PWS Pneumatic Controls-Draft.pdf

1502000 – Facility Investment Table of Content

Spec Item Title

1 General Information

1.1 Concept of Operations

2 Management and Administration

2.1 Definitions and Acronyms

2.2 Personnel

2.2.1 Certification, Training, and Licensing

2.3 Special Requirements

2.3.1 Workmanship and Material Standards

2.3.2 Historical Preservation

3 FFP Work

3.1 Trouble Calls

3.1.1 Emergency Trouble Calls

3.2 Preventive Maintenance (PM) Program

3.2.1 Compressed Air Systems

4 NON-RECURRING WORK

1502000 – Facility Investment Pneumatic Temperature Control

Spec

Item

Title Description

1 General

Information

The Contractor shall provide all labor, management, supervision, tools, material, and equipment required to perform Facility Investment services for Naval Station Norfolk, Norfolk Va. and for St. Julien’s Creek Annex, Portsmouth Va.. Also included are various locations within a 50-mile radius of the above..

1.1 Concept of

Operations

The intent of 1502000 Facility Investment is to specify the requirements for

Sustainment, Restoration, and Modernization (SRM) sub-functions only. The Facility

Investment requirements within this sub-annex primarily consist of infrastructure sustainment and minimal restoration and modernization work. Sustainment is the maintenance and repair necessary to keep an inventory of facilities and other assets in good working order. Restoration and modernization normally consists of major rehabilitation and capital improvements that is accomplished through other Navy programs. Some major repair, minor construction and stand-alone demolition may be accomplished as part of Facility Investment.

The Contractor shall perform maintenance, repair, alteration, demolition and minor construction for the following:

Building Systems

-HVAC Pneumatic Controls

-Compressed Air Systems for HVAC Pneumatic Controls

1502000 – Facility Investment

Item

Title Description

2 Management and

Administration

2.1 Definitions and

Acronyms

Definitions and Acronyms are listed in J-1502000-01.

2.2 Personnel The Contractor shall provide personnel with the qualifications, technical knowledge, experience and skills required for efficient operations within the FI function.

2.2.1 Certification, Training, and

Licensing

All maintenance and repair shall be performed by personnel trained and certified by the OEM.

Personnel working on systems, equipment or components containing chlorofluorocarbons (CFCs) and/or hydro-chlorofluorocarbons (HCFCs) must be certified under an Environmental Protection Agency (EPA) approved technical certification program per OPNAVINST 5090.1 Chapter 6

Personnel working with or on electrical or electronic equipment must be trained and certified per NAVFAC MO-200.

All maintenance trade personnel certifying or inspecting repair or maintenance work that does not require an inspector certified by a governing directive shall be qualified at the journeyman level

2.3 Special

Requirements

Follow all, safety requirements, operational restrictions, coordination requirements, workmanship, materials, equipment, and tools.

2.3.1 Workmanship

and Material

Standards

The Contractor shall be responsible for maintaining all facilities, systems, and equipment, identified in this technical sub-annex, to a standard that prevents deterioration beyond that which results from normal wear and tear and corrects deficiencies in a timely manner to assure full life expectancy of the facilities, systems, and equipment. Best commercial practices shall be applied in the performance of work. All work shall be completed per approved and accepted industry and equipment manufacturers’ standards and shall comply with building and safety codes, applicable activity, local, state, and federal regulations, and other technical requirements identified within this technical sub-annex.

Workmanship for maintenance and repair shall include all work necessary to complete facility and system restoration, including touch-up painting and operational checks.

Upon completion of work, the Contractor shall ensure all facilities, systems, and equipment are free of missing components or defects which would affect the safety, appearance, or habitability of the facilities and structures or would prevent any electrical, mechanical, plumbing or structural system from functioning in accordance with design intent. Repairs shall be made in accordance with the manufacturers’ specifications and guidelines, and standard building codes. The quality of repairs shall meet the applicable standards and shall prevent any malfunction reoccurrences caused by poor workmanship or other contractor inadequacies. The quality of the repaired areas shall be fully compatible with adjacent surfaces or equipment. Except where otherwise specified, replacements shall match existing in dimensions, finish, color, design, and functionality and shall have an appearance similar to the original finished appearance with only minor unobjectionable deterioration resulting from normal use.

The Contractor shall not allow debris to spread unnecessarily into adjacent areas nor accumulate in the work area. All such debris, excess material, and parts shall be cleaned up and removed at the completion of the job and at the end of each day work is in progress. Upon completion of work, any stains and other unsightly marks shall be removed.

Item

Title Description

2.3.2 Historical

Preservation

Buildings and facilities designated as historical sites shall be maintained in accordance with Federal, state, and local historical policies and regulations.

Item

Title Performance Objective Related Information Performance

Standard

3 Recurring Work The Contractor shall inspect, maintain, repair, and alter pneumatic temperature control systems and equipment to ensure they are maintained to Original

Equipment

Manufacturers (OEM)

Specifications, and fully functional and operational. The contractor shall be responsible for all repairs up to a limit of 10 hours of labor and

$1000.00 of material combined for a single breakdown or call. The cost in excess of the repair limit will be ordered under a task order from the Non

Recurring portion of the contract.

The Contractor shall develop, implement, and execute

Preventative Maintenance and Trouble Call Programs, to maintain and repair HVAC pneumatic control systems and equipment.

The Contractor shall maintain all maintenance, repair, and alteration data and warranty records in a technical library that shall be the property of the Government. Copies of any of the information shall be made available to the

Government at any time upon request.

The Contractor shall provide all necessary test instruments, equipment, and tools required to perform maintenance and repair. The contractor shall be prepared to provide a single loaner compressor to maintain HVAC equipment operation in case of a compressor failure. The loner should be available until an exact replacement can be ordered and installed.

In the event that the

Government chooses not to fund the repair the contractor may remove the loaner compressor and is under no further obligation to try to maintain HVAC equipment function .

The current facility inventory is provided in J-1502000-02.

Temperature Standards are provided in J-1502000-03

HVAC pneumatic control systems and equipment are in an operable condition and function properly in accordance with specified standards.

Initial condition of equipment reports submitted as per the requirements of Spec

Item 3.

3.1 Trouble Calls The Contractor shall

respond to the trouble call within two working days of receiving the call. If the call is received on the weekend or during a holiday, The Contractor shall receive trouble calls in accordance with the work reception requirements in Annex 2.

The Contractor shall schedule and perform trouble calls in a

Trouble call work is responded to and completed within the specified time.

HVAC pneumatic control systems and

Item

Title Performance Objective Related Information Performance

Standard response shall be as if the call was received the first working day following the weekend or holiday. The work shall be completed within the 10 hours allowed unless the scope of the work exceeds the

Contractors liability limits.

The Contractor shall ensure equipment is restored to a safe, normal working condition and functions properly.

way that minimize disruptions to customers and

Government operations.

The Contractor shall maintain sufficient materials and equipment on hand to support trouble call work requirements. Lack of availability of material or equipment will not relieve the Contractor from the requirement to complete trouble call work within the time limits specified.

The Contractor shall notify the KO upon identification that the trouble call will exceed the liability limits specified below. The

Contractor’s liability limit is

10 hours of labor and

$1000.00 of material combined for a single breakdown or trouble call. If

IDIQ work is issued for repairs, the Government will only pay for the portion of labor and / or material that exceeds the trouble call limits.

The Contractor shall submit a monthly summary of completed trouble calls per

Section F.

equipment are restored to OEM normal working condition, including recertification if applicable.

When repair is complete the installed equipment and system does not present danger to personnel or equipment.

3.1.1 Emergency

Trouble Calls

The Contractor shall respond to emergency trouble calls within 4 hours and arrest emergent conditions to minimize and mitigate equipment damage and danger to personnel.

The Contractor shall perform emergency trouble calls 24 hours a day, seven days a week throughout the contract period.

The Contractor shall respond to emergency trouble calls with the appropriate service personnel and equipment to commence work immediately.

Emergency trouble calls are limited to a FFP ceiling of 10 labor hours or $1,000 in

Emergency trouble calls responded to within 4 hours of receipt of call.

Emergency trouble calls are arrested within 48 hours of receipt of call.

Work is continued without interruption until emergent condition is arrested or as ordered by the

Contracting Officer.

Item

Title Performance Objective Related Information Performance

Standard material cost as with any other breakdown or call.

The Contractor shall remain at the work site until the emergency has been arrested.

Emergency calls will only be used in extreme conditions where failure to provide

HVAC could result in damage or shut down of mission essential equipment, damage to building systems

(water pipes freezing) or danger to building occupants.

The Government may issue an IDIQ task order for work that exceeds the Contractors limit of liability. The

Contracting Officer may issue a verbal order to proceed, in an emergency, for work that exceeds the

Contractor’s limit of liability.

3.2 Preventive

Maintenance

(PM) Program

The Contractor shall develop and implement a

PM program for pneumatic control equipment throughout the contract area to ensure proper operation, to minimize breakdowns, and to maximize useful life. The maintenance plan shall be based on

OEM recommendations and shall result in the contractor making periodic visits to each building and equipment room to provide PM according to the contractor’s plan.

The Contractor shall develop and submit a PM program per Section F.

The Contractor is fully responsible for and shall perform any repairs, including replacement, discovered during scheduled maintenance work up to a total of 10 man hours of labor and $1000.00 of material per occurrence under the FFP portion of the contract.

Notification of repair work exceeding the incidental repairs limit shall be submitted to the KO within the same day of identification. IDIQ work may be issued for repairs exceeding the incidental repairs limit.

The Contractor shall not use breakdown maintenance as

Maintenance is accomplished in accordance with the

Contractor’s PM program and work schedule.

PM is performed in accordance with manufacturers’ recommended procedures and OEM standards.

Item

Title Performance Objective Related Information Performance

Standard part of the PM program.

The PM program shall provide an economical approach to manufacturers’ recommended procedures, OEM standards, and maintenance required to satisfy equipment warranties and keep pneumatic temperature control equipment in normal working condition.

Excessive or repeated system or equipment breakdowns or deficiencies may indicate the need to adjust or modify the

Contractor’s PM program.

These changes will be made at no additional cost to the

Government.

The Equipment list by building, inventories are provided in J-1502000-04.

The Contractor shall submit a monthly PM work schedule per Section F.

3.2.1 Compressed Air

Systems

The Contractor shall perform maintenance on the compressed air distribution system, for the pneumatic controls to ensure safe, reliable, uninterrupted service.

The Contractor shall maintain compressed air systems in accordance with NAVFAC

MO-206 and NAVFAC MO-

209.

Maintenance is performed in accordance with

Contractor's PM program and work schedule.

Item

Title Performance

Objective

Related Information Performance

Standard

4 NON-

RECURRING

WORK

NON-RECURRING

WORK may be ordered utilizing FedMall in accordance with

Section H or on a task order in accordance with the

PROCEDURES FOR

ISSUING ORDERS

clause in Section G.

The order will specify the exact locations and types of work to be accomplished. The period of performance will be specified in each order.

Refer to NON-RECURRING

WORK ELINs for task listings, descriptions and related requirements. All periods of performance are measured from issue date of order to acceptance of the work. Performance Standards for NON-RECURRING WORK will be the same as those in Spec

Item 3 where applicable.