PWS - Music Director for Common Ground Service FY25_Revised.docx

PERFORMANCE WORK STATEMENT (PWS)

MUSIC DIRECTOR FOR COMMON GROUND SERVICE

FREEDOM CHAPEL, USAG-HUMPHREYS

1. General. The contractor shall provide all personnel, labor, supervision, and Coordination, necessary to perform non-personal services as Music Director for the Camp Humphreys Chapel Common Ground Worship Service located in USAG Humphreys, Korea. The Government will not exercise any supervision or control over the contract service providers performing the services herein.

1.1. Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items except as hereinafter designated as Government-Furnished property, necessary to perform non-personal services to support Common Ground Protestant Sunday Worship Services, Special Services and Rehearsals at Freedom Chapel.

1.2. The Period of Performance (POP) shall be for one (1) base year of 12-months and four (4) option years. The POP reads as follows:

Note: The above POP will be adjusted after the award is made.

1.2.1. Regardless of qualified volunteer, Common Ground Service must retain and maintain contracted Music Director. Because of the recurrence of uncertain circumstances of volunteer’s unavailability which lead to unexpected vacancy during worship service from their PCS transition, unit priority mission, holidays, and medical issues.

1.3. General Information

1.3.1. Hours of Operation: The service shall be provided for Sunday Weekly Services, Special Services and Rehearsals as scheduled by the senior chaplain. In order to provide the services required, the Contractor shall be available to the congregation as deemed necessary to accommodate the program. The Contractor shall invoice and be paid only for services performed.

1.3.2. Holidays: Sunday weekly services and special services will take place regardless of U.S and Korean holidays. Rehearsal schedules may be adjusted around U.S. and Korean holidays.

1.3.3. Place of Performance: The work to be performed under this contract shall be at Freedom Chapel, Building #695, USAG-Humphreys.

1.3.4. Physical Security: If the Contractor is authorized a key(s) for facility access, contractor shall safeguard all key(s) issued to them by the government and return them once contract is completed or terminated with-in 24 hours. If a key is lost, the contractor is responsible for notifying the Chaplain’s Office Key Control NCOIC within 24 hours of noticed loss. The contractor shall ensure that the equipment and facilities being used have been secured prior to departure. Contractor shall not remove any property from the Chapel for any reason without prior approval from the Garrison Command Chaplain NCOIC, who is the Directorate’s Primary Property Hand Receipt Holder.

1.3.5. Quality Control Program (QCP): Reserved.

1.3.6. Quality Assurance: Reserved.

13.7. Type of Contract: The Government will award a Firm-Fixed Price Contract.

1.3.9. Special Qualifications:

1.3.9.1. The contractor shall be completed at least four (4) years studies or formal training as an Undergraduate Music Director Performance Major (verified by transcript).

1.3.9.2. The Contractor shall have knowledge and background of directing choirs and leading worship in church/chapel settings and experience relative to the required non-personal services as Music Director with a minimum three (3) years of relevant experiences within the ten (10) years as demonstrated in a resume, curriculum vitae, or narrative statement.

1.3.9.3. Possess a letter of recommendation and proof of good standing from a Chaplain dated within the last 12 months.

1.3.9.4. Leading an orchestra, praise team, and congregation in songs vocally and/or instrumentally (example, while playing a guitar or keyboard). Conduct weekly rehearsals with a band and praise team.

1.3.9.5. English will be the primary language that the contractor will present all contracted Service. The contractor shall be able to understand, speak, read and write the English language.

1.3.9.6. The contractor shall present a neat, always have a well-groomed appearance during the performance of this contract.

1.3.9.7. Above 1.3.9.1; 1.3.9.2; 1.3.9.3; 1.3.9.4; & 1.3.9.5 will be evaluated by answering questions during the interview.

1.3.9.8. Interview will be schedule after closing date of Solicitation. The contracting office will coordinate and notify for the schedule of interview.

1.4. SPECIFIC TASKS: The Contractor shall perform musical accompaniment on the musical choir during weekly and special worship service to include warm-up, prelude, postlude, offertory, congregational hymn, and other music as selected during the worship hours. The Contractor shall arrive 20 minutes prior to the scheduled service and remain throughout the entire service.

1.4.1. Weekly Sunday Services: 1100-1300 on Sundays. Not to exceed 52 services.

1.4.2. Weekly Rehearsals: To be determined between the staff chaplain and the contractor. Not to exceed 1 hour each. Maximum 52 services.

1.4.3. Special Services: To be determined between the staff chaplain and the contractor. Not to exceed 2 hour each. Maximum 12 services.

1.4.4. Special Service Rehearsals: To be determined between the staff chaplain and the contractor. Not to exceed 1 hour each. Maximum 12 services.

1.5.0. SECURITY REQUIREMENTS/Anti-Terrorism/OPSEC/INFOSEC. The Contractor must adhere to all security requirements to access the installation.

1.5.1. AT Level I Training. This standard language is for Contractor employees with an area of performance within an Army controlled installation, facility or area. All Contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The Contractor shall submit certificates of completion for each affected Contractor employee and subcontractor employee, to the COR or to the Contracting Officer, if a COR is not assigned, within 60 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: http://jko.jten.mil.

1.5.2. Access and general protection/security policy and procedures. This standard language is for Contractor employees with an area of performance within Army controlled installation, facility, or area. Contractor and all associated sub-contract employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contract or Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in Contractor security matters or processes.

1.5.3. For Contractors requiring Common Access Card (CAC). Before CAC issuance, the Contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with Army Directive 2014-05. The Contractor employee will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2) Remote access, via logon, to a DoD network using DoD-approved remote access procedures; or (3) Physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management.

1.5.4. iWATCH Training. This standard language is for Contractor employees with an area of performance within an Army controlled installation, facility or area. The Contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 15 calendar days of contract award and within 15 calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract award.

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. Contractor. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. Contracting Officer (PCO/KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. Contracting Officer's Representative (COR). An employee of the U.S. Government appointed by the Contracting Officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. Defective Service. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. Deliverable. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.6. Equipment: A tangible item that is functionally complete for its intended purpose, durable, nonexpendable, and needed for the performance of a contract. Equipment is not intended for sale and does not ordinarily lose its identity or become a component part of another article when put into use. Equipment does not include material, real property, special test equipment or special tooling.

2.1.7. Government Property. All property owned or leased by the Government. Government property includes both Government-furnished property and Contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

2.1.8. Service/Rehearsal. A period of worship service or choir/musician rehearsal. A period is NOT one service/rehearsal = 60 min in length. One service/rehearsal is from start time to completion in one setting.

2.1.9. Unit of Service. One worship service or rehearsal. A Unit is NOT one service/rehearsal= 60 min in length. A Unit is one service/rehearsal is from start time to completion in one setting.

2.1.10. Material. Property that may be consumed or expended during the performance of a contract, component parts of a higher assembly, or items that lose their individual identity through incorporation into an end-item. Material does not include equipment, special tooling, and special test equipment or real property.

2.1.11. Non-Personal Services. The personnel rendering the services are not subject; either by the contract' s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the government and its employees. Non personal service contracts are authorized by the government in accordance with FAR 37.012, under general contracting authority, and do not require specific statutory authorization.

2.1.12. Government Property as Incidental to Place of Performance.

2.1.13. Property Details. No Government property is anticipated to be provided to the contractor under this contract.

· Name, Part Number, and Description: N/A

· NSN (National Stock Number): N/A

· Quantity, Unit Acquisition Cost, Unit of Issue: N/A

· Unique Identifier or Serial Number (if applicable): N/A

· Any additional data required by the Accountable Property Officer (APO): N/A

2.1.14. Government Control. The Contracting Officer Representative (COR) manages property control. The Government is responsible for the maintenance and repair of the property, in compliance with FAR Part 46 and AFARS 5145.000. The contractor will not be held liable for incidental property, and responsibility for control, inventory, maintenance, repair, disposition, and loss remains with the Government, per AR 710-4 and AR 735-5.

2.1.15. Quality Assurance. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.16. Quality Assurance Surveillance Plan. An organized document written by the government specifying the surveillance methodology used for surveillance of Contractor performance.

2.1.17. Quality Control. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.18. Substitution. Any use of a substitute must be indicated to the Contracting Officer's Representative (COR) not less than (NLT) seven days prior to commencement of the substitution. In the event of an emergency, i.e. Illness or family crisis, the COR may waive this seven-day notification requirement. The Contractor - not the Government - shall be responsible for any payment of the substitute.

2.1.19. Unit Acquisition Cost means- (1) For Government-furnished property, the dollar value assigned by the Government and identified in the contract; and (2) For Contractor-acquired property, the cost derived from the Contractor's records that reflect consistently applied generally accepted accounting principles.

2.1.20. Wide Area Work Flow (WAWF): A secure web based system for electronic invoicing, receipt, and acceptance. WAWF allows government vendors to submit and track invoices and receipt/acceptance documents over the web and allows government personnel to process those invoices in a real-time, paperless environment.

2.1.21 Conservation of Utilities and Supplies: The Contractor shall ensure that only the items and the quantities of those items that are absolutely necessary for the conduct of the service are used.

2.2 ACRONYMS

ACOR Alternate Contracting Officer’s Representative AFARS Army Federal Acquisition Regulation Supplement.

3. GOVERNMENT FURNISHED ITEMS AND SERVICES: None Note: The Government will make available to the Contractor the use of Chapel facilities, the community standard operating procedures, telephone access for official calls, materials and equipment (i.e. song books, sheet music, piano and organ, and sound system) that they need for the performance of the services under this contract.

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES: The Contractor shall provide all personnel, supplies, transportation, supervision, and other items except as hereinafter designated as Government Furnished property, necessary to provide pianist services.

5. SPECIFIC TASKS

5.1 SPECIFIC TASKS: The Contractor shall perform musical accompaniment on the piano during weekly and special worship service to include warm-up, prelude, postlude, offertory, congregational hymn, and other music as selected during the worship hours. The Contractor shall arrive 20 minutes prior to the scheduled service and remain throughout the entire service.

5.1.1. Weekly Sunday Services: 1100-1300 on Sundays. Not to exceed 52 services.

5.1.2. Weekly Rehearsals: To be determined between the senior chaplain and the contractor. Not to exceed 1 hour each. Maximum 52 services.

5.1.3. Special Services: To be determined between the staff chaplain and the Contractor. Not to exceed 2 hour each. Maximum 12 services.

5.1.4. Special Service Rehearsals: To be determined between the staff chaplain and the Contractor. Not to exceed 1 hour each. Maximum 12 services.

5.2. PERFORMANCE REQUIREMENTS SUMMARY (PRS): The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Validate customer feedback/complaint.

Deduction of the contract amount for Non-Performance (FAR 52.212-4(a))

Validate customer feedback/complaint.

Deduction of the contract amount for Non-Performance (FAR 52.212-4(a))

Validate customer feedback/complaint.

Deduction of the contract amount for Non-Performance (FAR 52.212-4(a))

Validate customer feedback/complaint.

Deduction of the contract amount for Non-Performance (FAR 52.212-4(a))