PWS_Multi Fac Lighting_Draft.pdf

DRAFT

31 Dec 2024

PERFORMANCE WORK STATEMENT (PWS)

LED ONE-FOR-ONE FIXTURE REPLACEMENT W/PHOTOMETRICS

at LITTLE ROCK AFB, AR 72099

Part 1

General Information

1. GENERAL: This is a non-personal services contract to provide LED One-For-One Fixture Replacement w/Photometrics. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services or give the perception of personal services. If the contractor feels that any actions constitute, or are perceived to constitute personal services, it shall be the contractor’s responsibility to notify the Contracting Officer (CO) immediately. These services shall not be used to perform work of a policy/decision making or management nature, (e.g., inherently governmental functions). All decisions relative to programs supported by the contractor shall be the sole responsibility of the Government.

1.1 Description of Services/Introduction: The contractor shall provide all qualified personnel, transportation, lifts, tools, equipment, materials and services required to accomplish LED One- For-One Fixture Replacement w/Photometrics on Little Rock AFB, AR 72099. The contractor shall accomplish all services below to meet the requirements of this Performance Work Statement (PWS). The contractor is to replace existing light fixtures as defined in each delivery order on a one-for-one basis, retaining light fixture locations, requiring no electric circuit modifications other than occasional light switch/control. Light level shall be in accordance with IESNA, UFC and LRAFB electrical design guide requirements, validated by photometric layouts and post-installation light level checks. Work shall be in compliance with all Federal, State and local regulations, codes and contractor must hold a commercial State of Arkansas Electrical License to meet requirements. Work shall be accomplished within 60 days of material arrival per delivery order. Estimated delivery date of material is required to be sent to the CO and Contracting Officer Representative (COR) within 15 days of delivery order award.

1.2 Background: Facilities exist on Little Rock AFB that utilize non-LED lighting technology. In an effort to improve lighting levels, efficiency and reliability, a service contract is needed to replace existing lighting in existing layout configurations with new LED light fixtures in the existing layout configurations.

1.3 Objectives:

• Facility lighting replacement on a one-for-one basis, validated by photometrics and post-installation light level readings.

• Replace light switches, occupancy sensors, photocells, lighting contactors, conduit and conductors as required/defined in individual delivery orders

1.4 Scope: This contract is for multiple year/multiple facility lighting replacement on a one-for-one basis, validated by photometrics. Information on the facility shall be given with the issue of delivery order. The contractor shall accomplish all work in accordance with all regulations regarding the installation of commercial, residential and industrial lighting, including but not limited to the latest version of the National Electric Code (NEC), Unified Facilities Criteria 3- 530-01 and the Illuminating Engineering Society of North America. If a crane is required for any of the installation of the equipment by Federal Law an airfield waiver must be accomplished and signed off by the FAA. This takes a minimum of 60 days to complete and will delay work till completed.

Services include but not limited to:

1.4.1. Pre-Install Requirements: Before services are commenced, the contractor shall inspect the work site and ascertain all information for the diligent performance of the service(s). The contractor shall notify the ordering agency of any conditions that prevent the suitable completion of these services to include operations that could endanger Government personnel or property and require appropriate abatement action. If the contractor discovers problems associated with the work after starting, he or she shall immediately notify the Contracting Officer (CO) for their approval if the work is to continue. Coordinate with the Government designated representative to have utilities/fire alarms etc.…turned on or off during the competition of the task.

1.4.2. Disposal of waste: All waste disposals are the responsibility of the contractor to include any fees or permits. Recycling containers will be provided for the operation. Coordinate through your government representative or Contracting Officer Representative (COR). All florescent light bulbs shall be treated as hazardous material, packaged and disposed of in accordance with existing regulations for disposal.

1.4.3. The contractor shall replace existing facility lighting fixtures with new LED lighting fixtures on a one-for-one basis, with lumen performance validated via photometrics provided by the contractor. The contractor shall also replace light switches, occupancy sensors, photocells, lighting contactors, conduit and conductors as required/defined in individual delivery orders.

1.5. Not Used

1.6. General Information

1.6.1 Quality Assurance: The Government shall inspect and evaluate the Contractor’s performance to ensure services are received IAW requirements set forth in this contract. The COR will periodically inspect by watching actual task performance, physically checking an attribute of the completed task, checking a management information report, investigating customer complaints, conferring with facility managers, or otherwise inspecting the task or its results to determine whether or not the performance meets the standards contained in this PWS.

The COR will use the Contractor’s work schedule to record surveillance results. This surveillance record then becomes the official Air Force record of the Contractor’s performance.

When a performance threshold has not been met or Contractor performance has not been accomplished, the COR will initiate and provide the CO a Corrective Action Report (CAR), who will then issue the CAR to the Contractor. The Contractor shall respond to the CAR, IAW instructions provided and return it to the CO NLT ten calendar days of receipt.

1.6.2 Recognized Holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth Christmas Day Independence Day

1.6.3 Hours of Operation: The contractor is responsible for conducting business, between the hours of 7:30 am and 4:30 pm Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons.

The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential. Work scheduled but not accomplished because of base closure due to weather, exercises, or actual alert, will be accomplished as soon as possible after reopening the base.

1.6.4 Place of Performance: The work to be performed under this contract will be performed at Little Rock Air Force Base (LRAFB).

1.6.5 Type of Contract: The government will award a Firm Fixed Price (FFP) Indefinite Delivery Indefinite Quantity (IDIQ)

1.6.6. Security Requirements Contractor personnel and vehicles must possess appropriate passes.

These shall be obtained from Installation Security Forces Pass and ID at the Vehicle Inspection Center.

1.6.6.1 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.6.1.1. Service contracts shall require contractor employees to identify themselves as contractor personnel by introducing themselves or being introduced as contractor personnel and displaying distinguishing badges or other visible identification for meetings with government personnel. In addition, contracts shall require contractor personnel to appropriately identify themselves as contractor employees in telephone conversations and in formal and informal written correspondence.

1.6.7 Special Qualifications: The contractor is responsible for ensuring all employees work is supervised by a journeyman electrician.

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.10 Contracting Officer Representative (COR): The COR will be identified by separate letter.

The COR monitors all technical aspects of the contract and assists in contract administration.

The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11 Key Personnel: The follow personnel are considered key personnel by the government:

contract manager/alternate contract manager, lighting design technician and journeyman electrician. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer.

The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 7:30 a.m. to 4:30 p.m, Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons. Qualifications for all key personnel are listed below:

1.6.12 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.12.1 Contract Manager and Alternate: The Contract Manager and Alternate must have 24 semester hours in mathematical, engineering, and/or quantitative analysis courses; 15 or more years cost analysis experience; and familiarity with Defense Department Data Sources (e.g. cost and software data reporting, EVM). The lighting design technician must have one year of experience performing lighting photometrics using computer-based lighting design software.

The journeyman electrician must have five years electrician experience and hold a journeyman’s electrician’s license.

1.6.13 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may put into effect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.14. Safety and Regulatory Requirements: The Contractor is subject to all installation fire, safety, security, and traffic regulations.

1.6.14.1. The Government contracts on the understanding that the Contractor is complying with applicable laws concerning workplace safety.

1.6.14.2. The Contractor is subject to all citations and penalties for violation of applicable workplace safety laws. The burden of compliance rests with the Contractor. Enforcement of workplace safety laws is the responsibility of the agency specified in the applicable law.

1.6.14.3. The Contracting Officer may notify the Contractor of hazards in Contractor operations that endanger Government personnel or property and require appropriate action. This provision does not constitute assumption of liability for Occupational Safety and Health compliance on the part of the Government or negate other agency responsibility for enforcement of applicable laws.

1.6.14.4. Accident prevention principles must be thoroughly integrated into all operations.

Unsafe conditions and practices, as identified by the designated representative, must be corrected immediately.

1.6.14.5. Contractor Employees: While on the installation, the contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the Contracting Officer as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population. Contractor personnel shall present a neat appearance and be easily recognized as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the organization or by wearing appropriate badges containing the organization's name and the employee's name. Contractor personnel must wear issued base identification cards at all times while on the installation.

1.6.15. Warranty: Contractor shall guarantee all material, workmanship and labor from defects for a period of 5 years from the date of acceptance of the work. A warranty letter detailing the work accomplished per facility is required to be furnished to the government representative upon acceptance of the work.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government.

Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

CCE Contracting Center of Excellence CFR Code of Federal Regulations CO Contracting Officer CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 IESNA Illuminating Engineering Society of North America LED Light Emitting Diode OCI Organizational Conflict of Interest POC Point of Contact PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control SS Service Summary TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services (not applicable):

3.2 Facilities (not applicable):

3.3 Utilities: The Government may provide basic electrical power when available and appropriate: The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities.

3.4 Equipment (not applicable):

3.5 Materials (not applicable):

3.6. The Government will provide existing drawings as availability permits.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Secret Facility Clearance (not applicable):

4.3. Materials: The Contractor shall furnish materials, supplies, and equipment necessary to meet the requirements under this PWS.

4.4. Equipment: The Contractor shall furnish tractors, lighting and sound, containers, etc. to meet the requirements under this PWS.

PART 5

APPLICABLE PUBLICATIONS

5. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

5.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

Latest version of the National Electrical Code Unified Facilities Criteria 3-530-01 Unified Facilities Criteria 3-520-01 Little Rock AFB Electrical Design Guide

PART 6

ATTACHMENT/TECHNICAL EXHIBIT LISTING

6. Attachment/Technical Exhibit List:

6.1. Attachment 1/Technical Exhibit 1 – Service Summary Table (This document is required for every PWS. See attached example for format.)

6.2. Attachment 2/Technical Exhibit 2 – Deliverables Schedule (This document is required for every PWS. See attached example for format.)

6.3. Attachment 4/Technical Exhibit 3 – Estimated Workload Data (This document should be made available if historical data exists. See attached example for format.)

6.4. Attachment 4/Technical Exhibit 4 – Facility Location Map

TECHNICAL EXHIBIT 1

Service Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective (The Service required—usually a shall statement)

Standard Performance Threshold (This is the maximum error rate. It could possibly be “Zero deviation from standard”)

*Method of Surveillance

(Located in QASP

ONLY)

SS # 1.

The contractor shall provide installation of lighting systems that meet the requirements of IESNA using only current installed fixture locations., PWS paragraph 1.1

The contractor provided Photometric layouts/plans prior to construction as well as lighting level tests after installation.

The post installation light levels shall be tested and must be within 10% of IESNA required light levels

The photometric layouts/plans shall be verified prior to installation and post-installation light levels shall verify installation performance

*The following listing provides various types of Surveillance as examples to select from and should not be included on the final document:

Random Sampling: Appropriate for frequently recurring tasks. Evaluate randomly selected samples of the lot to determine the acceptability of the entire lot.

NOTE: YOU MAY ALSO IDENTIFY ANY SURVEILLANCE METHOD USED IN THE

COMMERCIAL MARKET TO SURVEY THE REQUIRED SERVICE. (THIS WILL BE DISCOVERED

WHEN MARKET RESEARCH IS CONDUCTED).

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To Photometric layout/plans, PWS paragraph 1.1.

Submitted prior to lighting installation to 19 CES for verification.

1 set. Hard copy on 11x17.

Electronic copy

(PDF)

19 CONS

Light Level validation (post-installation)

Submitted after lighting is installed but before pre-final inspection

Same as above Same as above Same as above

TECHNICAL EXHIBIT 3

ESTIMATED WORKLOAD DATA

(This technical exhibit lists the historical workload data, i.e., the hours previously performed under the PWS by labor category. This workload data should be used to prepare the Independent Government Cost Estimate (IGCE), if available. Note: Based on the PWS, historical workload data can be provided in other formats, i.e., the volume of tasks order issued over a five year period, the number of users by locations requiring Information Technology Support, etc.)

ITEM NAME ESTIMATED QUANTITY

1 [Insert the Labor Category, i.e., Contract Manager, etc.]

________ [Insert the number of hours, i.e., 200 HRs, etc.] 2 [Continue to insert the Labor Categories, using example provided above.] ________ [Same as above.]

3 [Same as above.] ________ [Same as above.]

4 [Same as above.] ________ [Same as above.]

5 [Same as above.] ________ [Same as above.]

TECHNICAL EXHIBIT 4

FACILITY LOCATION MAP