PWS_POL VR.pdf

PERFORMANCE WORK STATEMENT (PWS) FOR PETROLEUM, OIL

AND LUBRICANT VITRUAL REALITY (POL VR) TRAINER

1. SCOPE

The Contractor shall furnish all tools, parts, labor, equipment and transportation necessary to provide delivery of two hundred Virtual Reality (VR) headsets preloaded with the training software for use of the Air Force Schoolhouse at Sheppard Air Force Base to train airmen on POL equipment. This contract provides for "on-call" maintenance for service of hardware repair, application support, enhancements and bug fixes and necessary support and service.

1.2 MAINTENANCE SOFTWARE SUPPORT

Contractor shall provide software patches (as needed) to keep the applications operational.

1.3 HARDWARE SUPPORT

Contractor shall provide warranty information for delivered hardware covering defects in materials and workmanship and products that perform according to technical specs or product documentation

2. GENERAL INFORMATION

2.1 Vision Statement: To address the critical need for modern, engaging, and immersive training tools within the Special Experience Identifier (SEI) program.

Benefits of the software are:

• Enables airmen to practice virtually on equipment that may not always be readily available.

• Reinforces learning through repetition, fostering subject matter expertise.

• Aligns with the Air Force’s goal of maintaining a mission-ready and agile force.

• Leveraging Mobile Training Solutions for Equipment Training for a Dispersed Force at the US Air

Force to Assure Readiness.

3. BACKGROUND

The training modules are three separate scopes of work encompassed in a VR training application developed in collaboration with the 673d Logistics Readiness Squadron at JBER Alaska. The contract numbers for the three modules were: FA500022P0131, FA500023C0018, and FA500024P0047. This has been further developed to be a deployable hardware software solution that can be used by the wider Air Force for training purposes.

The VR experience was developed as a stand-alone, educational interactive component configurator and flow simulation tool for Special Experience Identifier (SEI) school training and orientation. This comprehensive platform integrates multiple interactive modules into a single program, providing a robust environment for both operational learning and system configuration. During training, users engage with full-scale, virtual replicas of equipment, enabling them to explore and interact with the systems as if they were on site. From an intuitive menu, trainees can select the specific operational procedure they wish to learn.

Initially, they are guided step-by-step with pop-up prompts, and once confident, they transition to a test mode where guidance is removed. Immediate feedback is provided at each step, and upon completion, a score is generated along with detailed insights into any errors. In addition to procedural training, the experience allows trainees to configure the FORCE system from a bird’s-eye view. They can strategically place components such as pumping units, filter separators, and plumbing assemblies in designated areas. By interacting with each element, trainees review operating procedures and practice emergency scenarios, further enhancing their hands-on understanding of the system. The creation of this VR software involved detailed modeling and programming of system components, including various pieces of equipment, plumbing assemblies, hoses, valves, connectors, and the foundational environment. Specific details—such as airfields, fabric bladders, and aircraft components—were meticulously crafted to deliver a realistic and immersive training experience. Moreover, the system is designed to be flexible and scalable. Post-deployment, new procedures and equipment modules can be integrated and updated remotely, ensuring that the training remains current and adaptable to evolving needs.

4. ITEM DESCRIPTION

4.1 Software Description

This Performance Work Statement (PWS) includes the suite of Virtual Reality (VR) software for training and orientation on the following:

• R-11 Refueling Truck

• R-12 Support Truck

• R-18 Pumping Unit

• R-19 Filter Separator

• R-20 Servicing Platform

• Fuels Operational Readiness Capability Equipment (FORCE) Layout & Planning

• Aerial Bulk Fuel Delivery System (ABFDS)

4.2 Hardware Description

• Meta Quest 3S VR Headset with remote business support

• Screencasting HDMI Dongle

5. DELIVERABLES

ITEM DESCRIPTION QTY

Hardware, VR Headset Meta Quest 3s 200

Chromecast HDMI Dongle Dongle for Screencasting (Not needed to run App) 200

VR Remote Support Meta Quest Business Support 5-years, with Remote mgmt. 200

Express Shipping Shipping to Client in Contiguous US 200

*Discount Shipping included to Schoolhouse at Sheppard AFB 200

Software, 5yr Virtual Reality (VR) POL training software, 5-year term 200

6. QUALITY ASSESSMENT

According to FAR Part 12, The Government shall evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s). The initialing of the observation does not necessarily constitute the Contractor’s concurrence with the observation, only acknowledgement that the Contractor has been made aware of the defective performance. Any action taken by the Contracting Officer as a result of surveillance will be according to the terms of this contract. Any matter concerning a change to the scope, prices, terms or conditions of this contract shall be referred only to the Contracting Officer. The services to be performed by the Contractor during the period of this contract will at all times and places are subject to review by the Contracting Officer or authorized representative(s).

6.1 QUALITY SURVEILLANCE PLAN

Performance Objects PWS Para

Performance Threshold

Method of Surveillance

SERVICE:

Provide all services necessary to support delivery of hardware and software service of POL VR trainer.

1.1

100% Compliance

POC shall monitor contract delivery of supply/services to ensure vendor compliance.

MAINTENANCE SUPPORT:

Contractor shall provide software patched to keep the POL VR trainer application operational.

1.2

POC shall document time of maintenance support request to Contractor to ensure 24 hour response time met by vendor.

MANUFACTURE STANDARDS:

The contract company service representative provide warrant information of delivered hardware Original Equipment Manufacture (OEM) according to industry standards.

1.3

POC shall ensure all deliverables are in working order. Shall report any deficiencies contract company service representative.

Contract company must resolve any reported deficiencies within 72 hours.

6.2 POINT OF CONTACT (POC) MSgt Jordan Laughlin

DSN: 520-228-3945 & CELL: 315-530-2467 jordan.laughlin@us.af.mil

SURVEILLANCE: The Government POC will evaluate the software performance objective through an inspection performed upon delivery and continued use of software and equipment.

STANDARD: The Contractor shall perform all work required in a satisfactory manner in accordance with the PWS. The POC shall not consider the delivery complete until all deliverables are received.

PROCEDURES: The Government POC will inspect the performance objective to ensure Contractor compliance with the appropriate paragraphs of the Performance Work Statement (PWS). If inspection indicates unacceptable performance, notification shall be made to the contract manager and to the Contracting Officer (CO).