PWS - Parts Washers - JAN 2025.pdf

PERFORMANCE WORK STATEMENT (PWS)

Warner Robins Air Logistics Complex (WR-ALC) Parts Washer Service

29 January 2025

1.0 Description of Services. The Contractor shall provide personnel, equipment, tools, materials, supervision, and services required for the Warner Robins Air Logistics Complex (WR-ALC) and Safety-Kleen leased parts washers service requirement, Robins Air Force Base (AFB), GA. Identified equipment shall be cleaned in accordance with (IAW) applicable technical data, regulations and publications; as well as Federal, State of Georgia, any laws and regulations from other states where disposal might occur, and local laws and regulations concerning environmental compliance and pollution prevention.

1.1. Contract will include the lease of contractor-owned machines (see Appendix 1 for machine details), removal and disposal of old cleaning solution, and replacement of new cleaning solution.

1.2. Prior to the start of equipment cleaning, the Contractor shall coordinate with the appropriate Contract Officer Representative (COR) for each piece of equipment to verify the equipment, location, and cleaning schedule to minimize production down time. In any event the schedule is not approved, the COR and the Contractor will agree upon a updated schedule in writing.

a. Upon completion of cleaning, the Contractor shall send an email notice of completion to the Government Point of Contact (GPOC) and COR.

b. If work is deemed unacceptable by the GPOC and/or COR, re-performance shall occur within 1 day of notification to the Contractor or within a mutually acceptable timeframe to the COR, GPOC, and Contractor. There will be no additional fees to the Government for this service.

There will be no more than two (2) consecutive unsatisfactory cleanings on the same piece of equipment.

There will be no more than two (2) unsatisfactory cleanings per 30-day period on all items combined.

c. Whenever areas/equipment are not available for cleaning, the Government will notify the Contractor 24 hours prior to the next scheduled cleaning. If the Contractor is not notified by the Government 24 hours prior to scheduled cleaning, the Contractor shall contact the Contracting Officer with the details.

1.3. Cleanings will be recorded on a Summary Report Tracking Log and submitted electronically upon completion to the Contracting Officer Representative (COR) within two business days after the end of every month. To ensure that this is an accurate representation of the work performed, the GPOC and the Contractor shall both sign the Summary Report Tracking Log. (CDRL A/B/C/D/E001, Status Report, DI-MGMT- 80368A)

1.4. A list of all equipment (owned and leased), locations, solvents, and cleaning schedule can be found in Appendix 1 of this PWS.

1.5. Each contract CLIN will include all of the following:

Any monthly leasing fees for Contractor provided equipment;

All cleaning equipment, containers, and wash aids;

Cleaning the units to include removal of visible residue (stains are not considered residue);

Cleaning permanent filters and replacing disposable filters;

Waste removal/disposal, to include removing used solvent;

Replacing used solvent with new solvent - Acceptable solvent types are PRF 680 Type

II Solvent and Military Specification (MilSpec) approved Calla 602 aqueous solvent.

Cleaning up any debris/spills caused due to performance.

1.6. The Contractor shall repair or replace any Contractor owned equipment within 48 hours of receiving notice/service request. If equipment is replaced, installation/set-up of new equipment shall be at no cost to the Government.

1.7. Over and Above Work.

1.7.1. Upon discovery of the need for over and above work, the Government may request a cost estimate from the Contractor. Upon request, the Contractor shall promptly submit a proposal for the over and above work to the CO. The Government and Contractor shall negotiate a settlement for the work to be completed. Contract modifications will be executed to finalize all over and above work.

1.7.2. All over and above work shall be within the general scope of this contract.

1.7.3. Over and above work is any requirement not covered by the line items originally established under this contract, but are necessary in order to successfully complete the contract.

1.8. Environmental Responsibility. The Contractor shall appoint a point of contact (POC) for all matters pertaining to environmental management including hazardous material, hazardous waste, solid waste, air quality, pollution prevention and recycling. The Contractor shall comply with all applicable federal, State of Georgia, local laws and regulations concerning environmental compliance and pollution prevention.

Environmental Management, 78 CEG/CEIE, is the organization responsible for management of base environmental concerns. Contact program managers in 78 CEG/CEIE at (478) 327-8104, (478) 926-9645, or electronically 78ceg.cev.FrontOfc@us.af.mil.

1.8.1. The Government shall not be liable for the Contractor’s failure to comply with the applicable environmental regulations in force at the time of contract award or as amended during the life of the contract. Further, the Contractor agrees to hold harmless in total the United States for any direct or consequential violation of any environmental regulation, ordinance, or statute. In the case where more than one environmental requirement is present, the most stringent shall apply. Should there be a conflict between environmental regulations and the PWS, the Contractor shall contact the Contracting Officer (CO) for a determination.

1.8.2. All contracts performed on Robins AFB are bound by all Federal, State of Georgia, Houston County, Department of Defense (DoD), and Air Force laws, regulations, and policies and subject to no-notice inspections by the associated regulators and officials. Robins AFB operates under the requirements of regulatory permits and management plans. Written notification of any findings from such an inspection will be forwarded to the Contracting Officer’s Representative (COR).

1.8.3. The Contractor shall deliver an electronic copy of any Material Safety Data Sheet/Safety Data Sheet (MSDS/SDS) to the HAZMAT Cell, Building 359, and to the CO for hazardous materials brought onto Robins AFB within 10 days of contract award. The Contractor shall provide written notification when hazardous materials/chemicals are to be used including a list of the hazardous materials/chemicals and the work being performed that requires the use of the hazardous materials/chemicals. This will be accomplished by filling out a Robins HAZMAT Cell Sheet, AF Form 3952 and forwarding the MSDS/SDS and the list of hazardous materials and all chemicals to the HAZMAT Cell 78ceg.cev.AF3952Workgroup@us.af.mil and COR prior to work starting. Any changes to hazardous materials will be reported in the same manner prior to use.

(CDRL A/B/C/D/E002, FED-STD-313F, Federal Standard – Material Safety Data, Transportation Data and Disposal Data for Hazardous Materials Furnished to Government Activities)

1.8.4. Notices of Violations, Judgments and Consent Agreements. The Contractor shall provide to the COR information relative to notices of violations, judgments and consent agreements pertaining to environmental violations.

1.9. Disposal of Waste/Excess Material. The Contractor shall take a proactive, responsible role in the management of non-hazardous solid waste and require all subcontractors, vendors, and suppliers to participate in the effort. Non-hazardous Solid Waste, as defined in Code of Federal Regulations (CFR) 261.2, dispositioned for disposal shall be removed from the base in accordance with all Federal, State of Georgia, and local codes and requirements. Every effort shall be made to segregate individual waste streams and divert waste from any landfill by reusing or recycling materials. Direct all non-hazardous solid waste inquiries to 78 CEG/CEIEC Solid Waste Program Manager, (478) 327-9283.

1.9.1. Solid Waste Handling. All persons engaged in solid waste handling, including solid waste collection and transportation, or operations of solid waste handling facilities or disposal sites, shall have a solid waste handling permit or permit by rule letter. The provisions of Georgia Environmental Protection Division (GA EPD) regulations concerning proper handling of solid waste and applicable prohibitions shall govern. All materials and equipment not turned into the Government is considered property of the Contractor and must be properly removed by the end of the project.

1.9.2. Solid Waste Disposal: Use one or more of the following methods to divert/dispose of non-hazardous solid waste. All materials to be disposed of in other than a sanitary landfill must be kept segregated at the project site from those materials which are allowed only in a sanitary landfill.

a. Reuse (diversion): First consideration of waste shall be given to salvage for reuse to be used in the original form. Sale or donation of waste suitable for reuse shall be considered. Salvaged materials shall not be used in this project unless approved by the CO. Materials defined as “recovered materials” are excluded from regulation as solid wastes.

b. Recycling (diversion): Waste material not suitable for reuse but having value as a recyclable material shall be recycled by the Government, whenever practical and economically feasible. Materials destined for recycling must meet the definition of non-hazardous wastes under federal/state solid waste regulations.

Recyclable metal materials shall remain the property of the government and be recycled through the Robins AFB Qualified Recycling Program (QRP). To coordinate removal/collection of scrap wire and metal, please contact the QRP Operations Manager Darryl Mercer at (478) 327-3976, or the Scrap Metal Yard Manager at (478) 283-6542.

c. Sanitary Landfill (disposal): All solid waste may be disposed of in a sanitary landfill properly licensed by the State of Georgia. Provide proof that any Georgia municipal solid waste disposal facility receiving Robins AFB waste is operated by someone who has obtained the certification required by the Georgia Solid Waste Management Act, O.C.G.A. 12-8-24.1. If a landfill other than Houston County Landfill is used, provide a copy of the landfill license.

If the presence of lead-based paint, asbestos, or other hazardous materials are suspected, an analysis of the suspected material shall be performed by a certified lab approved by the State. If the Toxic Characteristic Leaching Procedure (TCLP) results for lead are greater than 5 mg/L, the waste shall be disposed of as hazardous waste in a Subtitle C permitted facility--not a Subtitle D permitted facility such as the Houston County Landfill. If the lab analysis for asbestos is positive, the permission for landfill disposal is required and waste must be dispositioned through the Special Waste Acceptance Application (SWAA) process. Houston County Landfill currently does not require a SWAA if there is no presence of lead-based paint, asbestos, or other non-hazardous Special Waste or hazardous materials suspected.

SWAA Process: The results of the tests/lab analysis as well as the completed top and middle portion of the SWAA must be submitted to 78 CEG/CEIEC Solid Waste Program Manager for approval and signature.

The 78 CEG/CEIEC Solid Waste Program Manager will be the signing authority as the generator on the SWAA form. 78 CEG/CEIEC will email the completed form to the County’s landfill consultant for disposal acceptance/approval and for issuance of Special Waste Profile Number. The Special Waste Profile Number must be used on the Waste Shipment Tracking Document. The Waste Shipment Tracking Document and SWAA are both attached at the end of the document. Allow a minimum of three working days for 78 CEG/CEIEC to process the SWAA form and to obtain the profile number. The 78 CEG/CEIEC Solid Waste Program Manager will issue the completed SWAA back to the Contractor via email. The Contractor must certify that no hazardous waste was introduced into the waste while in their custody. The Contractor must provide a Waste Shipment Tracking Document with each disposal load when required by Houston County. These forms must also be included in contract documents.

d. Solid Waste Disposal Outside of Georgia: No solid waste can be disposed of outside the state of Georgia without prior written approval of the CO. The

Contractor shall provide sufficient information as determined by the CO to allow verification of compliance with the law.

1.10. Special Wastes or Hazardous Materials. The Contractor must comply with all applicable federal, state, and local requirements concerning use of hazardous materials and hazardous waste. If there should be a conflict between environmental regulation/ordinances/statues and the contract’s specifications, the Contractor shall, in writing, contact the CO for a written determination. Disposal of all non-hazardous Special Wastes, such as asbestos, requires submittal of a SWAA to obtain a Profile Number for use on the Waste Shipment Tracking Document as described in 2.1.3.c.

1.10.1. The Contractor shall ensure that its agents, employees, and subcontractors involved in handling and packaging the hazardous waste be trained for the level of expertise required for the proper performance of the task and, in particular, in the areas of chemical incompatibility, general first aid procedures, and spills. All Contractor personnel performing work under this PWS shall be qualified via training and experience, commensurate with the duties being fulfilled, to the minimum requirements. The Contractor must ensure personnel have completed hazardous waste training prior to generating hazardous waste. Upon request by the Government, the Contractor shall provide proof that these trainings were completed.

1.10.2. The Contractor shall provide all Material Handling Equipment (MHE) and Personal Protective Equipment (PPE), unless otherwise stated. The MHE and PPE must be appropriate to safely handle the hazardous waste to include meeting any additional military installation specific requirements. The Contractor agrees that all personnel and equipment used in the performance of this contract are subject to safety inspections by Government personnel while on federal property.

1.10.3. Hazardous Waste: Hazardous Waste is defined as waste meeting the requirements of 40 CFR 261.3. 78 CEG/CEIER Hazardous Waste Program Manager makes all hazardous waste determinations for waste generated on Robins AFB. The Contractor must provide all data necessary to determine the regulatory status of waste to 78 CEG/CEIER. Activities requiring large quantities of disposal must be coordinated prior to beginning work in order to ensure a sufficient number of hazardous waste containers are available. All hazardous and universal wastes generated on Robins AFB must be disposed of through 78 CEG/CEIER at building

359. Direct all inquiries to the 78 CEG/CEIER Hazardous Waste Program Manager.

a. Paints, sealants, solvents, rags, or any other hazardous material(s) destined for disposal must be managed as a hazardous waste unless they have been determined not to be via Safety Data Sheet (SDS) or laboratory sampling. 78 CEG/CEIER is the only organization authorized to make a hazardous waste determination.

b. Waste generated from the project itself (e.g. lead-based paint removed from walls, contaminated soil, sludge from tank cleaning, etc.) must be turned-in to Building 359 for disposal.

c. Disposal Procedures for Hazardous Waste:

Obtain labels and containers prior to job start from building 359 and place the labels on containers suitable for shipping per Department of Transportation (DOT) guidelines.

The Contractor is responsible for maintaining regulatory compliance for all regulated waste under their control. Responsibility for site compliance does not end until the waste is accepted by 78 CEG/CEIER for disposal.

The Contractor shall not abandon waste at the job site.

1.10.4. Hazardous Waste (HAZMAT).

a. HazMat Definition: The term HazMat includes all items (including medical supply items, but excluding drugs in their finished form and pharmaceuticals in individually-issued items) covered under Emergency Planning and Community Right-to-Know Act (or other federal, state, or local) tracking requirement, the OSHA Hazard Communication (HAZCOM) Standard, and all Class I and Class II ODS. It does not include munitions or hazardous waste.

b. HazMat Exceptions: The OSHA HAZCOM Standard [29 CFR

1910.1200(b)(6)(ix)] excludes “Any consumer product or hazardous substance, as those terms are defined in the Consumer Product Safety Act (15 U.S.C. 2051 et seq.) and Federal Hazardous Substances Act (15 U.S.C. 1261 et seq.)

respectively, where the employer can show that it is used in the workplace for the purpose intended by the chemical manufacturer or importer of the product, and the use results in a duration and frequency of exposure which is not greater than the range of exposures that could reasonably be experienced by consumers when used for the purpose intended.” OSHA further states in a 14 April 2005 interpretation letter that office cleaning products utilized with the same frequency and duration as that of a normal consumer would fall under the HAZCOM Standard exemption for consumer products in 29 CFR 1910.1200(b)(6)(ix). Based on the OSHA HAZCOM Standard exemption, consumer products that are used at Robins AFB in such a way that the duration and frequency of use are the same as that of a consumer are not required to be included in the employer’s HAZCOM program. If unsure if the item meets the exemption, contact the HazMat Cell (78ceg.cev.AF3952Workgroup@us.af.mil).

c. The storage and usage of all HazMat must be tracked in the Air Force Standardized Tracking System. If the Contractor does not have access to a government-furnished computer and cannot access the Air Force Standardized Tracking System, the Contractor must report data on the HazMat stored and used during the performance of the contract at a minimum of weekly to the HazMat Cell and in the format specified. The Contractor should coordinate the submittal of HazMat data with the HazMat Cell prior to the beginning of work.

d. Contractors must maintain compliance with the Robins AFB Hazardous Material Management Plan and AFMAN 32-7002. A copy of the plan can be obtained by contacting the HazMat Cell.

e. Contractors should contact the HazMat Cell (78ceg.cev.AF3952Workgroup@us.af.mil) with specific HazMat questions.

1.10.5. Submittals, Notifications, and Approvals: The following submittals, notifications, and approvals are required to maintain compliance:

a. HAZCOM Program: The Contractor must submit a written HAZCOM program to the CO when hazardous materials or chemicals are to be used or demolished.

This HAZCOM plan must include the following information:

List of each work activity/process required to use/demolish hazardous materials/chemicals.

List of hazardous materials/chemicals used.

SDS for each hazardous material/chemical used. The SDS must be the most current SDS available from the manufacturer. SDSs from third party SDS sites are not allowed.

HazMat Listing and Air Force Form 3952 for each HazMat: Provide the CO with SDS and the list of hazardous materials/chemicals prior to starting work. Each SDS must be accompanied with a completed Air Force Form 3952, detailing the intended use of the hazardous material. The same procedure should be followed for additional hazardous material brought on base during the performance of the contract. The CO will forward the list of hazardous materials, Air Force Form 3952s and SDSs to the HazMat Cell for review and approval. HazMats are not permitted for transportation onto Robins AFB or use on Robins AFB until approval is given by 78 CEG/CEIER. A completed, signed, approved Air Force Form 3952 is required for every hazardous material used on Robins AFB.

Written procedures for handling of any hazardous waste generated.

(CDRL A/B/C/D/E003, Hazardous Material Management Program Plan, DI-

MGMT-81398D)

1.11. Air Quality. The Contractor will perform value engineering for each project requiring specification or installation of equipment for control of regulated air pollutants. These analyses will ensure that the proposed control technology meets air quality compliance requirements. New sources require utilization of Maximum Achievable Control Technology to reduce emissions of hazardous air pollutants.

1.11.1. Open Burning: Open burning operations are prohibited on base and shall not be used. Open burning is any outdoor fire which emits products of combustion directly into the open air without passing through a stack, chimney, or duct.

1.11.2. ODS: ODS are restricted from use.

1.11.3. Submittals, Notifications, and Approvals: The following submittals, notifications, and approvals are required to maintain compliance:

a. Air Permit – Emission Sources: According to GA EPD Rules for Air Quality Control, Chapter 391-3-1-.03, any person prior to beginning the construction or modification of any facility which may result in air pollution shall obtain a permit for the construction or modification of such facility. The Contractor shall submit any required data to complete the permit application form as early in the planning process as possible, at least nine months prior to the construction start date. Since an approved permit to construct is mandatory prior to start of construction, the Contractor shall not install the equipment until the permit has been approved and Government approval of the Contractor's submittal has been obtained. Contractor shall anticipate at least nine months from air source data submittal for this to occur. Direct all inquiries to the 78 CEG/CEIEC Air Program Manager.

b. Notify the 78 CEG/CEIEC Air Program Manager of any decommissioning or replacement of sources/equipment that emit air pollution.

1.12. Threatened and Endangered Species of Plants and Wildlife. One state-protected species of plants occurs on Robins AFB, as well as eight other species considered to be rare. Rare wildlife species such as Bald Eagles and Wood Storks are occasionally seen on base. The Contractor shall not harm wildlife of any kind. Most wildlife species found on base are protected by law, including birds, bats, land turtles, non-venomous snakes, and game species such as deer. If the Contractor encounters problems with wildlife, notify the CO. The CO shall contact the 78 CEG/CEIEC Natural Resources Program Manager to determine the best solution for each problem. The CO will ensure that the Contractors’ actions do not injure rare species and/or their habitats.

1.13. Protection of Water and Land Resources. The Contractor shall not take any action that will adversely affect the existing Water Quality Standards classification of any streams, rivers, lakes, wetlands, or reservoirs within or adjacent to the project site or which would otherwise contribute to the pollution of these water resources. No fuel, oils, bituminous material, calcium chloride, acids, construction waste, or otherwise harmful materials shall be permitted to enter these water resources.

1.13.1. Stormwater Management. The Contractor shall implement procedures and practices to eliminate or minimize stormwater pollution by not allowing any debris to get into the storm drainage system. No materials shall be discharged into a drain, ditch, or ground surface that could result in pollution of stormwater runoff. For information on BMPs contact the 78 CEG/CEIEC Water Quality Program Manager.

1.13.2. Prohibition of Illegal Discharges: The Contractor shall not discharge or cause to be discharged into the municipal storm drain system or watercourses any materials, including but not limited to pollutants or waters containing any pollutants that cause or contribute to a violation of applicable water quality standards, other than stormwater. The commencement, conduct, or continuance of any illegal discharge to the storm drain system is prohibited except as described below:

a. The following discharges are exempt from discharge prohibitions established by this requirement: water line flushing or other potable water sources, landscape irrigation or lawn watering, diverted stream flows, rising groundwater, groundwater infiltration to storm drains, uncontaminated pumped ground water, foundation or footing drains (not including active groundwater dewatering systems), crawl space pumps, air conditioning condensation, springs, natural riparian habitat or wetland flows, swimming pools (if dechlorinated - typically less than one part per million chlorine), firefighting activities, and any other water source not containing pollutants.

b. Discharges specified in writing by 78 CEG/CEIEC Water Program Manager as being necessary to protect public health and safety.

c. The prohibition shall not apply to any non-stormwater discharge permitted under an National Pollution Discharge Elimination System (NPDES) permit, waiver, or waste discharge order issued to the discharger and administered under the authority of the Federal Environmental Protection Agency, provided that the discharger is in full compliance with all requirements of the permit, waiver, or order and other applicable laws and regulations, and provided that written approval has been granted for any discharge to the storm drain system.

1.13.3. Prohibition of Illicit Connections.

a. The construction, use, maintenance or continued existence of illicit connections to the storm drain system is prohibited.

b. This prohibition expressly includes, without limitation, illicit connections made in the past, regardless of whether the connection was permissible under law or practices applicable or prevailing at the time of connection.

c. The Contractor is considered to be in violation of this requirement if the Contractor connects a line conveying non-stormwater discharges to the stormwater conveyance system, or allows such a connection to continue.

1.13.4. Spill Response. The Contractor shall take precautions to prevent the spill of chemicals, fuels, oils, grease, bituminous materials, waste washings, herbicides, cement drainage, or any other hazardous materials, including broken fluorescent or HID lamps and tubes.

a. In the event of a release/spill of any hazardous/unknown chemical or petroleum, the Contractor shall take containment action against any spills, which threaten storm drains, waterways, ponds, and other environmental areas. Storm drains must be protected, covered, or surrounded by appropriate absorbents to prevent discharge to state waters. Ensure complete and thorough clean-up of materials spilled and the site is restored to pre-existing conditions.

b. The Contractor shall immediately notify the Base Fire Department, 78 CES/CEX and call emergency number 911 from a Base landline. Ensure to report all emergency information, including name, telephone number, location of spill, and type and amount of material spilled. When calling 911 for Base emergencies with a cell phone, the caller must tell the Operator that the emergency is located on Robins AFB to be transferred to Base first-responders.

The direct emergency number from a cell phone is (478) 222-2900. Calling 911 from a desk phone or on-base landline is a direct call to Base first-responders/

c. Notify the CO and COR of the spill immediately following initial reporting to the Fire Department and Base 911.

d. The Contractor shall be responsible for containment of all spills. The

Contractor is responsible for maintaining spill containment and cleanup equipment and materials onsite that are appropriate for the materials being stored and in sufficient quantities to provide containment for the volume of material used and stored. Under no circumstances should anyone attempt to handle a spill situation for which they have not been trained and/or certified.

e. The Contractor is responsible for the cleanup of material(s) spilled as well as any soil, vegetation, etc. that has been adversely affected by absorbed spill materials. Ensure complete and thorough clean-up of materials spilled by testing water and/or soil (full analytical tests are required). No spill residue shall be transported off Robins AFB without specific approval from the CO.

Spills involving large quantities and/or requiring special protective clothing and/or breathing devices to facilitate clean up may require action by the Base Spill Response Team. When the Base Spill Response Team is utilized, the Contractor shall provide support, as appropriate, for containment and clean-up of spills. The Contractor is responsible for all fees associated with the Base Spill Response Team.

f. After any spill, the following should be completed within 24 hours: Complete the Internal Oil Spill Notification Form and fax the completed form to 78 CEG/CEIE at (478) 926-5698, or email electronically to 78ceg.cev.FrontOfc@us.af.mil; maintain a copy of the form at your site and follow-up to ensure the form was received.

1.14. Work Area Housekeeping. After each cleaning operation, the work area will be cleared of trash, waste, residue, and any foreign material or debris.

2.0 Services Summary.

Performance Objective PWS Reference Performance Threshold Cleaning of same piece of equipment

1.1., b., i. There will be no more than two (2) consecutive unsatisfactory cleanings on the same piece of equipment.

If work is deemed unacceptable by the GPOC and/or COR, re-performance shall occur within 1 day of notification to the Contractor or within a mutually acceptable timeframe to the COR, GPOC, and Contractor.

Cleanings within a 30 day period

1.1., b., ii. There will be no more than two (2) unsatisfactory cleanings per 30 day period on all items combined.

If work is deemed unacceptable by the GPOC and/or COR, re-performance shall occur within 1 day of notification to the Contractor or within a mutually acceptable timeframe to the

COR, GPOC, and Contractor.

3.0 Government Furnished Property and Services. None

4.0 General Information.

4.1. Government Point of Contact (GPOC) for this Contract. The following individuals will serve as the Primary and Alternate Government Representatives as the points of contact through which all contractor-provided services will be requested and accomplished for AMXG, CMXG, and MXSG. Government Representatives will not supervise the Contractor, and they are not empowered to make any contractual commitments or to authorize any contractual changes on the Government’s behalf. The following individuals will serve as Government Representatives for AMXG, CMXG, and MSXG.

Primary GPOC: Alternate GPOC:

Wes Barfield

402 MXSG/MXDEU

(478) 926-7906 Thomas.Barfield.1@us.af.mil

William Nagel

402 MXSG/MXDEU

(478) 327-4107 William.Nagel.3@us.af.mil Jonathan Lenz

WRALC/OBWC

(478) 327-4934 Jonathan.Lenz.3@us.af.mil

4.2. Place of Performance. Reference Appendix 1 for Place of Performance.

Ship To Address:

402 MXSG

420 Richard Ray Blvd Robins AFB, GA 31098 DoDAAC: F3QCCL

4.3. Contractor Program Manager. The Contractor shall provide a manager and alternate who shall be responsible for the performance of the work and shall have full authority to act for the Contractor. The names and phone numbers of these personnel shall be designated in writing to the CORs. The contract manager or alternate shall be on base and available by phone any time Contractor employees are cleaning equipment.

4.3.1. Contractor personnel shall be visibly identifiable as contractors at all times.

Contractor employees shall wear distinctive uniforms with employees’ names and company logo (including jackets, coveralls and inclement weather gear). Personnel performing administrative duties may be exempt from this requirement. The Contractor shall provide all necessary safety clothing and individual equipment to accomplish the mission. Safe working attire policies for the industrial/maintenance areas shall be adhered to. (AFI 91-203, WR-ALC OI 91-1)

4.3.2. During increased Force Protection posture on Robins Air Force Base, parking around facilities that have parking exclusion zones is permissible under the following rules:

a. Vehicles are only allowed to remain in the exclusion zone during actual equipment cleaning service. Once complete, the vehicle must be removed immediately.

b. An individual (escort) must stay with the vehicle at all times it is in the exclusion zone. Vehicles cannot be left unattended. If so, they are subject to ticketing and towing.

c. After entering and exiting the exclusion zone, replace stanchions/ropes to their original configuration.

d. If challenged by personnel conducting Random Antiterrorism Measures, Contractor shall be prepared to present identification credentials.

4.4. Hours of Work. The service to be performed under this contract shall be performed during normal Government working days, as applicable for individual site, with specific office hours available from the GPOC, except for federal holidays. Work that cannot be completed by close-of-business for the site(s) shall be discontinued and resumed the next business day. The Contractor can request to perform equipment cleaning operations outside the normal operating hours (i.e. swing and owl shifts) if deemed necessary to achieve workload requirements. Any equipment cleaning performed outside the normal operating hours must be prescheduled and approved by the COR.

4.5. Recognized Holidays. Unless otherwise required by the Government, the Contractor shall not have access to Government facilities to work or telework on all federal holidays or during facility closings as authorized by the Government. If the holiday falls on Saturday, it is observed on Friday. If the holiday falls on a Sunday, it is observed on Monday.

4.6. Security Requirements.

4.6.1. Government Security Regulations. The Contractor shall ensure personnel, information, system, facility, and international security requirements are met IAW 32 CFR Part 117, National Industrial Security Program Operating Manual (NISPOM), and AFI 31-101, Integrated Defense (ID).

a. The GPOC shall brief the Contractor on all security requirements prior to the

Contractor beginning any work.

b. The Contractor shall prevent its personnel from entering any areas other than the designated work areas.

4.6.2. Security Clearance. This requirement does not require a Confidential, Secret, or Top Secret security clearance. The Contractor shall ensure Contractor personnel have a valid security clearance appropriate to the access required for proper accomplishment of contract/order requirements IAW FAR 52.204-2, Security Requirements. Contractor personnel shall not be authorized access to classified and/or sensitive, but unclassified, information and/or materials or be permitted to work on classified and/or sensitive, but unclassified, projects and/or programs without a proper security clearance and a need-to-know. Contractor personnel whose clearances have been suspended or revoked shall immediately be denied access to classified and/or sensitive, but unclassified, information.

4.6.3. Communications Security (COMSEC). The Contractor shall use only secure communications methods and/or equipment to transmit or otherwise transfer classified and/or sensitive, but unclassified, information in accordance with 2 CFR Part 117, National Industrial Security Program Operating Manual (NISPOM).

4.6.4. Access to Government Facilities/Contractor ID (Badging). The Contractor shall ensure Contractor/subcontractor personnel who require access to Robins AFB or other Government facilities comply with the security requirements of the installation.

a. The Contractor shall ensure a Defense Biometric Identification System

(DBIDS) ID card is obtained by all contractor/subcontractor personnel who require recurring access to a Government facility, but not local area network (LAN) access. The Contractor shall submit a letter to the PCO or COR listing all contractor/subcontractor personnel requiring access to the facility. The PCO or COR will approve the request and forward it to the designated badging agent to accomplish Robins AFB access affidavit. The badging agent then submits to “Pass and Registration” for issuance of the contractor’s DBIDS ID card.

Contractor/subcontractor personnel shall report to the issuing/registration office to obtain the DBIDS ID card(s) with required documentation.

b. All personnel requesting installation Contractor DBIDS ID (credentials) must present a valid state issued identification card or driver’s license and a social security card or certified birth certificate or passport before they will be issued a credential. For those operating a motor vehicle on base, they will need to provide valid proof of registration and insurance. If Contractor employees are not a U.S. citizen, they must possess proof showing they are allowed to work in the United States/Georgia. Persons must present a previously issued Contractor identification card if applicable. Any foreign visitor/contractors must coordinate with the Foreign Disclosure Office. DBIDS ID cards are normally valid up to one year.

c. The Air Force has mandated contractors requesting a badging ID, consent to a check of their criminal history prior to being allowed access to installations.

The check will be conducted at the Visitor Control Center (VCC) off Watson Boulevard, Robins AFB, GA. Contractors requiring unescorted access will need their driver’s license or state-issued ID, and a social security card, which will be checked by name, dates of birth and social security number. The COR will work with the badging agent and the Contractor to submit required documentation to the Visitor Control Center (VCC. The contractor ID card/badge authorizes unescorted entry to Robins AFB for the bearer only. A contractor with a DBIDS ID card does NOT have sponsorship capability.

d. The Contractor shall submit a letter to the PCO immediately if contractor/subcontractor personnel no longer require access, upon transfer/termination of contractor/subcontractor personnel or upon completion/termination of the contract/order. The letter shall identify the name(s) and social security number(s) of the Contractor/subcontractor personnel. The Contractor shall return the ID card(s) to the issuing/registration office upon expiration, upon transfer/termination of Contractor/subcontractor personnel, or once contractor/subcontractor personnel no longer require access to the facility. If Contractors do not turn in their ID, the Contractor shall contact the designated badging agent to terminate installation access.

4.6.5. Operations Security (OPSEC). The purpose of OPSEC is to reduce the vulnerability of USAF missions to adversary collection and exploitation of critical information. The Contractor shall comply with DoDD 5205.02E “DoD Operations Security”, DoD Manual 5205.02-M and AFI 10-701 “Operations Security” to protect United States (U.S. Government interest. The Contractor shall ensure compliance with OPSEC requirements including procedures to protect classified and/or sensitive, but unclassified, Government projects and/or programs. The Contractor shall ensure Contractor personnel who perform work at Robins AFB or another Government facility comply with the OPSEC procedures of the facility.

4.6.6. Security Incident or Violation. The Contractor shall immediately notify the Government Security Office of any potential or actual security incidents or violations including potential or actual unauthorized disclosure or compromise of classified and/or sensitive, but unclassified, information.

4.6.7. Supply Chain Risk Management. The Contractor shall implement risk management procedures to ensure that system, equipment, components, software, maintenance equipment, and supplies do not incorporate counterfeit parts, malicious code, or other elements that would allow adversaries to gain access to data and critical program information and disrupt operations. Contractor risk management procedures shall comply with:

a. DoDI5000.83 DAFI 63-113, Technology and Program Protection to Maintain Technological Advantage.

b. SAE Aerospace Standard AS5553D, Counterfeit Electrical, Electronic, and Electromechanical (EEE) Parts; Avoidance, Detection, Mitigation and Disposition,

c. National Institute of Standards and Technology (NIST) Special Publication 800- 53 Rev 5, Security and Privacy Controls for Information Systems and Organizations.

4.7. Contractor Identification. Contractor personnel shall wear visible identification designating them as contractors at all times while on Robins Air Force Base.

4.8. Contractor Vehicle Entry. The Contractor shall contact the Robins Air Force Base

Visitor's Center to and comply with local procedures for obtaining credentials and vehicle entry. Information may be obtained by calling the following phone number: Commercial 478-222-1972.

4.9. Quality Management System (QMS): The Contractor shall ensure the quality of services through a quality and/or inspection system. Within 10 days of contract award, the Contractor shall submit a Quality Control Plan (QCP) to the Government Representatives addressing detection of quality program problems and defects, identification of root causes for quality related problems/defects, correction of root causes related to detected problems/defects, and follow-up to ensure quality related problems/defects do not recur.

The plan shall include the schedule of quality assurance/control inspections planned by the Contractor. (CDRL A004, DI-QCIC-81722, Quality Program Plan)

4.10. Agency Affirmative Procurement Program. In accordance with FAR 23.404(b)(1), 100% of purchases of Environmental Protection Agency (EPA)-designated products included in the Comprehensive Procurement Guidelines (CPG) list [https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program] and/or United States Department of Agriculture (USDA)-designated products included in the bio based product listings [http://www.biopreferred.gov] shall, at a minimum, meet the EPA or USDA standards for recovered materials or bio based content, respectively, unless an item cannot be acquired competitively within a realistic timeframe, meet appropriate performance standards, and/or be acquired at a reasonable price.

4.10.1. In accordance with FAR 23.107-1, the Contractor shall provide estimates and verification of recovered material for EPA-designated CPG products and certification for both EPA-designated CPG products and USDA-designated bio based products. In accordance with the Robins Air Force Base, Georgia / Affirmative Procurement Program (formerly Green Procurement Program (GPP)) Plan, the Contractor shall provide estimates and certifications to the Government for completion of the applicable attachment(s) to be included in the Purchase Request (PR) package.

4.11. Contractor Furnished Items and Services. The Contractor shall provide all Personal Protective Equipment (PPE) for job-specific tasks. All PPE must meet Occupational and Safety and Health Administration (OSHA) and American National Safety Institute (ANSI) standards.

4.11.1. Contactor Equipment and Vehicles. The Contractor shall furnish all necessary equipment and vehicles, such as forklifts, man lifts, trucks, towing equipment, vacuum trucks, pressure washers, HEPA vacuums, etc., required to clean equipment and transport waste to proper location. All vehicles shall be equipped with lights and seatbelts.

4.11.2. Contractor employees requiring vehicle access to the controlled area of the

Flightline shall display the company's name on both the right and left sides of the vehicle. Lettering shall be at least three inches high and may be either permanently or magnetically affixed to the vehicle. The Government will deny entry to Contractor vehicles not displaying the company name.

4.11.3. Prior to driving on the Flightline, the Contractor shall ensure that all personnel required to operate vehicles on the Flightline are licensed, trained and certified. The Contractor is responsible for scheduling the training through 78 OSS/OSAB, 926- 2081 or 926-2732, with adequate lead time not to interfere with the contract schedule. Upon completion of the training, an AF Form 483 (Certificate of Competency) will be issued by the Airfield Manager’s office, which certifies that the individual has been trained on Flightline driving. This certification must be in the possession of the vehicle operator when driving on the Flightline. The Contractor may be required to designate an Airfield Driving Program Manager (ADPM) who will provide training and certification to all required Contractor personnel. (DAFI 13-213 Robins Air Force Base Supplement)

4.12. Other Government Furnished Equipment and Services. The Government will provide the facilities, property, materials, and services described in this section.

4.12.1. Government Furnished Material/Equipment.

a. All containers and labels for marking contents of containers will be furnished by the Government for waste materials. These containers will be in a serviceable and leak proof condition.

b. The Government will issue Environmental Spill Kits when required.

4.12.2. Government Furnished Services.

a. Government-Furnished Training. Within 15 working days after award, the

Government will provide the training listed below to Contractor employees that will have access to Robins Air Force Base (RAFB). The Government may provide other training or briefings, if determined to be in the best interest of the Government and approved by the CO. The Contractor shall ensure all Contractor personnel receive required training and maintain supporting documentation.

Security/Information Awareness Safety/Fire Prevention/Fire Extinguisher Use Environmental Management System (EMS) Awareness Foreign Object Debris (FOD) and Dropped Object Hazardous Materials Handling Hazardous Waste Training Tool Control Information Assurance (IA) training for CAC Cardholders

b. Industrial Area/Flightline Drivers Training/Driving on Robins AFB training will be scheduled as soon as classes are available.

4.13. Environmental Management System (EMS). Environmental Management Systems (EMS) Awareness Training: All contractor personnel working on Robins AFB who perform activities on the installation are required to complete Air Force-provided initial EMS Awareness Training. It is the responsibility of the Prime Contractor to ensure that all sub-contractors, vendors, and employees complete this training prior to beginning work on Robins AFB. Notification of training completion shall be sent to the Robins AFB Contracting Officer (CO) and the Contract Surveillance Management Office (CSMO) POCs to be maintained in the contract file for tracking purposes. Failure to provide documentation of EMS Training may result in termination of the contract.

4.13.1. EMS training is provided by Environmental Management. Request for Robins EMS Awareness training through email at jessica.parker.15@us.af.mil.

Contractors have two options to satisfy the mandatory EMS Awareness Training requirement. (Front Desk: 478-926-8178.)

4.13.2. Option 1: Contractors can register for an account through The Environmental Awareness Course Hub (TEACH), the Air Force training database:

https://usaf.learningbuilder.com/account/login/?ReturnUrl=%2f – Search for Course ID: EMS110UHHZ00293 Directions:

1. Hover your mouse over the Courses and Transcripts tab.

2. Click on Transcripts.

3. Click into the TEACH Course Completion Log by clicking the orange

Continue or Begin button.

4. When you are on the transcript, click on the blue “Search for Course” button.

5. When the pop-up appears, enter the course name or course number and press search.

6. Once you find the course you want to add, click on the +Select button to add the course to your transcript.

(Note: TEACH may not be supported by Internet Explorer; recommend using Chrome.)

4.13.3. Option 2: Contractor requests a copy of the Robins EMS Awareness Training PowerPoint Presentation from Environmental Management. The request should be sent to the Environment Management Office at the following email address, jessica.parker.15@us.af.mil. Once the presentation is received, the contractor is responsible for ensuring that all his/her employees view the training. (CDRL A/B/C/D/E005, DI-MGMT-80368A/T, Status Report/EMS Training)

4.14. ISO 50001 – Energy Management System. Due to the WR-ALC being ISO 500001 certified, all contractors are subject to the Energy Management System (EnMS) requirements and shall abide by certification guidelines whenever applicable.

4.14.1. EnMS Training. All contractor personnel working on Robins AFB who perform activities on the installation are required to complete Air Force provided initial EnMS Training. It is the responsibility of the Prime Contractor to ensure that all sub-contractors, vendors, and employees complete this training prior to beginning work on Robins AFB.

a. EnMS training is provided by the Energy Assurance Office. The Contractor shall request the training by sending an email to 402MXSG.MXDEA.EnergyAssurance@us.af.mil

4.14.2. Notification of training completion shall be sent to the Energy Assurance Office (402MXSG.MXDEA.EnergyAssurance@us.af.mil) and the CSMO POC to be maintained for tracking purposes. Failure to provide documentation of EnMS Training prior to beginning work may result in termination of the contract. (CDRL A/B/C/D/E006, DI-MGMT-80368A/T, Status Report/EnMS Training)

4.15. Employee Training Records. The Contractor shall develop and maintain training records for all personnel attending Contractor and Government-furnished training. Records shall be made available to the Government upon request.

4.15.1. Contractor shall ensure all employees are proficient and current in training associated with their area of responsibility to include safety, hazardous materials, hazardous waste, RCRA, hazardous waste operator (HAZWOPER) and spill response.

4.15.2. Contractor shall ensure all employees are proficient and current in training associated with OSHA Standards to include chemical specific…