PWS PAD B100 Liebert CRAC unit maintenance.docx

Performance Work Statement Maintenance & Repair of LIEBERT DS105A HVAC Equipment VA Palo Alto Health Care System Section 1: General Information

1.1 General: This is a non-personal services contract to provide regular and emergency maintenance, & repairs to the building 100 data center LIEBERT DS105A HVAC equipment for the VA Palo Alto Health Care System (VAPAHCS). The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.2 Period of Performance shall be a base plus four option year agreement.

1.3 Place of Performance: All work must be coordinated with the COR prior to site specific access. Services are required at:

Building 100, Room FB-333 Palo Alto Main Campus 3801 Miranda Ave.

Palo Alto, CA 94304

1.4 Hours of Operation: All non-emergency maintenance and repairs shall be performed during business hours of 8:00 AM to 4:30 PM Monday through Friday, except Federal Holidays. Contractor may work outside normal business hours by approval of the COR.

1.4.1 Observed Federal Holidays

1.5 Type of Contract: The government will award a Firm Fixed Price contract.

1.6 Invoicing: All invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

VA’s Electronic Invoice Presentment and Payment System – The FSC uses a third-party contractor, Tungsten, to transition vendors from paper to electronic invoice submission. Please go to this website: http://www.tungsten-network.com/US/en/veterans-affairs/ to begin submitting electronic invoices, free of charge.

More information on the VA Financial Services Center is available at http://www.fsc.va.gov/einvoice.asp.

Vendor e-Invoice Set-Up Information:

Please contact Tungsten at the phone number or email address listed below to begin submitting your electronic invoices to the VA Financial Services Center for payment processing, free of charge. If you have question about the e-invoicing program or Tungsten, please contact the FSC at the phone number or email address listed below:

· Tungsten e-Invoice Setup Information: 1-877-489-6135

· Tungsten e-Invoice email: VA.Registration@Tungsten-Network.com

· FSC e-Invoice Contact Information: 1-877-353-9791

· FSC e-invoice email: vafsccshd@va.gov

1.6.1 Payments: Government only paid for services rendered. Government will not pay on any uncompleted or undelivered work, services, or goods.

Section 2: Definitions & Acronyms

2.1 Definitions:

Contractor. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

Subcontractor. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

Workday. The number of hours per day the Contractor provides services in accordance with the contract.

Work Week. Monday through Friday, unless specified otherwise.

2.2 Acronyms:

Section 3: Government Furnished Property, Equipment, and Services A. This PWS does not have any government furnish equipment. Contractor shall not use any government own equipment, material, supplies, or tools. Contractor shall furnish all requirements. The government reserves option to terminate the contract in the event that contractor uses government equipment or supplies without written approval from the Contracting Officer and COR.

Section 4: Contractor Furnished Items and Services A. The Contractor shall provide all equipment, supplies, management, supervision, personnel, and transportation necessary to assure that all services are in accordance with the contract and all applicable laws and regulations. The contractor shall ensure all work meets performance standards specified in this Performance Work Statement (PWS) and referenced documents to include all notes, explanatory material, and appendixes.

B. The Contractor shall provide one designated point of contact (POC) to the government’s designated representative for coordination of parts delivery, scheduling, and / or maintenance.

C. The contractor shall provide a toll-free telephone number for service calls, which must be answered 24 hour a day, 7 days a week.

D. The contract shall have an inventory of parts and supplies in quantities sufficient to effectively service the resulting contract. The contractor shall have an internal inventory system and delivery system for the parts and supplies. The inventory and delivery system must be sufficient to service the contract.

4.1 Contractors Qualifications:

A. Contractor shall have technical training, track records of working experience in Maintenance, Inspection, Testing of LIEBERT DS Thermal Management Systems, and its components in healthcare, industrial, educational and/or commercial facilities for a minimum of five (5) continuous years.

B. Contractor shall be certified and/or licensed to work on LIEBERT/VERTIV equipment.

C. Contractor shall have safety training – either on-the-job or class-room type in electrical safety outlined in the OSHA Standard 29 Code of Federal Regulations (CFR) 1910 Subpart S – Electrical and NFPA 70E – Standard for Electrical Safety in the Workplace. Training certifications shall be submitted to the VA Contracting Officer prior to work. If no training certifications are available, the contractor’s employer shall certify that the service technician has met this requirement in writing and submit it to the VA Contracting Officer prior to work.

Section 5: Specific Tasks

5.1 Preventative Maintenance, Repairs and Testing

A. The contractor shall guarantee a 3-hour response time, 24 hours, 7 days a week for emergency call back requests. Contract shall cover 100% of the labor, supplies, material, electrical components, electronic components, consultation, and travel at no additional cost to the government. Contractor shall provide the following preventive maintenance service under this contractor:

a. Maintenance and repair service a minimum of semiannually for each LIEBERT DS105 or CRAC unit. Remedial maintenance and repairs provided by contractor shall include all parts and labor. All corrective maintenance shall be in accordance with manufacturers’ recommendations, requirements, and applicable warranties.

B. Contractor shall perform maintenance the following equipment:

Equipment Covered List Building Location

· Additional equipment information:

· Downflow standard

· 105 kW, 30 ton

· Air-cooled

· Semi-hermetic with 4-step, R407C

· 460V – 3ph – 60 Hz

· Forward-curved blower

· 3-stage electric

· Infrared Humidifier C. Contractor shall perform the following SEMIANNUALLY:

Evaporators/Filters

a. Check/Replace filters.

b. Check/Clear Grille area is clear restrictions.

c. Wipe section clean

d. Check/Clean coil.

e. Check/Clean condensate pan.

f. Check/clean trap in condensate drain.

g. Check/Test filter-clog switch operation (if equipped)

Blower Section (EC fan):

a. Verify mounting bolts are tight.

b. Verify Fan-guard bolts are tight.

c. Check Impeller spins freely.

d. Check/Test air sail switch (if equipped)

e. Measure and record motor amp draw

a. Compare to nameplate amps.

Blower Section (Forward curved):

a. Check/Clean blower wheels of debris

b. Check belt tension and condition (replace as needed)

c. Check/lube bearings (DS bears are sealed ad do not require lubrication even though grease fittings are present).

d. Check/Lube motor (if supplied with grease ports). Check motor manufacturer’s web site for procedure, amount and type of grease required.

e. Check sheave/pulley (replace if worn)

f. Check motor mount.

g. Check/Test air sail switch.

h. Measure and record motor amp draw

a. Compare to nameplate amps.

Reheat:

a. Inspect Elements

b. Check wire connections (inside reheat box)

c. Measure and record motor amp draw

a. Compare to nameplate amps.

Condensate Pump (if equipped):

a. Check/clean debris in sump.

b. Check operation of float(s) (free movement).

c. Check/Clean discharge check valve.

Electrical Panel:

a. Check fuses.

b. Check contractors for pitting (replace if pitted)

c. Check/Re-torque wire connections. Record torque settings.

Controls:

a. Check/Verify control operation (Sequence)

b. Check/Test changeover device(s) (if equipped)

c. Check/Test water-detection device(s) (if equipped)

d. Check/Test CAN connection between indoor and outdoor units (if equipped).

Refrigeration Piping:

a. Check refrigerant lines (clamps secure/no rubbing/no leaks)

b. Check for moisture (sight glass)

c. Check for restriction temperature drop across filter drier.

Compressor Section:

a. Check oil level.

b. Check for oil leaks.

c. Check compressor mounts (springs/bushings)

d. Check Cap tubes (not rubbing)

e. Check/Re-torque wire connection (inside compressor box). Record torque settings.

f. Check compressor operation (vibration/noise).

g. Check crank-case heater fuses/operation.

h. Check for refrigerant leaks. Record any refrigerant charged into system.

i. Record the following:

j. Measure and record amp draw:

Liebert MC Condenser:

a. Check/Clean coil of debris.

b. Check/Clean fans of debris.

c. Check fans securely mounted.

d. Check motor bearings in good condition.

e. Check all refrigerant lines for vibration isolation. Support as necessary.

f. Check for refrigerant leaks. Record any refrigerant charged into system.

g. Check surge-protection dev ice (if installed) status-indicator lights.

h. Check/Re-torque wire connections.

i. Check contractors for pitting (replace if pitted)

j. Verify operation sequence/set points.

k. Check verification of:

a. Outdoor Ambient Temperature.

b. Subcooling

c. Indoor-unit Return-air Temperature

d. Sight-glass level (if Lee-Temp or pumped refrigerant)

l. Measure and Record motor amp draw.

D. Definition of Quarterly

a. Fiscal Year is from October 1 to September 30.

E. Contractor shall maintain a Log update with date, time, description of work, and technician. Log shall be near or with UPS. Log shall be submitted to COR and Compliance office by the year.

F. Contractor shall maintain drawing, schematics, manuals, and any other appropriate documentation up to date and have copies at the UPS. The contractor shall provide any drawing, schematics, manuals, and any other appropriate documentation at no additional cost to the government.

5.2 Site Investigation and Conditions Affecting the Work

A. The Contractor acknowledges that it has taken steps reasonably necessary to ascertain the nature and location of the work, and that it has investigated and satisfied itself as to the general and local conditions which can affect the work or its cost, including but not limited to (1) conditions bearing upon transportation, disposal, handling, and storage of materials; (2) the availability of labor, water, electric power, and roads; (3) uncertainties of weather, river stages, tides, or similar physical conditions at the site; (4) the conformation and condition of the ground; and (5) the character of equipment and facilities needed preliminary to and during work performance. The Contractor also acknowledges that it has satisfied itself as to the character, quality, and quantity of surface and subsurface materials or obstacles to be encountered insofar as this information is reasonably ascertainable from an inspection of the, including all exploratory work done by the Government, as well as from the drawings and specifications made a part of this contract. Any failure of the Contractor to take the actions described and acknowledged in this paragraph will not relive the Contractor from responsibility for estimating properly the difficulty and cost of successfully performing the work, or for proceeding to successfully perform the work without additional expense to the Government.

B. The Government assumes no responsibility for any conclusions or interpretations made by the Contractor based on the information made available by the Government. Nor does the Government assume responsibility for any understanding reached or representation made concerning conditions which can affect the work by any of its officers or agents before the execution of this contract, unless that understanding, or representation is expressly stated in this contract.

C. Contractor has the responsibility to make the determination and request a site walk. Failure to perform a site walk shall not relieve the contractor to complete the contract on time and within budget.

5.3 Contract Modifications

A. Throughout the performance of this contract repairs or replacements may need to be performed. The Contractor will negotiate with the Contracting Officer to reach a mutually agreeable adjustment to the contract that must be captured in a written modification to the contract.

5.4 Safety:

A. No shorts or tank tops shall be permitted.

B. Contractor shall adhere to OSHA 10 CFR 1910.

C. Contractor shall be responsible to use appropriate PPE when required by the OSHA, NFPA 70E, and VAPAHCS.

D. Safety plan shall be submitted to the COR within 15 days of awarded contract.

5.5 Performance Standards:

A. Contractor shall adhere to the performance standards listed below. Contractor shall adhere to all references in the performance standard to include all notes, explanatory material, and appendixes. The most current edition will be used on all references listed below.

a. NFPA 70E: Standard for Electrical Safety in the Workplace

b. NFPA 99: Health Care Facilities Code

c. OSHA Standard 29 CFR 1910

B. If a dispute between two codes arises, the most stringent code shall be enforced.

C. If contractor has a different code interpretation than the COR then contractor shall have the opportunity to have the Engineering Compliance office review and make decision, which contractor shall accept. The AHJ shall be the Chief of Engineering of VAPAHCS.

5.6 Documentation Requirements

A. The Contractor shall provide reports to the COR and Compliance Office.

B. Each report shall include a separate document for each CRAC unit.

5.7 Security Requirements

A. The Certification and Accreditation requirements do not apply, and a Security Accreditation Package is not required for this work.

B. Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, VA directives and handbooks as VA personnel regarding information security under VA Handbook 6500.6, Contract Security, Appendix C.

Section 6: Attachments

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