PWS PANRSA-24-P-0000-006185-.pdf

PERFORMANCE WORK STATEMENT (PWS)

MFOM OSCILLOSCOPE SERVICE CONTRACT

LETTERKENNY MUNITIONS CENTER (LEMC)

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, quality control and other items, necessary to perform off-site repairs to Rhode & Schwarz, Fluke, PXIE -5172, Tektronix oscilloscope, or any/all of the list in section 5.1, including all applicable software and hardware items, and then provide an extended 1 year warranty, as defined in this PWS, except as specified in Paragraph 3.0 as Government Furnished.

After the completion of all repairs, the contractor shall ensure the equipment is calibrated to OEM standards.

1.2 Background: This PWS explains the requirement for repairs to Rhode & Schwarz, Fluke, PXIE -5172, Tektronix oscilloscope. The repairs will be conducted according to the equipment manufacturer and LEMC specifications, and according to the frequency recommended by the LEMC COR. The repairs will be conducted off-site, and on an as needed basis, according to the government request. LEMC will purchase an extended 1-year warranty on each service performed.

1.3 Period of Performance (PoP): The Period of Performance shall be one Base Year of 12 months and two (2) 12-month option years. The Period of Performance reads as follows:

BASE YEAR: 10-FEB-2025 – 9 FEB 2026

Option Period 1: 10-FEB-2026 – 9 FEB 2027 Option Period 2: 10-FEB-2027 – 9 FEB 2028

1.4 General Information:

1.4.1 Quality Assurance (QA): The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) (defect rate(s)). See Technical Exhibit 1 of this PWS.

1.4.2 Recognized Holidays: The following are recognized US holidays and the date for each can be found at the following website: http://www.opm.gov/Operating_Status_Schedules/fedhol/Index.asp The contractor shall not perform services on these days:

1.4.2.1 New Year’s Day

1.4.2.2 Martin Luther King, Jr.’s Birthday

1.4.2.3 President’s Day

1.4.2.4 Memorial Day

1.4.2.5 Juneteenth

1.4.2.6 Independence Day

1.4.2.7 Labor Day

1.4.2.8 Columbus Day

1.4.2.9 Veteran’s Day

1.4.2.10 Thanksgiving Day

1.4.2.11 Christmas Day

1.4.2.12 When an observed holiday falls on a Tuesday or Thursday, the Depot regularly schedules a closure on the corresponding Monday or Friday.

1.4.3 Place and Performance of Services: The contractor shall provide services in an off-site location. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

1.4.4 Preservation, Packaging and Delivery: The contractor shall utilize standard commercial methods for preservation and packaging appropriate for each of the Rhode & Schwarz, Fluke, PXIE -5172, and Tektronix oscilloscope, and the accessory equipment acceptable to commercial carriers. As a minimum, all areas susceptible to damage from exposure to the elements shall be preserved and/or packed to prevent damage. The contractor shall be responsible for ensuring the equipment is shipped from and delivered to Letterkenny Munitions Center, Building 3315, in good condition. All deliveries shall be performed between the hours of 7:00 AM and 3:00 PM, Monday thru Thursday exclusive of Federal Holidays.

2.0 Definitions and Acronyms:

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 DELIVERABLE. Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.6 LEMC: Letterkenny Munitions Center

2.1.2 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.2 POC: Point of Contact

2.1.8 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13 WORK WEEK. Monday through Friday, unless specified otherwise.

2.2 ACRONYMS:

AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CAT Caterpillar Equipment CFR Code of Federal Regulations CFP Contractor Furnished Property CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense FAR Federal Acquisition Regulation GFP Government Furnished Property KO Contracting Officer LEMC Letterkenny Munitions Center MHE Material Handling Equipment OCI Organizational Conflict of Interest ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PoP Period of Performance PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will provide the facilities, equipment, materials, and/or services listed below:

3.1 NONE

4.0 Contractor Furnished Property, Materials, Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

4.2 Facility Clearance: The contractor shall possess or be eligible to receive and maintain a Letterkenny Army Depot specific clearance from the Defense Security Services. The contractor’s employees, performing work in support of this contract shall have been granted a Letterkenny Army Depot specific clearance from the Defense Industry Security Clearance Office.

4.3 Equipment/Tools: The contractor shall furnish all equipment and tools required for completion of the requirements of this PWS. The contractor shall also be responsible for the disposal and clean-up of all fluids and materials discarded during the maintenance and repair process. All the fluids and materials shall be disposed in accordance with applicable state and federal regulations off site.

5.0 Requirements: The contractor shall provide the necessary means for:

5.1 Repairs: Conduct repairs, off site, to the Rhode & Schwarz, Fluke, PXIE -5172, Tektronix oscilloscope, which is any/all of the following list which is subject to change with any equipment additions or deletions from operation:

List of Oscilloscope Equipment:

5.1.1 B054026 Tektronix TDS7104 Digital Phospher O-Scope, 4CH, 1GHz / 10GSs

5.1.2 B054019 Tektronix TDS7104 Digital Phospher O-Scope, 4CH, 1GHz / 10GSs

5.1.3 C131154 Tektronix DPO7104C Digital Phospher O-Scope, 4CH, 1GHz / 20GSs

5.1.4 C131176 Tektronix DPO7104C Digital Phospher O-Scope, 4CH, 1GHz / 20GSs

5.1.5 C131180 Tektronix DPO7104C Digital Phospher O-Scope, 4CH, 1GHz / 20GSs

5.1.6 C131181 Tektronix DPO7104C Digital Phospher O-Scope, 4CH, 1GHz / 20GSs

5.1.7 C131185 Tektronix DPO7104C Digital Phospher O-Scope, 4CH, 1GHz / 20GSs

5.1.8 C131188 Tektronix DPO7104C Digital Phospher O-Scope, 4CH, 1GHz / 20GSs

5.1.9 104254 Rhode & Schwarz RTH1004 Digital Handheld O-scope, Isolated, 4CH, 5GSs

5.1.10 105933 Rhode & Schwarz RTH1004 Digital Handheld O-scope, Isolated, 4CH, 5GSs

5.1.11 45385601 Fluke 190-502 Scope Meter, Handheld, 2CH, 500MHz / 5GSs

5.1.12 23CA8D8 784225-01 PXIE -5172 PXI OSCILLOSCOPE 100 MHz, 14 bits, 250 MS/s, 8 Channels, 1.5 GB

5.1.13 23CA8D4 784225-01 PXIE -5172 PXI OSCILLOSCOPE 100 MHz, 14 bits, 250 MS/s, 8 Channels, 1.5 GB

5.1.14 202B2BC 784225-01 PXIE -5172 PXI OSCILLOSCOPE 100 MHz, 14 bits, 250 MS/s, 8 Channels, 1.5 GB

5.1.15 202B2C1 784225-01 PXIE -5172 PXI OSCILLOSCOPE 100 MHz, 14 bits, 250 MS/s, 8 Channels, 1.5 GB

5.1.16 224D1F7 784225-01 PXIE -5172 PXI OSCILLOSCOPE 100 MHz, 14 bits, 250 MS/s, 8 Channels, 1.5 GB

5.1.17 20780A7 784225-01 PXIE -5172 PXI OSCILLOSCOPE 100 MHz, 14 bits, 250 MS/s, 8 Channels, 1.5 GB

5.1.18 20780A9 784225-01 PXIE -5172 PXI OSCILLOSCOPE 100 MHz, 14 bits, 250 MS/s, 8 Channels, 1.5 GB

5.1.19 20780AB 784225-01 PXIE -5172 PXI OSCILLOSCOPE 100 MHz, 14 bits, 250 MS/s, 8 Channels, 1.5 GB

The repairs shall contain a report with the specific repairs, and the period of performance for the warranty. The report shall also verify that the equipment has been calibrated to OEM standards. This document shall be included in the return repaired equipment listed in 5.1 or emailed to all the POCs listed in 1.2 Background section of the PWS, within 5 days of the returned equipment. CLIN 0001

5.2 Parts/Materials/Shipping Costs: Parts and materials for the maintenance and repairs will be provided by the contractor at purchased cost, without any type of mark up or profit and are only new standard parts or parts equivalent to new as described by the manufacturer. The parts/materials replaced under the contract shall be subject to the commercial warranty applied to that specific item. The parts and materials and shipping will have a separate CLIN and will be charged to the government by each(s). If the parts and materials do exceed $150 dollars each, then the parts and materials will have to be approved by the LEMC COR before they are ordered or placed on the equipment for maintenance or repair. The parts will be listed on the invoice as a separate line. If the parts/materials require a core charge, then the contractor will not be allowed to charge the government for the core charge. If the parts/materials are a battery, then the contractor must dispose of the expended/expired or malfunctioning battery and all the applicable fluids and/or acids at their cost, without transferring any expenses to the government. The contractor shall utilize standard commercial methods for preservation and packaging appropriate for each of the equipment outlined in 5.1, and the accessory equipment acceptable to commercial carriers. As a minimum, all areas susceptible to damage from exposure to the elements shall be preserved and/or packed to prevent damage.

The contractor shall be responsible for ensuring the equipment is shipped from and delivered to

Letterkenny Munitions Center, Building 3315, in good condition. All deliveries shall be performed between the hours of 7:00 AM and 3:00 PM, Monday thru Thursday exclusive of Federal Holidays. CLIN 0002

5.3 Warranty: Purchase of a one-year repair extended warranty for each item repaired in 5.1. CLIN 0003

6.0 Applicable Publications: Publications applicable to this PWS are listed below:

Publication Mandatory Date Description AR 385-55 Yes Prevention of Motor Vehicle Accidents LEAD PAM 385-4 Yes Requirements for Security, Safety, and Fire

Prevention for Contractors 29CFR 1910 Yes OSHA Standard for General Industry

QUALITY ASSURANCE SURVAILANCE PLAN (QASP)

FOR

Oscilloscope Repairs

Required Service

Applicable

PWS

Paragraphs

Performance Standards

Acceptable Quality Level

Surveillance Method

Outcome to be Achieved

Perform repairs as required.

Para 5.1 Perform repairs, confirm baseline measurements, within the timeline, invoice according to

98% Compliance

Report of repaired equipment

Customer feedback

Repairs are conducted, and equipment is back in operation.

the conducted repairs.

Warranty. Para 5.3

Provide a one-year extended warranty on repairs conducted.

98% Compliance

Warranty period of performance listed on the repair document.

Customer feedback

Equipment repairs are warrantied for a period of one year.