PWS_National Match Golf Carts_TY25.docx

PERFORMANCE WORK STATEMENT (PWS)

FOR

National Matches Golf Cart Rental

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to supply Golf Cart, as defined in this PWS.

1.2 Background: This acquisition is for golf cart type vehicles rental in the Port Clinton (Camp Perry), Ohio area.

1.3 Period of Performance (PoP): Delivery (drop off) date June 26, 2025. Return (pick up) date August 13, 2025.

1.4 General Information:

1.4.1 Quality Control (QC): Government

1.4.2 Quality Assurance (QA): Government

1.4.3 Recognized Holidays: Reserved

1.4.4 Place and Performance of Services: Port Clinton (Camp Perry), Ohio

1.4.5 Security Requirements. Reserved

1.4.6 Physical Security. The contractor shall safeguard all Government property during delivery and pick up.

1.4.7 Special Qualifications: Reserved.

1.4.8 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with FAR Subpart 42.5. The KO, COR and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the KO will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced. The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.9 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to weekly operations of this contract. The CM shall work through the KO to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.10 Identification of Contractor Employees: Reserved

1.4.11. Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

1.4.12 Contractor Travel Reserved

1.4.13 Data Rights Reserved

1.4.14 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.4.15 Phase In / Phase Out Periods Reserved

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 Contracting Officer (KO): A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 Contracting Officer Representative (COR): An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment will be in writing and will state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 Defective Service: A loss or damaged equipment that does not meet the standard of performance associated with the PWS.

2.1.5 Deliverable: Reserved

2.1.6 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.8 Quality Assurance: The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

2.1.11 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 Acronyms:

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

3.1 Property: Reserved

3.2 Materials: Reserved

3.3 Equipment: Reserved

3.4 Services: Reserved

3.5 Utilities: Reserved

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

5.0 Requirements: The contractor will provide:

Quantity and style of Golf Carts 14 each – RST 4 passenger (rear seat) golf carts 5 each – Box-T 2 passenger with cargo box golf carts 7 each – Pass-T 6 passenger golf carts Golf Carts will meet the following specifications:

· Gas Powered (gasoline engine)

· Sun Canopy Top

· Fold Down Windshield

· Headlights

· Taillights

SET-UP AND DELIVERY:

All golf carts ordered are to be delivered no later than June 26, 2025. Delivery is to include on-site set up at Camp Perry.

Deliveries are to be scheduled with Camp Perry. Deliveries can be schedule Monday through Friday during the hours of 8:00 A.M. until 3:00 P.M local (Port Clinton, OH) time (Point of Contact – CW4 Kyle Gettys 419-565-5977).

All golf carts ordered are to be picked up August 13, 2025. Pick up will be scheduled with Camp Perry.

Delivered to/pick up from Camp Perry Joint Training Center, 1000 Lawrence Rd, Building 3300, Port Clinton, OH 43452

5.0.1 Repairs: Vendor will provide same day diagnosis and repair or provide a similar substitute golf cart the next day.

5.1 Location: Port Clinton (Camp Perry), OH

5.2: Incidentals: Contractor is responsible for damages of government property delivering or picking up golf carts.

5.3: Pickup of Items: The OHARNG will not be charged for additional rental fees if the contractor does not pick up the golf carts on the contracted pick-up date.

5.4: Return of Items: Reserved.

5.5: Quality Control: Contractor will make sure all golf carts delivered are good working order and all safety features intact and functional 5.6: Billing: Contractor is responsible for submitting all invoices to Government via Wide Area Workflow for payment.

6.0 Applicable Publications: Publications applicable to this PWS are listed below:

Federal Acquisition Regulation https://www.acquisition.gov/?q=browsefar or http://farsite.hill.af.mil/

Defense Federal Acquisition Regulation Supplement http://www.acq.osd.mil/dpap/dars/dfarspgi /current/index.html or http://farsite.hill.af.mil/

DoDM 1000.13-M-V1 DoD Identification (ID) Cards (Enclosure 2, paragraph 3.b)

Federal Information Processing Standards (FIPS) Publication 201-2 Personal Identity Verification (PIV) of Federal Employees and Contractors (paragraph 9)

DoDM 5200.2 Regulation 5200.02 Procedures for the DoD Personnel Security Program (PSP)

Army Directive 2014-05 Policy and Implementation Procedures for Common Access Card Credentialing and Installation Access for Uncleared Contractors

The Army Physical Security Program

Homeland Security Presidential Directive (HSPD)-12 Policy for a Common Identification Standard for Federal Employees and Contractors

DoDD 5400.11 Department of Defense Privacy Program

DoD 5400.11-R Department of Defense Privacy Program

DoDD 8140.01 Cyberspace Workforce Management

DoD 8570.01-M Information Assurance Workforce Improvement Program 12/19/2005 (Change 4:

11/10/2015) http://www.dtic.mil/whs/directives/corres/p ub1.html

DoD 5220.22-M National Industrial Security Program Operating Manual 02/28/2006 (Change 2:

05/18/2016) http://www.dtic.mil/whs/directives/corres/p ub1.html

AR 381-12

Threat Awareness and Reporting Program (TARP) (Section II, ¶ 2-4.b)

TECHNICAL EXHIBIT 1

Performance Requirements Summary (PRS)

This PRS includes performance objectives the Government will use to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

5.0 Delivery and pick up

5.0.1 Repairs

Ver. 1 April 2022 Ver. 1 April 2022 Ver. 1 April 2022