PWS MASS NOTIFICATION SYSTEM SUPPORT REDACTED 7 Mar 2025_Redacted.pdf

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Performance Work Statement for

MASS NOTIFICATION SYSTEM SUPPORT

Purchase Request: F3Q3AH5045AW01

7 March 2025

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primary base station. Ensure that any additional base station has the latest addition of the SFCD Federal Commander® Digital System client software installed. The contractor shall complete all service repairs identified during the inspection, and ensure that the system is properly grounded at all sites. The first annual inspection will commence on a date specified by the COR.

1.4.1 Diagnostic Testing. The contractor shall perform diagnostic testing at each siren location which includes performing a quiet test, audio test of speakers and inspecting the conditions of each remote transmitting unit (RTU) and antenna. The contractor shall perform diagnostic tests for all base station computers and SS2000 encoders. The contractor shall obtain approval from the 78 ABW/SCOV PWCS office prior to testing the warning sirens. The test and inspection report should document site information, including RTU Number, Pole or Indoor install,software and hardware versions, radio model, radio serial number, building/room number, GPS coordinate, audio type (PA, Fire Alarm or FS Speakers), and recorded audio level items inspected and diagnostic results. The contractor shall provide test results within 15 business days after completion of all PMIs. [A006,B006,C006,D006,E006,F006 DI-NDTI-80809A PMI Diagnostic Test Reports]

1.5. Spare Parts. The contractor shall provide spare parts for operational and maintenance support of the system. Items not covered under the service agreement shall include batteries, computers, monitors, radios and custom items that are not a part of the standard configuration used at Robins AFB outlined in section 1.4. Once items are ordered and installed in the system they become part of the standard configuration. Items not covered under the service agreement will be ordered as needed. A separate Other Direct Cost line item will be established for procurement of these items with an annual amount not-to-exceed ceiling for each contract line item.

1.6. Software and Upgrades. The contractor shall maintain all software to the latest release.

The contractor will also ensure all controllers are maintained within two versions of the latest release.

1.6.1 The contractor will also provide two universal programmers to PWCS office.

Expansion of System INSTALLATION. The contractor shall install MNS systems, aid in resolving unique local problems with the equipment or system coverage, or other problems that may arise; ensuring that full audio coverage is available throughout the specified buildings with no more than 1 rework per building.

1.6.2 The contractor shall ensure all installations of MNS equipment are in accordance with UFC 4-021-0, UFC 4-010-01, AFI 10-2501(Dated 10 March 2020) and Base Facility Standards.

1.6.2.1 Equipment Installation. Equipment installation shall adhere to industry standards and guidelines for communications sites, such as internal and external grounding, surge protection, lightning protection, and electromagnetic interference. The contractor shall provide “as built” drawings, cable labeling, and floor plan layouts, and document any changes to the planned

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system installation and any issues that occur, along with their resolution. The contractor shall update any drawings, diagrams, and floor plans of provided GFE that is altered due to equipment installation. Contractor shall also provide coverage maps.

[CDRLA008,B008,C008,D008,E008,F008 -Communication-Computer Systems Installation Records (CSIRs), DI-DRPR-80151A]

1.6.2.2 Expansion of System INSTALLATION (Appendix B, Option Quantities). The contractor shall install MNS systems, aid in resolving unique local problems with the equipment or system coverage, or other problems that may arise; ensuring that full audio coverage is available throughout the specified buildings with no more than 1 rework per building.

1.6.3 The contractor shall coordinate with Contracting Officer’s Representative (COR) the location of the Remote Transmitting Unit (RTU). RTU should be located beside the fire alarm panel when possible.

1.6.4 The contractor shall ensure that all new antennas are installed above the roof line and no closer than twenty feet from any existing antennas.

1.6.5 The contractor is responsible with coordinating with the base Civil Engineering for all connections to building infrastructures.

1.6.6. Building occupants must be able to hear with good audio fidelity MNS messages broadcast throughout the facilities. Audio fidelity requirements are listed in UFC 4-21-0.

1.6.7 Scheduling of buildings for MNS installation will be coordinated with the facility manager of the building and the COR. Facility Manager List will be provided post award.

1.7 System Acceptance Test shall include: Site information, including RTU Number, Pole or Indoor install,software and hardware versions, radio model, radio serial number, building/room number, GPS coordinate, audio type (PA, Fire Alarm or FS Speakers), and recorded audio level items inspected and diagnostic results.

1.7.1. Operational testing of the features and functions currently in use at Robins AFB.

System alarming, monitoring, and fault management as it pertains to the ability to diagnose, monitor, and maintain the MNS system. [CDRL A007,B007,C007,D007,E007,F007 DI-NDTI- 8080B -System Acceptance Test Reports,]

1.7.2. All equipment installed by the prime contractor or its sub-contractors.

1.8 MANAGEMENT. The contractor shall provide an on-site manager or alternate who shall be responsible for the performance of the work during installation. The contract manager or alternate shall have full authority to supervise and direct contractor personnel assigned.

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3.1 Base Support: The Government will not furnish property incidental to the place of performance including office space and equipment, i.e., computer equipment, software, phone/phone line, and reproduction equipment.

4.0 Technical Requirements

4.1 Access to Government Facilities

4.1.1 The contractor shall ensure contractor personnel who require access to Robins AFB or other government facilities comply with the security procedures of the facility.

4.1.2 This is an Unclassified contract and no network access is required, each contractor shall only require a Defense Biometric Identification System card (DBIDS) to access the base and facilities in which they will be performing work. All Contractor badges shall be initiated by the appropriate Badging Agent for this contract. Contractors requesting access to the installation for a period of 61 - 365 days will need an affidavit submitted and digitally signed by the appropriate Badging Agent or it shall not be accepted by the Visitor Control Center. Badging Agents must submit an affidavit to the 78sfs.s5p.idaccess@us.af.mil org box or can report in person for installation access. Contractors are only authorized entry up to FPCON BRAVO, unless otherwise specified. Emailed affidavit requests will stay on file for up to 14 calendar days. At 1615, 14 days from the requested date, the applicant will be asked to resubmit the affidavit for installation access.

4.2 Period and Place of Performance

4.2.1 Contract/Order Period of Performance: The period of performance for the contract/order will extend 1Aug 2025 to 31 June 2030.

4.2.2 Place of Performance: These services will be performed at multiple buildings and areas across the base.

4.3 Contract Data Requirements List(s) (CDRL)

Document Identifier Base Year

Option Year

Option Year

Option Year

Option Year

-8 Extension

DID Title PWS Reference(s)

A001 B001 C001 D001 E001 F001 DI-

SAFT-

82313

Environmental Safety & Health Plan

5.5.1

A002 B002 C002 D002 E002 F001 DI-

SAFT-

81563

Mishap Notification Report

5.5.2

A003 B003 C003 D003 E003 F001 DI-

QCIC-

81794

Quality Control Plan

5.9

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A004 B004 C004 D004 E004 F001 DI-

MGMT-

81580/T

Contractor’s Standard Operating Procedures

5.5.1

A005 B005 C005 D005 E004 F001 DI-

DRPR-

80151A

Mission Essential Services

5.1.2.1

A006 B006 C006 D006 E006 F006 DI-

NDTI-

80809A

PMI Diagnostic Test Reports

1.4.1

A007 B007 C007 D007 E007 F007 DI-

NDTI-

8080B

System Acceptance Test Reports

1.7.1

A008 B008 C008 D008 E008 F008 DI-

DRPR-

80151A

Communication- Computer Systems Installation Records (CSIRs)

1.6.2.1

A009 B009 C009 D009 E009 F009 DI-

SAFT-

81563

Accident/Incident Report

5.5.2

4.3.1 Quality of CDRL Deliverable: There shall be no more than one rejection of any deliverable. There shall be no more than 1 total rejection(s) of deliverables per quarter. The Government will reject a deliverable if 1 or more technical errors or 2 or more minor errors are found within the deliverable. A technical error is defined as the format not being in accordance with the CDRL or the content not being accurate and complete in accordance with the CDRL, PWS or contract. A minor error is exemplified by a typographical error, a grammatical error, etc. The rejected deliverable shall be corrected and resubmitted within 10 business days of notification of Government rejection.

4.3.2 Receipt of CDRL Deliverable: CDRL deliverables shall be submitted via Wide Area WorkFlow (WAWF) and submitted directly to the MFT member identified on the CDRL. There shall be no more than 1 late submission(s) of deliverables per quarter. The Contractor shall notify the Government if the delivery of any data/document will not meet the scheduled delivery date and negotiate a revised delivery date. The data/document shall be delivered by the revised delivery date acceptable to the Government.

4.4 Holidays and Facility Closings: Contractor/subcontractor personnel shall observe holidays and facility closings as authorized for government personnel. Contractor/subcontractor personnel shall only be permitted access to Government facilities when Government personnel are present.

5.0 General Information

5.1 Continuation of Mission-Essential Services During a Crisis

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5.1.1 Designation of Services as Mission-Essential: The Functional Commander/Director has determined certain services under this contract/order are mission-essential and will continue in the event of a crisis. The designation of services as mission-essential will apply to an entire contract.

5.1.2 Mission-Essential Contractor Services Plan

5.1.2.1 The Contractor shall submit a plan describing procedures for continuing performance of mission-essential services during a crisis. The Contractor shall identify provisions for ensuring required personnel and resources are available to support continuity of operations for up to 30 calendar days or until normal operations can be resumed. The Contractor shall submit any revision to the plan for approval prior to implementation. The Contractor shall activate the plan only if authorized by the PCO acting under the direction of the Commander/Director. [CDRL A005,B005,C005,D005,E005,F005 Reference in paragraph 4.2, DI-MGMT-80227, Mission Essential Services]

5.1.2.2 If the Contractor anticipates not being able to perform the mission-essential services, they shall notify the PCO as soon as possible and fully cooperate with the Government’s efforts to maintain continuity of operations.

5.2 Security Requirements

5.2.1 Security Regulations: The Contractor shall ensure personnel, information, system, property, facility and, if applicable, international security requirements are met. The Contractor shall ensure contractor/subcontractor personnel who perform work on a Government facility comply with the security requirements of the facility. The Contractor shall comply with the OPSEC procedures and training requirements of the facility as specified in AFI 10-701.

5.2.2 Security Background Check:

All Contractors requesting access to the installation are subject to a criminal background check.

All long-term and short-term Contractors will be vetted through the National Crime Information Center and other government portals. If anyone has an active warrant for their arrest, they will be detained and turned over to the local authorities. At any time, contractor(s) may be denied entry to the installation or denied a DBIDS badge/pass due to an adverse criminal history or barred from the base and other federal installations. Applicants will need to sign the affidavit, when instructed to do so, at the VCC. Should the disposition grant access, all visitors will provide a valid state-issued Driver’s License/ID, Proof of Registration (original hardcopy), Proof of Insurance (hardcopy/digital), and an unaltered social security card or secondary form of identification (e.g., valid Veteran’s Health Identification Card, unexpired passport, original/certified birth certificate, voter’s registration card, etc.). Know and understand the disqualifying factors and should they ever be convicted of such; they should notify their Badging Agent and Security Office immediately. S5P will follow-up with the Badging Agent via email stating “…due to disqualifying factors, the member was denied access to the installation.” Stay

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within the purview of the requested days and hours of access. RAFB has exclusive jurisdiction, which means all members (civilian or military) are subject to arrest or apprehension.RAFB has exclusive jurisdiction, which means all members (civilian or military) are subject to arrest or apprehension. Contractor/subcontractor personnel shall not be authorized access to classified information and/or Controlled Unclassified Information (CUI) and classified items or be permitted to work on classified projects and/or programs.

5.2.3 Access to Government System(s): Access to Government system(s) will not be required to perform tasks under the contract/order.

5.2.4 Access to Robins Air Force Base (AFB): The Contractor shall ensure contractor/subcontractor personnel who require access to Robins AFB comply with the security requirements of the installation. In order for the Contractor(s) to drive on the installation, they must have the required vehicle information: a valid Driver’s License, Proof of Registration (original hardcopy), Proof of Insurance hardcopy/digital). If registration/insurance is deemed invalid/unavailable, contractors/visitors may be granted limited privileges to avert a probable traffic infraction. Contractors will be issued a “non-Driver” badge or pass and will not be permitted to operate a motor vehicle on the installation until valid documentation can be attained.

5.2.5 Identification (ID) Card/Badge

5.2.5.1 The Contractor shall ensure a DBIDS card is obtained by all contractor/subcontractor personnel who require recurring access to a Government facility, but not local area network (LAN) access.

5.2.5.2 The Contractor shall submit a letter to the PCO immediately if contractor/subcontractor personnel no longer require access, upon transfer/termination of contractor/subcontractor personnel or upon completion/termination of the contract/order. If an applicant’s badge becomes lost or damaged, a lost memo and new affidavit must be submitted for re-issue. All other badges need to be turned into the VCC for destruction by the contractor or Badging Agent ONLY. For returning ID cards, a Termination of Contract or Access memo must be submitted, and ID cards returned upon collection. If a member fails to turn in their badge after termination the badging agent will notify 78 SFS/S5P immediately.

5.3 Environmental Management System (EMS): Contractor/subcontractor personnel who perform work on any Government facility shall comply with the EMS requirements established by the facility. Contractor/subcontractor personnel may be required to complete EMS training prior to beginning work.

5.4 Agency Affirmative Procurement Programs: This acquisition does not require the purchase of Environmental Protection Agency (EPA)-designated products or United States Department of Agriculture (USDA)-designated products; therefore, the requirement does not apply.

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5.5 Safety Requirements

5.5.1 Contractor Environmental, Safety, and Occupational Health Compliance: Contractor Safety & Health Program/Plan. The Contractor shall establish and maintain a safety and health program detailed in a written Contractor’s Safety and Health Plan (SHP) in accordance with OSHA and ESOH and tailored to the contract. The SHP shall address the requirements established in the Safety Appendix (Environmental, Safety and Occupational Health Requirements) to the contract.

The Contractor shall submit the SHP to the MFT member identified on the CDRL [CDRL A001,B001,C001,D001,E001,F001 DI-SAFT-82313, Environmental, Safety, and Occupational Health (ESOH) Plan]. The cognizant Government safety office will review the SHP to determine if safety requirements are correctly addressed. The Contractor shall notify the cognizant Government safety office of any revisions made to its SHP after contract award. All changes to the SHP must also be submitted in writing and approved by the cognizant Government safety office [CDRL A004,B004,C004,D004,E004,F004 DI- MGMT-81580/T, Contractor’s Standard Operating Procedures – Company Safety Plan].

5.5.2 Mishap Notification/Investigation: Mishap Notification/Investigation: In accordance with DAFI 91-204, Safety Investigations and Reports, the Contractor shall report mishaps involving damage or injury to USAF assets/interests. The Contractor shall ensure the USAF is notified of mishaps. The Contractor shall contact the Contracting Officer’s Representative (COR), if available, or another MFT member by telephone within 2 hours. The Contractor shall immediately secure the mishap scene (and damaged property) and impound pertinent maintenance and training records until released by the Government’s safety office. Such release shall be accomplished through the Contracting Officer. The Contractor shall cooperate and assist Government personnel in the investigation of the mishap and submit an Accident/Incident Report within 24 hours of the mishap [CDRL A002,B002,C002,D002,E002, F002 Mishap Notification Report, DI-SAFT-81563], [CDRL A009,B009,C009,D009,E009, F009 Accident/Incident Report, DI-SAFT-81563].

5.5.3 Voluntary Protection Programs (VPP): Contractor personnel performing work on a USAF installation shall participate in the local VPP.

5.5.4 VPP Description: In 1982, OSHA created the Voluntary Protection Programs (VPP) to recognize and partner with worksites that implement exemplary systems to manage worker’s safety and health. These sites implement comprehensive Safety and Health Management Systems that exceed basic compliance with OSHA standards. VPP applies to all personnel at Robins AFB - civil servants (both bargaining and non-bargaining), active duty (officer and enlisted), reservists and contractor employees. The Contractor shall ensure its employees and managers have a comprehensive understanding of VPP as well as full compliance with OSHA requirements. The Contractor, whether regularly involved in routine site operations or engaged in temporary projects such as construction or repair, shall follow the safety and health rules of the installation or VPP site. Detailed information on VPP is available on the OSHA website at

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http://www.osha.gov/dcsp/vpp/index.html. The Contractor shall access the site to ensure their understanding of VPP and how their performance is linked to the Air Force installation’s pursuit of VPP recognition.

5.5.5 Department of Labor (DoL) Inspection of Contractor Operations. The Contractor is subject to DoL inspections and enforcement by OSHA health and safety officials while performing work on a Government installation. OSHA health and safety officials may access workplaces on Government installations at any time, scheduled or unscheduled, during regular work hours.

OSHA health and safety officials must meet security requirements to enter restricted or classified areas. The Contractor shall immediately notify the COR and the contracting unit’s Safety Office upon notification of a visit.

5.6 Inspection of Services: In accordance with the Inspection of Supply/Services clause(s) identified in the contract/order, the Government reserves the right to inspect Contractor performance.

5.7 Service Contract Reporting (SCR): The contract does not meet the DoD Contract Reporting criteria or reporting dollar threshold; therefore, SCR does not apply.

5.8 Invoicing/Payment and Receipt/Acceptance: The Contractor shall submit/process payment requests and receipt/acceptance documents via WAWF.

5.9 Quality Control Plan/Quality Management System (QMS): The Contractor shall ensure the quality of services through a quality and/or inspection system. The Contractor shall submit a Quality Control Plan (QCP) addressing detection of quality program problems and defects, identification of root causes for quality related problems/defects, correction of root causes related to detected problems/defects, and follow-up to ensure quality related problems/defects do not recur. The plan shall include the schedule of quality assurance/control inspections planned by the Contractor. 100% compliance with the QMS is required.

(CDRL,A003,B003,C003,D003,E003,F003 Quality Control Plan, DI-QCIC-81794)

5.10 Trafficking in Persons: The Contractor shall comply in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract as it relates to Trafficking in Persons. Additional information about Trafficking in Persons is available at the site for the Department of State’s Office to Monitor and Combat Trafficking in Persons. http://www.state.gov/j/tip

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