PWS PENDLETON LAMS maint.docx

PERFORMANCE WORK STATEMENT

FOR

DEFENSE LOGISTICS AGENCY

DISPOSITION SERVICES

PENDLETON

LARGE AREA MAINTENANCE SHELTERS

INSPECTION/MAINTENANCE/REPAIR SERVICES

TABLE OF CONTENTS

1. INTRODUCTION

2. INSPECTION/MAINTENANCE/REPAIR OF LAMS

3. PLACE OF PERFORMANCE OF SERVICES

4. FEDERAL HOLIDAYS

5. BASE ACCESS & SECURITY

6. USG FURNISHED PROPERTY, MATERIALS, EQUIPMENT, AND SERVICES (GFP/M/E/S)

7. CONTRACTOR FURNISHED PROPERTY, MATERIALS, EQUIPMENT, AND SERVICES (CFP/M/E/S)

8. QUALITY ASSURANCE (QA)

9. SPILL RESPONSIBILITY

10. INVOICING INFORMATION

1. INTRODUCTION:

a. Defense Logistics Agency (DLA) Disposition Services (DS) is a Major Subordinate Command (MSC) of DLA with the responsibility of disposing and reutilizing the United States Government (USG) Department of Defense (DoD) excess and surplus property generated by the military services. This is accomplished through reutilization to other DoD activities, transfer to other Federal agencies, donation to authorized state and local organizations, sale to the public, or ultimate disposal through abandonment or destruction. The headquarters for DLA DS is in Battle Creek, Michigan.

b. DLA DS Pendleton requires maintenance to three (3) existing Creative Tent FTS 100 Large Area Maintenance Shelter (LAMS). Maintenance services for LAMS at DLA DS Pendleton are critical to ensure operational use. Without timely, efficient, and effective maintenance services, DLA DS Pendleton site will be impacted to a point where we are unable to support our customers.

c. This is a Firm Fixed Price (FFP) contract which consists of a period of performance of one (1) 12-month base period and four (4) 12-month options. The total contract length shall not exceed five (5) years.

d. The Contractor shall provide all personnel, equipment, tools, electronic functional test equipment, materials, supervision, and quality control necessary to perform maintenance and other services as defined in this PWS.

e. Upon coordination of maintenance services, the Contractor shall be required to report to requesting DLA DS location’s main office to sign in prior to conducting any services under this contract.

f. Any reference to Contractor throughout this PWS refers to the Contractor, or Subcontractor, should one be utilized. The Contractor is solely responsible for all associated work to be completed In Accordance With (IAW) the PWS.

g. Contractor shall comply with all the following regulations, codes, and standards in performance of the contract: USMC (United States Marine Corps regulations) CFRs (Code of Federal Regulations) NFPA (National Fire Protection Association) IEEE (Institute of Electrical and Electronics Engineers).

2. CLIN 0001- INSPECTION/MAINTENANCE/REPAIR OF LAMS:

The LAMS structures (3 total) are approximately 75’ long, 60’ wide X 16’ high at the eave, X 30’ high at center of structure. The Contractor shall:

a. Sign in to the Visitor Log upon arrival at the main DLA DS entrance each day.

b. Complete semi-annual (every six (6) months) inspection/maintenance within 30 days after ordered by the Contracting Officer Representative (COR).

c. Complete repairs within 15 days from request by COR/Contracting Officer (KO).

d. Complete callback services within three (3) business days of notice from COR/KO that a defective repair has been identified.

e. Complete inspections of the LAMS as per Creative Tent FTS 100 manufacturer’s guidance, instructions, and manuals.

f. Inspect LAMS and anchoring units to the designated concrete pads. Ensure all anchoring units are in good working condition.

g. Test all electrical connections and components to ensure all LAMS electrical components are powered and functional.

h. Inspect sandbags surrounding each LAMS. Ensure each LAMS contains sandbags stacked 2-deep, neatly positioned, around the bottom exterior of the LAMS.

i. Inspect sealing material around the LAMS. Ensure seal is intact.

j. Inspect bays (five (5) each at a width of 15’) to ensure bay doors are in good working condition.

k. Inspect flat ends (two (2) each) to ensure all siding is in good working condition.

l. Inspect single personnel doors, metal coil doors, and manually operated fabric sliding door. Ensure all doors are in good working condition.

m. Inspect electrical system components as per manufacturer’s guidance, to include: all interior/exterior lights, outlets, control panels, main power connections and any other electrical maintenance required by manufacturer.

n. Inspect smoke detectors to meet installation fire codes.

o. Repair and/or replace all items/parts as required during maintenance, testing, and inspections as defined in this PWS and IAW all related manuals, guidance, and instructions.

p. Submit final report including summary of repairs/maintenance completed for each request within 30 days of completion for semi-annual, emergency, callback and any other repairs/maintenance completed IAW this PWS.

q. Clean workspace and remove and dispose of any parts or debris resulting from the Contractor’s performance at the end of each workday.

r. Perform a final inspection with the designated COR.

3. PLACE OF PERFORMANCE OF SERVICES:

The Contractor shall provide services at DLA DS Pendleton facilities during normal business hours, except on recognized US federal holidays or when the USG facility/installation is closed due to local or national emergencies or holidays, administrative closings, or similar USG-directed facility/installation closings. Performance shall be at the designated location specified by the COR. The Contractor shall maintain an adequate work force for the performance of all tasks defined within this PWS when the USG facility/installation is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the work force are essential. Adequate personnel are defined as a sufficient number of qualified personnel to successfully perform the duties required to be successful IAW the terms and conditions of the PWS.

4. FEDERAL HOLIDAYS:

The Contractor is not required to provide services on the 11 Federal Holidays observed by DLA unless approved by the KO or COR. When the legal holiday falls on a Sunday, the following Monday will be observed as a legal holiday. When the legal holiday falls on a Saturday, the preceding Friday is observed as the holiday. The following holidays are observed:

5. BASE ACCESS & SECURITY:

a. The Contractor shall coordinate base installation access for all their employees. The Contractor shall be familiar with and comply with all Base Command policies regarding security considerations for all Contractor employees.

b. Unscheduled gate closures by the installation security personnel may occur at any time causing all personnel entering or exiting a closed installation to experience a delay; this cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by Contractor personnel are subject to search pursuant to applicable regulations. Any violation of applicable motor vehicle regulation may result in the termination of the Contractor employee’s installation driving privileges.

c. Contractor employees shall become familiar with and obey the regulations of the installation, including fire, traffic, safety, and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All Contractor employees shall carry proper identification with them and shall be subject to checks as may be deemed necessary. The Contractor shall ensure compliance with all regulations and orders of the installation which may affect performance. The USG reserves the right to direct the removal of an employee for misconduct, security reasons, or any overt evidence of communicable disease. Removal of Contractor employees for reasons stated above does not relieve the Contractor from responsibility for total performance of this contract.

d. The Contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the COR. The Contractor and associated employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation security personnel. The Contractor shall ensure compliance with all personal identity verification requirements as directed by DoD and/or local policy. Should the Force Protection Condition (FPCON) change, the USG may require changes in Contractor security matters or processes.

6. USG FURNISHED PROPERTY, MATERIALS, EQUIPMENT AND SERVICES (GFP/M/E/S):

The USG will provide the GFP/M/E/S listed below solely for the purpose of performance under this contract:

a. Property: The USG will furnish the necessary workspace for the Contractor to perform services as outlined in this PWS.

b. Materials: The USG will not provide materials.

c. Equipment: The USG will not provide materials

d. Utilities: All utilities in the facility will be available for the Contactors use in the performance of this contract. The Contractor shall instruct employees in utilities conservation practices. The Contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

7. CONTRACTOR FURNISHED PROPERTY, MATERIALS, EQUIPMENT, AND SERVICES (CFP/M/E/S)

The Contractor shall provide the CFP/M/E/S listed below solely for the purpose of performance under this contract:

a. Property: Coordinate with site for use of utilities and shelter.

b. Materials: Provide all labor and materials to conduct inspection/maintenance/repair services and to clean up spills caused by their employees during the performance.

c. Equipment: Provide all Personal Protective Equipment (PPE) for employees IAW Occupational Safety and Health Administration (OSHA) guidance. Provide necessary forklifts and scissor lifts as needed.

d. Contacts: Provide the KO and COR with a POC and phone number to coordinate and schedule services.

e. Services: Provide services as listed throughout this PWS IAW manufacturer specifications.

8. QUALITY ASSURANCE (QA):

a. The USG will evaluate the Contractor’s performance under this contract IAW the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the USG will do to ensure that the Contractor has performed IAW the performance standards as defined in the attached QASP (Attachment 1). It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

b. The Contractor shall develop, implement, and maintain a Quality Control Plan (QCP) to ensure services are performed IAW this PWS. The QCP shall include procedures to identify, prevent, and ensure non-recurrence of defective services. The QCP is how the Contractor assures itself that its work complies with the requirements of the contract. At a minimum, the Contractor shall develop the QCP procedures that address the areas identified in the QASP. A final QCP shall be submitted to the COR no later than ten (10) business days after contract award. After acceptance of the QCP, the Contractor shall obtain the KO’s acceptance in writing of any proposed changes to its QCP.

9. SPILL RESPONSIBILITY:

The Contractor is solely responsible for all spills or leaks during the performance of this contract, which occur because of, or is contributed to by the actions of its agents, employees, or subcontractors. The Contractor shall clean up such spills or leaks to the satisfaction of the USG in a manner that complies with applicable federal, state, and local laws and regulations. The clean-up shall be at no cost to the USG. The Contractor shall report all such spills or leaks, regardless of their quantity, to the KO and COR immediately upon discovery. A written follow-up report shall be submitted to the KO and COR not later than 24 hours after the initial telephonic report. The written report shall be in narrative form, and as a minimum shall include the following:

i. Description of item spilled (including identity, quantity).

ii. Whether amount spilled is Environmental Protection Agency (EPA) or state reportable, and if so, whether it was reported. Exact time and location of spill including a description of the area involved.

iii. Containment procedures initiated.

iv. Summary of any communications Contractor has with press or USG officials other than the KO.

v. Description of clean-up procedures employed or to be employed at the site including disposal location of spill residue.

10. INVOICING INFORMATION:

The Contractor shall invoice monthly through the DoD Wide Area Workflow (WAWF) system. Invoices must be submitted through WAWF IAW DFARS 252.232-7003. Refer to https://wawf.eb.mil for additional information.