PWS - Landscape 21Aug25 -.docx

PERFORMANCE WORK STATEMENT (PWS)

500th MIB-T Landscape 24 July 2025

Part 1 General Information

1.0 General Information

1.1 Overview: The contractor shall inspect, service and maintain grounds of the 500th Military Brigade-Theater on the island of Oahu, Hawaii, located at 1295 Pirowski Road, Bldg 1410 Schofield Barracks, HI 96857. The work shall include scheduling and performance grass cutting and vegetation control, debris removal; policing of areas’ and associated work as directed by the contracting Officer Representative (COR). The Contractor shall provide all work necessary to maintain the grounds to the standards specific herein.

1.2 General Requirements

1.2.1 Non-Personal Services. The Government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign tasks to or prepare work schedules for individual contractor employees. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the Procuring Contracting Officer (PCO) immediately.

1.2.2 Business Relations. The contractor shall successfully integrate and coordinate all activity needed to execute the requirement. The contractor shall manage the timeliness, completeness, and quality of problem identification. The contractor shall provide corrective action plans, proposal submittals, timely identification of issues, and effective management of subcontractors. The contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all contractor personnel.

1.2.3 Contract Administration. The contractor shall establish processes and assign appropriate resources to effectively administer the requirement. The contractor shall respond to Government requests for contractual actions in a timely fashion. The contractor shall have a single point of contact between the Government and Contractor personnel assigned to support contracts or task orders. The contractor shall assign work effort and maintain proper and accurate time keeping records of personnel assigned to work on the requirement.

1.2.4 Contract Management. The Contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement. The Contractor must maintain continuity between the support operations at the Service Contract Branch and the contractor's corporate offices. The Contractor shall develop and submit a quality control plan. The plan will identify the QC person and inspections frequency and time. If there is any discrepancies, how it will be resolved and the time frame of completion.

1.2.5 Personnel Administration. The Contractor shall provide the following management and support as required. The contractor shall provide for employees during designated Government non-workdays or other periods where Government offices are closed due to weather or security conditions. The Contractor shall maintain the currency of their employees by providing initial and refresher training as required to meet the PWS requirements. The Contractor shall make necessary travel arrangements for employees. The Contractor shall provide necessary infrastructure to support contract tasks. The Contractor shall provide administrative support to employees in a timely fashion (time keeping, leave processing, pay, emergency needs).

1.2.6 Subcontract Management. The contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement. The prime contractor will manage work distribution to ensure there are no Organizational Conflict of Interest (OCI) considerations. Contractors may add subcontractors to their team after notification to the Procuring Contracting Officer (PCO) or Contracting Officer Representative (COR). Cross teaming may or may not be permitted.

1.2.7 Contractor Personnel, Disciplines and Specialties. The contractor shall accomplish the assigned work by employing and utilizing qualified personnel with appropriate combinations of education, training, and experience. The contractor shall match personnel skills to the work or task with a minimum of under/over employment of resources. The contractor shall ensure the labor categories as defined in the Labor Categories document (see attachment), labor rates, and man-hours utilized in the performance of each Task Order (PWS line item) issued hereunder will be the minimum necessary to accomplish the task. The Contractor shall provide the necessary resources and infrastructure to manage, perform, and administer the contract.

1.2.8 Location and Work Hours. The contractor shall perform work Monday through Friday from 7:00 am to 5:00 pm excluding US Federal Holidays. The Contractor shall coordinate the scheduling of work seven (7) calendar days prior to start. Coordination is required to ensure work performance does not interfere with scheduled training. Any work delays will be rescheduled.

1.3 Safety. The contractor shall adhere to all Federal, State and local laws and regulations required to maintain a safe and non-hazardous occupational environment.

1.4 Environmental. The contractor shall adhere to all Federal, State and local environmental laws and regulations, Executive Orders, treaties and agreements. The contractor shall consider alternate materials and processes in order to eliminate, reduce or minimize the generation of hazardous waste while minimizing item cost and risk to performance.

1.4.1 National Pollutant Discharge Elimination System (NPDES) Permit. The Contractor shall obtain a (NPDES) Pesticide Permit, as required by the Clean Water Act if pesticide/herbicide application has the potential to enter waters of the state. The permit shall be obtained from Hawaii Department of Health. Any point source discharges from applications of pesticides/herbicides to, over, or near waters of the state requires a NPDES Pesticide Permit. The permit should be provided to DPW Clean Water Program.

2.0 Description of Services.

2.1 Scope. This contractor shall provide comprehensive landscape renovation for 500th Military Intelligence Brigade-Theater (MIB-T) at Building 1410 located at 1295 Pirowski Road, Schofield Barracks, Hawaii 96857. The project encompasses demolition of existing landscaping, site preparation, installation of new plant material, irrigation adjustments, landscape lighting, mulching, and a six-month maintenance period. The intent is to enhance the aesthetic appeal and functionality of the grounds surrounding Building 1410 and parking gate.

The Contractor shall cut the vegetation to a height within the range of two (2) to four (4) inches above ground level. In addition, trim the vegetation ground cover growing in or between rock outcrops and close to manmade structures such as fences, pipes, fire hydrants, utility poles, transformer boxes, dip tanks, etc., in conjunction with each cutting cycle.

2.1.2 Task Breakdown:

Phase 1: Demolition & Site Preparation (Estimated Duration: 5-7 Days.

Demolition: Removal of existing landscaping features in designated areas (front of Building 1410, sides of Gate 2, and around parking lot hedges).

Haul & Disposal: Responsible removal and disposal of all demolished materials in accordance with environmental regulations.

Ground Tilling: Thorough tilling of planting areas to a depth of 12 inches or less to improve soil aeration and drainage. Garden Tilling in Hawaii is a critical role in creating a nutrient-rich and well-aerated foundation for planting. Proper tilling improves soil structure.

Soil Amendment: Incorporation of new, high-quality topsoil into tilled areas to create a suitable growing medium. Quantity to be determined based on soil analysis (recommend conducting a soil test prior to amendment).

2.1.3 Phase 2: Plant Material. Installation (Estimated Duration: 7-10 Days)

· Palm Tree Installation: Install eighteen (18) 25-gallon Palm Trees. Eight (8) trees will be planted in front of Building 1410, and ten (10) trees will be planted on the sides and in front of Gate 2.

· Gardenia Installation: Install nineteen (19) 10-gallon Gardenias in designated planting areas.

· Ti Leaf Installation: Install thirty (30) 3-gallon Red and Green Ti Leaf plants in designated planting areas.

· Golden Eldorado Installation: Install eighty (80) 3-gallon Golden Eldorado plants in designated areas.

· Blue Plumbago Installation: Install twelve (12) 3-gallon Blue Plumbago plants in designated areas.

· Edging Installation: Install edging material (brick) around planting beds to define boundaries and provide a finished look.

· Hedge Installation: Renovate hedges surrounding the parking lot. This includes pruning existing hedges to a uniform shape and size, or replacement with new hedging material if necessary (specify species if replacement is required).

· Landscape Lighting Installation: Install twenty-two (22) landscape lighting fixtures to highlight building signage and newly planted trees. Electrical connections and wiring will be installed by a qualified electrician

2.1.4 Phase 3: Irrigation & Mulching (Estimated Duration: 3-5 Days) Irrigation Adjustments: Adjust existing irrigation system to accommodate new plant material. This may include adding new sprinkler heads, adjusting spray patterns, and optimizing watering schedules.

Hydro Mulching: Apply hydro mulch to all newly tilled and planted areas to promote seed germination, retain moisture, and control erosion.

2.1.5 Phase 4: Final Inspection (Estimated Duration: 1 Day)

Project Walk-Through: Conduct a final inspection with stakeholders to ensure all work meets specifications and quality standards.

System Testing: Verify proper functioning of irrigation and landscape lighting systems.

2.1.6 Maintenance Phase (Duration: 6 Months)

Weekly Maintenance: Includes mowing, edging, weeding, pruning, and general cleanup of landscaped areas.

Plant Health Monitoring: Regular inspection of plant material for signs of disease, pests, or nutrient deficiencies.

Irrigation System Monitoring: Monitoring and adjustment of irrigation system to ensure optimal plant hydration.

Mulch Replenishment: Replenish mulch as needed to maintain adequate coverage.

Reporting: Provide monthly reports detailing maintenance activities and any observed issues.

2.1.7 Deliverables:

Completed landscape renovation as described above.

Functional irrigation and landscape lighting systems.

Six months of routine landscape maintenance.

Monthly maintenance reports.

2.1.8 Assumptions:

· Existing irrigation system is functional and can be adapted to accommodate new plant material.

· Access to water and electricity will be readily available throughout the project duration.

· No unforeseen underground utilities or obstructions will be encountered during excavation.

· Weather conditions will be conducive to landscaping activities.

2.2 Service High Visibility Areas. N/A

2.3 Service Common Areas. N/A

2.4 DPW Environmental Division will give all contractor personnel a Cultural Resources Awareness brief prior to performing. Additional briefs will be given semi-annually or whenever new maintenance personnel are hired. They will be educated on the locations of petroglyph buffered areas, the limitations of herbicide use, the cultural significance of the project area, and the importance of respecting cultural sensitivities. No Contract employee shall perform work at PMR without attending the briefing.

The Contractor shall remove fallen branches with diameters less than or equal to 12 inches. The Contractor shall not be responsible for removing large household appliances (washers, refrigerators, etc.) and abandoned cars. All litter and debris accumulated during each day's work shall be disposed of off the military installation at the end of each workday by the Contractor. No accumulation of litter or debris shall be left overnight or in any area where work is not in progress.

The use of herbicide as a means of controlling grass in archaeological sites is not permitted. However, it may be necessary to use herbicide to control or eradicate problem trees or shrubs. Applications shall be limited. Other ways to reduce growth of vegetation (e.g. weed cloths or saltwater sprays) may be utilized (see attached map for restricted herbicide use areas).

2.4.1 Entrance Fence Line. The Contractor shall cut vegetation growing on both sides of the fence line fronting 500th Military Intelligence Brigade-Theater enclosing parking. A clear zone of five (5) feet is on the interior side of the fence and from the fence to Farrington Highway. Growth of tall grass, shrub, and tree branches hanging over and encroaching into the clear area shall be cut. The Contractor shall cut the chain link fence lines within the project area free of plant growth. Plant growth entwined in the fence fabric shall be removed.

2.5 Security and Safety. Level I Antiterrorism (AT) Standards. SEE RCO-HI LOCAL CLAUSES, SAFETY/INSTALLATION RULES. 52.242-5001 – DOD LEVEL I ANTITERRORISM (AT) STANDARDS WEBSITE to complete training: https://jkodirect.jten.mil (Course # JS-US0007-14) ACCESS TO ARMY INSTALLATIONS PERSONNEL and VEHICLES. SEE FAR CLAUSE 52.242-5000

2.5.1 iWATCH. iWATCH within the Army is a nation-wide modern version of a neighborhood watch program focused on the threat of terrorist activity. It is an antiterrorism awareness program that the contractor’s workforce, while on Army installations, must be familiar with to promote and enhance reporting suspicious activity or behavior. Than program has two elements: passive and active. The passive element is the individual’s situational awareness of his or her surroundings. The active element of iWATCH involves the individual’s taking action to report suspicious behavior or activities to law enforcement for more investigation.

2.5.2 Training. Contractor personnel, to include subcontractors, performing on or within an Army controlled facility, area or an Army installation are required to brief and train their personnel on the iWATCH program for that area, facility or installation. Training standards will be provided by the COR within five (5) calendar days of contract award. Contractor personnel are trained within 30 days of award or within 30 days of hiring action.

Contractors are to report training to the COR within 45 days of contract award or a hiring action.

2.6 General Herbiciding. Only Government approved herbicide is permitted for use under this contract. The Contractor shall dispose of herbicide waste and empty herbicide containers off Government property in accordance with label recommendations and State regulations.

2.6.1 Herbicide Records. The Contractor shall maintain an herbicide application log (TE# 3, DD 1532 Pest Management Maintenance Record). Enter the following information for each application as follows:

The Contractor shall submit the completed application log to the COR within five (5) working days after application.

2.6.2 Herbicide Applicator Qualification. The Contractor shall ensure that the application of herbicide is performed by an employee who is currently certified by the State of Hawaii as a Pesticide Applicator, regardless of the category of herbicide applied. The Contractor shall apply the herbicides in strict accordance with manufacturer's instructions. The Contractor shall dispose of herbicide waste and empty herbicide containers off-post and in accordance with label recommendations and State regulations.

2.6.3 Post-Herbicide Signage. The Contractor shall post warning signs stating "AREA HERBICIDED" only in areas with pedestrian activity prior to the use of herbicides. The Contractor shall remove the signs as soon as the minimum re-entry time recommended in the label is attained.

2.7 Additions/Deletions. The Government reserves the right to add/delete areas to/from this contract. The Government will notify the contractor in writing prior to any additions/deletions.

2.7.1 Contractor Manpower Reporting (CMR). The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Department of Public Works via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/, and then click on "Department of the Army CMRA" or the icon of the DoD organization that is receiving or benefiting from the contracted services.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk by clicking on "Send an email" which is located under Help Resources ribbon on the right side of the login page of the applicable Service/Component's CMR website.

2.7.2 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the acceptable quality levels (performance thresholds).

2.7.3 Subcontract Management. The contractor shall be responsible for any subcontract management necessary to integrate work performed into this requirement and shall be responsible for and accountable for subcontractor performance on this requirement. The prime contractor will manage work distribution to ensure there are no Organizational Conflict of Interest (OCI) considerations. Contractors may add subcontractors to their team after notification to the Contracting Officer (KO).

2.7.4 Recognized Holidays: The following provides information on recognized holidays for the purpose of the PWS. If the submittal of any documentation (e.g. deliverables, submittals, etc.) deadlines fall on a holiday, the closest workday prior to the holiday will apply as the deadline for submittal.

2.7.5 U.S. Holidays: Work shall not be performed on U.S. federally recognized holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer. When a U.S. holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively.

Christmas Day December 25th

2.7.6 Operating Hours: The Government facility office hours, facility operating hours, and the Contractor support hour requirements often coincide, however, they may differ. Please refer to the following.

2.7.7 Installation Access: Access to U.S. installations, buildings and controlled areas is limited to personnel who meet security criteria and are authorized. Failure to submit required information/data and obtain required documentation or clearances will be grounds for denying access to U.S. installations, buildings and controlled areas. The Contractor shall ensure that any subcontractors used in performance of this contract complies with these requirements and that all employees, of both the Contractor and any subcontractor utilized by the Contractor, are made aware of and comply with these requirements.

The Contractor shall be aware of and comply with the requirements associated with Installation Access Control. The Government is not liable for any costs associated with performance delays due solely to a firm’s failure to comply with Installation Access Control System (IACS) processing requirements.

The Contractor shall return installation passes to the issuing IACS office when the contract is completed or when a Contractor employee no longer requires access.

Part 2 Performance Requirements Summary (PRS)

Standard Acceptable Quality Level

Method of Surveillance

Remedy

Quality

Re-Performance

Re-Performance

Re-Performance

Re-Performance

Re-Performance

Re-Performance

Re-Performance

Re-Performance

Inspection & Acceptance:

Regular inspections will be conducted by Facilities Engineer Mr. Chester Rosenbalm and COR Mrs. Jacqueline Hand Manager to monitor performance against these standards.

Formal acceptance of each phase of the project will be granted upon successful completion of inspection and verification of compliance.

Documentation (e.g., photos, inspection reports) will be maintained to support performance evaluations.

24 July 2025