PWS Poolee ROM (Draft).docx

PERFORMANCE WORK STATEMENT

MARINE CORPS RECRUIT DEPOT PARRIS ISLAND

RESTRICTION OF MOVEMENT LODGING & FACILITIES

1.0 Scope of Work

1.1 Background. Due to COVID-19, and the National importance of continuing basic training for the United States Armed Services, the U.S. Marine Corps is seeking a suitable venue with the capability to conduct staging operations for its poolees before they are transported to Marine Corps Recruit Depot, Parris Island (MCRDPI), South Carolina for basic training. Staging includes reception of poolees over three days and a 14 day Restriction of Movement (ROM). The 14 days of ROM is intended to help reduce the spread of COVID-19 amongst the recruit population and training staff at MCRDPI. The ROM lodging requirement shall take place at a location away from MCRDPI so as to prevent the need to evacuate poolees during destructive weather events that often impact the Atlantic coastal region.

1.2 Place of Performance. The contractor shall provide quality lodging and a secure facility that is a minimum of 100 miles inland from MCRDPI to allow the U.S. Marine Corps to conduct staging operations for its poolees. The facility shall be no more than 5 hours driving time to MCRDPI. Additionally, the selected location shall be within 15 miles of a major International Airport and within 15 miles of a major medical facility, with Intensive Care Unit (ICU) and mental health capabilities. The effort requires the contractor to provide a single facility to meet the scope of work listed below.

1.3 The contractor shall furnish all resources (including, but not limited to, facilities, furniture, equipment, supplies, management, supervision and labor) and services to provide lodging accommodations, meal services, and classroom/conference room areas. The contractor will provide required meal service, conference rooms, banquet halls, or ballrooms as outlined below.

1.3.1 The contractor shall provide a minimum of 700 double occupancy capable rooms. The facility will be used exclusively by MCRDPI, no other guests will be permitted on the premises during the term of the contract. The contractor shall provide a master key for all guest rooms utilized by MCRDPI within the facility.

1.3.2 The contractor shall identify and provide the facilities’ maximum inventory of “roll-away beds” or total rooms that will be made available in supporting flexibility to determine room assignments, which may range from 1 – 3 poolees per room.

1.3.3 The contractor shall provide independent, back-up power generation and contractor’s plan for interruptions to utility service for restaurant/dining facilities and other hotel services.

1.3.4 The contractor shall provide a minimum of six (6) onsite training rooms for the duration of the contract. Each room should be a minimum of 1,000 sq. ft. to allow for proper social distancing between individuals.

1.3.5 The contractor shall provide outdoor and/or covered facilities suitable for light physical training and/or group meetings to the maximum extent possible. The contractor shall identify and provide a description of such facilities.

1.3.6 The contractor shall provide a minimum of 10,000 sq. ft. of indoor space to be utilized as required for light physical training during inclement weather.

1.3.7 All occupants will be served three meals per day onsite. See section 3 for specific meal information.

1.3.8 The contractor shall provide the opportunity for each occupant to have their personal laundry serviced every other day. Personal laundry will consist of individual issued clothing (shorts, T-shirts, underwear, etc.). Laundering service will follow generally accepted commercial standards.

1.3.9 The contractor shall provide room linen service at least twice weekly for each occupant which will consist of delivering clean/fresh linen to each room and collecting and removing soiled linen only.

1.3.10 The contractor shall provide three separate, securable, onsite enclosed rooms to store poolee’s personnel effects for the duration of their stay. A designated government individual shall control access to the areas. Each storage room shall be no smaller than 300 square feet.

1.3.11 The contractor will provide telephone and internet services (wired and wireless). Minimum wireless (Wi-Fi) internet and wired internet capabilities/bandwidth will be equivalent to the current industry standard.

1.3.12 The contractor shall provide access to its facilities’ “Site TV” (or industry standard equivalent) and a capability to restrict channel access. Contractor shall provide a capacity to run MCRDPI provided programing on its facilities’ “Site TV” channel(s). Contractor shall identify what type of media is (DVD, CD, etc) is utilized to play programing.

1.3.13 Contractor shall identify and provide the maximum numbers of tables and chairs available, and a description of the maximum room facilities that will be made available such as ballrooms and conference type rooms.

1.3.14 Contractor shall identify and provide a description of the audio/visual resources that will be available in the conference type rooms, particularly projectors and screens, and whether hotel support personnel will be required for use by the Government.

1.3.15 The contractor shall provide parking on hotel property for the support staff who are provided rooms IAW this contract for up to 15 vehicles (12 passenger van sized) for the duration of the contract.

1.4 The government will monitor the contractor's performance under this contract in accordance with the Governments Quality Assurance Surveillance and the Federal Acquisition Regulation (FAR) 52.212-4(a) . The Contractor Officer's Representative (COR), or any other person designated in writing by the Contracting Officer (KO) will inspect the facilities where meals are prepared to ensure that state and local health, sanitation, and fire prevention standards are being maintained and that meals are being furnished IAW contract specifications. Such inspections will ensure compliance with Center for Disease Control (CDC), State and local social distancing and health standards and regulations. Such inspections will be conducted at unannounced times. The contractor shall ensure facilities are available for inspections.

1.4.1 The contractor shall begin performance as specified on the award effective date of the contract.

1.4.2 Quality Control. The Quality Control Plan (QCP) shall be submitted to the KO within 10 days of contract award. Changes to the contractor's QCP shall be submitted to the KO for review and acceptance within five (5) business days before implementation. Upon government acceptance of the contractor's QCP, the contractor shall implement the plan, ensuring that all contractor activities and products are compliant with the PWS and consistent with the QCP. A QCP is an organized written document that outlines the contractor's steps to control the quality of the outcomes and ensure conformance to contract requirements and reasonable standards of required services. The plan shall include initiatives and self-reviews to ensure the contractor provides quality service on a timely basis, and that the level of quality remains high.

2.0 DEFINITIONS

2.1. Support Staff: A single staff member provided by MCRDPI.

2.2. Medical Staff: A single medical professional provided by MCRDPI.

2.3. Poolee: A single new entrant into the U. S. Marine Corps traveling from a home of record location to a commercial/off-site facility for the purpose of staging prior to onward movement to MCRDPI for recruit training.

2.4 Contracting Officer (KO). A contracting officer (KO) is a government official with the authority to enter into, administer, and/or terminate government contracts and to obligate government funds.

2.5 Contracting Officer's Representative (COR). An individual from the functional activity appointed by the contracting officer and delegated specific authority to monitor contract performance and to perform specific contract administration functions.

2.6 Acceptance. The act of an authorized representative of the government by which the government approves specific services as a partial or complete performance of the contract.

3.0 MEALS

3.1 Restaurant/dining facility. The restaurant/dining facility shall be located in or attached to the hotel such that poolees are not required to exit the hotel to access the dining facility. The restaurant/dining facility and food preparation facilities shall comply with state and local health department regulations on food safety/sanitation.

3.2 The contractor shall provide three meals (breakfast, lunch, and dinner) per occupant per day.

3.2.1 A minimum of two of the three meals per day shall be prepared as fresh/hot meals. Each meal shall be able to be packaged and prepared for delivery to rooms during the times specified in this PWS, if required. This shall be accomplished utilizing disposable plastic dinnerware sets (fork, knife spoon, and napkins). No metal or glass.

3.2.2 Contractor shall incorporate in its menus the principles contained in the Dietary Guidelines for Americans; a well-balanced diet with the appropriate Carbohydrates; Proteins, Fats, Fiber, and Iron per meal; meet the minimum calorie intake of roughly 3000 calories; and include bottled water with each meal in addition to the requirement for milk, juice, or sport drink.

3.2.3 Meal times

Breakfast will be served from 6:00am until 8:00am.

Lunch will be served from 11:00 am until 1:00 pm.

Dinner will be served from 4:00 pm until 6:00 pm.

4.0 Lodging

4.3 Lodging. Contractor shall provide service to all poolees and Staff as follows:

4.3.1 Provide climate controlled sleeping facilities, which shall be solely on the basis of one individual to a bed.

4.3.2 Provide a double set of bath towels, washcloths, hand towels, soap, shower mats, bath mats, and any other amenities such as shampoo, conditioner, lotion, mouthwash, body wash, etc., that is supplied to regular hotel guests.

4.3.3 Each room must have an individual bathroom that has a shower or bathtub, sink, and a flushable toilet.

5.0 Security, Safety, Fire prevention Plan

5.1 Contractor shall submit a security, safety, fire prevention plan along with their proposal that is inclusive of notification to the Government procedures as well as addresses the following requirements:

5.1.1 Operational electronic surveillance of the hotel property with recording capability. At a minimum, all entrances, exits, and the hotel lobby shall be covered by security cameras and provide a clear view of all areas proposed for the sole use by the U. S. Marine Corps (i.e., lounge, check-in, smoking area, etc.).

5.1.2 Contractor shall have onsite security personnel.

5.1.3 Any external access to rooms shall be secured to prevent its use.

5.1.4 Guest room windows and sliding doors shall not open more than six inches;

6.0 Subcontracting

6.1 The contractor shall furnish meals and lodging as specified in the award. The contractor shall not subcontract to any other establishment or any other location not specified in the award without prior written approval of the contracting officer.

6.2 Contractors shall be required to establish any required subcontracting agreements with establishments. Each subcontracting agreement shall be executed and shall contain the contractor and subcontractor's signature. Subcontracting agreements shall acknowledge that the subcontractor will not seek payment or make a collection effort against a poolee or staff personnel for meals, lodging, or transportation charges or require or request poolees or staff personnel to sign any documentation acknowledging liability for meals, and lodging charges for services not covered under this contract, such as in-room movies, long-distance phone calls, room service, etc. if such services are made readily available to staff personnel. In instances where the subcontracted facility itself subcontracts for services (i.e., for non-organic transportation), the contractor shall furnish an executed copy of such agreements to the government along with its proposal.

7.0 Contractor Personnel

7.1 Contract Manager. Upon award of the contract, the awardee (i.e., contractor) shall identify and provide to the contracting officer a single point of contact to manage its contract and to address contract administration issues. This individual shall be the contractor's primary contract manager. The contractor shall identify at least one alternate to act in this person's absence. The primary contract manager and any alternate shall have full authority to act on behalf of the contractor. The contractor shall update this information as changes occur.

7.2. Fraternization. Contractor and subcontractor personnel shall not socialize or otherwise attempt to fraternize with poolees. The contractor shall ensure all of its personnel and its subcontractor personnel involved with the poolee service are aware of this requirement.

8.0 Meetings

8.1 Post Award/Pre-Performance Meeting. A post-award/pre-performance meeting will be scheduled within three days following the contract award. This meeting will be conducted by the contracting officer and held at the contractor’s facility. The purpose of the meeting is to familiarize the contractor with:

8.1.1 Contract administration procedures, contract modifications, TO, invoicing, payment, etc.

8.1.2 Contract clarifications.

8.1.3 Contract requirements and expectations, quantities, delivery of required services, and communications.

8.1.4 The meeting will be structured to achieve a mutual understanding of all contractual administrative requirements and to identify any potential problem areas.

9.0 Miscellaneous. The contractor shall not seek payment or take any collection efforts against the poolees or staff personnel for any service covered under this contract. The government shall not be responsible for any miscellaneous charges incurred by the poolees or staff personnel. The contractor shall inform each poolee and staff personnel of those miscellaneous services not covered by this contract, such as personal telephone charges, pay-per-view movies, room service, meals in excess of the contract requirements, and other such services available. The contractor may obtain a guarantee of payment (i.e., credit card or advance payment) from staff members for services not covered under this contract (such as in-room movies, long-distance phone calls, room service, etc.).

10.0 CONTRACTOR MANPOWER REPORTING

10.1 The contractor shall report all contractor labor hours (including subcontractor labor hours) required for the performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/, using the icon of the DoD organization that is receiving or benefitting from the contracted services.

10.2 Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year, beginning with 2020. Contractors may direct questions to the help desk by clicking on "Send an email," which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component's CMR website."

11.0 Performance Requirements Summary:

The matrix below provides the Performance Requirements Summary (PRS) describing objectives, standards, and measures. An Acceptable Quality Level (AQL), described in the PRS is the method the Government will use to measure and assess Contractor performance against performance standards within the PRS. The performance thresholds stated in the PRS describes the minimum AQL of service required for each performance requirement. Procedures that address how the Government will manage performance that does not meet performance standards as set by the AQLs.

Performance Objective Performance Standard

PWS

Ref:

Method Incentive / Disincentive

PWS

Para

1.3.1 and 1.3.9 and Para 4.0

Option (exercise or not exercise).

Contractor rework at no cost to Govt.

Para 1.3.8 95% Pickup every-other day

Option (exercise or not exercise)

Para 3.0

Option (exercise or not exercise) Contractor rework at no cost to Govt.