PWS Landscaping Services Final 08SEP2023.pdf

Ver. October 2022

PERFORMANCE WORK STATEMENT (PWS)

FOR

LANDSCAPING SERVICES

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform Lawncare Services, as defined in this PWS.

1.1.1 Objectives: Spraying, hydroseeding, and maintaining/establishing the lawn surrounding building 340 at the 119th Wing / North Dakota Air National Guard, located at 1400 32nd Ave. North in Fargo, North Dakota.

1.2 Background: The lawn surrounding Building 340 has died and efforts to restore the grass have not been successful. After several years of seeding and watering, the 119th Wing requires the existing landscape surrounding Building 340 to be tilled, hydroseeded, and maintained until the grass becomes fully established.

1.3 Period of Performance (PoP): The Period of Performance shall be 3 months. It is anticipated that this Period of Performance will begin the week of September 25th, 2023 and continue for a period of 3 months, or when outside seasonal weather conditions preclude ongoing landscaping services.

1.4 General Information:

1.4.1 Place and Performance of Services: The contractor shall provide services between the hours of 0600 – 2000 HRS (6:00 A.M. to 8:00 P.M.) on Sunday – Saturday, except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Place of Performance shall be at Building 340 (Fire Crash and Rescue Facility) located at the 119th Wing / North Dakota Air National Guard.

The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

1.4.1.2 Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.4.1.3 The contractor’s employees shall become familiar with and obey the regulations of the installation, including fire, traffic, safety and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times and shall be subject to such checks as may be deemed necessary. The contractor shall ensure compliance with all regulations and orders of the installation, which may affect performance. The Government reserves the right to direct the removal of an employee from Government property or revoke access to Government systems for misconduct, security reasons, or any overt evidence of communicable disease. Removal of contractor employees for reasons stated above does not relieve the Contractor from responsibility for total performance of this contract.

1.4.2 Recognized Holidays: The following are recognized United States (US) holidays.

The contractor shall perform services on these days:

1.4.2.1 New Year’s Day: January 1st

1.4.2.2 Martin Luther King, Jr.’s Birthday

1.4.2.3 President’s Day

1.4.2.4 Memorial Day

1.4.2.5 Juneteenth National Independence Day: June 19th

1.4.2.6 Independence Day: July 4th

1.4.2.7 Labor Day

1.4.2.8 Columbus Day: October 9th

1.4.2.9 Veteran’s Day: November 11th

1.4.2.10 Thanksgiving Day: November 23rd

1.4.2.11 Christmas Day: December 25th

1.4.3 Reserved

1.4.4 Access and General Protection/Security Policy and Procedures. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the KO or designated government technical representative. The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the local installation’s Security Forces, Director of Emergency Services or local Security Office.

The contractor shall ensure compliance with all personal identity verification requirements as directed by DoD, Headquarters Air Force (HAF) and/or local policy.

Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1. The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

2. The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver s license, current vehicle registration, valid vehicle insurance certificate, and [insert any additional requirements to comply with local security procedures] to obtain a vehicle pass.

3. During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

4. When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with AFI 31-101, Integrated Defense, and DODMAN5200.02_AFMAN 16-1405, Air Force Personnel Security Program.

5. Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

6. Failure to comply with these requirements may result in withholding of final payment.

1.4.5.1. Reserved

1.4.5.1.1 Reserved

1.4.5.1.2 Reserved

1.4.5.1.3 Reserved

1.4.5.1.4 Reserved

1.4.5.1.5 Reserved

1.4.5.1.5.1 Reserved

1.4.5.1.6 Reserved

1.4.5.2 For Contractors that do not require CAC but require access to a DoD Facility and/or Installation. Contractor and all associated sub-contractors’ employees shall http://static.e-publishing.af.mil/production/1/af_a4/publication/afi31-101/generic_wms.pdf https://static.e-publishing.af.mil/production/1/saf_aa/publication/dodman5200.02_afman16-1405/dodm5200.02_afman16-1405.pdf comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Air Force Instruction (AFI) 10-245, AFI 31-101 and Air Force Manual (AFMAN) 31-113), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by Government representative). Contractors requiring access to the installation shall submit a completed WG Form 31-18, Application for Work Under DoD Contract at least 2 business days prior to initiating contract performance to allow for screening by the 119th Security Forces Squadron. A completed WG Form 31-18 shall be completed and submitted by all contractor personnel who will physically enter the installation under contract performance.

1.4.5.3 Antiterrorism Awareness Level I Training (AT Level I). All contractor employees, to include subcontractor employees, requiring access to US Government installations, facilities and controlled access areas shall complete AT Level I training within 15 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. AT Level I may be accomplished by a Level I qualified instructor, completing the Force Protection computer-based training (CBT) course on the Advanced Distributed Learning System (ADLS) or Joint Knowledge Online at http://jko.jten.mil. Tracking for each contractor or subcontractor employee is the responsibility of the KO, designated government technical representative, or unit AT Representative. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee to the KO within 15 calendar days after completion of training by each employee or subcontractor personnel.

1.4.5.4 Reserved

1.4.5.5 Reserved

1.4.5.6 Reserved

1.4.5.7 Reserved

1.4.5.8 Reserved

1.4.5.9 Reserved

1.4.5.10 Reserved

1.4.5.11 Reserved

1.4.5.12 Reserved

1.4.5.13 Reserved

http://jko.jten.mil/

1.4.5.14 Reserved

1.4.6 Physical Security. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.6.1 Reserved

1.4.6.2 Reserved

1.4.7 Reserved

1.4.8 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with FAR 42.5.

The KO, designated government technical representative, and/OR other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the KO will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced. The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.9 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO.

The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the KO to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.10 Identification of Contractor Employees: All contractor personnel attending meetings, answering Government telephones and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government employees. The contractor shall ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed. The contractor’s status as a “contractor” shall be predominantly displayed in all correspondence types (to include signature blocks on e-mail) and dealings with Government or non-Government entities. Contractor personnel shall wear identification badges distinguishing themselves as such. The badges shall have the company name, employee name and the word “contractor” displayed.

1.4.10.1 The contractor shall retrieve all identification media (including vehicle passes) from its employees who depart employment for any reason. The contractor shall return all identification media (i.e., badges and vehicles passes) to the KO within 14 days of an employee’s departure.

1.4.11 Combating Trafficking in Persons: The United States Government has adopted a zero-tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at

FAR 22.17.

1.4.12 Reserved

1.4.13 Reserved

1.4.14 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.4.15 Reserved

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.3 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.4 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.5 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.6 Quality Assurance: The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.7 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

2.1.8 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 Acronyms:

AT/OPSEC Antiterrorism/Operational Security BI Background Investigation CM Contract Manager DFARS Defense Federal Acquisition Regulation Supplement DoD Department of Defense DSCA Defense Counterintelligence and Security Agency FAR Federal Acquisition Regulation GFP/M/E/S Government Furnished Property/Material/Equipment/Services IA Information Assurance KO Contracting Officer NLT No Later Than NGB National Guard Bureau OCI Organizational Conflict of Interest PII Personally Identifiable Information POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QC Quality Control SCR Service Contract Reporting SSN Social Security Number TE Technical Exhibit USD(I) Under Secretary of Defense for Intelligence

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): No Government resources shall be made available to the contractor, unless otherwise stated in this Performance Work Statement. The contractor shall provide for all necessary resources to provide a complete and usable facility or systems as described in the contract documents. The contractor shall not obligate Government resources in any manner. The Government shall seek remedy for any obligation or encumbrance imposed by the Contractors actions. Government resources include, but are not limited to, government owned materials, equipment, tools, vehicles, personnel and facilities.

3.1 Reserved

3.2 Reserved

3.3 Reserved

3.4 Reserved

3.5 Reserved

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E): The work covered in this contract consists of furnishing labor, expertise, equipment, materials, facilities, transportation, and appliances necessary to perform operations in connection with the work described in 5.0 Requirements. It is the intent of the government for the contractor to provide landscaping services that result in an established and sustainable lawn surrounding Building 340. Any relevant details required for obtaining this objective that is omitted from the contract plans and specifications will be provided by the Contractor at no cost to the government.

4.1 UTILITIES: The contractor shall coordinate with all utilities, “North Dakota One Call” and then notify NDANG (701) 451-2860, MSG Travis Besette. Contractors shall be responsible for any excavations or penetrations into the ground greater than 12” deep.

In addition, all contractors shall apply for a digging permit to the Base Engineers Office for any excavations or penetrations into the ground, greater than 12” deep. The contractor should expect a minimum of 7 days from the date of the request to the issuance of a permit.

4.2 MATERIALS: The materials shall conform to specifications, applicable industry codes and standards and the manufacturer's recommendations, whichever is more stringent. Certificates of compliance and Technical Data Sheets are required for all materials supplied. Contractor shall provide MSDS Data to the Contracting Officer related to all Materials that will be used on site. Contractor shall also provide documentation regarding Quantities of materials being brought onto the Base and Quantities of materials used on Base.

4.3 SITE INSPECTION: The Contractor is required to acknowledge, at time of Quote Submission that said contractor has inspected, and is fully cognizant of conditions at the site. No allowance or consideration will be given after award for any condition(s), which was (were) existing at the time of the site visit.

4.4 SAFETY: Compliance with OSHA and other applicable laws and regulations for the protection of employees is exclusively the obligation of the commercial contractor.

Government employees must comply with AFOSH.

4.5 CLEAN-UP: Clean-up and remove all debris generated by this contract to an approved off-base location. The contractor is required to provide copies of weight tickets to the Government for tracking purposes.

5.0 Requirements: Please see Technical Exhibit 3 for visual representation. The contractor shall:

5.1 Provide Submittals: Provide submittals (via AF IMT 3000) for:

5.1.1 – Herbicide to be used.

5.1.2 – Fertilizer to be used.

5.1.3 – Hydroseed to be used.

5.1.4 - Labor Hours required to complete all work under the anticipated contract.

5.1.5 – Equipment to be utilized by the contract to complete all work under the anticipated contract (i.e. Equipment List).

5.2 Complete Herbicide and Fertilizer Treatments: The contractor shall:

5.2.1 - Weed and Feed approx. 31,690 Sq FT.

5.2.2 – Clear existing weeds on North and East side of Building 340 prior to hydroseeding.

5.3 Complete Hydroseeding: The contractor shall:

5.3.1 – Hydroseed a total of 22,150 Sq FT (North side – 15,400 Sq FT; East side – 6,750 Sq FT).

5.4 Provide Maintenance: The contractor shall:

5.4.1 - Provide erosion control for site.

5.4.2 - Relevel 9 catch basins.

5.4.3 - Water & maintain 31,690 Sq FT of lawn, for a minimum of 45 days, until new grass is established and is self-supported.

5.5 Assess and Track Project Time: The contractor shall:

5.5.1 - Provide a weekly report consisting of the members, equipment and hours that were spent on site to the 119th NDANG NLT the Tuesday following the week in which work was performed under the anticipated contract.

6.0 Applicable Publications: Publications applicable to this PWS are listed below:

Publication (Chapter/Page)

Date of Publication

Mandatory or Advisory

Website

Federal Acquisition Regulation https://www.acquisition.gov/?q=browsefar

Defense Federal Acquisition Regulation Supplement http://www.acq.osd.mil/dpap/dars/dfarspgi/current/in dex.html or https://www.acquisition.gov/dfars

Federal Information Processing Standards (FIPS) Publication 201-2 Personal Identity Verification (PIV) of Federal Employees and Contractors

(paragraph 9)

August 2013 http://nvlpubs.nist.gov/nistpubs/FIPS/NIST.FIPS.201 -2.pdf

DoDM 5200.2 Procedures for the DoD Personnel Security Program

(PSP)

04/03/2017 https://www.esd.whs.mil/Directives/issuances/dodm/

DoDI 5200.46 DoD Investigative and Adjudicative Guidance for Issuing the Common

Access Card (CAC)

09/09/14 (Change 1:

05/04/2018) https://www.esd.whs.mil/Directives/issuances/dodi/

DoD 5400.11-R Department of Defense Privacy

Program

05/14/2007 https://www.esd.whs.mil/Directives/issuances/dodm/

DoD 8570.01-M Information Assurance Workforce

Improvement Program

12/19/2005 (Change 4:

11/10/2015) https://www.esd.whs.mil/Directives/issuances/dodm/

DoDIO-2000.16V1_DAFI31-145-O Antiterrorism (AT) Program

Implementation

11/13/2022 https://static.e-publishing.af.mil/production/1/af_a4/publication/dodi o-2000.16v1_dafi31-145-o/generic_opr.pdf

AFI 31-118

Security Forces Standards and

Procedures

08/05/2020 https://static.e-publishing.af.mil/production/1/af_a4/publication/afi3

1-118/afi31-118.pdf

AFPD 17-1

Information Dominance Governance and Management

04/12/2016 https://www.e-publishing.af.mil/Product- Index/#/?view=pubs&orgID=10141&catID=1&series

=-1&modID=449&tabID=131

AFI 10-701

Operations Security

07/24/2019 (Change 1:

06/09/2020) https://static.e-publishing.af.mil/production/1/af_a3/publication/afi1

0-701/afi10-701.pdf https://www.acquisition.gov/?q=browsefar http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html https://www.acquisition.gov/dfars http://nvlpubs.nist.gov/nistpubs/FIPS/NIST.FIPS.201-2.pdf http://nvlpubs.nist.gov/nistpubs/FIPS/NIST.FIPS.201-2.pdf https://www.esd.whs.mil/Directives/issuances/dodm/ https://www.esd.whs.mil/Directives/issuances/dodi/ https://www.esd.whs.mil/Directives/issuances/dodm/

6.1 Applicable Forms: Forms applicable to the PWS are listed below:

Form Date Website

AF IMT 3000

Material Approval Submittal

09/01/2003 N/A

119 WG Form 31-18 NDANG Application for Work Under DoD

Contract

11/17/2018 N/A

TECHNICAL EXHIBIT 1

Performance Requirements Summary (PRS)

This PRS includes performance objectives the Government will use to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

Performance

Objective Performance Standard Acceptable Quality

Levels (AQL) Surveillance Method / By

Whom

5.1 Assess and

Track Project Time

The contractor shall provide a weekly report consisting of the members, equipment and hours that were spent on site to the 119th NDANG NLT the following Tuesday.

Biweekly reports received twice during the month during the period of performance.

Periodic Inspection / KO or Designated Government Technical Representative

TECHNICAL EXHIBIT 2

Deliverables Schedule

PWS Reference / Deliverable Title

Frequency Number of Copies

Medium/Format Submit To

1.4.5.2 WG Form 31-18, Application for Work Under DoD

Contract

At least 2 business days prior to beginning contract performance – Required for every contractor (each individual requiring access to the installation)

1 Electronic Submission

Designated Government

Technical Representative

1.4.9 Contract Manager – Identified in writing

Prior to Contract Award. 1 Hard Copy or Electronic

KO

1.4.10.1 Identification Media

Return at the conclusion of contract performance.

Original(s) Hard Copy Designated Government

Technical Representative

5.1.1 Submittal of Herbicides

Within 7 calendar days of contract award.

1 Electronic Submission

Designated Government

Technical Representative

5.1.2

Fertilizer

1 Electronic Submission

Designated Government

5.1.3

Hydroseed

1 Electronic Submission

Designated Government

5.1.4

Scheduled Labor Hours

1 Electronic Submission

Designated Government

5.1.5

Scheduled

Equipment List

1 Electronic Submission

Designated Government

Technical Representative

5.1 Assess and Track

Project Time

Biweekly / Twice per month during the period of performance.

1 Electronic Submission

Designated Government

TECHNICAL EXHIBIT 3

Site Overview

Site View