PWS OSM Repurposing Technical Support_30926.docx

DEPARTMENT OF COMMERCE

SHARED SERVICES PROCUREMENT OFFICE

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT:

SPECTRUM REPURPOSING ANALYSES SUPPORT

FOR

OFFICE OF SPECTRUM MANAGEMENT,

NTIA

1.0 Task Order Overview

This is a non-personal services task order. The Government will not exercise any supervision or control over the task order service providers performing the services herein. Such task order service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government as defined in this Performance Work Statement (PWS). The Contractor shall perform to the standards in this task order.

2.0 Background

NTIA’s Office of Spectrum Management (OSM) is dedicated to protecting the vital federal government operations that use spectrum while also supporting the growth of commercial wireless broadband and technologies in America. Many federal agencies rely on the use of spectrum, a limited resource, to execute their core missions. There is also increasing demand for spectrum to meet the wireless broadband needs of consumers and businesses, paving the way for continued innovation and economic growth. OSM is charged with leading technical and operational analyses to determine if federal spectrum can be made available for commercial usage.

In July 2025, Section 40002 of the One Big Beautiful Bill Act directed NTIA to identify 500 MHz of federal spectrum for reallocation and auction for full power commercial use. At least 200 MHz must be identified within two years for auction within four years and all 500 MHz must be identified within four years for auction within eight. The bill also explicitly directed NTIA to study the 2.7-2.9 GHz, 4.4-4.9 GHz, and 7.25-7.4 GHz bands by September 30, 2034.

Additionally, on December 21, 2026, the White House released a Presidential Memorandum (PM) on “Winning the 6G Race”. This PM directs NTIA to immediately commence studies on how to relocate federal incumbents within 7125-7400 MHz to other bands in coordination with the impacted Federal agencies and submit a report to the President on the results of the studies within 12 months. It also directs NTIA to begin the process to commence studies on the 2690-2900 MHz and 4400-4940 MHz bands to determine whether portions can be reallocated for full-power commercial use.

2.1 Objective

OSM requires contractor support to conduct and manage spectrum repurposing studies, including those directed by Section 40002 of the One Big Beautiful Bill Act.

As a part of assessing the feasibility of repurposing frequency bands, OSM needs to assess the technical compatibility between incumbent systems and the new, potential entrant. OSM may need to conduct testing to validate the results of the EMC analyses. This testing may be led by OSM or the impacted federal agencies. In some cases, OSM may be asked to identify replacement frequency assignments for federal systems compressing or relocating to other bands. Federal agencies may also conduct their own EMC analyses to determine the feasibility of repurposing a band or to identify replacement frequency assignments which OSM must assess. OSM requires specialized technical expertise to assist government staff to complete these activities.

Additionally, OSM needs to draft a final report documenting the work conducted and the results for each band study conducted. OSM may be requested to provide briefings on the status of the work and the final results.

Requested support includes, but is not limited to, conducting and evaluating needed electromagnetic compatibility (EMC) analyses, identifying new frequency assignments for relocating systems, and lab and open-air testing. It also includes developing supporting materials (e.g., reports and briefings) and providing project management support to help successfully implement the study efforts.

3.0 Requirement

3.1 The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform this requirement.

3.2 The Contractor shall monitor performance in accordance with the approved Quality Control Plan (QCP). The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s QCP is the means by which they will ensure work complies with the requirements of the task order.

3.3 The Contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall consider the stability and continuity of the workforce are essential.

3.4 The contractor shall conduct EMC analyses to determine required separation distances between incumbent systems and new entrants. The contractor shall propose methodologies for conducting the EMC analyses, complete the analyses, and provide results to OSM. Results may be in the format of working papers or briefings. Some of these assessments may be classified. This analysis may be conducted for the band under consideration for repurposing, in adjacent bands, or in potential relocation bands for federal systems. Types of systems to be analyzed may include commercial mobile broadband (e.g., 5G, 6G, WiFi, direct to device); fixed point to point systems; satellite systems; command and control links and data links for airborne systems; land-based, maritime, and airborne radars; land-bands and maritime transportable and mobile systems; airborne and space-based active and passive remote sensors; and radio astronomy. Appropriate models and tools may include, but are not limited to, MATLAB, Python, STK, Visualyze, SPeCTRA, TIREM, Longley-Rice, and GIS platforms. The results may be used to assess the feasibility of repurposing the band or in the development of service rules.

3.5 The contractor shall assist with identifying replacement frequencies assignments for federal systems compressing or relocating to other bands. This may include conducting EMC or other technical analyses to validate that the relocating system will not cause harmful interference to existing incumbents. It may also include proposing new frequency assignments for all systems operating in the band. Systems requiring new frequency assignments may include fixed point to point systems; satellite systems; command and control links and data links for airborne systems; land-based, maritime, and airborne radars; land-bands and maritime transportable and mobile systems; airborne and space-based active and passive remote sensors; and radio astronomy. The contractor will provide proposed new frequency assignments for all requested systems and a report detailing how the new frequency assignments were determined. Some of systems requiring new frequency assignments may be classified.

3.6 The contractor shall support any needed EMC testing to validate the results of EMC analyses. This includes both testing in a lab or open air. Systems under test may include commercial mobile broadband (e.g., 5G, 6G, WiFi, direct to device), fixed point to point systems; satellite systems; command and control links and data links for airborne systems; land-based, maritime, and airborne radars; land-bands and maritime transportable and mobile systems; airborne and space-based active and passive remote sensors; and radio astronomy. Support may include, but is not limited to developing or reviewing test plans, observing test activities, assessing test results, and developing or reviewing test plans. Some of the testing may be classified.

3.7 The contractor shall evaluate agency-led EMC analyses and provide recommendations to OSM. This includes, but is not limited to, assessing the proposed methodology and assumptions for conducting the study, the input parameters, the software code used to complete the assessment, and the results. The contractor may also be asked to assess discrepancies between any OSM-led analyses and the impacts on analysis results. Some of the EMC analyses to be evaluated may be classified.

3.8 The contractor shall draft a final report which encapsulates all of the work conducted by both OSM and the federal agencies, the results, and any recommendations or follow-on work for each repurposing study. The contractor will coordinate the development of this report with the impacted federal agencies. The contractor will also develop briefing materials appropriate for a wide range of audiences including NTIA leadership, Congress, commercial industry, and the Administration. The contractor will also need to ensure the documents are properly marked to protect sensitive and classified information.

3.9 The contractor shall provide project management support for these spectrum repurposing study efforts. This includes but is not limited to tracking tasks and schedules, identifying interdependencies between different tasks to ensure information flow, documenting questions and decisions, identifying and capturing key assumptions, drafting notes from technical meetings, and documenting lessons learned and best practices identified during each band study.

4.0 Place of Performance

Contractor support shall perform at DOC, HCHB, Washington, DC and the contractor’s facility.

☒ Remote/telework may be authorized by the Task Manager (TM) on a case-by-case basis.

5.0 Period of Performance

The total period of performance with all options exercised is for 60 months from date of award.

6.0 Hours of Operation

Under this task order, the Contractor is responsible for conducting business, Monday thru Friday during normal business hours except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

7.0 Key Personnel

The Contractor personnel assigned to this statement of objectives will be considered as key personnel. The Contractor must assign and identify the full-time key personnel for the duration of the PWS period of performance.

8.0 Personnel Qualifications

Key personnel must be assigned for at least the first three months of the statement of objectives and may only be replaced or removed if they meet the criteria listed below. Qualifications and experience provided for all key personnel should be as current and relevant as possible.

Certain skilled, experienced professional and/or technical personnel are essential for accomplishing the work to be performed. These individuals are defined as “Key Personnel” and are those persons whose resumes must be submitted and marked by the contractor as “Key Personnel” through proposal submission.

Project Manager The Contractor must provide a Project Manager who must be responsible for all Contractor work performed under this Work Order. The Project Manager is designated as Key Personnel by the Government and subject to the conditions of the clause entitled Key Personnel.

The Project Manager must be a single point of contact for the Contracting Officer and the Contracting Officer’s Technical Representative (COR). It is anticipated that the Project Manager must be one of the senior level employees provided by the Contractor for this work effort. During any absence of the Project Manager, only one alternate must have full authority to act for the Contractor on all matters relating to work performed under this contract.

Senior Spectrum Engineer The Contractor must provide a Senior Spectrum Engineer who must be responsible for all electromagnetic compatibility analyses, modeling, propagation studies, frequency assignment evaluations and technical assessments under this Work Order. The engineer must ensure all analytical methodologies adhere to industry best practices and NTIA technical standards. The engineer is designated as Key Personnel by the Government and subject to the conditions of the clause entitled Key Personnel.

9.0 Government Furnished Resources

9.1 The Contractor shall be responsible for safeguarding all government equipment, information and property provided for Contractor use. The Contractor shall not use GFP/E/I for any purposes other than official Government business as performed under this task order. At the close of each work period, government facilities, equipment, and materials shall be secured.

9.2 Contractors working on Government sites will be provided standard business equipment including all or some of the following: desk, chair, phone, computer, and access to office equipment such as printers, copiers, fax, etc.

9.3 Unless otherwise directed by the Contracting Officer, Contractors shall be responsible for immediately returning GFP/E/I to the DOC Property Official who issued their OF-7 Property Pass when the property is no longer needed for the use for which it was authorized.

9.4 In accordance with FAR 52.245-1, Government Property, the Contractor shall prepare for shipment and deliver f.o.b. origin any Government-issued laptop, cellular phone, or other business equipment taken off-site and is responsible for the cost of shipping and risk of loss.

10.0 Qualifications

The Contractor is responsible for and shall ensure staff are properly trained and hold the appropriate credentials as required for the services being performed.

11.0 Identification of Contractor Employees

All Contractor personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

12.0 Travel

Travel ☒ is ☐ is not required under this task order.

If required, the Contractor shall travel as approved by the designated TM or COR during the performance of this task order to attend meetings, conferences or conduct other official business covered under this task order. Authorized travel is reimbursable in accordance with the contract. The Contractor shall ensure adequate funding is available for costs of travel prior to incurring costs.

Local travel to meetings, conferences or other official business covered under this task order is not reimbursable as a direct charge.

13.0 Conflicts of Interest

Contractor and subcontract personnel performing work under this task order may receive, have access to, or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications, or work statements, etc.), or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the CO immediately whenever he/she becomes aware that such access or participation may result in any actual or potential OCI and may merit the submittal of a plan to the CO to avoid or mitigate any such OCI. This mitigation plan would be determined to be acceptable solely at the discretion of the CO. In the event the CO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may employ other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

14.0 Data Rights

The Government has unlimited rights to all documents/material produced under this task order. All documents and materials, to include the source code of any software produced under this contract, shall be Government owned and the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without written permission from the CO. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

15.0 Applicable Publications (Current Editions)

NTIA Manual of Regulations and Procedures for Federal Radio Frequency Management

16.0 Reports and Deliverables

Progress Meetings The Contractor shall attend progress meetings requested by the contracting activity or task order administration. The Contracting Officer, Contracting Officer’s Representative (COR), and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the CO will apprise the Contractor of how the government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

Monthly status meeting The Contractor must establish and facilitate monthly status meetings to include the COR and other Government personnel. At these meetings the team must discuss but not be limited to the following:

· Ongoing and upcoming activities.

· Risk and Issues.

· Deliverables.

· Performance.

Project Management Plan Contractor must develop a project management plan and update this document as needed. Contractor must provide a comprehensive staffing list as part of this plan.

Transition‐Out Plan The Contractor must develop a Transition-Out Plan that includes, at a minimum, the following information:

· A list of all major milestones and deliverables.

· A detailed Plan of Action and Milestones (POA&M) with intermediate and major milestones and dependencies.

· Processes and standards used to ensure meeting the transition requirements during the transition.

· Governance methods including written methods of cooperation with the incoming vendor and regular reporting to OSM.

· Inventory of processes and tools used to meet performance standards outlined in the PWS.

· Staffing plan that includes dates and timelines for transitions and return of GFE.

· Documentation, manuals, and SOPs that were developed throughout contract duration.

· Master contact list for external contacts required to maintain operational services.

Monthly Status Report The Contractor must provide a Monthly Status Report (MSR) to the COR no later than the 5th of each month that briefly describes the status across the entirety of this statement of objectives, including optional objectives. The Contractor must include but not be limited to the following information:

· Financial status, to include:

· Accumulated invoiced costs for each CLIN up to the previous month.

· Projected cost of each CLIN for the current month.

· Performance standard results.

· Personnel gains, losses, and status (for security clearance purposes).

· Security action summary.

· Government actions or barriers encountered/required.

· Summary of trips taken, conferences attended, etc. (Attach trip (see Travel in section 10) reports to the MSR for reporting period).

· Inventory status, to include configuration management, change control, software licenses, patch management, and vulnerability software.

· Performance reporting indicating the High End‐to‐End (E2E) Availability of OCIO Environment which includes facility, devices, software and network.

· Documentation status including links to the shared repository.

Weekly Status Report The Contractor must provide a Weekly Status Report (WSR) that briefly describes the performance status across the entirety of this statement of objectives, including optional objectives. The Contractor must include but not be limited to the following information:

· Ongoing and upcoming activities.

· Risk and Issues.

· Deliverables.

· Performance.

Meeting Support Documentation The Contractor must provide meeting support documentation materials including, but not limited to briefing slides, agendas, handouts, and other supplementary materials, as required, to align with OSM programmatic requirements.

Meeting Minutes The Contractor must provide meeting minutes to include action items, objective owners, and due dates, as required, to align with OSM programmatic requirements.

Trip Reports The Contractor must provide a Trip Report for each trip that OSM requires them to travel outside the local area. The Contractor requires approval from the Government of the trip prior to taking the trip. The report must contain at a minimum the following:

· Dates of travel

· Persons traveling

· Purpose of travel

· Expenses associated with travel

· Supporting Documentation

· Results

· Action items

The Contractor must use Government rates for travel and accommodations. See PWS Section 11 for additional information regarding travel guidelines.

Lessons Learned The Contractor must provide documents that detail lessons learned from initial assessments, as required, to align with OSM programmatic requirements.

Telework Plan/Schedule The Contractor must provide a telework plan that details the schedule the contractors will follow, as required, to align with OSM programmatic requirements.

Project Closeout Report The Contractor must provide a final Project Closeout Report that describes, at a minimum:

· Financial status.

· Accumulated invoiced costs for each CLIN up to the final month.

· Deliverables.

· Government Furnished Equipment inventory.

Project Proposal The contractor must provide a project proposal that outlines the objectives, timeframes, budget and risks of the project. The proposal must periodically be updated.

EMC Analyses The Contractor shall provide full EMC analysis packages as defined in the PWS. Analyses are comprehensive and complete and revised as necessary.

Frequency Assignment Products The Contractor shall provide proposed new frequency assignments and methodology and analysis documenting how assignments were selected. Analyses are comprehensive and complete and revised as necessary.

Test-Related Deliverables The Contractor shall provide test plans, test assessments, test observation reports and test results. Test deliverables must be comprehensive and complete and revised as necessary. Deliverables are comprehensive and complete and revised as necessary.

Technical Assessments The Contractor shall provide assessments of EMC analyses, methodology assessments, discrepancy analysis, and recommendations developed by other Federal agencies. Deliverables are comprehensive and complete and revised as necessary.

Technical Briefings The Contractor shall provide briefings to various levels of NTIA and EOP leadership that encapsulates information from analyses and assessments. Deliverables are comprehensive and complete and revised as necessary.

Final Report for Each Band Study For each repurposing study effort, the contractor shall provide a final report which summarizes all of the work conducted by the contractor, the results, and any recommendations or follow-on work. The report shall also include any best practices or lessons learned that could be applied to future spectrum repurposing study efforts. The COR will certify the report.

15.0 Attachment/Technical Exhibit List

15.1 Attachment 1/Technical Exhibit 1 - Performance Requirements Summary

15.2 Attachment 2/Technical Exhibit 2 - Deliverables Schedule

15.3 Attachment 3/Technical Exhibit 3 – Security Considerations

TECHNICAL EXHIBIT 1

Performance Requirements Summary The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective (The Service required—usually a shall statement)

Method of Surveillance

All contractor conclusions / advice / recommendations are supported by thorough analysis, and are complete, comprehensive and suitable to support government decision making needs.

• >= 95% deliverables and work products delivered on time and within guidelines of appropriate approved plans

• Standard is met when provided conclusions / advice / recommendations are consistent with industry best practices.

Monthly review of deliverables and work products against the acceptable quality level.

Program Management (Financial Status) The Contractor shall provide notification to Government when the burn rate reaches 75%

Standard is met when notification is made to the COR when the burn rate reaches 75%.

COR notification by the Program Manager

• >= 95% deliverables and work products delivered on time and within guidelines of appropriate approved plans

• Standard is met when provided conclusions / advice / recommendations are consistent with industry best practices.

Monthly review of deliverables and work products against the acceptable quality level.

• >= 95% deliverables and work products delivered on time and within guidelines of appropriate approved plans

• Standard is met when provided conclusions / advice / recommendations are consistent with industry best practices.

Monthly review of deliverables and work products against the acceptable quality level.

• Standard is met when provided conclusions / advice / recommendations are consistent with industry best practices.

Monthly review of deliverables and work products against the acceptable quality level.

• >= 95% deliverables and work products delivered on time and within guidelines of appropriate approved plans

• Standard is met when provided conclusions / advice / recommendations are consistent with industry best practices.

Monthly review of deliverables and work products against the acceptable quality level.

• >= 95% deliverables and work products delivered on time and within guidelines of appropriate approved plans

• Standard is met when provided conclusions / advice / recommendations are consistent with industry best practices.

Monthly review of deliverables and work products against the acceptable quality level.

• >= 95% deliverables and work products delivered on time and within guidelines of appropriate approved plans

• Standard is met when provided conclusions / advice / recommendations are consistent with industry best practices.

Monthly review of deliverables and work products against the acceptable quality level.

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

This technical exhibit lists any reports or documentation that is required as a deliverable to include the frequency, # of copies, medium/format and who/where it is to be submitted. A deliverable is anything that can be physically delivered but may include non-physical things such as meeting minutes.

Note: All PWS deliverables should be included in this exhibit.)

Project Management Plan

MS Office or PDF

Transition-Out Plan

MS Office or PDF Transition-Out Plan that describes transition activities to contribute to an orderly and professional transition out. This document will be submitted in Draft and Final.

Draft – submitted no later 45 calendar days before the end of the Statement of objectives period of performance.

Final – submitted no later than 30 calendar days before the end of the Statement of objectives period of performance.

Progress Meetings

(In person or Virtual meeting) Periodic meetings as needed to discuss project progress.

Monthly Status Meeting

(In person or Virtual meeting) The Contractor must establish and facilitate monthly progress meetings to include the Contracting Officer’s Representative (COR), and other Government personnel.

Monthly Status Report (MSR)

MS Office or PDF Monthly report that summarizes programmatic activities

Weekly Status Report (WSR)

MS Office or PDF Weekly report that summarizes programmatic activities

Meeting Support Documentation

MS Office, PowerPoint, or PDF Preparation of briefing slides, agendas, handouts, and other supplementary materials at least 24 hours in advance.

Meeting Minutes

Meeting minutes including action items, objective owners and due dates.

Trip Reports, as required

Trip reports that describe travel details to include approval, expenses, and details about the trip.

Project Closeout Report

MS Office or PDF Project Closeout report that summarizes programmatic activities for the period of performance

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