Landscaping Services - Combo 08SEP2023.pdf

North Dakota Air National Guard Request for Quote (RFQ)

119th Wing / NDANG

1400 32nd Ave. North

Fargo, ND 58102

(i) In accordance with FAR 12.603(c)(2): This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

(ii) This solicitation, W50S88-23-Q-0127, is being issued as a Request for Quotation (RFQ).

(iii) This solicitation document, which incorporates provisions and clauses for commercial items, are those in effect through Federal Acquisition Circular (FAC) 2023-04, effective 09/07/2023.

(iv) This procurement is a 100% Total Small Business set-aside. The associated NAICS code is 561730 and the small business size standard is $9.5M.

(v) Line-item numbers and items, quantities, and units of measure:

Line Item Description Qty UofM

0001 Landscaping Services 1 JOB

(vi) Description of requirements for the services required: The lawn surrounding Building 340 located at the 119th Wing/North Dakota Air National Guard has died and efforts to restore the grass have not been successful. After several years of unsuccessful seeding and watering, the 119th Wing requires the existing landscape surrounding Building 340 (approximately 31,690 square feet) to be tilled, hydroseeded, and maintained until the grass becomes fully established. The Government intends to award a Firm Fixed Price contract for these services based on Best Value to the government, with price and other factors considered. See the attached PWS for a complete description of all required services.

(vii) Date(s) and place(s) of delivery and acceptance:

*Landscaping services are estimated to begin between the dates of September 25th-September 29th, 2023 and will take place at the 119th Wing / North Dakota Air National Guard located at 1400 32nd Ave.

North, Fargo, ND 58102-1051.

(viii) The provision at 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services, applies to this acquisition; addenda are attached below.

ADDENDUM TO FAR 52.212-1 Instructions to Offerors-Commercial Items:

Offerors shall prepare their quotations IAW FAR 52.212-1. In addition, prepared quotes shall include the following information:

1. UEI Number.

2. Federal Tax ID Number.

3. CAGE Code.

4. Contractor’s Legal Name.

5. Payment Terms (NET 30) or Discount.

6. Point of Contact (POC) name, phone number, and email address.

**Quotations must be emailed to and received by the individuals identified in paragraph xvi by the solicitation closing date and time identified in paragraph xv.

(ix) The provision at 52.212-2, Evaluation-Commercial Services applies to this acquisition. Evaluation of offers/quotes received will be conducted using Simplified Acquisition Procedures IAW with FAR Part

13.106-2. Evaluation factors are listed below.

Evaluation-Commercial Services

Basis of Award: The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government in terms of “Best Value”, with price and other factors considered. The following factors shall be used to evaluate offers:

- Price

- Technical Acceptability

- Past Performance

Price: Prices will be evaluated utilizing one or more of the methods in FAR 13.106-2. For an offeror to receive the award, prices must be determined to be fair and reasonable.

Technical Acceptability: The Government will evaluate the technical acceptability of services offered in accordance with this solicitation. All interested parties are requested to submit details of your firm's ability to provide and deliver the services requested in accordance with the associated PWS.

Past Performance: The Government will evaluate the past performance based on one or more of the methods identified in FAR 13-106-2. For an offeror to receive the award, Past Performance must be determined to be acceptable by the Contracting Officer.

*Technical acceptability and past performance is approximately equal when compared to cost or price.

(x) Offerors are advised to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services, with its offer.

(xi) The clause at 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services, applies to this acquisition. Provisions and clauses can be viewed at https://acquisition.gov.

(xii) The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Products and Commercial Services, applies to this acquisition. Provisions and clauses can be viewed at https://acquisition.gov.

(xiii) Offerors must be SAM registered to be considered as eligible for any resultant contract award. See the associated PWS for a complete description of the required services. A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer shall result in a binding contract without further action by either party.

Before the offer’s specified expiration time, the Government may accept an offer, whether or not there are exchanges after its receipt, unless a written notice of withdrawal is received before award. Contract award may be made without discussions.

MANDATORY SITE VISIT: ANY Interested Party who intends on submitting a quote in response to this RFQ is required to attend a MANDATORY SITE VISIT that is scheduled for 10:00 A.M. Central Standard Time (CST) on Thursday, September 14th, 2023 at the address identified above in paragraph vii.

IMPORTANT: Any Interested Party who wishes to attend the mandatory site visit must provide the full legal name and date of birth for each individual that will be attending to the two individuals listed below in paragraph xvi no later than 4:00 P.M. CST on Tuesday, September 12th, 2023. Contractor and all associated sub-contractors’ employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Air Force Instruction (AFI) 10-245, AFI 31-101 and Air Force Manual (AFMAN) 31-113), applicable installation, facility and area commander installation/facility access and local security policies and procedures. All interested parties who submit the required information will be provided instructions via email pertaining to the Site Visit that will be taking place at 10:00 A.M. CST on Thursday, September 14th. Quotes received from any Interested Party who does not attend this Mandatory Site Visit will not be considered for contract award.

(xiv) The Defense Priorities and Allocations System (DPAS) is not applicable to this acquisition.

(xv) Any questions concerning this solicitation must be received in writing by the Contracting Officer no later than 12:00 P.M. Central Standard Time (CST) on Friday, September 15th, 2023. Any questions received after this date and time will not be answered. Quotes in response to this solicitation are to be submitted and received electronically via email by 3:00 P.M. Central Standard Time (CST) on Tuesday, September 19th, 2023. Quotes that are received after this date and time will not be accepted for consideration of contract award. Submission of a quote does not obligate the Government to make an award.

(xvi) Contact information for the individual(s) to contact for information regarding this solicitation:

Capt Brian Erdmann MSgt Tamara Stavenes Contracting Officer Contract Specialist brian.erdmann@us.af.mil tamara.stavenes@us.af.mil

THE FOLLOWING FAR CLAUSES AND PROVISIONS ARE APPLICABLE TO THIS ACQUISITION:

52.204-13 System for Award Management Maintenance 52.203-18 Prohibition on Contracting with Entities That Require Certain Internal Confidentiality Agreements or Statements—Representation (JAN 2017) 52.204-7 System for Award Management (OCT 2018) 52.204-9 Personal Identity Verification of Contractor Personnel (JAN 2011) mailto:brian.erdmann@us.af.mil mailto:tamara.stavenes@us.af.mil

52.204-13 System for Award Management Maintenance (OCT 2018) 52.204-16 Commercial and Government Entity Code Reporting (AUG 2020) 52.204-17 Ownership or Control of Offeror (AUG 2020) 52.204-18 Commercial and Government Entity Code Maintenance (AUG 2020) 52.204-20 Predecessor of Office (AUG 2020) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (NOV 2021) 52.204-24 - Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (NOV 2021) 52.204-25 - Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment (NOV 2021) 52.204-26 – Covered Telecommunications Equipment or Services-Representation (OCT 2020) 52.204-27 – Prohibition on a ByteDance Covered Application (JUN 2023) 52.209-6 Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (NOV 2021) 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015) 52.212-1 Instructions to Offerors--Commercial Items (NOV 2021) 52.212-3 Offeror Representations and Certifications – Commercial Products and Commercial Services

(DEVIATION 2023-O0002)

52.212-4 Contract Terms and Conditions--Commercial Items (NOV 2021) 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Order- Commercial Items (JAN 2022) 52.219-1 Small Business Program Representations (DEVIATION 2023-O0002) (MAR 2023) 52.219-6 Notice of Small Business Set Aside (NOV 2020) 52.219-28 Post-Award Small Business Program Representation (SEP 2021) 52.222-3 Convict Labor (JUN 2003) 52.222-20 Contracts for Materials, Supplies, Articles, and Equipment (JUN 2020) 52.222-21 Prohibition of Segregated Facilities (APR 2015) 52.222-26 Equal Opportunity (SEPT 2016) 52.222-36 Equal Opportunity for Workers with Disabilities. (Jun 2020)

52.222-50 Combating Trafficking in Persons (NOV 2021) 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020) 52.225-13 Restrictions on Certain Foreign Purchases (FEB 2021) 52.232-18 Availability of Funds (APR 1984) 52.232-33 Payment by Electronic Funds Transfer--System for Award Management (OCT 2018) 52.232-39 Unenforceability of Unauthorized Obligations (JUN 2013) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (NOV 2021) 52.233-3 Protest After Award (AUG 1996) 52.233-4 Applicable Law for Breach of Contract Claim (OCT 2004) 52.249-1 Termination for Convenience of The Government (Fixed-Price) (Short Form) (APR 1984)

THE FOLLOWING DFARS PROVISIONS AND CLAUSES ARE APPLICABLE TO THIS ACQUISITION:

252.203-7000 Requirements Relating to Compensation of Former DoD Officials (SEPT 2011) 252.203-7002 Requirement to Inform Employees of Whistleblower Rights (DEC 2022) 252.203-7005 Representation Relating to Compensation of Former DoD Officials (NOV 2011) 252.204-7003 Control of Government Personnel Work Product (APR 1992)

252.204-7008 Compliance with Safeguarding Covered Defense Information Controls (OCT 2016) 252.204-7012 Safeguarding of Unclassified Controlled Technical Information (DEC 2019) 252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support (MAY 2016) 252.204-7016 Covered Defense Telecommunications Equipment or Services—Representation (DEC 2019) 252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services— Representation (MAY 2021) 252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services (JAN 2021) 252.204-7024, Notice on the Use of the Supplier Performance Risk System (MAR 2023) 252.223-7997 Prohibition on Procurement of Certain Items Containing Perfluorooctane Sulfonate or Perfluorooctanoic Acid – Representation (DEVIATION 2023-O0010) (SEPT 2023) 252.223-7998 Prohibition on Procurement of Certain Items Containing Perfluorooctane Sulfonate or Perfluorooctanoic Acid (DEVIATION 2023-O0010) (APRIL 2023) 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports (DEC 2018) 252.232-7010 Levies on Contract Payments (DEC 2006) 252.225-7055 Representation Regarding Business operations with the Maduro Regime (MAY 2022) 252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime (JAN 2023) 252.225-7059 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region- Representation (JUN 2023) 252.225-7060 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region (JUN 2023) 252.239-7098 Prohibition on Contracting to Maintain or Establish a Computer Network Unless Such Network is Designed to Block Access to Certain Websites-Representation (DEVIATION 2021-O0003)(APR 2021) 252.243-7001 Pricing of Contract Modifications (DEC 1991) 252.244-7000 Subcontracts for Commercial Items or Commercial Services (JAN 2023)

CLAUSES AND PROVISIONS INCORPORATED BY FULL TEXT

DFARS 252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide

Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003 , Electronic

Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation

Supplement (DFARS) 252.232-7003 , Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based

Training Course and use the Practice Training Site before submitting payment requests through WAWF.

Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic

Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

(Contracting Officer: Insert applicable invoice and receiving report document type(s) for fixed price line items that require shipment of a deliverable.)

(B) For services that do not require shipment of a deliverable, submit either the

Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting

Officer.

Invoice 2in1__________________________________________________

(Contracting Officer: Insert either “Invoice 2in1” or the applicable invoice and receiving report document type(s) for fixed price line items for services.)

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance-based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC F87700

Issue By DoDAAC W50S88

Admin By DoDAAC W50S88

Inspect By DoDAAC -

Ship To Code F7B3CE

Ship From Code -

Mark For Code -

Service Approver (DoDAAC) -

Service Acceptor (DoDAAC) -

Accept at Other DoDAAC -

LP DoDAAC -

DCAA Auditor DoDAAC -

Other DoDAAC(s) -

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of

DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

Capt Brian Erdmann

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)