PWS-ODA-KT1A-Trans-Maintenance-Final.pdf

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U.S. DEPARTMENT OF ENERGY

WESTERN AREA POWER ADMINISTRATION

PERFORMANCE WORK STATEMENT (PWS)

Utility Service and Maintenance April 30th, 2020

1. REQUIREMENT OVERVIEW

1.1. Scope

The Western Area Power Administration (WAPA), Sierra Nevada Region (SNR) requires Utility Service and Maintenance for the Cottonwood, CA facility.

1.2. Background

WAPA, part of the U.S. Department of Energy (DOE), is a Federal power marketing administration that markets and delivers reliable, cost-based hydroelectric power and related services. SNR serves customers in California and Nevada.

SNR’s mission includes maintenance and operation of the high-voltage transmission system, including substations and high-voltage power transmission lines that deliver power to its customers. It is critical that the WAPA control rooms maintain temperature control.

1.3. Location

Olinda Substation 18275 Gas Point Road Cottonwood, CA 96022

2. PERFORMANCE REQUIREMENTS

The Contractor shall furnish all labor, supervisor, insurance, tools and equipment, and cleaning materials as required to clean and perform maintenance on the transformers and accessories.

The Contractor shall provide qualified, trained, skilled personnel to complete the work.

The Contractor and technicians must have proper training to ensure that PM, repairs, and replacements conform to standard practices for corrosion control.

1.4. General Requirement

1.4.1. High Pressure wash tank, accessories, and radiators to remove gloss/chalk to neutralize surfaces. The Contractor shall remove any rust or loose paint from all transformers. The removed paint will be contained and placed in a closed container in the hazardous waste locker on site. The waste water will be monitored for discoloration and odor contained as necessary and the ground surface will be protected from water containing chemicals, rust residue and paint.

1.4.2. Paint the surfaces of the cleaned equipment. The ground surface will be protected from paint drippings. The

Contractor shall spot prime all bare metal areas, full body coat tank, accessories and radiator tubes (flow coat), full finish coat the tank, accessories and radiator tubes (flow coat).

1.4.3. The Contractor must obtain written approval from the COR or CO for any repair, replacement, upgrade, or installation estimated to be less than $2,500.00. The Contractor must obtain written approval from the CO for any repair, replacement, upgrade, or installation estimated to be $2,500.00 or more.

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1.5. Deliverables / Submittals

1.5.1. The Government requires ten (10) business days for review of each deliverable/submittal.

1.5.2. Safety Plan. The Contractor must submit a Safety Plan to the Government Contracting Officer (CO) and

COR) no later than ten (10) calendar days after contract award. WAPA’s approval of the plan is required prior to work commencement. The safety plan (Injury and Illness Prevention Plan) must meet California OSHA and industry standards.

1.5.3. List of Employees. The Contractor must furnish names of all personnel performing work on this contract to the COR no later than ten (10) calendar days after contract award. No unidentified or unauthorized personnel will be allowed or permitted on the work site.

1.5.4. Performance Schedule. Contractor shall submit a proposed work schedule for to the COR no later than ten

(10) calendar days after contract award. Changes in the proposed schedule must be coordinated and approved by the COR. WAPA approval of the schedule is required prior to the commencement of work.

1.5.5. Safety Data Sheets. If requested by the Government. Change to Safety Data Sheets. Prior to beginning work, each contractor shall provide WAPA with a list of all Chemicals and a SDS for chemicals that will be used.

WAPA shall reserve the right to refuse the Contractor use of a specific chemical if it poses an excess risk or would require additional training of WAPA employees.

1.5.6. Service Log. Maintain a written service log for each location, by facility, building/unit number that documents date of maintenance service and corrections/repairs made. At the conclusion of PM services, provide a report to the COR of all PM performed.

1.6. Government Furnished Property (GFP)

1.6.1. The Government will provide electrical power and water at sites with existing power and water for the operation of equipment as necessary to perform services.

3. WAPA REQUIREMENTS

2.1. Pre-Performance Meeting

The CO may hold a Pre-Performance Meeting with the Contractor to discuss contract requirements prior to the start of work. The meeting may be held in person or by teleconference, at the discretion of the CO.

2.2. Contractor Personnel

2.2.1. The Contractor shall have a competent on-site representative authorized to act on behalf of the Contractor, available to the CO or COR to receive instructions or information regarding work under the contract. The on-site representative must be able to fluently speak and understand English.

2.2.2. The Contractor shall furnish adequate supervision at the premises to ensure that work is performed in a satisfactory manner. It is the responsibility of the Contractor to maintain surveillance over personnel employed to perform work on the contract.

2.3. Contract Work Hours

2.3.1. SNR normal business hours are 7:00 a.m. to 3:00 p.m., Tuesday through Friday, excluding Federal holidays.

Contractor work may be authorized outside normal business hours on a case-by-case basis with prior approval from the COR.

2.4. Contractor Equipment, Materials, Supplies, and Storage

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2.4.1. The Contractor must provide off-site storage space for all equipment, materials, supplies, etc. The COR may, in unusual circumstances, approve use for a temporary storage/laydown area. The Government is not liable for loss or damage to Contractor property.

2.5. Environmental Requirements

2.5.1. The Contractor will contain the rinsate from equipment washing operations and dispose of the liquid properly.

This wastewater may be stored in the WAPA hazardous waste locker at Olinda for a period not to exceed 90 days.

2.5.2. The Contractor will test equipment for lead paint prior to preparing equipment surfaces for new paint. Lead paint chips will be collected and disposed of properly. Paint chips may be stored in WAPA hazardous waste locker at Olinda for a period not to exceed 90 days.

2.5.3. All materials generated from the project that can be recycled, shall be recycled. Quantities of recycled and waste materials shall be reported to the COR. The Contractor shall dispose of or recycle hazardous, universal, and non-hazardous waste material in accordance with all applicable Federal, State and local laws, regulations and ordinances and current policies and procedures identified by WAPA. Wastes shall be reduced by recycling, reusing, or reprocessing to the maximum extent practicable.

2.5.4. Hazardous, Universal, and Non-Hazardous Wastes. The Contractor will manage hazardous, universal, and non-hazardous wastes in accordance with all applicable State, Federal and Local regulations. If required, disposals of hazardous waste will be coordinated by the COR and the WAPA Environmental office. WAPA will be the generator of the waste. The Contractor must pay for the disposal, and WAPA Environmental will sign the manifest. The Contractor will choose a licensed hazardous waste Contractor to haul the waste. The Contractor will hold the chosen licensed hazardous waste Contractor contractually responsible to sample and characterize the waste, prepare the manifest or other required shipping papers, including selecting the proper shipping name, and classifying, packaging, marking, labeling, and placarding, and in all respects ensuring that any such hazardous waste consignment is in proper condition for transport according to applicable Federal, State, and local waste regulations. The EPA ID number for Olinda Substation is CAR000278234. The Contractor will not summon WAPA Environmental staff to come onsite to sign the manifest until the waste in question is packaged & labeled, the manifest is prepared, and the transporter is on the jobsite and ready to haul the consignment. WAPA Environmental staff should be given an accurate estimate of when all these tasks will be completed, at least ten (10) business day in advance. No wastes of any kind will be left on WAPA property following the completion of work performed under this contract.

2.5.5. Contractor’s Liability for Regulated Material Incidents. All significant (>10 gallon or any amount to surface water) spills shall be reported to the COR and WAPA Environmental. Disposal of waste generated from spill response activities shall be managed according to section 3.5.2. The Contractor is solely liable for all expenses related to spills, mishandling, or incidents of regulated material (such as, but not limited to petroleum products and corrosive materials) attributable to its employees’ actions or the actions of its Subcontractors. This includes all response, investigation, cleanup, and disposal costs. Reporting to environmental regulatory agencies, if required, would be performed by WAPA Environmental.

2.6. Safety Requirements

2.6.1. The Contractor shall comply with the latest effective standards promulgated by the Department of Labor, Cal/OSHA, Occupational Safety and Health Administration, Safety and Health Standards, 29 CFR 1910 and 29 CFR 1925, and shall comply with all applicable safety and health regulations and requirements, including all applicable consensus standards incorporated by reference.

2.6.2. The Contractor shall take all reasonable precautions to protect the safety and health of employees and members of the public, and shall comply with all applicable safety and health regulations and requirements.

2.6.3. The Contractor shall maintain an accurate record of, and shall immediately report to the COR and the CO, all cases of death, occupational disease, traumatic injury to employees or the public, or property damage.

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2.6.4. The Contractor shall ensure that its employees are provided with personal protective equipment (PPE) as necessary to comply with regulations and procedures. PPE includes, but is not limited to, occupational foot protection and eye and face protection as required by OSHA Standards, 29 CFR 1910 and Cal/OSHA.

2.6.5. The Contractor shall ensure that its employees have been appropriately instructed and trained in the proper use of any equipment, vehicles, and PPE needed for the performance of their duties. The Contractor shall ensure that its employees comply with all applicable Federal, State, and/or local safety rules and regulations.

2.6.6. The Contractor shall report all near misses to the COR and CO within twenty-four (24) hours of the occurrence. These near-miss reports, identifying the nature of the hazard and the corrective actions which have been implemented to prevent a reoccurrence in the future, may be generic, with no mention of individual employees involved in the incident.

2.6.7. The Contractor is required to establish a Safety Plan/Program that includes, in addition to other requirements, an onsite pre-work safety meeting.

2.7. Personnel Security Requirements

2.7.1. No Contractor or Subcontractor employee shall be allowed to work under this contract without prior approval being obtained from WAPA. This includes management personnel visiting sites.

2.7.2. Prior to being granted access to sensitive information such as technical system or architectural drawings, Contractor employees may be required to execute a Confidentiality and Nondisclosure Agreement with WAPA. Failure to execute this agreement shall be grounds for requesting removal from performance on this contract.

2.7.3. All information related to this contract is property of the Government and as such, must be safeguarded. This information may only be disclosed to Contractor personnel directly involved in the program management, administration, servicing or installation and shall not be released to anyone without the express written consent of WAPA or the originator of the information.

2.8. Quality Control and Quality Assurance

2.8.1. The Contractor is responsible for quality control and shall utilize its own internal quality control processes to monitor performance of this contract. The Contractor shall develop and maintain a Quality Control Plan (QCP) to ensure all services are performed in accordance with the PWS.

2.8.2. Government Surveillance of Contractor Performance. WAPA personnel will inspect and verify Contractor performance. The Government may use various methods to perform surveillance of Contractor performance, including reviewing work products, customer input, random sampling, periodic inspection, Contractor reporting, etc. Performance deficiencies will be identified by the CO or COR in writing.