PWS - MHC window tinting-1.pdf

Source Selection Information—See FAR 2.101 and 3.104

[This footer applies during internal development of the PWS. Remove the footer when officially releasing the PWS to vendors as a draft for comment or in the formal solicitation]

Indian Health Service

Mid-Atlantic Service Unit

Monacan Health Center Servers

Performance Work Statement for

Commercial Reflective Security Window Tint Purchase for Monacan Health Center

November 26, 2024

PWS for Monacan Health Center Window Tinting

Source Selection Information—See FAR 2.101 and 3.104 Developed by Virtual Acquisition Office™ for federal government use and customization.

Document Revision History

[Example – Post-award]

Mod.

No. Description of Changes Requested

By Approved

By Date

None Initial version Lindsey Taylor 11/26/2024

[Note: The document revision history is most useful for tracking changes in a major acquisition.

It may not be needed for less complex acquisitions. Pre-award, it can be used internally by the agency to track the origin of and/or changes to specific requirements (not included in the solicitation when released). Post-award, it can be used to provide a centralized list of changes incorporated by modification.]

Table of Contents

1.0 General

2.0 Specific Requirements/Tasks

3.0 Delivery or Deliverables

4.0 Meetings

Note that while, as a matter of policy, some agencies require the government to prepare the PWS, the guidance at FAR 37.602(a) stipulates that “a Performance work statement (PWS) may be prepared by the Government or result from a Statement of objectives (SOO) prepared by the Government where the offeror proposes the PWS.”

https://www.acquisition.gov/sites/default/files/current/far/html/Subpart%2037_6.html#wp1074648

Source Selection Information—See FAR 2.101 and 3.104 Developed by Virtual Acquisition Office™ for federal government use and customization.

Performance Work Statement (PWS) for the

Commercial Reflective Security Window Tint Purchase for the Monacan Health Center

1.0 General

1.1 Introduction

The Mid-Atlantic Service Unit’s mission is to raise the physical, mental, and spiritual health of the Native American population that lives in the geographic area. The mission is implemented by developing Direct Care Services and administering the Purchased/Referred Care (PRC) program. This acquisition will assist the MASU, who is moving to direct care services by establishing two comprehensive health care clinics for seven newly federally recognized tribes. This purchase is for reflective security tint for privacy on all exterior doors and 39 exterior windows at the clinic and frosted glass for privacy on 3 interior windows.

1.2 Objective

The purpose of this solicitation is to select a vendor that shall provide the newly built facility with reflective security window tint for the purpose of patient privacy.

1.3 Scope of Work

The Mid-Atlantic Service Unit has identified a requirement to install a film/screen/ reflective security tint product onto select exterior windows and select interior windows of the Monacan Health Center facility.

The Monacan Health Center has approximately 1,135 sqft of exterior glass in need of film/screen/tint to increase security.

The interior windows identified will require a window screen/tint/film that obscures view and observation of personnel. Roughly 72 sqft of glass will require this product.

1.4 Background

The MASU is moving to direct care services by establishing two comprehensive health care clinics for seven newly federally recognized tribes. This purchase is for critical for patient privacy and security and is necessary to establish and conduct business in the Monacan Health Center facilities.

1.5 Type of Contract Contemplated

Firm Fixed Price

Source Selection Information—See FAR 2.101 and 3.104 Developed by Virtual Acquisition Office™ for federal government use and customization.

1.6 Period of Performance

o Base Year – February 1, 2025 – January 31, 2026

The Period of Performance shall be for one year.

1.7 Place of Performance

MASU – Monacan Health Center

108 Dixie Airport Rd

Madison Heights, VA 24572

2.0 Specific Requirements/Tasks

2.1 Period of Performance

The Mid-Atlantic Service Unit is moving to direct care services by establishing two comprehensive health care clinics for seven newly federally recognized tribes. The installation of security window tinting is necessary to establish and conduct business in the new facility located in Madison Heights, Virginia. This purchase needs to be processed at this time to meet an anticipated opening date of Spring 2025.

The period of performance will be for one year and will consist of the installation of the aforementioned items.

2.2 Technical Requirements

2.2.1. This shall be a turn-key installation wherein the Contractor shall provide all labor and equipment complete requirements outlined in this document.

2.2.2. The Contractor shall provide window film/screen/tint solution at the MHC that will meet the requirements below:

2.2.3. The Contractor shall provide all blister free film, pressure sensitive window tinting, caulk and labor, tools, materials scaffolding, platforms, and any additional equipment required to include man lifts, man lift operators, vehicles, fuel, and all incidental expenses necessary to perform the following services required to prepare and tint the windows and doors at the facility. The Contractor must obtain any permits from the County of Amherst that are necessary to perform the work.

2.2.4. It is the contractor’s responsibility to verify and confirm all measurements prior to starting any work. After award of contract The Contractor is permitted to schedule a site visit to confirm dimensions and develop deployment and installation plan. The site visit will be coordinated with the COR five at least five business prior to visit.

Source Selection Information—See FAR 2.101 and 3.104 Developed by Virtual Acquisition Office™ for federal government use and customization.

2.2.5. The tinting must limit viewing into the facility to the extent possible without restricting views out of the facility during day and night operations. The intent is to reduce the visible signature of personnel and patients, as seen from the outside of the building. Dual Reflective Films: Films where interior visible light reflectance is less than the exterior visible light reflectance. The lower interior reflectance provides improved visibility from the interior to the outdoors without affecting the film's solar performance.

2.2.6. The window tinting shall be free of bubbling, peeling and scratch marks.

2.2.7. If an exterior product is used the Contractor shall remove the current exterior silicone sealant at the frames. Then re-caulk the film to the frames in order to create a water tight seal after film is applied. Structural Silicone Sealant, example (100 % Silicone Glazing/Caulking), used to seal the edges completely around the window film. The sealant must match current sealant in color.

Interior solutions are acceptable.

2.3 Installation

2.3.1. The Contractor shall comply with film manufacturer’s written installation instructions applicable to products and applications indicated, except where more stringent requirements apply.

2.3.2. Install film continuously, but not necessarily in one continuous length.

Install with no gaps or overlaps. If seamed, install with no gaps or overlaps.

Install seams vertical and plumb. No horizontal seams allowed.

2.3.3. Install film with mounting solution and custom cut to the glass with neat, square corners and edges to within 1/8 inch of the window frame.

2.3.4. Remove air bubbles, wrinkles, blisters, and other defects.

2.4 Inspection

2.4.1. After installation, view film from a distance of ten feet against a bright uniform sky or background. Film shall appear uniform in appearance with no visible streaks, bubbles, banding, thin spots or pinholes.

2.4.2. Installation is subject to inspection by the contracting officer (CO), COR or his/her authorized representative(s), who may require the Contractor to correct

Source Selection Information—See FAR 2.101 and 3.104 Developed by Virtual Acquisition Office™ for federal government use and customization.

any defect(s) or workmanship without cost to the Mid-Atlantic Service Unit or Monacan Health Center.

2.4.3. If installed film does not meet these criteria, remove and replace with new film.

2.4.4 The Contractor will not invoice the MASU/MHC for supplemental services unless a signed Changed Order by the COR has been received and until all the work described in the Changed Order has been completed to the satisfaction of the COTR. The MASU/MHC will incur no obligation for work that is not authorized in advance with a signed Change Order and/or contract modification.

Standards/Delivery Terms:

Installation, testing, and acceptance of this contract must be complete by 120 days from award of contract. The Contractor shall provide a preliminary schedule within 14 days of award with a final schedule required 14 days after preliminary schedule acceptance.

Acceptance Criteria:

The contractor must meet or exceed all requirements included in the statement of work.

3.0 Delivery or Deliverables

MASU – Monacan Health Center

108 Dixie Airport Rd

Madison Heights, VA 24572

3.0.1 Hours of Operation: Routine work efforts performed shall be performed during normal site operating hours. The normal site operating hours are 0800-1630.

3.0.2. Testing: The Contractor shall identify and provide approved industry/OEM installation and test procedures documentation to a designated government representative. Procedures documentation shall be reviewed/approved 10 days prior to test start. Government Multifunction Team member onsite shall validate, date and sign the installation/test procedures

3.0.3. Site Acceptance: Site acceptance is required prior to final invoice. Site acceptance shall be concluded upon receipt of all deliverables and successful

Source Selection Information—See FAR 2.101 and 3.104 completion of the equipment testing.

Warranty and Support Requirements:

All contractor provided products must have a minimum 12 month warranty included with the Firm Fixed Price. This 12 months will start after the site acceptance is complete.

Notice to contractors:

All information and data related to this project that the contractor gathers or obtains shall be both protected from unauthorized release and considered the property of the government. The contracting officer will be the sole authorized official to release verbally or in writing, any data, the draft deliverables, the final deliverables, or any other written or printed materials pertaining to this contract.

Press releases, marketing material, or any other printed or electronic documentation related to this project, must not be publicized without the written approval of the contracting officer.]

4.0 Meetings

For all meetings, the contractor shall be responsible for providing meeting materials, and administrative and facilitation support. Meetings will be conducted at either the Monacan Health Center location at 108 Dixie Airport Rd, Madison Heights, VA 24572 or through an alternative method of communication (such as a teleconferencing), as approved by the Contracting Officer.

4.1 Initial Contact

The Contractor shall identify by name a Provisioning Project Owner (PPO) responsible as the single point of contact from award to final invoice acceptance.

The PPO shall coordinate with the government 14 days prior to arrival and the start of any on-site work. Prior to any on-site work, the PPO shall provide the Government Multi-Function Team (MFT) a project coordination call to review all planned efforts and data collection requirements in support of project implementation.

4.2 Intermittent Project Status Reviews

At the sole discretion of the Government, intermittent project status reviews may be conducted on an informal basis (by telephone or teleconference) or in person at 108 Dixie Airport Rd, Madison Heights, VA 24572 upon 3 days advance notice as approved by the Contracting Officer or COR.

[This footer applies during internal development of the PWS. Remove the footer when officially releasing the PWS to vendors as a draft for comment or in the formal solicitation]