for delivery of goods or services. Note: Do not use the Bid or Solicitation number.

Invoice number, account number, and/or any other identifying number agreed to by contract.

Shipment Number, including the date (where applicable). Same as Block 2 of the DD Form 250. (See “Shipment Number Construction and Usage”, page 13 for format.)

Description: line-item number, National Stock Number, Manufacture’s Part Number, unit of measure, quantity shipped, unit price, and extended amount, where applicable.

Shipping and payment terms (unless mutually agreed that this information is only required in the contract).