PWS_OM_SES EA_Support.docx

SSP Office Management (OM) and Senior Executive Service (SES) Executive Assistance (EA) Support Services Performance Work Statement (PWS)

1.0 Introduction

This Performance Work Statement outlines the requirements for providing Office Manager (OM) and Executive Assistance (EA) Services specifically in support of the Strategic Systems Program (SSP) Senior Executive Service (SES) Leadership.

2.0 Scope

The Contractor shall provide comprehensive support services in office management and services in executive assistance to SSP Senior Executive Service Leadership at SSP Headquarters.

3.0 Objectives

The Contractor shall provide qualified personnel, processes, and tools that meet SSP requirements to deliver timely and effective office management support and effective executive assistance support. This includes managing complex schedules, coordinating high-level meetings, executive conferences, and preparing detailed correspondence.

4.0 Tasks and Requirements

4.1 CLIN X001 – SSP Headquarters Office Management Support (O&M,N) (FFP) The Contractor shall employ Office Management Contractor personnel at SSP Headquarters (SPHQ). Contractor personnel shall provide independent, daily support on a full-time (40 hours a week) basis.

4.1.1 Administrative Support and Records Management

The Contractor Shall:

4.1.1.1 Complete Defense Travel System (DTS), Records Management, Navy Correspondence, SSP Mail and Records Tracking System (SMARTS) and SSP Enterprise Archive System (SEAS) trainings, and deliver Certificates of Completion. (CDRL A003);

4.1.1.2 Make Defense Travel System (DTS) travel arrangements in accordance with Travel Policy & Procedures, SSPINST 4650.13 (series);

4.1.1.3 Process mail in accordance with SSP correspondence guidelines;

4.1.1.4 Prepare form letters, memoranda, and other business-related documents in accordance with the Navy Correspondence Manual (SECNAV M-5216.5 CH-1),;

4.1.1.5 Create and maintain office files (paper or electronic or both) to meet Government requirements in accordance with the Navy Directives Management Manual SECNAV M-5215.1, and Navy Records Management Manual SECNAV M-5210.1; and

4.1.1.6 Maintain branch records and ensure proper documentation is filed and archived in compliance with records management protocols.

4.1.2 Meeting and Event Coordination

The Contractor shall:

4.1.2.1 Manage assigned technical tasks to maintain the continuous and efficient functioning of administrative processes;

4.1.2.2 Ensure compliance with cybersecurity and information assurance standards;

4.1.2.3 Process security information to meet Government requirements in accordance with SSP M-5510.1 Apr 2024 SSP Security Manual;

4.1.2.4 Attend meetings, generate and maintain meeting minutes, disseminate information concerning projects and programs, note important information or conflicts, and follow up on action items;

4.1.2.5 Schedule and arrange for conference facilities, conference, and video teleconference (VTC) calls; and

4.1.2.6 Conduct major meeting planning, tracking and closure, including documenting objectives, agenda development, inviting attendees, and developing action item definitions.

4.1.3 Calendar and Appointment Management

The Contractor shall:

4.1.3.1 Establish and maintain detailed work unit calendars to track activities, deadlines, and deliverables; and

4.1.3.2 Establish appointment priorities and manage scheduling, including rescheduling or declining appointments and invitations when necessary.

4.1.4 Task and Workflow Management

The Contractor shall:

4.1.4.1 Prioritize high-priority tasks, projects, and deliverables to ensure deadlines are met and performance remains consistent; and

4.1.4.2 Manage assigned technical tasks to maintain the continuous and efficient functioning of administrative processes.

4.1.5 Communication and Correspondence

The Contractor shall:

4.1.5.1 Compose complex technical correspondence and reports to deliver leadership with evaluative materials necessary for decision-making;

4.1.5.2 Collect and prepare responses to external inquiries related to the technical aspects of assigned projects and deliver to SSP personnel; and

4.1.5.3 Locate, assemble, and prepare oral and deliver written presentation materials using multiple data sources.

4.1.6 Support for Organizational Alignment and Collaboration

The Contractor shall:

4.1.6.1 Assist in promoting alignment, coordination, and consistency across branches for projects and programs.

4.1.7 Administrative and Operational Support

The Contractor shall:

4.1.7.1 Perform administrative tasks in compliance with branch operating procedures, such as managing supply orders, monitoring printer stations, and updating phone rosters; and

4.1.7.2 Attend meetings, generate and maintain meeting minutes, and track action items.

4.1.8 Security Support

The Contractor shall:

4.1.8.1 Process security information to meet Government requirements in accordance with SSP M-5510.1 Apr 2024 SSP Security Manual;

4.1.8.2 Contractor supporting the SSP Security Office shall manage the Defense Information System for Security (DISS) and create visit requests as needed to support security requirements. A Final Secret Clearance is required for the SSP Security Office, Office Manager position; and

4.1.8.3 Escort non-cleared personnel; provided the Office Manager holds a Final Security Clearance, (an Office Manager with only an Interim Secret Clearance shall not escort personnel).

4.1.9 Problem-Solving and Independent Decision-Making

The Contractor shall:

4.1.9.1 Resolve administrative-related issues and independently develop solutions for clerical or administrative challenges.

Anticipated SPHQ Office Manager Support:

1. SP22 Launcher Branch and SP24 Navigation Branch

2. SP26 Ship Integration Branch and SP11 Program Integration Branch

3. SPHR Human Resources Office and SPEBO

4. SP205 Operations, Evaluations, and Training Branch

5. SP25 Enterprise Infrastructure & Capabilites Branch & SP27 Missile Engineering and Test Branch

6. SPCIO Command Information Officer Branch

7. SPSEC Security Secretary/Visitor Control and SP16 Travel Office

8. SP201 Engineering Branch Section Head Support

9. SPN Contracting Office and SP206 Logistics Support Branch

Contractor management shall complete and deliver a Man-Hour Report (CDRL A001) and Post Completion/Man-Hour and Technical Report (CDRL A002) for this CLIN.

4.2 CLIN X002 - Florida Office Manager Support (O&M,N) (FFP)

The Contractor shall employ Office Manager Contractor personnel at SPP - Naval Ordnance Test Unit (NOTU), FL. Contractor personnel shall provide independent, daily support on a full-time (40 hours a week) basis.

4.2.1 Administrative Support and Records Management

The Contractor shall:

4.2.1.1 Complete Defense Travel System (DTS), Records Management, Navy Correspondence, SSP Mail and Records Tracking System (SMARTS) and SSP Enterprise Archive System (SEAS) trainings, and deliver Certificates of Completion. (CDRL A003);

4.2.1.2 Make Defense Travel System (DTS) travel arrangements in accordance with Travel Policy & Procedures, SSPINST 4650.13 (series);

4.2.1.3 Process mail in accordance with SSP correspondence guidelines;

4.2.1.4 Prepare form letters, memoranda, and other business-related documents in accordance with the Navy Correspondence Manual (SECNAV M-5216.5 CH-1),;

4.2.1.5 Create and maintain office files (paper or electronic or both) to meet Government requirements in accordance with the Navy Directives Management Manual SECNAV M-5215.1, and Navy Records Management Manual SECNAV M-5210.1; and

4.2.1.6 Maintain branch records and ensure proper documentation is filed and archived in compliance with records management protocols.

4.2.2 Meeting and Event Coordination

The Contractor shall:

4.2.2.1 Manage assigned technical tasks to maintain the continuous and efficient functioning of administrative processes;

4.2.2.2 Ensure compliance with cybersecurity and information assurance standards;

4.2.2.3 Process security information to meet Government requirements in accordance with SSP M-5510.1 Apr 2024 SSP Security Manual;

4.2.2.4 Attend meetings, generate and maintain meeting minutes, disseminate information concerning projects and programs, note important information or conflicts, and follow up on action items;

4.2.2.5 Schedule and arrange for conference facilities, conference, and video teleconference (VTC) calls; and

4.2.2.6 Conduct major meeting planning, tracking and closure, including documenting objectives, agenda development, inviting attendees, and developing action item definitions.

4.2.3 Calendar and Appointment Management

The Contractor shall:

4.2.3.1 Establish and maintain detailed work unit calendars to track activities, deadlines, and deliverables; and

4.2.3.2 Establish appointment priorities and manage scheduling, including rescheduling or declining appointments and invitations when necessary.

4.2.4 Task and Workflow Management

The Contractor shall:

4.2.4.1 Prioritize high-priority tasks, projects, and deliverables to ensure deadlines are met and performance remains consistent; and

4.2.4.2 Manage assigned technical tasks to maintain the continuous and efficient functioning of administrative processes.

4.2.5 Communication and Correspondence

The Contractor shall:

4.2.5.1 Compose complex technical correspondence and reports to deliver leadership with evaluative materials necessary for decision-making;

4.2.5.2 Collect and prepare responses to external inquiries related to the technical aspects of assigned projects and deliver to SSP personnel; and

4.2.5.3 Locate, assemble, and prepare oral and written presentation materials using multiple data sources; and

4.2.5.4 Deliver presentation materials to appropriate personnel

4.2.6 Support for Organizational Alignment and Collaboration

The Contractor shall:

4.2.6.1 Assist in promoting alignment, coordination, and consistency across branches for projects and programs.

4.2.7 Administrative and Operational Support

The Contractor shall:

4.2.7.1 Perform administrative tasks in compliance with branch operating procedures, such as managing supply orders, monitoring printer stations, and updating phone rosters; and

4.2.7.2 Attend meetings, generate and maintain meeting minutes, and track action items.

4.2.8 Security Support

The Contractor shall:

4.2.8.1 Process security information to meet Government requirements in accordance with SSP M-5510.1 Apr 2024 SSP Security Manual;

4.2.8.2 Contractor supporting the SSP Security Office shall manage the Defense Information System for Security (DISS) and create visit requests as needed to support security requirements. A Final Secret Clearance is required for the SSP Security Office, Office Manager position; and

4.2.8.3 Escort non-cleared personnel; provided the Office Manager holds a Final Security Clearance, (an Office Manager with only an Interim Secret Clearance shall not escort personnel).

4.2.9 Problem-Solving and Independent Decision-Making

The Contractor shall:

4.2.9.1 Resolve administrative-related issues and independently develop solutions for clerical or administrative challenges.

Contractor management shall complete and deliver a Man-Hour Report (CDRL A001) and Post Completion/Man-Hour and Technical Report (CDRL A002) for this CLIN.

4.3 CLIN X003 – Senior Executive Service Level Executive Assistance (O&M,N) (FFP)

The Contractor shall employ Senior Executive Service Level Executive Assistance Contractor personnel at SSP Headquarters (SPHQ). Contractor personnel shall provide independent, daily support on a full-time (40 hours a week) basis.

4.3.1 Administrative Support and Records Management

The Contractor shall:

4.3.1.1 Complete Defense Travel System (DTS), Records Management, Navy Correspondence, SSP Mail and Records Tracking System (SMARTS) and SSP Enterprise Archive System (SEAS) trainings, and deliver Certificates of Completion. (CDRL A003);

4.3.1.2 Make Defense Travel System (DTS) travel arrangements in accordance with Travel Policy & Procedures, SSPINST 4650.13 (series);

4.3.1.3 Process mail in accordance with SSP correspondence guidelines;

4.3.1.4 Prepare form letters, memoranda, and other business-related documents in accordance with the Navy Correspondence Manual (SECNAV M-5216.5 CH-1),;

4.3.1.5 Create and maintain office files (paper, electronic) to meet Government requirements in accordance with the Navy Directives Management Manual SECNAV M-5215.1, and Navy Records Management Manual SECNAV M-5210.1; and

4.3.1.6 Maintain branch records and ensure proper documentation is filed and archived in compliance with records management protocols.

4.3.2 Meeting and Event Coordination

The Contractor shall:

4.3.2.1 Design and implement tracking mechanisms for high-priority tasks, projects, and deliverables to ensure deadlines are met and performance remains consistent;

4.3.2.2 Manage assigned technical tasks to maintain the continuous and efficient functioning of administrative processes;

4.3.2.3 Prepare technical documentation for branch-specific software and system designs; and

4.3.2.4 Ensure compliance with cybersecurity and information assurance standards.

4.3.3 Calendar and Appointment Management

The Contractor shall:

4.3.3.1 Establish and maintain detailed work unit calendars to track activities, deadlines, and deliverables; and

4.3.3.2 Establish appointment priorities, manage scheduling including rescheduling or declining appointments, and invitations, when necessary.

4.3.4 Task and Workflow Management

The Contractor shall:

4.3.4.1 Design and implement tracking mechanisms for high-priority tasks, projects, and deliverables to ensure deadlines are met;

4.3.4.2 Ensure performance remains consistent with qualitative documentation; and

4.3.4.3 Manage assigned technical tasks in order to maintain the continuous and efficient functioning of all administrative processes.

4.3.5 Communication and Correspondence

The Contractor shall:

4.3.5.1 Compose complex technical correspondence;

4.3.5.2 Track and ensure reports are provided to leadership with evaluative materials necessary for decision-making;

4.3.5.3 Collect information regarding external inquiries;

4.3.5.4 Prepare responses to external inquiries related to the technical aspects of assigned projects; and

4.3.5.5 Locate, assemble, and prepare oral and written presentation materials using multiple data sources.

4.3.6 Support for Organizational Alignment and Collaboration

The Contractor shall:

4.3.6.1 Assist in promoting alignment, coordination, and consistency across branches for projects and programs; and

4.3.6.2 Provide detailed recommendations to leadership for achieving program and project objectives.

4.3.7 Administrative and Operational Support

The Contractor shall:

4.3.7.1 Perform administrative tasks in compliance with branch operating procedures, such as managing supply orders, monitoring printer stations, and updating phone rosters; and

4.3.7.2 Attend meetings, take notes of meetings, generate meeting minutes, maintain meeting minutes, disseminate information concerning projects and programs, route meeting minutes for review and approval, track action items; and follow up on action items.

4.3.8 Security Support

The Contractor shall:

4.3.8.1 Process security information to meet Government requirements in accordance with the SSP M-5510.1 Apr 2024 SSP Security Manual; and

· Escort non-cleared personnel in secured areas in accordance with SSP M-5510.1; provided the Executive Assistant holds a Final Security Clearance, (an Executive Assistant with only an Interim Secret Clearance shall not escort personnel).

4.3.9 Problem-Solving and Independent Decision-Making

The Contractor shall:

4.3.9.1 Resolve administrative-related issues; and

4.3.9.2 Independently develop solutions for clerical or administrative challenges.

Anticipated EA/SES Support

· Plans & Programs Director (SES), Mission Support Director (SES), and SSP Counsel (SES)

· Comptroller (SES), Shipboard Systems (ST), Flight Systems (ST)

· Chief Engineer (SES), Assistant for Systems Integration & Compatibility (SES), SLCM-N (ST),

· Chief Deterrence Technology Officer (SES), Reentry Systems Branch (SES), Chief Development Engineer (SES)

· Strategic Deterrence Weapons Capabilities & Infrastructure Officer (SES), Integrated Nuclear Weapons Safety & Security Director (SES), Hypersonic Weapons System (ST)

Contractor management shall complete and deliver a Man-Hour Report (CDRL A001) and Post Completion/Man-Hour and Technical Report (CDRL A002) for this CLIN.

4.4 CLIN X004 – Contract Data Requirements List (CDRL) (Not Separately Priced)

The Contractor shall provide the data set forth in the CDRL, DD Form 1423, attached hereto as Exhibit A.

Prepare and deliver program management documentation and correspondence in accordance with the Contract Data Requirements List (CDRLs):

a. A001 – Man-Hour Report

b. A002 – Post Completion/Man-Hour & Technical Report

c. A003 – Record of personnel training certificates: DTS, Records Management, Navy Correspondence, SMARTS and SEAS.

5.0 Personnel Requirements

5.1 The Contractor shall employ Office Manager support personnel to perform office management services as described under CLIN X001 and CLIN X002 that meet the following requirements:

5.1.1 Security Clearance: Ability to obtain and maintain a SECRET security clearance per the Attachment 1 - DD254 (Contract Security Classification).

5.1.2 Education: Associate’s Degree or equivalent required; Bachelor’s Degree preferred.

5.1.3 Experience: 4 years or more of administrative experience and has previously supported an office, SES or executive personnel in the past.

5.1.4 Skill sets Office Manager personnel shall have the following skills:

5.1.4.1 Formatting, processing and records maintenance for all official documents;

5.1.4.2 Microsoft Office software, including Outlook, Word, PowerPoint, and Excel;

5.1.4.3 Schedule appointments and correspond via email;

5.1.4.4 Professional and independent judgment and initiative; and

5.1.4.5 Ability to work independently, collaboratively, and under strict deadlines.

5.2 The Contractor shall employ Executive Assistance Support Senior Executive Service Level personnel to perform executive administrative services as described under CLIN X003 that meet the following requirements:

5.2.1 Security Clearance: Ability to obtain and maintain a SECRET security clearance per the Attachment 1 - DD254 (Contract Security Classification);

5.2.2 Education: Associate’s Degree or equivalent required; Bachelor’s Degree preferred;

5.2.3 Experience: 6 years or more of administrative experience and has previously supported an SES or executive personnel in the past;

5.2.4 Skill sets: Executive Assistance Support Senior Executive Service Level personnel shall have the following skills:

5.2.4.1 Formatting, processing and records maintenance for all official documents;

5.2.4.2 Microsoft Office software, including Outlook, Word, PowerPoint, and Excel;

5.2.4.3 Schedule appointments and correspond via email;

5.2.4.4 Professional and independent judgment and initiative; and

5.2.4.5 Ability to work independently, collaboratively, and under strict deadlines.

6.0 Performance Standards

Timeliness: All deliverables shall be submitted in accordance with the CDRLs (Section 4.4).

Quality: Deliverables shall be complete, accurate, and meet the specified requirements.

Responsiveness: The Contractor shall respond to SSP Queries and issues via email or telephone within 1 business day of being sent.

7.0 Period of Performance

The period of performance for this contract shall consist of a base period plus four option periods.

8.0 Place of Performance

Contractor personnel shall be located at SPHQ and NOTU. Telework may be authorized and must be approved by branch or technical POC and COR before telework or alternative worksites are authorized.

9.0 Security Requirements

The Contractor shall:

9.1 Adhere to SSP’s employee check-in and checkout procedures;

9.2 Complete all mandatory DoD, Navy, and SSP training by the established deadlines;

9.3 Possess and maintain a SECRET Clearance granted by the Defense Security Service (DSS);

9.4 Adhere to additional security requirements identified in the Department of Defense Contract Security Classification Specification DD Form 254; and.

9.5 Be United States citizen.

10.0 Government-Furnished Equipment and Support

10.1 Facilities, Supplies, and Services - The Government-furnished equipment available for use is the following: (a) the Government-furnished equipment (if any) identified below or in the schedule, specifications, exhibits, -attachments, (b) the equipment necessary for the performance of this contract that is accountable under the contract(s) listed below and is existing on the effective date of this contract, and whose use is authorized by, and in accordance with the conditions imposed by, the Government activity that has cognizance over the equipment:

10.1.1 The Government will provide adequate workspaces for all assigned, on-site personnel. The office space will include telephones, computer hardware, software, photocopy capability, printer capability, and office supplies necessary to perform the required tasking of the PWS.

10.2 Information - The Government will provide the Contractor access to relevant Government organizations, information, and documentation, manuals, texts, briefs, and associated materials, as required and when available. The Contractor shall contact the Contracting Officer’s Representative (COR) to receive coordination assistance to assist the Contractor in accessing required information.

10.3 Common Access Cards and SSP Badges

10.3.1 The United States Department of Defense (DOD) and Uniformed Services Identification Common Access Card (CAC) is the standard identification card issued to authorize personnel within DOD. The Contractor shall ensure CAC with Public Key Infrastructure (PKI) are obtained for all Contractor personnel who require access to the Department of Navy’s computer networks or systems and/or will require regular access to Government installations, facilities, and ships for the duration of the contract.

10.3.2 SSP Badges are the standard identification card issued to authorized personnel within SSP.

11.0 Acceptance Criteria

Deliverables will be reviewed and accepted based on their adherence to the requirements, quality, and timeliness. The SSP Program Manager will provide written acceptance or feedback within 10 business days of submission.

12.0 Key Personnel

12.1The Contractor shall maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when SSP is open for operations as defined in PWS section 4. The Contractor shall provide a resume and security information for all potential hires into designated Key Personnel positions not more than five (5) business days after receiving notice that an assigned Key Personnel resource is no longer available to perform services. The Government shall review the package upon receipt and notify the Contractor within three (3) business days. If the proposed Contractor resource is deemed suitable for the designated Key Personnel position, the Government will notify the Contractor in writing. The Government retains the right to refuse any proposed substitute or replacement employee for designated Key Personnel positions. The Contractor shall provide training to replacement or substitute personnel. Key Personnel shall be fully on-boarded within ten (10) business days of Government concurrence. All other replacement Contractor personnel for non-Key Personnel positions shall be fully on-boarded within fifteen (15) business days after the Contractor receives notice that an assigned resource is no longer available to perform services under this award. No non-Key Personnel shall be vetted by the Government.

12.2 The Contractor shall provide adequate coverage of all branches as required by this contract. Failure to comply with the terms of the contract, for which the Government preserves all rights and remedies available at law, to include the right to terminate the contract for cause or seek an equitable adjustment.

13.0 Work Schedule

13.1 Hours of Operation: The Contractor is responsible for providing support between the hours of 0600 – 1800 Eastern Time Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar directed facility closings. For Government closings, use the Office of Personnel Management operating status page link, currently available at https://www.opm.gov/policy-data-oversight/snowdismissal-procedures/current-status/.

The Contractor shall, at all times, maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

13.2 One half hour daily is afforded for lunch.

13.3 Specific schedule will vary amongst branches.

13.4 Recognized Holidays: All Contractors shall follow Federal Government holidays and other times when the Federal Government is closed as determined by Office of Personnel Management. A listing of the official Federal holidays by year can be found on the OPM website and is currently available at https:www.opm.gov/policy-dataoversight/pay-leave/federal-holidays/.

14.0 Quality Assurance

14.1 Contractor Performance Appraisal Reporting System (CPARS) - Past performance information will be collected and maintained under this contract using the Department of Defense CPARS. CPARS is a web-enabled application that collects and manages the Contractor’s performance information on a given contract during specific period. Additional information is available at https://www.cpars.gov.

After contract award, the Contractor will be given access authorization by the respective SSP focal point, to review and comment on any element of the proposed rating before that rating becomes final. Within 60 days after contract award, the Contractor shall provide in writing (or via e-mail) to the Contracting Office and COR the name, title, e-mail address, and telephone number of company individual(s) who will have the responsibility of reviewing and approving any CPARS developed under the contract. If, during the life of this contract, these company individual(s) are replaced by the Contractor, the name, title, e-mail address, and telephone number of the substitute individuals will be provided to the Contracting Office and COR within 60 days of the replacement.

14.2 Quality Assurance – The COR and Contractor shall hold quarterly meetings to review the Contractor’s performance on the performance elements listed in CPARS. The Government drafted results of the quarterly meetings will be consolidated and form the basis of the annual CPARS reporting.

15.0 Designation of Contracting Officer’s Representative (COR) The Contracting Officer will designate the COR by COR Appointment Letter

The COR will represent the Contracting Officer in the administration of technical details within the scope of this contract and will perform inspection and acceptance of all deliverables. The COR is not otherwise authorized to make any representations or commitments of any kind on behalf of the Contracting Officer or the Government.

The COR does not have the authority to alter the Contractor’s obligations or change the scope of the contract. If, as a result of technical discussions, a revision to the contract is needed, a modification must be issued in writing and signed by the Contracting Officer. The COR is responsible for reviewing the invoices submitted by the Contractor and informing the Contracting Officer of areas where exceptions are to be taken. The COR authority is non-delegable. The COR may be personally liable for unauthorized acts.

16.0 Authorized Changes only by the Contracting Officer

The Contracting Officer is the only person authorized to approve changes in any of the requirements of this contract and, notwithstanding provisions contained elsewhere in this contract, said authority remains solely with the Contracting Officer. In the event the contractor effects any change at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase price incurred as a result thereof.

17.0 Organizational Conflict of Interest (OCI):

17.1 The Contractor warrants that, to the best of its knowledge and belief, and except as otherwise set forth in this contract, it does not have any organizational conflict of interest. If the Contractor discovers an actual or potential organizational conflict of interest with respect to this contract, it shall make an immediate and full disclosure in writing to the Contracting Officer. Such disclosure shall include a description of the action that the Contractor has taken or proposes to take to avoid, eliminate, or neutralize the conflict.

17.2 The Contractor shall ensure that these OCI requirements are incorporated into all subcontracts, at all tiers, and all other agreements, which relate to the performance of this contract.

17.3 The Contractor shall not submit a bid or respond to any solicitation released by SSP without prior coordination and written approval by the Contracting Officer to ensure no OCI is present and to determine if a mitigation strategy is required.

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