PWS - Paper Shredding.docx

PERFORMANCE WORK STATEMENT

For

PAPER SHREDDING SERVICES

Offutt AFB. NE Base Contract 5 May 2025

PERFORMANCE WORK STATEMENT

1. DESCRIPTION OF SERVICES

1.1. Scope of Work: The contractor shall provide all personnel, labor, supervision, management, transportation, and any items and services necessary to perform Paper Shredding services. at Offutt Air Force Base Ehrling Bergquist Clinic and its satellite facilities. The contractor shall perform to the requirements in this PWS, conform to the professional standards identified in this contract and shall follow all applicable instructions and directives as identified by this PWS.

1.2. Continuity of Services: The Contractor shall ensure that a contingency plan is available to provide coverage during scheduled and unscheduled absences of primary contractor due with submission of offer.

1.3. Contractor personnel shall present a neat appearance and be easily recognized as Contractor employees. This shall be accomplished through the wear of distinctive clothing, overcoats, or hats bearing the company name or logo. The coloring or design of the items selected should be such that identifies personnel easily and quickly for reasons of safety and personal protection.

The Government is authorized to restrict the employment under the contract of any Contractor employee or prospective Contractor employee who is identified as a potential threat to the health. safety, security, general wellbeing, or operational mission of the installation and its population.

1.4. Conflict Of Interest: The Contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest. The Contractor shall not employ any person who is an employee of the Department of the Air Force. either military or civilian. unless such person seeks and receive approval in accordance with DoD Directive 5500.7 and Air force policy.

1.5. Point Of Contact: The on tractor shall provide a poin1 of contact and phone number who hall be responsible for the performance of the work. The point of contact shall have full authority to act for the Contractor on all mailers relating to the daily operation of this contract.

1.6. Required Services:

Scheduled Pick-up: The contractor will provide two on-site pick-ups per month al every location. The first and third Tue day of each month will be the designated pick-up dates but may change with prior coordination and agreement if needed. Pick-up scheduled on holidays will be rescheduled for the next business day.

Hours of Operation: Contractor shall schedule all pick-ups between 0730 and 1630.

Pick-up locations: The contractor will pick-up privacy act material from the following locations:

On base:

a. Satellite Pharmacy. Bldg. 166. 106 Meyer Ave, Offutt AFB. E (Two 64-gallon bins)

b. Bioenvironmental Engineering, Fairchild Hall, Bldg. 527, 105 Grant Circle, Offutt AFB, NE (One 64-gallon bin) *The contractor will be responsible for obtaining a base pa s for access to the base.

Off base:

a. Main Clinic. Ehrling Bergquist Clinic. 2501 Capehart Rd (39 each, 64-gallon bins)

1.6.3. Pick-up procedures: The contractor will bring the containers to their truck and perform the destruction services while on-site at each facility. The contractor will ensure that litter and excess paper are cleaned-up.

1.6.4 The contractor will provide the containers required at no charge to the government. The container must be lockable and meet Privacy Act/HIPAA requirements.

1.6.5. The documents must be destroyed so that there is never a chance of a compromise of information. The documents will not be strip-cut, but in instead cut into smaller, unrecoverable pieces. Destroyed paper is preferred to be recycled after use and not put into a landfill. Whole documents must never leave the facility premises.

2. SERVICE SUMMARY

2.1. The contract service requirements are summarized in performance standards that relate directly to mission success. The performance threshold briefly describes the minimally acceptable level of service required for each requirement. The SS provides information on contract requirements, the expected level of contractor performance (performance threshold) and the expected method of assessment by the Government to ensure services have been provided. These thresholds are a key element to mission success

Scheduled Pick-ups

1.6.1.

100% bi-monthly

Inspection

Quality Control – The observation techniques and activities used to fulfill requirements for quality. (Inspections. Audits, Records, etc.)

Performance Threshold - The performance threshold is the maximum number of deficiencies that can occur in a given period this is the same as the industry tem1"'AQL".

2.2. Customer Complaints: The COR will receive and investigate customer complaints. The COR shall be responsible for initially validating customer complaints. The CO shall make final determination of the validity of customer complaint(s) in cases of disagreement between the COR and the Contractor. Validated customer complaints shall be re-performed within one business day of notification. Exceeding the performance threshold for any of these performance objectives in any one-month period may result in a warning or letter of concern from the CO. Exceeding the performance threshold of these performance objectives, in any combination for any two, or more consecutive or non-consecutive months during a fiscal year may constitute justification to hold an immediate Progress Meeting with the Multi-functional Team. All remedies shall be in accordance with the FAR 52.212-4 (a). Contract Terms and Conditions• Commercial Items, Inspection/Acceptance.

3. GOVERNMENT FURNISHED PROPERTY AND SERVICESs-- None

4. GENERAL INFORMATION

4.1 Security Requirements: All personnel employed by the contractor in the performance of this contract. or any representative of the contractor entering the Government installation, shall abide by all security regulations of the installation. Security regulations will be available to the contractor by request.

4.1.1 Base Access: The contractor shall obtain personal identification passes for all employees and vehicle passes for all contractors and personal vehicles requiring entry onto Offutt AFB. The contractor must complete DD Form 1172, Contractor/Vendor Access List, and submit it through the approved 55th MDG representative to be submitted to Security Forces, Pass and Registration. Vehicle registration, proof of insurance and a valid driver's license must be presented for vehicles to be registered.

4.2 Federal Holidays

New Year's Day - 1 January Martin Luther King, Jr. Day - 3rd Monday in January President's Day - 3rd Monday in February Memorial Day - last Monday in May Independence Day - 4 July Juneteenth – 19 June Labor Day - 1st Monday in September Veterans Day – November 11 Columbus Day - 2nd Monday in October Veterans Day - 11 November Thanksgiving Day - 4th Thursday in November Christmas Day - 25 December

4.3. Traffic Laws: The Contractor and its employees shall comply with base traffic regulations.

4.4 Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons. firearms. or ammunition, on themselves or within their Contractor-owned or privately owned vehicle while on Offutt AFB.

4.5. Reporting Requirements: Contractor personnel shall report to an appropriate authority, Contracting Officer Representative (COR). any information or circumstances of which they are aware may pose a threat to the security of DoD personnel. Contractor personnel, resources, and classified or unclassified defense information.

4.6. Physical Security: The Contractor shall be responsible for safeguarding all government property and controlled forms provided for Contractor use. At the end of each work period, all government facilities, equipment, and materials shall be secured.

4.7. Safety Requirements and Reports. The Contractor shall perform work in a safe manner as required by OSHA Safety and Health Requirements and provide a verbal report to the CO and COR as soon as possible of each occurrence of damage to Government property or workplace hazards, such as an accident resulting in death, injury, occupational disease, or adverse environmental impact. The COR shall provide a completed copy of required Accident Investigation Reports to the CO within five calendar days of each occurrence. The Contractor will forward internal forms to MDG COR for review by safety and make any necessary changes based on a safety review.

4.8. Manpower Reporting: The Contractor shall report all un-loaded direct labor hours and unburdened direct labor dollars required for performance of services provided under this contract. After the prime Contractor has reported its data, sub-contractors are required to report their information. The prime contractor has overall responsibility for ensuring sub-contractors enter their respective data. The Contractor must completely fill in all required data fields. The Contractor Manpower Reporting Application (CMRA) secure data website (http://www.ecmra.mil) provides instructions and is the collection point for CMR information. Data for Air Force service requirements must be input at the Air Force CMRA link at http://www.eemra.mil. Reporting inputs will be for the direct labor executed during each Government fiscal year (FY). which runs I October through 30 September. While inputs may be reported any time during the FY, all data for the FY shall be reported no later than 31 October of each calendar year. Notify the Contracting Officer via e-mail when all prime contractor and sub-contractor input is complete. Information from the secure web site is considered to be proprietary in nature when the contract number and Contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the Contractor name and contract number associated with the data.

4.9. Non-Personal Services and/or Inherently Governmental Services. The Government will neither supervise Contractor employees nor control the method by which the Contractor performs the required tasks. It shall be the responsibility of the Contractor to manage its employees and guard against any actions that are of the nature of personal services. or give the perception of personal services. If the Contractor feels that any actions constitute, or are perceived to constitute personal services, it shall be the Contractor's responsibility to notify the PCO immediately. These services shall not be used to perform work of a policy/decision making or management nature, (e.g., inherently governmental functions). All decisions relative to programs supported by the Contractor shall be the sole responsibility of the Government